HomeMy WebLinkAbout03/01/2016 SEWER MAIN SPOT REPAIRSItem VIII. C.: MOTION TO ACCEPT BID FOR SEWER MAIN SPOT REPAIRS IN
AN AMOUNT NOT TO EXCEED $283,646 (Village Manager's
Report)
Department: PW-Water/Sewer
Information:
This memorandum presents results of bids for sewer main spot repair work.
The scope of work includes open cut excavation, removal of failed pipe segments,
installation of replacement pipe, backfilling, and pavement restoration.
Generally, most sewer mains are rehabilitated utilizing the cured -in-place lining
process (CIPP). However, the pipe segments included in this project have
significant structural defects than can only be effectively repaired by excavating and
replacing the pipe.
Work locations are depicted in Attachment A. This year's project features five (5)
point repairs at three (3) locations. These projects were identified in the 2015
Combined Sewer System Evaluation Study presented to the Village Board on
August 11, 2015.
Prior to letting, seven (7) bid packets were distributed to area contractors
experienced in sewer construction. In addition, public notice was posted in a local
newspaper as required. Sealed bids were received until 1:00 P.M. on Monday,
February 22, 2016 at which time they were opened and read aloud. Two (2) bids
were received.
The bid results are as follows:
Bidder
Martam Construction, Elgin, Illinois $257,860
Maneval Construction, Ingleside, Illinois $440,128
Village Board Meeting - March 1, 2016 Page 25 of 76
The engineer's estimate of cost was $250,075. The budget allocated for this work
is $525,000 (Account Number: 050.80.90.00.1.701.672.005).
Staff has evaluated the bids and determined that all submittals are responsive to the
request. All bidders submitted the required bid bonds and appropriate references.
The apparent low bidder is Martam Construction of Elgin, Illinois. Martam has
worked on numerous Village projects in the past. They also submitted adequate
project references. Their previous work has been timely, without issue, and of high
quality.
Martam's bid of $257,860 is approximately 3% higher than the engineer's estimate
but is well within the allocated budget. It is staff's opinion that this cost is reasonable
and responsive.
Staff recommends the inclusion of a 10% contingency in the award for this
proposed contract due to the fact that the bid quantities are estimates and actual
field measurements may vary. In this instance, staff is recommending a 10%
contingency to the contract award in the amount of $25,786.00.
The total recommended award is $283,646.00 ($257,860.00 base award plus a 10%
contingency of $25,786.00)
Alternatives:
1. Motion to approve the contract with Martam Construction.
2. Discretion of the Board.
Budget Impact:
Proposed project will require the expenditure of $283,646 from the water/sewer
enterprise fund. Sufficient funds exist in the current budget.
Recommendation:
Staff recommends that the Village Board award a contract for the 2016 Sewer Main
Spot Repairs to Martam Construction, Inc of Elgin, IL in an amount not to exceed
$283,646.
SUPPORTS THE FOLLOWING STRATEGIC PLAN GOALS:
INFRASTRUCTURE: Well designed, well maintained public spaces and facilities
ATTACHMENTS:
Description Type Upload Date File Name
Village Board Meeting - March 1, 2016 Page 26 of 76