HomeMy WebLinkAbout01/19/2016 ROOF REPLACEMENT AT PW MAIN GARAGE ($409,750)Mount
Mount Prospect Public Works Department
INTEROFFICE MEMORANDUM
TO: VILLAGE MANAGER MICHAEL J. CASSADY
FROM: DIRECTOR OF PUBLIC WORKS
DATE: JANUARY 13, 2016
SUBJ: BID RESULTS FOR ROOF REPLACEMENT AT PW MAIN GARAGE ($409,750)
Background
In the current budget, funds have been requested to replace the existing flat roof covering the
public works facility main garage. This roof is original equipment installed when the public
works facility was constructed in 1987 and is nearing the end of its useful life. The roof leaks
frequently indicating substantive component failures. Evaluations of the roof, performed by two
(2) separate roofing consultants, recommend complete replacement.
To facilitate this work, staff secured the professional services of Ehlke Lonigro Associates, Ltd.
(Ehlke Lonigro) to prepare plans and specifications for bidding. Ehlke Lonigro is a professional
architectural design and consulting firm from Wheeling, Illinois.
The work involves removing the existing flat roof membrane system, including all flashing and
sheet metal work, and replacing it with a new, single membrane EPDM roof system. Staff
anticipates that work will commence as soon as weather permits this spring and reach
substantial completion prior to the public works open house in May.
Eight (8) invitational bids were distributed. Public notice was placed in a local newspaper and
on the village website. In addition, a mandatory pre-bid meeting was held on December 3,
2015.
Bid Results
Bids were opened on December 22, 2015. 14 bids were received. The results are indicated in
the table below:
Name of Contractor
Bid
Crowther Roofing & Sheet Metal, Inc.
$292,700.00
All American Exterior Solutions
$372,500.00
Malcor Roofing of Illinois, Inc.
$383,000.00
Weatherguard Roofing Co.
$387,000.00
R. Commercial Roofing Solutions
$399,490.00
Metalmaster - Roofmaster, Inc.
$403,428.00
(bid results continued on page 2...)
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Bid Results for Roof Replacement at PW Main Garage ($409,750)
January 13, 2016
Olsson Roofing Company, Inc.
$405,000.00
A-1 Roofing Company
$424,925.00
CSR -Roofing Contractors, Inc.
$438,750.00
Langlois Roofing
$465,731.00
National Roofing Corporation
$467,486.00
AnthonyRoofing Tecta America, LLC
$493,730.00
Knickerbocker Roofing & Paving, Inc.
$494,600.00
L. Marshall Inc.
$590,000.00
All bidders attended the mandatory pre-bid meeting.
Discussion
The architect's opinion of probable cost ranged from $550,000 to $760,000. The average bid
received was $429,881.43; well below expectations. It is the opinion of staff that pricing is
advantageous due to the timing of the bid, low cost of petroleum products, and favorable market
conditions.
The apparent lowest -cost bidder is Crowther Roofing & Sheet Metal, Inc. of Lockport, Illinois
(Crowther). Crowther properly signed and sealed all bid documents and provided a bond as bid
security. They are manufacturer -certified to install the specified roofing system. They did not
provide references. However, their website suggests ample experience with work of this scope
and type. In addition, they are known to Ehlke Lonigro as a competent roofing contractor.
On December 23, 2015 (one day after the bid opening), Crowther submitted a letter claiming a
mistake had been made in the calculation of their bid price. The letter suggested that their
actual price was $492,000. Crowther stated that they could not do the work at the read aloud
bid price ($292,700). They asked that the village allow them to withdraw their bid and award the
work to another contractor.
The bid documents requested a lump sum amount for the work. Consequently, verification of
mathematical or transposition errors is not feasible. However, Crowther's bid bond form
indicates the intended value of the bond is $48,790. Bid bonds represent 10% of the amount
bid. Anecdotally, the intended value of the bid bond suggests that the bid price was $487,900;
not Crowther's claimed bid price ($492,000) but substantially higher than the read aloud bid
price.
The village attorney has considered this matter and advises that the discrepancy between the
intended value of the bid bond and the bid price plausibly supports Crowther's claim that they
cannot perform the work for $292,700.
The second lowest -cost bid was submitted by All American Exterior Solutions of Lake Zurich,
Illinois (All American). All American properly signed and sealed all bid documents and provided
acceptable bid security. All American is manufacturer -certified (Firestone) to install the
specified roofing system. They have also provided adequate references to indicate that they
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Bid Results for Roof Replacement at PW Main Garage ($409,750)
January 13, 2016
can successfully prosecute a project of this scope and type. Notably, All American successfully
replaced the shingle and flat roofs at the police/fire headquarters building in 2013.
Recommendation
Staff recommends that a contract for the replacement of the main garage flat roof at the public
works facility be awarded to the second lowest -cost bidder, All American Exterior Solutions of
Lake Zurich, Illinois. Staff also recommends that 10% contingency be included in the contract
award for this project to facilitate quantity variances and unforeseen circumstances. The
recommended award amount, including a 10% contingency, is $409,750 ($372,500 bid price +
$37,250 contingency). Sufficient funds for this proposed expenditure exist in the current budget.
Sean P. Dorsey
CC: Village Attorney Everette M. Hill
Deputy Director of Public Works Jason Leib
Administrative Superintendent Kristina Jakupovic