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HomeMy WebLinkAbout03/16/2016 VB Minutes MINUTES OF THE SPECIALMEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT March 16, 2016 CALL TO ORDER Mayor Arlene Juracekcalled the meeting to order at 7:05p.m. ROLL CALL Present: Mayor Arlene Juracek Trustee Paul Hoefert Trustee John Matuszak Trustee Steven Polit Trustee Richard Rogers Trustee Colleen Saccotelli Trustee Michael Zadel PLEDGE OF ALLEGIANCE Posting of Colors by the Mount Prospect Fire Department Honor Guard with Pledge of Allegiance led by MayorJuracek. INVOCATION Trustee Politgave the Invocation. MINUTES Trustee Zadel, seconded by Trustee Polit,moved to approve the minutes of the regular Village Board meeting held March 1, 2016. Upon roll call: Ayes: Hoefert,Matuszak,Polit,Rogers,Saccotelli,Zadel Nays: None Motion carried. MAYOR’S REPORT A.ACCOLADES FIRE DEPARTMENT APPOINTMENTS BRIAN LAMBEL FIRE CHIEF JOHN DOLAN DEPUTY FIRE CHIEF MATTHEW WOLEBEN FIRE LIEUTENANT TODD NOVAK FIRE LIEUTENANT THOMAS WANG FIRE LIEUTENANT RICHARD SCHWEGLER FIRE LIEUTENANT Village Manager Michael Cassady highlighted the career and accomplishments of Interim Fire Chief Brian Lambel. Over the last several months Interim Fire Chief Lambel has excelled in leading the Mount Prospect Fire Department. With the approval of the Village Board, Mr. Cassady stated he was pleased to announce the appointment of Brian Lambel to Chief of the Mount Prospect Fire Department. 1 page of 10 Village Board Meeting MinutesMarch 16, 2016 Interim Fire Chief Brian Lambel was administered the oath ofoffice as the new Fire Chiefby Village Clerk Lisa Angell. Fire Chief Lambel highlighted the many contributions of Interim Deputy Fire Chief John Dolan to the Mount Prospect Fire Department. His leadership and dedication to both the Department and the community will serve him well as the newly appointed Deputy Fire Chief.John Dolan was administered the oath of officeas the newDeputy Fire Chief by Village Clerk Lisa Angell. Fire Chief Lambel highlighted the careers and accomplishments of the Fire Department personnel to be sworn in as Lieutenants. Matthew Woleben, Todd Novak, Thomas Wang and Richard Schwegler were sworn-in as new Fire Lieutenantsby Board of Fire and Police Commission Chair Michael Skowron. Fire Chief Lambel thanked the Mayor and Village Board, Village Manager Michael Cassady, Fire Department personnel and the community for their support. On behalf of the Village Board, Mayor Juracek congratulated and thanked the newly promoted fire personnel for their outstanding leadership andcommitment to providing the Village with exceptional health safety services and programs. PRESENTATION: Recognition of Robert McKillop (Board of Fire and Police Commissioners -2000- 2008 serving as Chairman from 2003-2008) In recognition of his service to the Board of Fire and Police Commissioners, Fire Chief Brian Lambel presented Mr. McKillop with a fire helmet. On behalf of the Village Board, Mayor Juracek thanked Mr. McKillop for his many years of volunteer service. Mayor Juracek called for a brief recess at 7:45 p.m. –Mayor Juracek resumed the meeting 7:53 p.m. COMMUNICATIONS AND PETITIONS –CITIZENS TO BE HEARD No Public Comment CONSENT AGENDA \[All itemslisted under Consent Agenda are considered routine by the Village Board and will be enacted by one motion. There will be no separate discussion of those items unless a Board member, or resident from the audience, so requests, in which event the item will be removed from the Consent Agenda and considered as a separate item.\] Trustee Hoefert,seconded by Trustee Zadel, moved to approve the following business items: -Monthly Financial Report –February 2016 -List of Bills –February 24 –March 8, 2016 -Resolution Authorizing the Village of Mount Prospect to Enter Into a Reciprocal ReportingAgreement with Community Consolidated School District 21 (RES 09-16) -A Resolution Approving a Plat of Easement and Vacation –100 West Rand Road (RES 10-16) -A Resolution Approvinga Plat of Easement -920 NorthElmhurst Road (RES 11-16) 2 page of 10 Village Board Meeting MinutesMarch 16, 2016 -An Ordinance Amending Chapters 6 “Telecommunications Code,” Chapter 9 “Public Utilities, Pavement and TreeRegulations and Appendix A, Division lll of the Village Code of Mount Prospect, Illinois (ORD 6234) Upon roll call: Ayes: Hoefert,Matuszak, Polit, Rogers,Saccotelli, Zadel Nays: None Motion carried. OLD BUSINESS A.Motion to authorize staff to construct Village Hall workout area improvements in an amount not to exceed $170,594. This item was first presented at the March 1, 2016 Village Board meeting. Assistant Village Manager Dave Strahlpresented additional details regarding the actual cost of the project including