Loading...
HomeMy WebLinkAbout02/02/2016 VB MinutesMINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT February 2, 2016 CALL TO ORDER Mayor Juracek called the meeting to order at 7:06 p.m. ROLL CALL Present: Mayor Arlene Juracek Trustee Paul Hoefert Trustee John Matuszak Trustee Steven Polit Trustee Richard Rogers Trustee Colleen Saccotelli Trustee Michael Zadel PLEDGE OF ALLEGIANCE Pledge of Allegiance led by Trustee Rogers INVOCATION Mayor Juracek gave the Invocation MINUTES Trustee Hoefert, seconded by Trustee Polit, moved to approve the minutes of the regular Village Board meeting held January 19, 2016. Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Zadel Nays: None Abstain: Saccotelli Motion carried. APPROVE BILLS Mayor Juracek stated the next item on the agenda, "APPROVE BILLS" was noted by an asterisk and unless there was a request to remove an item(s), all items further listed in that manner would be considered with one (1) vote as business item "IX. CONSENT AGENDA." MAYOR'S REPORT A. ACCOLADES Proclamation: "Black History Month, February 2016" Mayor Juracek read the proclamation and encouraged the community to join in recognizing the many contributions of African-Americans to our nation throughout history. Mayor Juracek stated the proclamation would be appropriately displayed in recognition of Black History month. B. Motion to amend the Employment Agreement between the Village of Mount Prospect and the Village Manager. Mayor Juracek presented background information stating the addendum to the Village Manager's Agreement authorizes the option of a village vehicle rather than a monthly vehicle allowance. page 1 of 8 Village Board Meeting Minutes February 2, 2016 If approved, the monthly vehicle allowance Mr. Cassady currently receives would terminate, saving the Village $6,000. Mayor Juracek provided additional information regarding the Village's policy and practice for assigning village vehicles to designated senior management staff. The vehicle assigned to Mr. Cassady will be a village pool car currently available to the Mayor and Trustees for business purposes. Mayor Juracek stated it has long been the practice of the Village to allow elected officials the use of a village pool car for official business. However, to resolve any misperceptions of the assignment of a pool car, the Mayor will use her personal vehicle and receive mileage reimbursement for business travel; in accordance with regulatory standards. Village Board Comments ■ $6,000 cost savings to Village ■ Assignment of village vehicle to Village Manager can be done without expanding vehicle fleet. Public Comment Mr. Louis Goodman 310 N. School Mr. Goodman expressed his support of assigning the Village Manager a pool car. Complimented the Village for saving $6,000 in taxpayers' money. Trustee Hoefert, seconded by Trustee Rogers, moved to approve amendment to Employment Agreement between the Village of Mount Prospect and the Village Manager. Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. COMMUNICATIONS AND PETITIONS — CITIZENS TO BE HEARD No Public Comment CONSENT AGENDA Trustee Zadel, seconded by Trustee Polit, moved to approve the following business items: 1. Bills dated January 13, 2016 — January 26, 2016 2. A RESOLUTION APPROVING THE VILLAGE OF MOUNT PROSPECT STRATEGIC PLAN IMPLEMENTATION GUIDE (RES O4-16) Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. OLD BUSINESS None. page 2 of 8 Village Board Meeting Minutes February 2, 2016 NEW BUSINESS A. PZ -27-15, 1420 and 1421 West Central Road, Mount Prospect School District 57, Zoning Map Mayor Juracek stated the Board of Education of Mount Prospect School District resubmitted a Request for a Map Amendment to Rezone 1420 and 1421 West Central Road from CR Conservation to R1 Single -Family Residence. Mayor Juracek stated the following items will be presented for Village Board consideration in support of the request: 1) A Resolution Authorizing the Village of Mount Prospect to Enter into an Intergovernmental Settlement Agreement and Release with Mount Prospect School District 57; 2) A Resolution Granting a Variation to Resubmit for a Map Amendment Within a Year After Denial 3) An Ordinance Amending the Official Zoning Map of the Village of Mount Prospect for Property Located at 1420 and 1421 West Central Road The Planning and Zoning Commission recommended approval 1) variation to resubmit a zoning map amendment with a year after denial by the Village Board by a vote of 5-0 and 2) Zoning Map Amendment to Rezone 1420 an 1421 West Central Road from CR Conservation to R1 Single -Family Residence by a vote of 5-0. Community Development Director William Cooney provided background information stating the Petitioner is seeking a variation to allow an application for a map amendment within year after it was denied by the Village Board and is seeking a zoning map amendment to rezone the property located at 1420 and 1421 West Central