The URL can be used to link to this page

Home My WebLink About04/05/2016 VB Minutes MINUTES OF THE REGULARMEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT April 5, 2016 CALL TO ORDER Mayor Arlene Juracekcalled the meeting to order at 7:07p.m. ROLL CALL Present: Mayor Arlene Juracek Trustee Paul Hoefert Trustee John Matuszak Trustee Steven Polit Trustee Richard Rogers Trustee Colleen Saccotelli Trustee Michael Zadel PLEDGE OF ALLEGIANCE Pledge of Allegiance led by Trustee Matuszak. INVOCATION Trustee Zadelgave the Invocation. MINUTES Trustee Hoefert, seconded by Trustee Rogers,moved to approve the minutes of the regular Village Board meeting held March 16, 2016. Upon roll call: Ayes: Hoefert,Matuszak,Polit,Rogers,Saccotelli,Zadel Nays: None Motion carried. MAYOR’S REPORT A.ACCOLADES Proclamation:“National Library Week, April 10-16, 2016” Mayor Juracek presented the proclamation to Ms. Barbara Dale Draznin, Mount Prospect Public Library Board member. Ms. Drazninthanked the Mayor and Village Board for their support and recognition of the services and programs available at the Mount Prospect Public Library. Ms.Drazninprovided an overview of the many activities to be held during the week of April 10–16. Proclamation: “Week of the Young Child,” April 10-16, 2016 Mayor Juracek presented the proclamation toMs. Carolina from the Mount Prospect Child Care Center, Inc.In thanking the Mayor and Village Board for their support she extended an invitationto attend open house activities during the Week of the Young Child. Resolution: A Resolution Endorsing the Metropolitan Mayors Caucus’ Greenest Region Compact 2 Mayor Juracek presented the Resolution to Ms. Edith Makra, Director Environmental Initiatives, Metropolitan Mayors Caucus. 1 page of 7 Village Board Meeting MinutesApril 5, 2016 Trustee Zadel, seconded by Trustee Polit, moved to approve Resolution No. 14-16: A RESOLUTION ENDORSING THE METROPOLITAN MAYORS CAUCUS’ GREENEST REGION COMPACT 2 Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel, Juracek Nays: None Motion carried. Ms. Makra thanked Mayor Juracek and the VillageBoard for their support of the Greenest Region Compact 2 and their commitment to green initiatives in the community. Ms. Makra presented the Mayor and Village Board with a Certificate of Environmental Achievement from the Mayors Caucus Environment Committee for the Village’s noteworthy achievements in environmental sustainability. Resolution: A Resolution in Support of the School Superintendents Association (AASA) National Campaign,Redefining Ready Mayor Juracek stated Ms. Kreutzer from District 214 School Board had a prior commitment that delayed her acceptance of the Resolution; this item was deferred until the arrival of Ms. Kreutzer. APPOINTMENTS Mayor Juracek presented the following appointments for Village Board approval: Audit Committee Reappointment Arlene JuracekTerm to expire March 2020 303 S. Lancaster Street Police Pension Fund Board Reappointment Dennis SavianoTerm to expire April 2018 406 Helena Trustee Polit, seconded by Trustee Zadel, moved to approve the reappointment of Mayor Arlene Juracek to the Audit Commission and Mr. DennisSaviano to the Police Pension Fund Board. Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. Resolution:A Resolution in Support of the School Superintendents Association (AASA) National Campaign, Redefining Ready. Mayor Juracek presented the Proclamation to School District 214 School Board President, Ms. Alva Kreutzer. Ms. Kreutzer thanked the Mayor and Village Board for their support of “Redefining Ready,” the Districts’ new student assessment initiative. The Mayor and Village Board expressed their support of the District’s commitmentto better prepare students;career options and college. 2 page of 7 Village Board Meeting MinutesApril 5, 2016 Trustee Zadel, seconded by Trustee Rogers, moved to approve Resolution No. 15-16: A Resolution in Support of the School Superintendents Association (AASA) National Campaign, Redefining Ready Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel,Juracek Nays: None Motion carried. COMMUNICATIONS AND PETITIONS –CITIZENS TO BE HEARD Mr. Louis Goodman 310 North School Street Mr. Goodman requested the Village consider modifying the no right turn restriction (during posted hours) from Rand Road on to Isabella by allowing neighborhood residents to turn right during the restricted time. Following a brief discussion regarding the implementation of the right turn restrictions on Rand Road, Mayor Juracek suggested Mr. Goodman attend the April 7, 2016 the Open House for the Rand Road Corridor Plan as well as attending one of the Traffic Safety Commission meetings to discuss his request. CONSENT AGENDA \[All itemslisted under Consent Agenda are consideredroutine by the Village Board and will be enacted by one motion. There will be no separate discussion of those items unless a Board member, or resident from the audience, so requests, in which event the item will be removed from the Consent Agenda and considered as a separate item.