Public Works labor, contractual costs and employee health care benefits. Mayor Juracek and the VillageBoard expressed their general support for programs that promote employee health and well-being but could not support the cost of an on-site work out area. Public Comment Ms. Carol Neufeld Mr. Kenneth Orms Both individuals statedtax-payer dollars should not be used for the construction of an employee work out area.Money should be used to lower costs to tax-payers. The motion failed due to lack of a second to the motion authorizing staff to construct Village Hall workout area improvements in an amount not to exceed $170,594. NEW BUSINESS A. 1st reading of An Ordinance Annexing Certain Property to the Village of Mount Prospect st Mayor Juracek presented for a first (1) reading An Ordinance Annexing Certain Property to the Village of Mount Prospect. The Village is pursuing the annexation of the unincorporated portion of the Lynn Court townhomes (23 units) located adjacent to the l-90 tollway on the south end of the community. Community Development Director William Cooney presented background information stating the ordinance authorizes annexation of the unincorporated portion of the Lynn Court townhomes (23units) located adjacent to the l-90 tollway on the south end of the Village of Mount Prospect; addresses commonly known as 3017 –3031 Lynn Court. The 2-acreproperty is located immediately south of the Lake Briarwood subdivision and can only be accessed by navigating through this subdivision. The Village is pursuing the annexation of this area so that it can provide local services to the residents in this development and to eliminate inefficient service provision by the county. Public Comment Teri Markovitz 3 page of 10 Village Board Meeting MinutesMarch 16, 2016 Ms. Markovitz thanked the Mayor and Village Board for their support and commitment to having this area annexed into the Village of Mount Prospect. The two year process, which required the diligence of both the residents and Village,will have a positive impact in the area. Village Board Comments Credited and thanked the residents of Lake Briarwood for their grass roots effort that helped facilitate the annexation. The process for annexation of Illinois Tollway property is now serving as a model for the Tollway and other communities. Trustee Hoefert, seconded by Trustee Matuszak, moved to waive the rule requiring two (2) readings of an ordinance: Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. Trustee Hoefert, seconded by Trustee Zadelmoved to approve Ordinance No. 6235: AN ORDINANCE ANNEXING CERTAIN PROPERTY TO THE VILLAGE OF MOUNT PROSPECT Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. st B.1reading of An Ordinance Annexing Certain Property to the Village of Mount Prospect st Mayor Juracek presented for a first (1) reading An Ordinance Annexing Certain Property to the Village of Mount Prospect. The Village is pursuing the annexation of the southeast corner of Linneman Road and Dempster Street that is currently located in unincorporated Cook County; 1200 Dempster Street. Mayor nd Juracek stated thisordinance would be held for a second (2) reading. Community Development Director William Cooneypresented background information stating the subject property is owned by a subsidiary of United Airlines and is improved with an asphalt parking lot that has been used for employee parking for the past several decades. The 6.25 acre property is fully surrounded by the Village and,therefore,can be forcibly annexed and redeveloped by the Village. nd Mr. Lance Malina, Village attorney, stated the second (2) reading of the ordinance was set for the April 19, 2016 Village Board meeting. United Airlines hadrequested a meeting with the Village regarding the th annexation but were not able to meet until April 12. Mr. Andrew Scott, United Airlines attorney, was in attendance and addressed the Village Board. Mr. Scott stated four (4) years ago the Village and United Airlines entered an annexation agreement; the annexation agreement included a provision requiring the Village to provide a forty-five (45) day notice of intent to annex other United Airline property. The notification would provide United Airlinesthe opportunity to meet with the Village to discuss the annexation. He stated United Airlines did not receive st notification in accordance of the annexation agreement; he requested the 1reading of the ordinance be deferred. 