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HomeMy WebLinkAbout1. Complete VB Agenda Packet 12/15/2015 REVISED December 14, 2015 NextOrdinanceNo.6226 NextResolutionNo.42-15 VBA57-15 OR D EROFB USIN ESS REGULARMEETING MeetingLocation:MeetingDateandTime: MountProspectVillageHallTuesday 50S.EmersonStreetDecember 15, 2015 MountProspect,Illinois600567:00P.M. I.CALLTOORDER II.ROLLCALL MayorArleneA.Juracek TrusteePaulHoefertTrusteeRichardRogers TrusteeJohnMatuszakTrusteeColleenSaccotelli TrusteeStevenPolitTrusteeMichael Zadel III.PLEDGEOFALLEGIANCE:TrusteeZadel IV.INVOCATION:TrusteePolit FINALACTIONMAYBETAKENBYTHEVILLAGEBOARDONANYITEMLISTED ONTHISAGENDA V.APPROVE MINUTES OF REGULAR MEETING OF November 17, 2015 APPROVE MINUTES OF REGULAR MEETING OF December 1, 2015 VI.*MONTHLY FINANCIAL REPORT AND APPROVE BILLS (To be considered under CONSENT AGENDA ) VII.MAYOR'S REPORT A.ACCOLADES HOLIDAY DECORATIONSAWARDS B. APPOINTMENTS ANYINDIVIDUALWITHADISABILITYWHOWOULDLIKETOATTENDTHISMEETINGSHOULD CONTACTTHEVILLAGEMANAGER'SOFFICEAT50SOUTH EMERSONSTREET,847/392-6000 or djarosz@mountprospect.org VIII.COMMUNICATIONSANDPETITIONS-CITIZENSTOBEHEARD IX.CONSENTAGENDA * AllitemslistedwithanasteriskareconsideredroutinebytheVillageBoardandwillbe enactedbyonemotion.Therewillbenoseparatediscussionofthoseitemsunlessa Boardmember,orresidentfromtheaudience,sorequests,inwhicheventtheitemwill beremovedfromtheConsentAgendaandconsideredinitsnormalsequenceonthe agenda. X.OLD BUSINESS PUBLIC HEARING This public hearing, called pursuant to proper legal notice having been published in the Daily Herald on December 4, 2015, for the purpose of presenting theproposed 2016Budget for the fiscal year beginning January 1, 2016and endingDecember 31, 2016. nd A. 2reading of AN ORDINANCE AUTHORIZING THE LEVY AND COLLECTION OF(Exhibit A) TAXES FOR THE CORPORATE AND MUNICIPAL PURPOSES OF THE VILLAGE OF MOUNT PROSPECT, ILLINOIS FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2015 AND ENDING DECEMBER 31, 2015. nd B. 2reading of AN ORDINANCE AUTHORIZING THE LEVY AND COLLECTION OF(ExhibitB) TAXES FOR THE MUNICIPAL PURPOSES OF SPECIAL SERVICE AREA NUMBER FIVE OF THE VILLAGE OF MOUNT PROSPECT, ILLINOIS FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2015 AND ENDING DECEMBER 31, 2015. nd C. 2reading of AN ORDINANCE TO ABATE A PART OF THE TAXES LEVIED FOR(Exhibit C) CORPORATE AND MUNICIPAL PURPOSES OF THE VILLAGE OF MOUNT PROSPECT, ILLINOIS FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2015 AND ENDING DECEMBER 31, 2015. nd D. 2reading of AN ORDINANCE ADOPTING AN ANNUAL BUDGET FOR THE (Exhibit D) VILLAGE OF MOUNT PROSPECT, ILLINOIS FOR FISCAL YEAR COMMENCING JANUARY 1, 2016 AND ENDING DECEMBER 31, 2016 IN LIEU OF PASSAGE OF AN APPROPRIATION ORDINANCE. XI.NEWBUSINESS A.Motion to approve request for Façade Improvement and Interior Buildout grant for Edible Arrangements, 110 South Emerson Street, in an amount not to exceed $10,000. Edible Arrangementsrequests reimbursement for eligible storefront improvement expendituresfor the property located at 110 SouthEmerson Street. The Façade RebateProgram inthe downtown Tax Increment Financing District offers matching grants to Businessesthat make improvements to storefronts in the downtown district. B.A RESOLUTION IN SUPPORT OF CAPANNARI ICE CREAM, 701 WHEELING (ExhibitE) ROADMOUNT PROSPECT, ILLINOIS, MAKING APPLICATION FOR COOK COUNTY 6B TAXABATEMENT This Resolution grants approval of a class 6B property tax incentive for Capannari Ice Cream located at 701 Wheeling Road, Mount Prospect. Page 2 of 3Village Board Agenda December 15, 2015 st C.1reading of AN ORDINANCE AMENDING ORDINANCE 6159 GRANTING A (Exhibit F) CONDITIONAL USE PERMIT TO OPERATE A DRIVE-THROUGH FOR PROPERTY LOCATED AT200 WEST NORTHWEST HIGHWAY, MOUNT PROSPECT, ILLINOIS This ordinance amends Ordinance No. 6159 adopted by the Village Board, October 