\] st Trustee Zadel requested procedural clarification of item B. 1reading of An Ordinance Authorizing the st Sale of Personal Property Owned by the Village Of Mount Prospect and item C. 1reading of An Ordinance Reserving Volume Cap in Connection with Private Activity Bond Issues and Related Matters. st Village AttorneyLance Malina stated the items are listed as 1readings under the Consent Agenda. To adopt the ordinances at tonight’s meeting the items could be removed from theConsent Agenda and a vote could be taken to waive the rule requiring two (2) readings of an ordinance and then the vote for approval of the ordinance. Trustee Zadel, seconded by Trustee Hoefert, moved to amend the agenda by removing items B. and C. from the Consent Agenda. Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. Mayor Juracek stated the amended agenda removed items B. and C. from Consent for separate consideration and vote. Trustee Polit, seconded by Trustee Rogers, moved to approve the following business itemsunder the Consent Agenda: 1.Bills dated March 9–March29, 2016 3 page of 7 Village Board Meeting MinutesApril 5, 2016 2.Motion to accept proposal for materials testing services in an amount notto exceed $37,000. (VBA 20-16) 3.Motion to accept bid for exterior painting project in an amount not to exceed $30,338(VBA 21-16) Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. B.1st reading of An Ordinance Authorizing the Sale of Personal Property Owned by the Village Of Mount Prospect This ordinance allows the sale of personal property (scrap metal generated from maintenance and capital improvement projects) to Cozzi O’Brien. Trustee Zadel, seconded by Trustee Rogers, moved to waive the rule requiring two (2) readings of an ordinance: Upon roll call:Ayes:Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel. Nays:None Motion carried. Trustee Polit, seconded by Trustee Zadelmoved for the approval ofOrdinance No. 6238: AN ORDINANCE AUTHORIZING THE SALE OF PERSONAL PROPERTY OWNEDBY THE VILLAGE OF MOUNT PROSPECT Upon roll call:Ayes:Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel. Nays:None Motion carried. st C.1reading of An Ordinance Reserving Volume Cap in Connection with Private Activity Bond Issues and Related Matters This ordinance will allow the Village to reserve its private activity bond volume cap for 2016. Trustee Zadel, seconded by Trustee Polit, moved to waive the rule requiring two (2) readings of an ordinance: Upon roll call:Ayes:Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel. Nays:None Motion carried. Trustee Zadel, seconded by Trustee Polit,moved for the approval of Ordinance No. 6239: AN ORDINANCE RESERVING VOLUME CAP IN CONNECTION WITH PRIVATE ACTIVITY BOND ISSUES AND RELATED MATTERS Upon roll call:Ayes:Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel. Nays:None 4 page of 7 Village Board Meeting MinutesApril 5, 2016 Motion carried. OLD BUSINESS None. NEW BUSINESS st A.1reading of An Ordinance Amending Chapter 9, Public Utilities, Pavement and Tree Regulationsof the Village Code of Mount Prospect, Illinois st Mayor Juracek presented for a 1reading An Ordinance Amending Chapter 9, Public Utilities, Pavement and Tree Regulations of the Village Code of Mount Prospect, Illinois. This ordinance amends Article IV, “Watering System,” Chapter 9 and Appendix A, Division II of the Village Code by providing opt-out clauses for the Automated Meter Reading (AMR) program. Public Works Director Sean Dorsey provided background information regarding the AMR program, reviewed the modifications to the Village Code and responded to questions from the Village Board. In order to modernize water billing services, Public Works recently installed automated meter reading technology (AMR) throughout the village-owned water distribution system. Utilizing this technology,water consumption readings are transmitted to the Village wirelessly; water customers are no longer asked to self-report water meter readings. To date, 11,401 of the 11,440 water meters in the village-owned water system are read utilizing AMR technology. Of the remaining 39 properties, 25 have declined participation in the program citing security or health concerns associated with radio frequency transmissions. Despite reports that generally conclude that radio frequency technology utilized to read water meters does not present significant health or security risks,staff recognized that some customers may want to limit exposure inside their homes. The ordinance under consideration provides customers wishing to opt-out of the Village’s AMR program two (2) options: Option 1 –Automated Meter Read Endpoint