Road from CR Conservation -Recreation to R-1 Single -Family Residence. The Subject Property is one (1) of seven (7) parcels that Westbrook School and the related improvements are located. The existing improvements cross lot lines and are considered nonconforming. With the exception of the Subject Property, all of the parcels are zoned R1 Single -Family Residence District; the Petitioner would like to consolidate the seven (7) parcels into a lot of record. In response to questions from the Village Board Mr. Cooney provided the following: ■ The Intergovernmental Settlement Agreement and Release includes a clause granting the Village first right of refusal to purchase the open space parcel should the District put it up for sale in the next 25 years. Parcels are identified by legal description. District owns all parcels — consolidation makes sense. Plat of Consolidation — District would need to obtain Village approval for consolidation. Village Board Comments ■ School District owns property — if they decide to construct a building it is their right. ■ Village trying to preserve open space - not trying to impinge on School District's right to use land as it sees fit. Consolidation would be advantageous. Thanked School District for insertion of clause granting the first right of refusal in settlement agreement. Public Comment Mr. William Millar 1619 West Central Road Mr. Millar expressed his concerns with the unfinished work associated with the parking lot project at Westbrook School; shrubs, asphalt. page 3 of 8 Village Board Meeting Minutes February 2, 2016 School District Superintendent Dr. Aumiller responded to Mr. Millar's concerns stating the landscape work would be completed before June 30, 2016. Mayor Juracek requested the School District consider additional markings to delineate the school's driveway from Mr. Millar's; minimize drivers going to Westbrook turning into Mr. Millar's driveway. Mr. Dale Falk, School District 57 stated the district has complied with all Village requirements but he is not against revisiting if improvements can be made. The School District will work with Village Project Engineer Matt Lawrie to determine the best solution. Mayor Juracek presented the following for Village Board Approval: 1) A Resolution Authorizing the Village of Mount Prospect to Enter into an Intergovernmental Settlement Agreement and Release with Mount Prospect School District 57 Trustee Hoefert, seconded by Trustee Polit moved to approve Resolution No. 02-16: A Resolution Authorizing the Village of Mount Prospect to Enter into an Intergovernmental Settlement Agreement and Release with Mount Prospect School District 57 Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. 2) A Resolution Granting a Variation to Resubmit for a Map Amendment Within a Year After Denial Trustee Zadel, seconded by Trustee Matuszak moved to approve Resolution No. 03-16: A Resolution Granting a Variation to Resubmit for a Map Amendment Within a Year After Denial Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. 3) 1" reading of An Ordinance Amending the Official Zoning Map of the Village of Mount Prospect for Property Located at 1420 and 1421 West Central Road Trustee Zadel, seconded by Trustee Rogers, moved to waive the rule requiring two (2) readings of an ordinance: Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. Trustee Hoefert, seconded by Trustee Polit moved to approve Ordinance No. 6233: An Ordinance Amending the Official Zoning Map of the Village of Mount Prospect for Property Located at 1420 and 1421 West Central Road page 4 of 8 Village Board Meeting Minutes February 2, 2016 Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. B. A Resolution Approving the Village of Mount Prospect Strategic Plan Implementation Guide (Approved under the Consent Agenda — Res No. 04-16) C. A Resolution Approving An Amended Intergovernmental Agreement Between the Village of Mount Prospect and Northeastern Illinois Public Safety Training Mayor Juracek presented A Resolution Approving An Amended Intergovernmental Agreement Between the Village of Mount Prospect and Northeastern Illinois Public Safety Training. This resolution approves the Amended Intergovernmental Agreement between the Village of Mount Prospect and Northeastern Illinois Public Safety Training Academy (NIPSTA) Interim Fire Chief Brian Lambel provided background information including a power point presentation of the NIPSTA Glenview facility that highlighted the extensive training for firefighters. Interim Fire Chief Lambel stated the Fire Department terminated the Village's membership with NIPSTA in 2010 as a cost saving effort due to budget constraints. Since that time the Fire Department has utilized NIPSTA on an a- la carte basis for reduced training. The cost of membership is $16,488, however, the current training budget funds can be leveraged to take better advantage of the membership through reduced costs for staff