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HomeMy WebLinkAbout11/17/2015 VB MinutesMINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT November 17, 2015 CALL TO ORDER Mayor Arlene Juracek called the meeting to order at 7:05 p.m. Z161 I Well 14 1 Present: Mayor Arlene Juracek Trustee Paul Hoefert Trustee Steven Polit Trustee Richard Rogers Trustee Colleen Saccotelli Trustee Michael Zadel Absent: Trustee John Matuszak PLEDGE OF ALLEGIANCE Pledge of Allegiance led by Mayor Juracek INVOCATION Trustee Rogers gave the Invocation. MINUTES Trustee Polit, seconded by Trustee Saccotelli, moved to approve the minutes of the regular Village Board meeting held November 3, 2015. Upon roll call: Ayes: Hoefert, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. MONTHLY FINANCIAL REPORT AND APPROVE BILLS Mayor Juracek stated the next item on the agenda, "MONTHLY FINANCIAL REPORT AND APPROVE BILLS" was noted by an asterisk and unless there was a request to remove an item(s), all items further listed in that manner would be considered with one (1) vote as business item "IX. CONSENT AGENDA." MAYOR'S REPORT Before proceeding to accolades Mayor Juracek commented on the tragic events in Paris and shared communications and updates she has received from Gregoire De La Ronciere, Mayor of Sevres, the Village's Sister City; Sevres is located just 10 miles outside of Paris. A. ACCOLADES Service Recognition: Eric Hoeppner, Volunteer 2004-2015 Community Emergency Response Team (CERT) Mr. Jim Miller, Mount Prospect Fire Prevention Bureau — Fire & Life Safety Educator, presented the certificate of recognition to Mr. Hoeppner. Mr. Hoeppner was recognized for his eleven (11) years of dedicated service. page 1 of 7 Village Board Meeting Minutes November 17, 2015 Several members of the CERT team were in attendance and highlighted the many attributes of Mr. Hoeppner. Interim Fire Chief Brian Lambel thanked Mr. Hoeppner as well as all CERT members for their dedicated service. On behalf of the Village Board and community, Mayor Juracek thanked Mr. Hoeppner for his outstanding service and dedication to the Community Emergency Response Team. His volunteer service as a Team Leader has been a great benefit to the community. In thanking the Mayor and Village Board, Mr. Hoeppner stated it was his honor to serve as a CERT member. He also thanked the Fire Administration for their support of the program as well as all CERT members for their outstanding service. "CENTS FOR CENTRAL SCHOOL" CHALLENGE 1. PROCLAMATION: A PROCLAMATION ACKOWLEDGING THE FUNDRAISING EFFORTS OF SAINT PAUL LUTHERAN SCHOOL TO BENEFIT "CENTS FOR CENTRAL SCHOOL" Mayor Juracek presented the Proclamation to Ms. Jennifer Heinze, Principal and Ms. Deb Rittle, Saint Paul School. Saint Paul School was the challenge winner in the friendly competition between local schools to raise money for the Central School restoration project. 2. Certificates of Participation: Fairview School, Indian Grove School, Lions Park School, Lincoln Middle School and Prospect High School. Ms. Lindsay Rice and Mr. Frank Corry, Mount Prospect Historical Society, assisted Mayor Juracek in the presentation of the Certificates of Participation to representatives from: Fairview School, Indian Grove School, Lions Park School and Lincoln Middle School. Prospect High School was also recognized for their participation. On behalf of the Mount Prospect Historical Society, Ms. Rice thanked the schools for accepting the challenge and raising a total of $3,580.45 in donations towards the restoration of Central School. Mr. Frank Corry provided a status report on the financial as well structural progress of the restoration project. The restoration project is in the home stretch. PROCLAMATION: "TEDDY BEAR WALK WEEK" November 29 — December 5, 2015 Mayor Juracek presented the proclamation to Mr. Michael Duebner, Mount Prospect Library Board. Mr. Duebner thanked the Mayor and Village Board for their support and encouraged residents, young and old, to register for this very popular community event. B. Audit Committee Annual Report Finance Director Dave Erb provided background information on the Audit Committee and introduced Audit Committee Chair Mr. Tom Munz. (In addition to Mr. Munz, Committee members include Mayor Juracek, Trustee Matuszak, Mr. Vince Grochocinski and Mr. Tim McDermott. Mr. Erb provided an overview of the committee's meetings and activities.) page 2 of 7 