7, 2014, by grantinga one (1) year extension to the Conditional Use Permit to Operate a Drive- Throughfor property located at 200West Northwest Highway. D.A RESOLUTION AUTHORIZING AN AMENDMENT OF THE INTERGOVERNMENTAL(Exhibit G) AGREEMENT RELATING TO THE O’HARE NOISE COMPATIBILITY COMMISSION This Resolution authorizesexecution of the amended Intergovernmental Agreement relating to the O’Hare Noise Compatibility Commission. st E.1reading of AN ORDINANCE TO AMEND WATER RATES SET FORTH IN (Exhibit H) APPENDIX A,DIVISION II OF THE VILLAGE CODE Thisordinance deletesthe December 15, 2015 sunset on the sewer construction fee andincreasesthe water and sewer utility rate effectivefor bills rendered on or after January 1, 2016. * F.A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN (Exhibit I) THE VILLAGE OF MOUNT PROSPECT AND NORTHWEST COMPASS, INC. (F.K.A. THE CEDA NORTHWEST SELF-HELP CENTER, INC.) (facility rehab -grant award not to exceed $10,000) * G. A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN (ExhibitJ) THEVILLAGE OF MOUNT PROSPECT AND NORTHWEST COMPASS, INC. (F.K.A. THE CEDA NORTHWEST SELF-HELP CENTER, INC.) (emergency housing –grant amount not to exceed $13,000) * H. A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN (Exhibit K) THE VILLAGE OF MOUNT PROSPECT AND LIFE SPAN (grant award not to exceed $3,000) * I.A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN (Exhibit L) THE VILLAGE OF MOUNT PROSPECT AND JOURNEYS THE ROAD HOME (grant award not to exceed $13,000 ) * J. A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN (Exhibit M) THE VILLAGE OF MOUNT PROSPECT AND RESOURCES FOR COMMUNITY LIVING (grant award not to exceed $4,000) * K. A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN (Exhibit N) THE VILLAGE OF MOUNT PROSPECT AND SUBURBAN PRIMARY HEALTH CARE COUNCIL, INC. FOR THE ACCESS TO CARE PROGRAM (grant award not to exceed $4,000) * L. A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN (Exhibit O) THE VILLAGE OF MOUNT PROSPECT AND CHILDREN’S ADVOCACY CENTER (grant award not to exceed $2,000) * M. A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN (Exhibit P) THE VILLAGE OF MOUNT PROSPECT AND NORTHWEST CASA (grant award not to exceed $4,000) Page 3 of 4Village Board Agenda December 15, 2015 * N.A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN (Exhibit Q) THE VILLAGE OF MOUNT PROSPECT AND WINGS PROGRAM INC. (grant award not to exceed $9,000) * O.A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN (ExhibitR) THE VILLAGE OF MOUNT PROSPECT AND SEARCH, INC. (grant award not to exceed $20,000) XII.VILLAGEMANAGER’SREPORT A.A RESOLUTION AUTHORIZING RENEWAL OF AN AUTOMATIC FIRE (Exhibit S) DEPARTMENT MUTUAL AID AGREEMENTBETWEEN THE VILLAGE OF MOUNT PROSPECT, ILLINOIS AND THE CITY OF DES PLAINES, ILLINOIS B.Motion to approve a proposal for the 2016 Property and Workers Compensation Insurance Program in an amount not to exceed $220,604. C.Motion to approve a proposal for 2016 General and Auto Liability Third-Party Claims administration in an amount not to exceed $9,542. D.A RESOLUTION AUTHORIZING AN AMENDMENTTOTHEINTERGOVERNMENTAL(Exhibit T) AGREEMENT ALLOWINGFORCONTINUEDPARTICIPATIONIN THEMUNICIPAL CLAIMS AND SAFETY AGREEMENT(MCSA) COOPERATIVE E.Status XIII.ANYOTHERBUSINESS XIV.ADJOURNMENT Page4of4VillageBoardAgendaDecember15,2015 Next Ordinance No. 6226 Next Resolution No. 42-15 VBA 57-15' tR,ls. f 3it:t jJ...y.d 4 1 ,vt ,7 as4 Meeting Location: Mount Prospect Village Hall 50 S. Emerson Street Mount Prospect, Illinois 60056 MANAGER'S MEMORANDUM ORDER OF BUSINESS REGULAR MEETING Meeting Date and Time: Tuesday December 15, 2015 7:00 P.M. I. CALL TO ORDER 1111. ROLL CALL Mayor Arlene A. Juracek Trustee Paul Hoefert Trustee Richard Rogers Trustee John Matuszak Trustee Colleen Saccotelli Trustee Steven Polit Trustee Michael Zadel III. PLEDGE OF ALLEGIANCE: Trustee Zadel