4 page of 10 Village Board Meeting MinutesMarch 16, 2016 st Mr. Malina stated the first(1) reading of the ordinance does not constitute any action taken by the ndth Village; deferral of the second (2) reading to the April 19Village Board meeting is consistent with the forty-five (45) day notification provided in the 2012 annexation agreement. Village Board Comments Village understands United Airlines may have concerns, however, the Village’s intent is not hostile but an effort to protect and control land usage. The Village looks forward to discussion with United th Airlines on April 12. Village intent was not to go around forty-five day notification but to make a timely response to Cook County regarding proposed truck parking lot. nd Trustee Matuszak, seconded by Trustee Hoefert, moved for approval to defer the second (2) reading of An Ordinance Annexing Certain Property to the Village of Mount Prospectuntil the April 19, 2016 Village Board meeting. Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. C.PZ-02-16 205 E. Rand Road, Andy’s Frozen Custard 1st reading of An Ordinance Granting a Zoning Map Amendment, Conditional Use for a Drive-Through, Variations to Parking Lot Setback and Lighting. Mayor Juracek presented for a first (1st) reading AnOrdinance Granting a Zoning Map Amendment, Conditional Use for a Drive-Through, Variations to Parking Lot Setback and Lighting. Community Development Director William Cooney presented background information statingthe Petitioner proposes to demolish the existing building, the former Wendy’s restaurant, and construct a new drive-through restaurant with related improvements. The project requires rezoning to B3 (Community Shopping), conditional use approval for the drive-through and variations to the required parking lot setback and lighting. By a 6-0 vote the Planning and Zoning Commission recommendedapproval of the map amendment, conditional use and variation to parking lot setback. The variation to allow neon lights located along the canopy’s roof line on the front and side building elevation was recommended for approval by a vote of 5-1. Mr. Cooney provided the following in response to questions from the Village Board: Variation allows for neon lights on fascia. Photometric plan required; light brightness part of photometric plan. Neon lights will not overflow on adjacent townhomes; no lights on rear fascia. Village Code prohibits roof signs. Petitioner Aaron King, a representative from Andy’s Frozen Custard, presented a powerpoint slideshow highlighting the store’s locations and prototypes that will have a very similar appearance as the proposed Mount Prospect store. He stated that neon lights are at the center of Andy’s Frozen Custard’s brand identity but noted they have made variations to comply with the Village codes. He addressed the Board’s concerns with the neon lights stating the lights will be shielded and will not be a nuisance to surrounding businesses. 5 page of 10 Village Board Meeting MinutesMarch 16, 2016 Village Board Comments Recommend variation for neon lighting run with the property owner not the property. Appreciates Petitioner’s revision to lighting proposal. In response to the request to have the variation for the neon lighting run with the property owner the draft ordinance was amended to read: SECTION THREE: The Mayor and Board of Trustees of the Village of Mount Prospect grant 1) Conditional Use Permit to operate a drive-through restaurant, 2) Variation to allow an eight foot (8’) parking lot setback along the south property line as shown on the Site Plan dated February 24, 2016, a copy of which is attached and made a part of this ordinance as Exhibit “A,” and 3) Variation to allow neon lights located along the canopy’s roof line on the front and side building elevations subject to the following conditions (which lightingVariation shall apply only to Andy’s Custard and expire upon Andy’s Custard vacating the subject property); Trustee Hoefert, seconded by Trustee Polit, moved to waive the rule requiring two (2) readings of an ordinance: Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. Trustee Hoefert, seconded by Trustee Polit moved to approve Ordinance No. 6236as revised: AN ORDINANCE ANNEXING GRANTING A ZONING MAP AMENDMENT, CONDITIONAL USE FOR A DRIVE THROUGH, VARIATIONS TO PARKING LOT SETBACK AND LIGHTING Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. C.PZ-03-16 1501 Feehanville Drive, Nicholas and Associates 1.1st reading of an Ordinance Granting a Conditional Use for an Indoor Ice Arena Consisting of Two Skating Rinks. Mayor Juracek presented for a first (1st) reading an Ordinance Granting a Conditional Use for an Indoor Ice Arena Consisting of Two Skating Rinks. Community Development Director William Cooney presented plans for a conditional use approval to operate an indoor ice area at 1501 Feehanville Drive. The Petitioner intends to offer a full-service ice arena including two ice rinks, seating/viewing areas, equipment rentals, lockers/locker rooms, concessions/restaurant and a pro shop. The Petitioner indicates the ice area will service local park districts, schools, club teams and the general public for hockey, figure skating and open skating. In response to questions from the Village Board, Mr. Cooney provided the following: Project exceeds Village parking requirements. Potential issues with temperature have been reviewed and were taken into consideration by the Fire Marshal and Building Commissionerwhen project was approved. 