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Home My WebLink About03/01/2016 VB MinutesMINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT March 1, 2016 CALL TO ORDER Mayor Pro Tem Richard Rogers called the meeting to order at 7:05 p.m. :Z•] 4 1 W673 4 1 Present: Mayor Pro Tem Richard Rogers Trustee Paul Hoefert Trustee John Matuszak Trustee Steven Polit Trustee Colleen Saccotelli Trustee Michael Zadel Absent: Mayor Arlene Juracek PLEDGE OF ALLEGIANCE Posting of Colors by the Mount Prospect Police Department Honor Guard with Pledge of Allegiance led by Mayor Pro Tem Rogers. INVOCATION Trustee Saccotelli gave the Invocation. MINUTES Trustee Hoefert, seconded by Trustee Zadel, moved to approve the minutes of the regular Village Board meeting held February 16, 2016. Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. APPROVE BILLS Mayor Pro Tem Rogers stated, "APPROVE BILLS" would be considered for approval under item "IX. CONSENT AGENDA." MAYOR'S REPORT A. ACCOLADES Officer of the Year: Investigator Alison Teevan Runners Up: Investigator Michael Landeweer Officer Nicholas Mavraganis Investigator William Ryan Police Chief Tim Janowick highlighted the excellent service of each of these individuals. Deputy Police Chief Mike Eterno and Deputy Police Chief Tim Griffin assisted with the presentation of the plaques. page 1 of 5 Village Board Meeting Minutes March 1, 2016 Mayor Pro Tem Rogers thanked all the men and women of the Mount Prospect Police Department for their commitment and service excellence. Mayor Pro Tem Rogers also thanked the families of all members of the police department for their support which allows the officers to excel in their commitment to the department and community. Presentation by the Illinois Association of Chiefs of Police to the Mount Prospect Police Department Park Ridge Deputy Police Chief Lou Jogman presented a plaque to Chief Janowick in recognition of the outstanding contributions of the Mount Prospect Police Department during the 2015 Illinois Rail Safety Week. The award is from the Illinois Association of Chiefs of Police. Mayor Pro Tem Rogers called for a brief recess at 7:38 p.m. — Mayor Pro Tem Rogers resumed the meeting 7:43 p.m. COMMUNICATIONS AND PETITIONS — CITIZENS TO BE HEARD No Public Comment CONSENT AGENDA [All items listed under Consent Agenda are considered routine by the Village Board and will be enacted by one motion. There will be no separate discussion of those items unless a Board member, or resident from the audience, so requests, in which event the item will be removed from the Consent Agenda and considered as a separate item.] Trustee Zadel, seconded by Trustee Polit, moved to approve the following business items: 1. List of Bills February 10 - February 23, 2016 2. Resolution Approving the 2016 Official Zoning Map (RES 07-16) 3. Motion to accept bid for sewer main spot repairs in an amount not to exceed $283,646. (VBA 16-16) Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. OLD BUSINESS None. NEW BUSINESS A. A Resolution Supporting An Application for the Extension of a Cook County Class 6B Tax Incentive for LAPMASTER INTERNATIONAL, LLC at 501 West Algonquin Road. Mayor Pro Tem Rogers presented A Resolution Supporting An Application for the Extension of a Cook County Class 6B Tax Incentive for LAPMASTER INTERNATIONAL, LLC at 501 West Algonquin Road. Community Development Director William Cooney presented background information stating Lapmaster International, LLC is seeking renewal of a Class 6b property tax incentive. The renewal would be for an additional twelve (12) years and enable Lapmaster to maintain its operations in Mount Prospect. Lapmaster is an international business serving the fine grinding, advanced materials, precision optics, bore honing and finishing, lapping/polishing and metallographic markets; the Mount Prospect location currently employs over 100 employees. page 2 of 5 Village Board Meeting Minutes March 1, 2016 Mr. Terrence Schaul, Winchester Realty Company, was in attendance to provide additional information and respond to questions. Trustee Hoefert, seconded by Trustee Zadel, moved to approve Resolution No. 08-16: A RESOLUTION A SUPPORTING AN APPLICATION FOR THE EXTENSION OF A COOK COUNTY CLASS 6B TAX INCENTIVE FOR LAPMASTER INTERNATIONAL LLC, LOCATED AT 501 WEST ALGONQUIN ROAD Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel. Nays: None Motion carried. On behalf of the Village Board, Mayor Pro Tem Rogers thanked Lapmaster for choosing to remain in the Village of Mount Prospect. VILLAGE MANAGER'S REPORT Village Manager Cassady stated staff would be presenting two (2) items for Village Board approval. A. Motion to authorize staff to construct Village Hall workout area improvements in an amount not to exceed $157,960. Administrative Analyst Alex Bertolucci provided background information including construction details, funding of the project as well as related benefits in support of the Village's employee wellness program. Mr. Bertolucci