HomeMy WebLinkAbout1a. Manager's Memorandum 02/02/2016Next Ordinance No. 6233
Next Resolution No. 02-16
VBA 05-16
Meeting Location:
Mount Prospect Village Hall
50 S. Emerson Street
Mount Prospect, Illinois 60056
CALL TO ORDER
MANAGER'S MEMORANDUM
ORDER OF BUSINESS
REGULAR MEETING
Meeting Date and Time:
Tuesday
February 2, 2016
7:00 P.M.
II. ROLL CALL
Mayor Arlene A. Juracek
Trustee Paul Hoefert Trustee Richard Rogers
Trustee John Matuszak Trustee Colleen Saccotelli
Trustee Steven Polit Trustee Michael Zadel
III. PLEDGE OF ALLEGIANCE: Trustee Rogers
IV. INVOCATION: Mayor Juracek
FINAL ACTION MAY BE TAKEN BY THE VILLAGE BOARD ON ANY ITEM LISTED
ON THIS AGENDA
V. APPROVE MINUTES OF REGULAR MEETING OF January 19, 2016
VI. *APPROVE BILLS
(To be considered under CONSENT AGENDA)
VII. MAYOR'S REPORT
A. ACCOLADES
PROCLAMATION: "BLACK HISTORY MONTH, FEBRUARY 2016"
Staff will accept the proclamation and put it on proper display.
ANY fNDIVIDUAL WITH A DISABILITY WHO WOULD LIKE TO ATTEND THIS MEETING SHOULD CONTACT THE VILLAGE MANAGER'S OFFICE AT
50 SOUTH EMERSON STREET, 847/392-6000 or djarosz@mountprospect.org
B. Motion to amend the Employment Agreement between the Village of Mount Prospect and the
Village Manager.
An addendum to the Employment Agreement for the Village Manager has been proposed
to authorize the option for use of a Village vehicle for business and personal use. Use of
a vehicle is a common benefit for city managers, who are expected to respond to
emergent situations on a 24/7 basis. The Village currently authorizes vehicles for
business and personal use to twelve members of the senior management team in Police,
Fire, Public Works and the Village Managers Office. This proposal contemplates the
transfer of an existing pool vehicle (#300) for use by the Manager. This proposal reduces
overall compensation to the Manager by $6,000 annually and does not impact the
existing fleet. Staff recommends approval.
VIII. COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD
IX. CONSENT AGENDA
All items listed with an asterisk are considered routine by the Village Board and will be
enacted by one motion. There will be no separate discussion of those items unless a
Board member, or resident from the audience, so requests, in which event the item will
be removed from the Consent Agenda and considered in its normal sequence on the
agenda.
X. OLD BUSINESS
None.
XI. NEW BUSINESS
A. PZ -27-15, 1420 and 1421 West Central Road, Mount Prospect School District 57, Zoning Map
The Board of Education of Mount Prospect School District 57 resubmitted a request for
a Map Amendment to Rezone 1420 and 1421 West Central Road from CR Conservation to
R1 Single -Family Residence. The Planning and Zoning Commission recommended
approval 1) variation to resubmit a zoning map amendment within a year after denial
by the Village Board by a vote of 5-1 and 2) Zoning Map Amendment to Rezone 1420
and 1421 West Central Road from CR Conservation to R1 Single -Family Residence by
a vote of 5-0)
1) A RESOLUTION AUTHORIZING THE VILLAGE OF MOUNT PROSPECT TO ENTER Exhibit A
INTO AN INTERGOVERNMENTAL SETTLEMENT AGREEMENT AND RELEASE
WITH MOUNT PROSPECT SCHOOL DISTRICT 57 •
2) A RESOLUTION GRANTING A VARIATION TO RESUBMIT FOR A MAP Exhibit B
AMENDMENT WITHIN A YEAR AFTER DENIAL
3) AN ORDINANCE AMENDING THE OFFICIAL ZONING MAP OF THE VILLAGE OF Exhibit C
MOUNT PROSPECT FOR PROPERTY LOCATED AT 1420 AND 1421 WEST
CENTRAL ROAD
The petitioner (School District 57) has approved an intergovernmental agreement with the
Village to offer the Village the right off first refusal for a portion of the property that is part
of Westbrook School known as 1420 and 1421 W Central. The P&Z approved the rezoning
from CR Conservation -Recreation to R -I Single Family without the petitioner having to
wait the typical one year period to resubmit for a rezoning request.
Community Development Director Bill Cooney will be present to facilitate any questions
that may arise. Staff is recommending approval and this item would be eligible for a
consideration of a waiver of the second reading.