6 page of 10 Village Board Meeting MinutesMarch 16, 2016 Village Board Comments Thanked the Papanicholas family for re-investing in Mount Prospect and for bringing this opportunity to our community. Local businesses(restaurants, shops, hotels)will also benefit from ice arena business. Will attract people from other communities. Tremendous facility –will generate jobs. Facility will also have speed and figure skating. Kensington not functioning in full extent as industrial complex; great concept to utilize buildings for alternate uses. Petitioner Nick Papanicholas, Jr. was present to answer questions from the Board and provided additional information: $10 million dollar project –benefit to the community. Partnering with the Mount Prospect Park District. Indoor temperature is 55-60% -do not anticipate any structural issues related to temperature. Mr. Papanicholasthanked the Mayor and Board for their support for this project and expressed his excitement in bringing this opportunity to Mount Prospect. Trustee Hoefert, seconded by Trustee Matuszak, moved to waive the rule requiring two (2) readings of an ordinance: Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. Trustee Zadel, seconded by Trustee Polit, moved to approve Ordinance No. 6237: AN ORDINANCE GRANTING A CONDITIONAL USE FOR AN INDOOR ICE ARENA CONSISTING OF TWO SKATING RINKS Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. 2.A Resolution in Support of Grayhawk 4 LLC’s Application for a Cook County Class 7c Tax Incentive for 1501 Feehanville Drive Mayor Juracek presented a Resolution inSupport of Grayhawk 4 LLC’s Application for a Cook County 7c Tax Incentive for 1501 Feehanville Drive. Mr. Cooney provided background information regarding the 7c tax incentive and benefit to the business granted the tax incentive. Unlike the Class 6b the 7c tax incentive is for a five (5) year term. Mr. Cooney added the 7c tax revenue is greater than vacant property tax revenue. Trustee Hoefert, seconded by Trustee Polit, moved for approval of Resolution No. 12-16: 7 page of 10 Village Board Meeting MinutesMarch 16, 2016 A RESOLUTION IN SUPPORT OF GRAYHAWK4 LLC’S APPLICATION FOR A COOK COUNTY CLASS 7c TAX INCENTIVE FOR 1501 FEEHANVILLE DRIVE Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. E. A Resolution Authorizing An Intergovernmental Agreement Between the Village of Mount Prospect and the Metropolitan Water Reclamation District of Greater Chicago (MWRDGC) for the Distribution of Rain Barrels. Mayor Juracek presented A Resolution Authorizing An Intergovernmental Agreement Between the Village of Mount Prospect and the Metropolitan Water Reclamation District of Greater Chicago (MWRDGC) for the Distribution of Rain Barrels. This resolution authorizes the Village to enter into an intergovernmental agreement with the MWRDGC to facilitate participation in the Rain Barrel Program. Public Works Director Sean Dorsey provided background information including administration of the program, Village responsibilities, description of the rain barrel, resident participation and benefits.The rain barrels are a form of green infrastructure designed to reduce direct loading of sewer systems during rain events by capturing the initial flush of rain from roof downspouts. The captured water can be reused for landscaping maintenance and other non-potable outdoor uses. The MWRDGC provides the barrels, installation kits and delivery at no cost to the municipality or residents. Residents can receive up to four (4) free barrels; the barrels are 55-gallon drums.The agreement requires the Village to advertise the rain barrel program, collect and place orders on behalf of the residents and participate in a post-installation inspection if initiated by MWRDGC. In response to questions from the Village Board, Mr. Dorsey provided thefollowing: Program advertising –Village Newsletter, website, Public Works Open House and Public Works social media accounts. Village will place orders on behalf of residents. Barrels can be connected. No routine inspections –MWRDGC will inspect as needed. Mosquitoes -barrels have lid and mosquito net. Village Board Comments Support Village efforts to implement green initiatives. Great benefit to residents Community Development –confirm zoning code allows four (4) barrels per property. Trustee Hoefert, seconded by Trustee Zadel, moved for approval of Resolution No. 13-16: A RESOLUTION AUTHORIZING AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE VILLAGE OF MOUNTPROSPECT AND THE METROPOLITAN WATERRECLAMATION DISTRICT OF GREATERCHICAGO (MWRDGC) FOR THE DISTRIBUTIONOF RAIN BARRELS Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. 