installed on the outside of residence/building ($60.00 one- time charge) Option 2 –No Automated Read Endpoint installed on property ($60.00 one-time charge for installation of outside register; $15.47 monthly charge to meter read meter) Staff provided the following in response to questions from the Village Board: With passage of the ordinance customers wanting to opt–out will be notified; resolved by end of the year. Support opportunity for customers to opt-out. If customer changes mind –meter can beremoved from outside to inside. AMR system provides more accurate readings. Property without access to water deemeduninhabitable. Trustee Hoefert, seconded by Trustee Matuszak, moved to waive the rule requiring two (2) readings of an ordinance: Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. 5 page of 7 Village Board Meeting MinutesApril 5, 2016 Trustee Matuszak, seconded by Trustee Zadelmoved to approve Ordinance No. 6240: AN ORDINANCE AMENDING CHAPTER 9, PUBLIC UTILITIES, PAVEMENT AND TREE REGULATIONSOF THE VILLAGE CODE OF MOUNT PROSPECT, ILLINOIS Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. VILLAGE MANAGER’S REPORT Village Manager Michael Cassady stated the Public Works Department had one (1)item to present for the Village Board’s consideration. A.Motion to accept proposal for parking deck elevator addition Phase 1 EngineeringServices in an amountnot to exceed $20,000. Public Works Director Sean Dorsey presented background information including; 1)scope of work 2) proposal process and 3) staff recommendation. In support of the 2016 strategic planning process the Village seeks to improve access to parking for the Downtown Mount Prospect Business District. To facilitate this process Public Works staff sought proposals to assess the feasibility of adding a passenger elevator to the Village Hall parking deck located at 30 S. Emerson Street; between the Mount Prospect Village Hall and the Mount Prospect Public Library. The scope of work includes: 1) examining the existing site and structure(s) 2) identifying utility requirements 3) assessing structural requirements 4) determining physical site constraints 5) establishing estimates of probable construction costs and 6) developing concept plans depicting proposed solutions. Two (2) proposals were received; staff interviewed representatives from both firms. While both firms were equally skilled and experienced, staff determined Desman Design Management was uniquely qualified for this particular project as they were the designer and construction engineers for the existing parking deck. Staff recommendsaccepting the proposal submitted by Desman Design Management, Chicago, Illinois to provide specified phase 1 engineering services for the addition of a passenger elevator to the Village Hall parking deck in an amount not to exceed $20,000. Village Board Comments Assess if additional stairway by proposed elevator is needed. Need parking deck to look like a parking deck on west side –people don’t realize it is a parking deck. Elevator –would be great asset. Type of elevator -hydraulic vs cable; don’t want slow elevator Safety feature –incorporate some type of clear panel for visibility Trustee Polit, seconded by Trustee Rogers,moved to accept proposal for parking deck addition phase 1 engineering services in an amount not to exceed $20,000. (VBA 22-16) Upon roll call:Ayes:Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. 6 page of 7 Village Board Meeting MinutesApril 5, 2016 ANY OTHER BUSINESS 1)Several items related to traffic flow in the Village were discussed; traffic light timing; condition of Central Road, traffic concerns at railroad crossing at Central and Northwest Highway. Public Works Director Sean Dorsey stated IDOT has agreed to reviewsignal timing study and traffic study. Engineering study to review all items of concern. 2)Request for Community Development to provide list of business uses in the Kensington Business District.(Community Development Deputy Director Consuelo Arguilles to provide list.) Due to changes in usagein the Kensington Business District there was also a recommendation for a traffic flow study and installation of way findingsignage. 3)Update on Rain Barrel program. Public Works Director Sean Dorsey stated the Village has yet to receive the fully executed agreementfrom MWRD.Once the Village receives the signed agreement,Public Workswill begin the public information process. st 4) Sister Cities Potluck –April 21at 6:30 p.m. Village Hall Community Center ADJOURNMENT There being no further business to discuss Mayor Juracekasked for a motion to adjourn. Trustee Polit, seconded by Trustee Zadelmoved to adjourn the meeting. By unanimous vote the April 5, 2016 Village Board meeting adjourned at 8:45p.m. M. Lisa Angell Village Clerk 7 page of 7 Village Board Meeting MinutesApril 5, 2016