IV. INVOCATION: Trustee Polit FINAL ACTION MAY BE TAKEN BY THE VILLAGE BOARD ON ANY ITEM LISTED ON THIS AGENDA V. APPROVE MINUTES OF REGULAR MEETING OF November 17, 2015 APPROVE MINUTES OF REGULAR MEETING OF December 1, 2015 VI. *MONTHLY FINANCIAL REPORT AND APPROVE BILLS (To be considered under CONSENT AGENDA) VII. MAYOR'S REPORT A. ACCOLADES HOLIDAY DECORATIONS AWARDS A representative from the Special Events Commission will present the awards. B. APPOINTMENTS ANY INDIVIDUAL WITH A DISABILITY WHO WOULD LIKE TO ATTEND THIS MEETING SHOULD CONTACT THE VILLAGE MANAGER'S OFFICE AT 50 SOUTH EMERSON STREET, 847/392-6000 or djarosz@mountprospect.org VIII. COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD IX. CONSENT AGENDA All items listed with an asterisk are considered routine by the Village Board and will be enacted by one motion. There will be no separate discussion of those items unless a Board member, or resident from the audience, so requests, in which event the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda. X. OLD BUSINESS PUBLIC HEARING This public hearing, called pursuant to proper legal notice having been published in the Daily Herald on December 4, 2015, for the purpose of presenting the proposed 2016 Budget for the fiscal year beginning January 1, 2016 and ending December 31, 2016. The purpose of this public hearing is to provide residents and other interested parties with an opportunity to comment on the proposed 2015 property tax levy for the Village of Mount Prospect, including the Mount Prospect Public Library. The Mayor will open the public hearing for any public comment and a short presentation will be provided by Finance Director Dave Erb. This is the second reading with the first reading occurring on December 1, 2015 regarding the property tax levy. This is the final opportunity to offer additional comment to the Village Board regarding the 2015 Property Tax Levy. A. 2"d reading of AN ORDINANCE AUTHORIZING THE LEVY AND COLLECTION OF TAXES FOR THE CORPORATE AND MUNICIPAL PURPOSES OF THE VILLAGE OF MOUNT PROSPECT, ILLINOIS FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2015 AND ENDING DECEMBER 31, 2015. (Exhibit A) This requested action relates to the first in a series of ordinances that are part of the budget approval process the next two ordinances are also related to this process. Approval of these ordinances will constitute the final approval of the Village's 2016 budget. Prior to December 22, 2015 the Village must have on file with the County Clerk its 2015 tax levy ordinances. The Village will receive proceeds from the 2015 tax levy in 2016. The Village Board discussed the proposed 2015 tax levy multiple times during 2015, most recently at its October 27th Committee of the Whole meeting. Staff recommends a net Village tax levy of $18,312,756, an increase of 3.28% from the prior year. The Mount Prospect Library Board approved their tax levy request at its meeting on October 15, 2015. They are asking for a total levy, inclusive of a 2.0% provision for loss and cost, of $10,850,675. This represents an increase of 3.0% over the 2014 levy. The Village's 2014 equalized assessed valuation (EAV) is $1,390,377,678. Our 2015 EAV is estimated to decrease approximately 1.6% from the prior year based on historical trends. The final 2015 EAV will not be available until summer 2016. The Village's 2015 tax rate is estimated at $1.339, compared to the 2014 rate of $1.276. The Library's 2015 tax rate is estimated at $0.793, compared to the 2014 rate of $0.758. For illustration purposes only, a home with an EAV of $95,386 (a market value of approximately $350,000) in 2014 will pay taxes of $1,141 to the Village of Mount Prospect and $678 to the Library for the levy extended in 2015. Assuming valuations do not change, the Village portion of the levy for a typical home will increase $37 while the