8 page of 10 Village Board Meeting MinutesMarch 16, 2016 VILLAGE MANAGER’S REPORT Village Manager Cassady stated the Public Works Department had two (2) items to present for the Village Board’s consideration. A.Motion to accept bid for CDBG Sidewalk Program in an amountnot to exceed $200,000. Public Works Director Sean Dorsey presented background information including; 1)bid process/results 2) work to be performed;and staff recommendation. The Community Development Block Grant (CDBG) Sidewalk Program involves the replacement of existing sidewalks that do not comply with the standards for the Americans with Disability Act (ADA) at eligible locations in the Village. Staff identified the following locationsfor the 2016 program: Elmhurst Road south of Golf Road, Dempster Street west of Elmhurst Road and various streets south of Golf Road and west of Elmhurst Road. Seven (7) contractors submitted bids; low bidder was Mondi Construction, Inc. at $124,145.00. The Village received a 2016 CDBG grant in the amount of $200,000. Staff recommendsthe proposed contract quantities be increased to facilitate the expenditure of the entire grant amount at the low bidder’s unit price. Staff recommendsthe 2016 CDBG Sidewalk Program contract be awarded to the low bidder, Mondi Construction, Inc. in an amount not exceed $200,000. In response to questions from the Village Board, Mr. Dorsey provided the following: Staff confirmed price and work to be performed with low bidder. To ensure quality of concrete,pre-pour inspections and concrete core samples are tested. Sidewalks –one (1) yearmaintenance bond. Trustee Zadel, seconded by Trustee Hoefert,moved to award contract for 2016 CDBG Sidewalk Program in an amountnot to exceed $200,000. (VBA 18-16) Upon roll call:Ayes:Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. B. Motion to accept Bid for 2016 Street Resurfacing Program in an amount not to exceed $3,735,963. Public Works Director Sean Dorsey presented background information including; bid process/results, work to be performedand staff recommendation. The goal of the Village’s Street Resurfacing Program is to maintain an average 20-year life for all Village streets. This plan requires that a minimum 6.81 miles of Village streets are resurfaced on a yearly basis. The 2016 program includes6.96 miles of streets and is being funded through the Street Improvement Construction Fund. Three (3) contractors submitted bids; low bid of $3,396,330 was submitted by Arrow Road Construction Co. Staff recommendsthe contract for the 2016 Street Resurfacing Program be awarded to Arrow Road Constructionin an amount not to exceed $3,735,963; this amount includes a 10% contingency of $339,633 to allow for variances in contract quantities. Although the proposed expenditure would exceed the allocated 2016 budget by $266,963, there are sufficient funds in the Street Improvement Construction Fund balance to accommodate this contingency. In response to questions from the Village Board, Mr. Dorsey provided the following: 9 page of 10 Village Board Meeting MinutesMarch 16, 2016 Isabella project –streets not permanently surfaced will be the first area serviced in resurfacing program. Isabella project –further work will be done for completion of parkway restoration. 2016 funds concentrate in Isabella area. rd Resurfacing material tested by 3 party. Public Works keeping an eye on Elmhurst Avenue –patch work done by Illinois Gas. Trustee Zadel, seconded by Trustee Polit, moved to approve contract for 2016 Street Resurfacing Program in an amount not to exceed$3,735,963.(VBA 19-16) Upon roll call:Ayes:Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. ANY OTHER BUSINESS Trustee Hoefert commented on the recent Speak Out that addressed the Village’s decision to conduct a citizens’ survey. The negative comments indicated the Village was wasting money by conducting the survey. Trustee Hoefert disagreed with the Speak Out –the survey is money well spent. It is important to reach out to various sections of the community;the survey is a valuable decision making tool for community services. ADJOURNMENT There being no further business to discuss Mayor Juracekasked for a motion to adjourn. Trustee Hoefert, seconded by Trustee Politmoved to adjourn the meeting. By unanimous vote the March 16, 2016 Village Board meeting adjourned at 10:45p.m. M. Lisa Angell Village Clerk 10 page of 10 Village Board Meeting MinutesMarch 16, 2016