stated construction of the workout area is consistent with the intended use of the basement area when the Village Hall was built in 2003. The workout area includes changing areas, showering facilities and restrooms (men and women). Funding for this project exists in the risk management fund. He noted the cost of the project does not include the purchase of workout equipment. In response to questions from the Village Board, Mr. Bertolucci and Public Works Director Sean Dorsey provided the following: ■ 50% of Village employees participate in wellness program. Participants receive a discount on their insurance premiums. ■ 2014 survey of Village Hall employees indicated 47 of the 60 employees would use an on-site workout area. ■ Potential for additional insurance rebates if there was an increase in participants in wellness program. ■ Cost does not include Public Works labor. ■ $100,000 of entire project is for costs related to bathroom facilities; $50,000 in contractual services. ■ Completion of buildout — early fall 2016. Village Board Comments ■ Need to see total cost of project; Public Works labor and equipment costs. ■ Attachment B (cost schedule) insufficient details of where money is being spent. ■ Cost is on the high side. ■ Update survey — staff participation. page 3 of 5 Village Board Meeting Minutes March 1, 2016 Village Manager Cassady stated the Public Works labor cost was estimated at $26,000 and equipment costs $35,000; total cost of project $218,000. There was a consensus of the Village Board that in order to move forward with a decision additional information was needed. Trustee Polit withdrew his second to the motion to authorize the project and Trustee Zadel stated he would withdraw his motion to authorize the project with the condition that a specific date be set for this item to be brought back for the Village Board's consideration. Trustee Zadel, seconded by Trustee Polit, moved to defer the request to authorize staff to construct Village Hall workout area improvements in an amount not to exceed $157,960 at the March 16, 2016 Village Board meeting. Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel. Nays: None Motion carried. Staff will provide additional details regarding total cost of the project, expenditures specific to materials/labor and updated information regarding staff utilization of a workout area at the March 16, 2016 Village Board meeting. B. Motion to authorize Police Department vehicle replacement purchase and equipment in an amount not to exceed $374,000. (VBA 17-16) Police Chief Tim Janowick presented background information including; 1) operational needs of the police department as they pertain to vehicle performance and functionality 2) cost effectiveness and reliability of new vehicles 3) purchase process utilizing best pricing through the Southwest Conference of Mayors Cooperative bid and the Northwest Municipal Conference Suburban Purchasing Cooperative Agreement and 4) the assessment process in selecting Lund Industries for the conversion and purchase of related installation equipment for the eleven (11) new vehicles. Police Chief Janowick credited Deputy Police Chief Mike Eterno for the thorough research of the vehicles including best purchase price. Based on this research staff recommends the following vehicle purchases: one (1) 2016 Dodge Charger AWD pursuit package vehicle for Patrol Section; one (1) 2016 Dodge Charger AWD pursuit package vehicle for Crime Prevention Unit; one (1) 2016 Ford Interceptor AWD utility vehicle for and one (1) 2017 Ford Escape SE 4x4 for Community Service Officers; three (3) 2016 Dodge Durango AWD utility vehicles, one (1) 2016 Ford Interceptor AWD sedan, two (2) 2016 Dodge Charger AWD vehicles and one (1) 2016 Ford Explorer XLT 4WD vehicle for Investigative and Administrative staff. Police Chief Janowick provided the following in response to questions from the Village Board: ■ Research conducted included analysis of vehicles for best use. ■ Ability to mix-up vehicle brand — stock maintenance parts. ■ Limited choice for front line SUV's ■ 3rd year Village has used Lund Industries —very favorable pricing and quality of work. (Did conduct research of other providers throughout Chicago area.) ■ Not aware of any cooperative agreements for conversion services. ■ Consider conversion services similar to professional services. page 4 of 5 Village Board Meeting Minutes March 1, 2016 Trustee Hoefert, seconded by Trustee Zadel moved to authorize the Police Department vehicle replacement purchase and equipment in an amount not to exceed $374,000. Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. ANY OTHER BUSINESS None. ADJOURNMENT There being no further business to discuss Mayor Pro Tem Rogers asked for a motion to adjourn. Trustee Hoefert, seconded by Trustee Polit moved to adjourn the meeting. By unanimous vote the March 1, 2016 Village Board meeting adjourned at 8:53 p.m. M. Lisa Angell Village Clerk page 5 of 5 Village Board Meeting Minutes March 1, 2016