increase in the Library levy is $20 from the levy extended in 2014. These amounts will vary based on eligible tax reductions for homeowner or senior exemptions or senior assessment freezes. Finance Director Dave Erb will be available to answer any questions. B. 2 I reading of AN ORDINANCE AUTHORIZING THE LEVY AND COLLECTION OF TAXES FOR THE MUNICIPAL PURPOSES OF SPECIAL SERVICE AREA NUMBER FIVE OF THE VILLAGE OF MOUNT PROSPECT, ILLINOIS FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2015 AND ENDING DECEMBER 31, 2015. (Exhibit B) Special Service Area No. 5 was created in the mid -eighties to help fund the delivery of Lake Michigan water to the Village's water system. It is recommended the 2015 levy remain the same as the 2014 levy ($1,545,773). Finance Director Dave Erb will be available to answer any questions. C 2 d reading of AN ORDINANCE TO ABATE A PART OF THE TAXES LEVIED FOR CORPORATE AND MUNICIPAL PURPOSES OF THE VILLAGE OF MOUNT PROSPECT, ILLINOIS FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2015 AND ENDING DECEMBER 31, 2015. (Exhibit C) This is an abatement ordinance that reduces a portion of the Series 2009C and Series 2013 debt service tax levies established by its bond ordinance. The abatement 2015 Property Tax Levy of the Series 2009C levy is the result of issuing these bonds as Build America Bonds (BAB). The BAB's provide a federal subsidy of 35% of the interest paid on the bonds to the issuer which lowers the overall cost of borrowing. The BAB subsidy for 2015 is projected to be $41,200. Funds to abate the Series 2013 levy will come from the home rule sales tax dedicated to support flood control projects. Finance Director Dave Erb will be available to answer any questions. D 2 I reading of AN ORDINANCE ADOPTING AN ANNUAL BUDGET FOR THE VILLAGE OF MOUNT PROSPECT, ILLINOIS FOR FISCAL YEAR COMMENCING JANUARY 1, 2016 AND ENDING DECEMBER 31, 2016 IN LIEU OF PASSAGE OF AN APPROPRIATION ORDINANCE. (Exhibit D) We are pleased to submit the 2016 Annual Budget to the Board for Second Reading. This budget review process started in August with a mid -year evaluation of our financial position and spending plan in a joint meeting with the Village Board and Finance Commission. We spent the months of October and November reviewing the proposed 2016 Operating Budget and discussing key funding issues and service priorities. The major issues that surfaced were concerns related to the budget crisis at the State level as well as enhancing fire and EMS response to our community. This budget is balanced and includes a five step contingency plan if the State of Illinois continues to hold back funds due to local governments. The proposed tax levy is increasing 3.28 percent to begin to pre -fund firefighter -paramedics to re -deploy Engine 13, assuming that the State will freeze local government property tax levies for years 2017 and 2018. The approach was vetted and accepted by the Finance Commission and presented to the Board during multiple Village Board and Committee of the Whole reviews of the Budget. The 2016 Budget totals $112,542,802, a decrease of 10.7 percent over 2015. The Operating budget totals $68,199,660, an increase of 4.40 percent. This increase recognizes the expenses related to the proposed six new firefighters from the SAFER grant. The Budget does include a utility rate increase of 5.0 percent as well as an increase in the commuter parking rates from $1.50 to $2.00. Notice of the public hearing was published in the Daily Herald on December 4, 2015. This ordinance will officially adopt the budget for the Village of Mount Prospect. Once the ordinance is passed, the Finance Department will begin work on the final budget document. The approved budget document will be produced no later than January 1, 2016. Finance Director Dave Erb will be available to answer any questions. XI. NEW BUSINESS A. Motion