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Home My WebLink About7. CC Minutes 11/04/2015 (draft) CENTENNIAL COMMISSION REGULAR MEETING MINUTES Meeting Location:Meeting Date and Time: rd Village Hall –3floor Executive Conference RoomNovember 4, 2015 50 South Emerson Street 3:00 p.m. Mount Prospect, Illinois 60056 I.CALL TO ORDER at 3:00 pm by Murphy. II. ROLL CALL Members Present: Alexander Bertolucci, Gerald “Skip” Farley, Janice Farley, Leo Floros, Linda Hoefert, Patrick Mogge, Jean Murphy, Christy Watychowicz, John Zulaski. Members Absent: Sharon Anderson, Michaele Skowron Ex-officio Members Present: Mayor Arlene A. Juracek, David Strahl and Marianthi Thanopoulos III. APPROVAL OF MINUTES October 7, 2015Meeting MinutesMoved by Skip Farley. Seconded by Hoefert. Motion passed. IV. CITIZENS TO BE HEARD NONE V. OLD BUSINESS A.Report: Website and Social Media–Lindsay Rice Website project experienced a delay due tostaffing changes at Ravenswood. Rice provided an overview on website design progress. She created an event form for community groups to submit events that are related to the Village’s centennial. Discussion on utilizing the centennial website and Facebook pagesresulted in the committee requesting for Riceto be added to the centennial’s Facebook account as a manager. There was also general discussion regarding activities/posts that could be placed on the centennial’s Facebook page, such as “what is it Wednesdays”, “throw back Thursdays”,scavengerhunt, and collectingphotos from the community to then post on the website/Facebook. B.Report: Area School Efforts –John Zulaski, Patrick Mogge First letter to area schools was sent September 8, 2015.Mogge and Zulaski shared adraft follow-up letter with the committee. The follow-up letter requests area schools who responded to the September 8, 2015 letter to attend a meeting on February23 3:30 to 4:30 pm at Forest View Education Center to share information, discuss ideas and to coordinate activities.Also, the Wheeling High School Jazz Band has been reserved to playat February4, 2017 Anniversary event. C.Report: Sponsorships –Skip Farley, Leo Floros, Christy Watychowicz Mayor Juracek’s letter is ready for distribution and Floros andSkip Farley have receivedthe list of businesses.There have been no responses after the sponsorship package was shared at the Economic Breakfast. Murphy will check the P.O Box. There was general discussion regarding communicating with business and sending information to commercial properties throughinsertsin business license mailings. 1of 3 The Mayor’s letter will be sent to businesses and responses will lead toFloros and Skip Farleyinitiating visitsto solicit sponsorships for centennial activities. D.Report: Musical extravaganzaat CelestialCelebration –Leo Floros Met with Special Events Commission and discussed locations for the event. Floros provided a summary of the discussion that included the objective of keeping the event in Mount Prospect and facilities capable of handling 1,000 people. Public Works garage is a large enough site if the logistics are feasible; Recplexgyms combined capacity is 600 people. E.Report: Contact/meeting with clubs and organizations –Sharon Anderson Second meeting is scheduled for February 18, 2016 in the Village Hall Community Room. F.Report: Permanent memorial –Mayor Arlene A. Juracek, Jean Murphy Mayor Juracek created a brochure to present the permanent memorial design concepts. These brochures were sent to the founding families contacts. G.Report: Internationalevent with Chamber –John Zulaski, Alex Bertolucci No update: Commission will ask MP LionsClub foradate at the 2017 Farmers’ Marketand will talk to current French Marketorganizers for background. H.Report: Re-enactment ceremony and evening –Mayor Arlene A. Juracek, Sharon Anderson There was general discussion regarding the four locations capacities and telecasting the ceremony to these locations. Village Hall & Library will accommodate roughly 500 individuals.St.Paul’s gym has a capacity of 300 people and the sanctuary can hold 550 people. The Chamber of Commerce will work with downtown businesses to create specials for that this evening. Event details such as seating and invitations stillneed to be worked out. I.Report:Hydrant Decoration & Form Review–Christy Watychowicz Watychowicz asked the Commission to review and provide feedback on the Hydrant Decoration Application form. There was discussion regarding how to distribute the application and that it could be placed as an insert in the Village Newsletter. Questions remain for who will be reviewing the applications andawards/prizes. Information card to notify participants of which business providethe approved painting products will be created in conjunction to the application. Illinois American Water replied that they would participate in the program. There was discussion regarding creating a public map utilizing GIS to mark the locations of painted hydrants and including photos of the hydrants. A separate emailwill be created for submitting hydrant decoration forms and related communications. The Commission agreed to name the hydrant decoration program: Fired Up! Public Art Project. VI. NEWBUSINESS NONE VII. OTHER BUSINESS–member roundtable–additional ideas? Comments? th Strahlstated the police department will also be celebrating their 100anniversaryin 2017. Members discussed the possibility of splitting the 2017 vehicle sticker with the police department, giving the residents the opportunity to choose their sticker designer or by random distribution. 2of 3 VIII. NEXT MEETING January 6, 2015–3:00 p.m. IX.ADJOURN Florosmoved adjournment. Zulaski seconded. Motion passed. Adjourned at 4:30 pm. Respectfully submitted, Alex Bertolucci 3of 3