B. A RESOLUTION APPROVING THE VILLAGE OF MOUNT PROSPECT STRATEGIC Exhibit D
PLAN IMPLEMENTATION GUIDE
In April of 2014 the Village Board approved the Strategic Plan. This resolution approves
the Strategic Plan Implementation Guide that 1) reinforces the Village Mission and Vision
and 2) establishes key priorities and targets for action in support of the Strategic Plan.
Staff is recommending approval of this resolution as an official action adopting the
implementation guide of the strategic plan. This work plan will be utilized throughout the
coming year as guide for prioritization of staff's efforts to achieve the Village Board's
policy directions. This plan has been discussed previously at the January 26, 2016,
Committee of the Whole meeting and the consensus of the Village Board was to proceed to
official adoption.
C. A RESOLUTION APPROVING AN AMENDED INTERGOVERNMENTAL AGREEMENT Exhibit E
BETWEEN THE VILLAGE OF MOUNT PROSPECT AND NORTHEASTERN ILLINOIS
PUBLIC SAFETY TRAINING ACADEMY (NIPSTA)
Staff is requesting Village Board approval to enter into an agreement with NIPSTA to
significantly supplement fire operations training. The cost of membership is $16,488. The
Village terminated the Village's membership in 2010 for budget concerns and paid for
reduced training on an ala carte basis. However, the current training budget funds can be
leveraged to take better advantage of the membership through reduced costs for staff
training, academy training, and other related activities. Based on the potential discounts
and funding assistance from the Foreign Fire Tax Board, the out of pocket cost for this
year will be approximately $2500. The 2016 Budget does include training funds that can
be allocated to this training enhancement. Staff recommends approval. Interim Fire Chief
Brian Lambel will be present to answer any questions that may arise.
D. A RESOLUTION AUTHORIZING THE VILLAGE OF MOUNT PROSPECT Exhibit F
AND JPMORGAN CHASE BANK, NATIONAL ASSOCIATION TO ENTER INTO A
CONTRACT FOR SALE OF WATER
This resolution authorizes the Village of Mount Prospect to enter into an agreement for the
sale of water to the Chase Bank located at 215 South Elmhurst Road, Prospect Heights,
Illinois. The Village previously supplied water to this site when it was the Social Security
Administration Office (SSA) and the infrastructure is already in place. The Chase Bank
facility will move from Randhurst Village at the corner of Euclid and Elmhurst to this
location in a smaller footprint.
Staff is requesting Village Board approval of this resolution. Village Manager Michael
Cassady will be present to answer any questions.
XII. VILLAGE MANAGER'S REPORT
A. Motion to approve Collective Bargaining Agreement between the Village of Mount Prospect
and International Union of Operating Engineers, Local 150 for the period of January 1, 2016
through December 31, 2020.
Staff is requesting Village Board approval of a Collective Bargaining agreement that has
been tentatively agreed to by the Village and the union representing the 39 Public Works
employees, International Union of Operating Engineers, Local 150. This agreement will be
in effect from January 1, 2016 through December 31, 2020. The agreement includes a
wage increase of 2% annually for each year of the agreement.
Assistant Village Manager David Strahl will be present to answer any questions that may
arise regarding this item.
B Motion to accept proposal to replace roof on 2 million gallon water storage reservoir at Booster
Pumping Station 17 in an amount not to exceed $1,562,167.
Staff is requesting Village Board approval to enter into a contract for construction services
with Matrix Services to replace the roof of the water storage reservoir at Booster station 17
in an amount not to exceed $1,562,167. This roof collapsed this fall leaving the reservoir
out of service. The overall design was problematic and this new installation will be built to
proper engineering standards to protect the Village's long term investment. The Village's
insurance carrier denied the claim and the storage facility will need to be put back into
service before summer water demands increase. This was an unforeseen expense and will
be taken from the reserves and funds previously budgeted for maintenance of this storage
facility. Staff recommends approval. Public Works Director Sean Dorsey will be on hand
to answer any questions that may arise.
C. Motion to accept proposal for construction engineering services for Reservoir 17 roof replacement
in an amount not to exceed $65,100.
Staff is requesting Village Board approval to enter into a contract for construction
engineering services with Tank Industry Consultants in an amount not to exceed $65,100.
This engineering firm has extensive knowledge in the oversight of water storage tanks and
their related repairs. This firm will be on site offering general oversight as the roof repairs
are undertaken at water storage reservoir facility at Booster Station 17. This will be a 15
week project and the proposal assumes 600 hours being on site. Staff recommends
approval. Public Works Director Sean Dorsey will be on hand to answer any questions
that may arise.
D. AS SUBMITTED
XIII. ANY OTHER BUSINESS
XIV. ADJOURNMENT