Village Board Meeting Minutes November 17, 2015 Mr. Munz provided a summary of the 2014 audit, highlighting the most significant items. Comprehensive Annual Financial Report — auditing firm found no significant issues that impacted their overall determination on the accuracy of the Village's financial statements and position. The financial statements present fairly in all aspects the financial position for year ended December 31, 2014 in accordance with generally accepted accounting principles. Regarding the qualitative aspects of the audit, the statement disclosures are neutral, consistent and clear. Mr. Munz added the Village received the Certificate of Achievement of Excellence in Financial Reporting for its 2013 report; 21St consecutive year. Application has been made to the Certificate program for fiscal year 2014. Public Comment Mr. Louis Goodman 310 North School In response to Mr. Goodman's question regarding who conducted the audit, Mr. Erb stated a private firm conducted the audit not the State of Illinois. Mayor Juracek thanked Mr. Munz for the report. C. 1st reading of An Ordinance Amending Chapter 13, "Alcoholic Liquors," of the Village Code of Mount Prospect. Mayor Juracek presented for a first (1st) reading An Ordinance Amending Chapter 13, "Alcoholic Liquors," of the Village Code of Mount Prospect. This ordinance increases the number of "F-3" Liquor Licenses by One (1) Tokens and Tankards, 18 West Busse Avenue. The Class F-3 liquor license provides for the full service of alcohol in a restaurant with lounge. Village Manager Mike Cassady confirmed the owner, Mr. Vince Scalabrino, met with Village staff and has complied with all Village requirements Mr. Scalabrino was in attendance to provide additional information and respond to questions from the Village Board. Tokens and Tankards is a gastropub featuring British pub fare with vintage arcade games; anticipates opening after the first of the year. Trustee Zadel, seconded by Trustee Rogers, moved to waive the rule requiring two (2) readings of an ordinance: Upon roll call: Ayes: Hoefert, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. Trustee Hoefert, seconded by Trustee Polit, moved for approval of Ordinance No. 6223: AN ORDINANCE AMENDING CHAPTER 13 (ALCOHOLIC LIQUORS) OF THE MOUNT PROSPECT VILLAGE CODE Upon roll call: Ayes: Hoefert, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. page 3 of 7 Village Board Meeting Minutes November 17, 2015 APPOINTMENTS Transportation/Safety Commission - Reappointment Mr. Robert Fisher Term to Expire November 2019 604 South School Street Trustee Hoefert, seconded by Trustee Polit, moved to approve the reappointment to the Transportation Safety Commission. Upon roll call: Ayes: Hoefert, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. COMMUNICATIONS AND PETITIONS — CITIZENS TO BE HEARD CONSENT AGENDA Trustee Rogers, seconded by Trustee Polit, moved to approve the following business items: 1. Monthly Financial Report — October 2015 2. Bills dated — October 29 — November 11, 2015 Upon roll call: Ayes: Hoefert, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. OLD BUSINESS A. PZ -25-15, 308 South Emerson Street, Sean Mitchell 2nd reading of An Ordinance to Grant a Variation for Side and Rear Yard Setbacks for a Sports Court. Mayor Juracek presented for a second (2nd) reading An Ordinance to Grant a Variation for Side and Rear Yard Setbacks for a Sports Court. This ordinance grants a variation to allow a one foot (1') side yard setback and a nine foot (9') rear yard setback for a sport court for property located at 308 South Emerson Street. The first (1S) reading of this ordinance was held at the November 3, 2015 Village Board meeting. Community Development Director Bill Cooney provided updated information regarding the request for variation; specific to modifications to the draft ordinance presented at the November 3, 2015 Village Board meeting. Three (3) conditions recommended by the Village Attorney were incorporated; 1) the surface material shall be and remain as specified on (Exhibit B) (or its functional equivalent with respect to permeability). No portion of the Sports Court shall be resurfaced with any other material; 2) the size of the Sports Court shall not be increased beyond that shown on Exhibit B; and 3) no permanently affixed equipment or structure shall be added to the Sports Court other than as shown on Exhibit C; i.e. fencing tennis standards