HomeMy WebLinkAbout01/19/2016 TREE TRIMMING - $180,000fount Prospect
�_?/Mount Prospect Public Works Department
INTEROFFICE MEMORANDUM TREE CM USA
TO: VILLAGE MANAGER MICHAEL CASSADY
FROM: FORESTRY/GROUNDS SUPERINTENDENT
DATE: JANUARY 6, 2015
SUBJECT: BID RESULTS — TREE TRIMMING - $180,000
BACKGROUND
Sealed bids for parkway tree trimming were opened on December 22, 2015. Prices were sought for
trimming trees in areas due for routine pruning on our five-year cycle in 2016 and 2017. As in the
past, we also sought prices for emergency tree work in the event of a major storm. Finally, we also
included a provision which will allow us to extend the contract for a third year, 2018, at the same
bid prices, as 2017, if both the contractor and Village agree.
BID RESULTS
Thirteen invitational bids were mailed and a notice was published in a local newspaper. Four bids
and one "no bid letter" were received. The bid results for trimming an estimated 4,367 trees in
2016, and 4,774 trees in 2017, plus an estimated 20 hours of emergency work, were as follows:
BID DISCUSSION
The bid specifications identified 4,367 trees needing to be pruned at the time the specifications were
prepared. However, the specifications were written to allow us to add additional trees throughout
the year, if desired, up to the amount budgeted. Tree quantities and sizes are estimated, therefore,
we are requesting to spend up to the budgeted amount.
The low bidder, R. W. Hendricksen Co. has worked successfully in the past for us on, Tree
Trimming (1994-2002, 2007 and 2008) Tree Removals (2001-2002), and Storm Damage Cleanup
R.W.
Hendricksen
Kramer
Tree
Homer Tree
Winkler's Nels
Tree Johnson
2016 Base Bid Trimming Ext. Total
$181,746.80
$193,017.00
$201,469.60
$204,644.00
2017 Base Bid Trimming Ext. Total
$184,294.10
$199,645.50
$204,205.00
$213,531.00
Emergency Ext. Total
$8,000.00
$8,920.00
$4,080.00
$10,800.00
Emergency Equip. Ext. Total
$3,600.00
$4,500.00
$4,100.00
$3,000.00
2016-2017 GRAND TOTALS
1 $377,640.90
1 $406,082.50
$413,854.60
1 $431,975.00 1 NO BID
BID DISCUSSION
The bid specifications identified 4,367 trees needing to be pruned at the time the specifications were
prepared. However, the specifications were written to allow us to add additional trees throughout
the year, if desired, up to the amount budgeted. Tree quantities and sizes are estimated, therefore,
we are requesting to spend up to the budgeted amount.
The low bidder, R. W. Hendricksen Co. has worked successfully in the past for us on, Tree
Trimming (1994-2002, 2007 and 2008) Tree Removals (2001-2002), and Storm Damage Cleanup
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Bid Results — Parkway Tree Trimming $180,000
January 6, 2016
(2007). Additionally, we checked their references and learned they have extensive experience
successfully performing tree work contracts, including tree trimming, for multiple municipalities.
BID RECOMMENDATION
There is $180,000 allocated for contractual tree trimming in the 2016 budget. I recommend award
of a two-year contract and possibly a third year, to the lowest qualified bidder, R. W. Hendricksen
Co., in an amount not to exceed $180,000 in year one. Year two (2) will be in that amount
appropriated in the 2017 budget. If year one (1) and two (2) are successful, and a contract extension
is agreed to by the Village and the contractor, year three (3) will be in the amount that is
appropriated in the 2018 budget.
I concur.
Sean P. Dorsey
Director of Public Works
Dave Hull
C:\Users\sdorsey\Documents\Forestry\Tree Trimming\MEMO TRIM RECOMMEND 2016.doc