training, academy training, and other related activities. Based on the potential discounts and funding assistance form the Foreign Fire Tax Board, the out of pocket cost for 2016 will be approximately $2500. Interim Fire Chief Lambel provided the following in response to questions from the Village Board: ■ Cost based on number of firefighters. ■ Membership fee is only for fire personnel; other departments could join but would pay a separate fee. Buffalo Grove facility — smaller and further distance. NIPSTA — 23 member communities Village Board Comments ■ Attended Fire Op training — great experience. ■ Great facility — support Village renewing membership ■ Credited staff for finding unique ways to fund membership ■ Fire service changed over the years — this type of facility is the only way to obtain solid training. Village Manager Michael Cassady expressed the Village's gratitude to the Foreign Fire Tax Board for providing funding. Trustee Hoefert, seconded by Trustee Polit moved to approve Resolution No. 05-16: A Resolution Approving An Amended Intergovernmental Agreement Between the Village of Mount Prospect and Northeastern Illinois Public Safety Training. This resolution approves the Amended Intergovernmental Agreement between the Village of Mount Prospect and Northeastern Illinois Public Safety Training Academy (NIPSTA) Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. page 5 of 8 Village Board Meeting Minutes February 2, 2016 D. A Resolution Authorizing the Village of Mount Prospect and JPMorgan Chase Bank, National Association to Enter into a Contract for Sale of Water Mayor Juracek presented A Resolution Authorizing the Village of Mount Prospect and JPMorgan Chase Bank, National Association to Enter into a Contract for Sale of Water. This resolution authorizes the Village of Mount Prospect to enter into an agreement for the sale of water to the Chase Bank located at 215 South Elmhurst Road, Prospect Heights, Illinois. Village Manager Cassady provided background information stating the Village of Mount Prospect entered into an agreement to supply water to the subject property when it was the Social Security Administration Office (SSA) in 2000; infrastructure for the water supply remains intact. Chase Bank requested the Village revise the water service agreement for the former SSA building, so Chase can construct a new facility on the site and benefit from Village water; non-resident water rates would apply. In addition, the Village has been working with Chase Bank to coordinate some form of understanding to maintain and potentially expand the professional office usage at the downtown location at Busse and Maple Streets. Additional language was added to the agreement requesting Chase consider a term extension of the downtown Chase branch building. Staff is recommending the Village Board approve the water service agreement for a period of 20 years with an additional 10 years at the request of Chase. Village Board Comments ■ As a good neighbor Village provides water at several locations in Prospect Heights; bordering Mount Prospect ■ Village Water rates are higher for Prospect Heights consumers. Mr. Gus Dehleh, owner of the Chase branch located at 111 East Busse Avenue, thanked the Mayor and Village Board for working with Chase Bank. Trustee Zadel, seconded by Trustee Rogers, moved to approve Resolution No. 06-16: A Resolution Authorizing the Village of Mount Prospect and JPMorgan Chase Bank, National Association to Enter into a Contract for Sale of Water Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. VILLAGE MANAGER'S REPORT A. Motion to approve Collective Bargaining Agreement between the Village of Mount Prospect and International Union of Operating Engineers, Local 150 for the period of January 1, 2016 through December 31, 2020. Assistant Village Manager Dave Strahl provided background information stating a Collective Bargaining agreement has been tentatively agreed to by the Village and the union representing the 39 Public Works employees, International Union of Operating Engineers, Local 150. The five (5) year agreement will be in effect from January 1, 2016 through December 31, 2020. The agreement includes a wage increase of 2% annually for each year of the agreement. page 6 of 8 Village Board Meeting Minutes February 2, 2016 Assistant Village Manager Strahl stated the contract represents a $30,000 savings to the Village, Local 150 has its own insurance plan and includes an escape clause should the state of Illinois take money away from the municipalities. Should the Village need to reduce costs, pay reductions would be implemented before layoffs. He added the agreement reflects the positive relationship between the union's business agent and union members. The Mayor and Village Board thanked Assistant Village Manager Strahl for his work in reaching an agreement; he was recognized for his excellent negotiation skills. Trustee Hoefert, seconded by Trustee Zadel moved to approve Collective Bargaining Agreement between the Village of Mount Prospect and International Union of Operating Engineers, Local 150 for the period of January 1, 1 2016 through December 31, 2020. Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. C. Motion to accept proposal to replace roof on 2 million gallon water storage reservoir at Booster Pumping Station 17 in an amount not to exceed $1,562,167 Public Works Director Sean Dorsey provided background information, project proposals and staff recommendation. Constructed in 1972 the pumping station roof collapsed in the fall of 2015; in 2010 the roof of the identically constructed Pumping Station16 also collapsed. The overall design of both pumping stations was problematic and the proposed new installation will be constructed to proper engineering standards to protect the Village's long term investment. Stating the storage facility will need to be put back in service before summer water demands increase, Mr. Dorsey provided an overview of the project work to be completed. The Village's insurance carrier has denied the claim; the Village has challenged the denial. Funding considerations include $600,000 (deferral of water main projects) and $312,000 (water shed fund). Staff request Village Board approval to enter into a contract for construction services with Matrix Services to replace the roof of the water storage reservoir at Booster Station 17 in an amount not to exceed $1,562,167. Mr. Dorsey, introduced Mr. John Leib, with Tank Industry Consultants to provide additional information and respond to questions from the Village Board regarding the project. Tank Industry Consultants is the recommended consultant for construction engineering services for Reservoir 17 Roof Replacement. In response to questions from the Village Board Mr. Dorsey and Mr. Leib provided the following: ■ No issues with building — only roof; walls are not dependent on roof for stability. ■ Building does not have center column — more maintenance and cost; would not extend life of building. ■ After collapse — hole was put in roof for drainage. ■ Construction design will be done by contractor and reviewed for approval by consultant; design must meet all design requirements. ■ Matrix has done similar designs — must meet industry standards. Village Board Comments ■ Would like future discussion on funding the project; concern with deferral of water main replacement projects. ■ Consider using money from reserves to pay for project. ■ Questioned whether design and project work should be bid separately. page 7of8 Village Board Meeting Minutes February 2, 2016 ■ Tanks built in 1972 — lack of knowledge for best design. Trustee Hoefert, seconded by Trustee Zadel moved to approve proposal to replace roof on 2 million gallon water storage reservoir at Booster Pumping Station 17 in an amount not to exceed $1,562,167. (VBA 05-16) Upon roll call: Ayes: Hoefert, Polit, Rogers, Saccotelli, Zadel Nays: Matuszak Motion carried. D. Motion to accept proposal for construction engineering services for Reservoir 17 roof replacement in an amount not to exceed $65,100. Public Works Director Sean Dorsey continued discussion of the Reservoir 17 roof replacement with a recommendation to enter into a contract for construction engineering services with Tank Industry Consultants (TIC) in an amount not to exceed $65,100. TIC has extensive knowledge in the oversight of water storage tanks and related repairs. TIC will be on site offering general oversight as the roof repairs are undertaken at Booster 17 station. This will be a fifteen (15) week project; the proposal assumes 600 hours being on site. Staff recommends approval of the proposal for construction engineering services for Reservoir 17 roof replacement in an amount not to exceed $65,100. In response to questions from the Village Board, Mr. Dorsey provided the following: ■ Village policy allows for negotiating of professional services. ■ TIC is top in their profession — best qualified. Trustee Hoefert, seconded by Trustee Zadel moved to approve proposal to for construction engineering services for Reservoir 17 roof replacement in an amount not to exceed $65,100. (VBA 06-16) Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. E. Village Manager Cassady made the following announcements: 1. Committee of the Whole Cancellation- February 9, 2016 2. Village Manager Cassady and Assistant Village Manager Strahl will be attending the ICMA Conference in Normal, Illinois; February 3-5. ANY OTHER BUSINESS None. ADJOURNMENT There being no further business to discuss Mayor Juracek asked for a motion to adjourn. Trustee Zadel, seconded by Trustee Rogers moved to adjourn the meeting. By unanimous vote the February 2, 2016 Village Board meeting adjourned at 9:14 p.m. M. Lisa Angell page 8 of 8 Village Board Meeting Minutes February 2, 2016 Village Clerk page 9 of 8 Village Board Meeting Minutes February 2, 2016