or the like. The petitioner, Mr. Sean Mitchell, was in attendance and agreed to the conditions. The Village Board held a brief discussion on the Village's permitting requirements. The primary purpose for the Village's permitting requirements are to maximize public safety. The permitting process allows the Village to inspect quality of work and compliance with Village Code. Trustee Hoefert, seconded by Trustee Zadel, moved for the approval of Ordinance No. 6224: AN ORDINANCE TO GRANT A VARIATION FOR SIDE AND REAR YARD SETBACKS FOR A SPORTS COURT. page 4 of 7 Village Board Meeting Minutes November 17, 2015 Upon roll call: Ayes: Hoefert, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried NEW BUSINESS A. 1St reading of An Ordinance Making Certain Amendments to the Annual Budget Adopted for the Fiscal Year Commencing January 1, 2015 — December 31, 2015 Mayor Juracek presented for a 1St reading An Ordinance Making Certain Amendments to the Annual Budget Adopted for the Fiscal Year Commencing January 1, 2015 — December 31, 2015. This is the second (2nd) amendment to the 2015 Budget. Finance Director Dave Erb provided background information and responded to questions from the Village Board. This amendment decreases the budget for revenues by $3,314,473 and increases the budget for expenditures by $1,768,473. Adjustments to revenues in this amendment are being made to various tax, grant, user fee and investment income accounts and impact a number of different operating and pension funds. Of the $3.3 million total decrease in revenue accounts, $4.5 million is attributed to lower than expected investment returns in the police and fire pension portfolios and $1.1 million from lower water sales. General Fund revenues expected to come in higher than budget include Sales Tax ($582,000), Real Estate Transfer Tax ($550,000), and Telecommunications Tax ($500,000). Adjustments increasing total expenditures by $1.8 million are being made to various personnel, commodities and supplies, contractual service and capital equipment and infrastructure accounts. Mr. Erb provided the following in response to questions from the Village Board: ■ Funding state owes Village — treat as receivable; we receive dollar amounts but not allocation. ■ State funding — still an unknown. ■ Costs associated with demolition of Central Plaza — Village will recover costs. Trustee Hoefert, seconded by Trustee Zadel, moved to waive the rule requiring two (2) readings of an ordinance: Upon roll call: Ayes: Hoefert, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. Trustee Zadel, seconded by Trustee Polit, moved for approval of Ordinance No. 6225: AN ORDINANCE MAKING CERTAIN AMENDMENTS TO THE ANNUAL BUDGET ADOPTED FOR THE FISCAL YEAR COMMENCING JANUARY 1, 2015 — DECEMBER 31, 2015 Upon roll call: Ayes: Hoefert, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. B. A Resolution for the Village President to Execute a Protest for Special Use SU -15-08 Mayor Juracek presented A Resolution for the Village President to Execute a Protest for Special Use SU - 15 -08. This resolution authorizes the filing of protest to the granting of Special Use SU -15-08 for a truck facility on the property located in unincorporated Cook County, 1200 Dempster Street, Mount Prospect. page 5 of 7 Village Board Meeting Minutes November 17, 2015 Community Development Director Bill Cooney provided background information regarding the proposed use for the United Air Lines (UAL) property. UAL is seeking approval from Cook County to grant a special use permit to allow the parking of trucks, tractors, trailers and other on -road vehicles at 1200 Dempster Street. Staff identified numerous concerns regarding the request and recommended approval of the resolution to execute a protest. In response to questions from the Village Board, Mr. Cooney provided the following: ■ Truck parking — 180 spaces ■ United — owns property; attempting to establish lease agreement for parking use. ■ United is marketing property. ■ Approximately 60 acres; annexation at this time would be more complicated. ■ Considerable more demand for industrial property. In response to a question regarding police coverage, Chief Tim Janowick stated the Cook County Sheriff's Department has jurisdiction of the area. Village Board Comments ■ Noise and safety issues impacting Mount Prospect residential area. ■ Concerned with overnight parking of trucks ■ Security — questioned how well would be enforced. ■ Not the best use of the property. ■ Concur with staff's recommendation. Trustee Rogers, seconded by Trustee Polit, moved for approval of Resolution No. 36-15: A RESOLUTION FOR THE VILLAGE PRESIDENT TO EXECUTE A PROTEST FOR SPECIAL USE SU -15-08 Upon roll call: Ayes: Hoefert, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. Mayor Juracek stated the Protest will be submitted to the Cook County Zoning Board of Appeals for consideration within the required time. VILLAGE MANAGER'S REPORT A. Motion to approve RFP for elevator maintenance agreement in an amount not to exceed $10,560 in year one of the three (3) year contract. Village Manager Mike Cassady provided background information and staff recommendation. Otis Elevator submitted the most competitive RFP to manage the maintenance of the Village's four (4) elevators. Three (3) contract — year one (1) $10,560; total cost of three (3) year contract $33,290. Trustee Zadel, seconded by Trustee Rogers, moved to approve RFP for three (3) year elevator maintenance agreement in an amount not to exceed $10,560 in year one (1); total cost of three (3) year contract $33,290. Upon roll call: Ayes: Hoefert, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. page 6 of 7 Village Board Meeting Minutes November 17, 2015 (VBA 55-15) ANY OTHER BUSINESS Mayor Juracek announced the Village's annual Tree Lighting would be held Wednesday, November 25th at 5:OOpm. The ChristkindImarket will also be held in the Community Room beginning at 4:OOpm. ADJOURNMENT There being no further business to discuss Mayor Juracek asked for a motion to adjourn. Trustee Hoefert, seconded by Trustee Polit, moved to adjourn the meeting. By unanimous vote the November 17, 2015 Village Board meeting adjourned at 8:30 p.m. M. Lisa Angell Village Clerk page 7 of 7 Village Board Meeting Minutes November 17, 2015 RESOLUTION NO. A RESOLUTION AUTHORIZING SECOND AMENDMENT TO AN INTERGOVERNMENTAL AGREEMENT IN REGARD TO CLAIMS ADJUSTER AND SAFETY CONSULTANT SERVICES WHEREAS, the Village of Mount Prospect (the "Village") is a home rule unit of government pursuant to the Illinois Constitution of 1970; and WHEREAS, the provisions of the Intergovernmental Cooperation Act, (5 ILCS 220/1 et seq.,) authorizes and encourages intergovernmental cooperation; and WHEREAS, the Municipal Claims and Safety Agreement (MCSA) cooperative provides, through a third -party administrator claims administration services and a full-time safety consultant to assist in developing safety plans, training and accident investigation; and WHEREAS, MCSA members include the Village of Mount Prospect, Village of Lombard, Village of Wheeling, and members of the Metro Risk Management Agency; and WHEREAS, the Members entered into An Intergovernmental Agreement In Regard to Claims Adjuster and Safety Consultant Services, effective January 1, 2013; and WHEREAS, the Members entered into a First Amendment To An Intergovernmental Agreement in Regard to Claims Adjuster and Safety Consultant Services, dated July 21, 2014; and WHEREAS, the Members' desire to amend certain provisions of the Amended Intergovernmental Agreement, so as to extend the term thereof for an indefinite period, subject to each Members' ability to terminate said Member's participation in the Amended Intergovernmental Agreement upon twelve (12) months prior written notice, with a true -up at the end of each three (3) year period of the Amended Intergovernmental Agreement, or upon the date of the termination of a Member's participation in the Amended Intergovernmental Agreement; and WHEREAS, the Mayor and Board of Trustees of the Village of Mount Prospect have deemed that the best interests of the Village will be served by entering into the Amended Intergovernmental Agreement. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS, PURSUANT TO ITS HOME RULE POWERS: SECTION ONE: The Board of Trustees of the Village of Mount Prospect do hereby authorize and direct the Mayor to execute the Amended Intergovernmental Agreement in regard to Claims Adjuster and Safety Consultant Services attached hereto and made a part of this Resolution as Exhibit "A." SECTION TWO: That this Resolution shall be in full force and effect from and after its passage and approval in the manner provided by law. 263607_1 1 AYES: NAYS: ABSENT: PASSED and APPROVED this day of , 2015. Arlene A. Juracek Mayor ATTEST: Deputy Village Clerk 263607_1