to approve request for Fagade Improvement and Interior Buildout grant for Edible Arrangements, 110 South Emerson Street, in an amount not to exceed $10,000. Edible Arrangements requests reimbursement for eligible storefront improvement expenditures for the property located at 110 S. Emerson Street. The Fagade Rebate Program in the downtown Tax Increment Financing District offers matching grants to businesses that make improvements to storefronts in the downtown district. Edible Arrangements at 110 S. Emerson has requested a fagade reimbursement grant of $10, 000 for partial reimbursement of expenses totaling over $70, 000 that the business owner has invested into the business at this location. Among the items replaced include signage, plumbing, electrical systems, flooring, and lighting fixtures. Community Development Director Bill Cooney will be present to answer any questions. Staff recommends approval. B. A RESOLUTION IN SUPPORT OF CAPANNARI ICE CREAM, 701 WHEELING ROAD MOUNT PROSPECT, ILLINOIS, MAKING APPLICATION FOR COOK COUNTY 613 TAX ABATEMENT (Exhibit E) This Resolution grants approval of a class 66 property tax incentive for Capannari Ice Cream located at 701 Wheeling Road, Mount Prospect. Capannari's Ice Cream is in the process of moving a production facility from Des Plaines to 701 N. Wheeling Road, the former Senate Electric business facility. The building is a 6,000 square foot facility that is currently vacant. The Cook County 6b incentive will allow the property taxes will be reduced to approximately $1.40 per square foot, comparable to buildings in DuPage and Lake County in terms of property taxes. The ice cream production operation would employ 7 individuals. Staff recommends approval. Community Development Director Bill Cooney will be present to answer any questions. Staff recommends approval. C. 1s` reading of AN ORDINANCE AMENDING ORDINANCE 6159 GRANTING A CONDITIONAL USE PERMIT TO OPERATE A DRIVE-THROUGH FOR PROPERTY LOCATED AT 200 WEST NORTHWEST HIGHWAY, MOUNT PROSPECT, ILLINOIS This ordinance amends Ordinance No. 6159 adopted by the Village Board, October 7, 2014, by granting a one (1) year extension to the Conditional Use Permit to Operate a Drive -Through for property located at 200 West Northwest Highway. (Exhibit F) The petitioner, Mount Prospect Station, (former Tri-State business location) has requested an extension of the conditional use permit that expired on October 7, 2015. The petitioner has encountered a number of site clean-up issues in addition to construction cost overruns that were impacted by the timing to obtain the No Further Action (NFR) letter for site clean up. The petitioner feels this one year extension will provide enough time to complete the project. Staff recommends approval of the extension. Community Development Director Bill Cooney will be present to answer any questions. D. A RESOLUTION AUTHORIZING AN AMENDMENT OF THE INTERGOVERNMENTAL AGREEMENT RELATING TO THE O'HARE NOISE COMPATIBILITY COMMISSION This Resolution authorizes execution of the amended Intergovernmental Agreement relating to the O'Hare Noise Compatibility Commission. (Exhibit G) The Intergovernmental Agreement (IGA) between the City of Chicago and the various members of the O'Hare Noise Compatibility Commission (ONCC) must be renewed every five years and the current agreement is set to expire at the end of December 2015. The Village has participated in the ONCC since the mid-1990s and has never been eligible for any sound proofing funds due to the location of the noise contours. The City of Chicago manages all the budgetary needs and expenses of the Commission and the Village is not required to contribute any Village funds for participation. The Village has participated in the technical and residential sound committees over the years primarily to be fully aware of all noise activities and be knowledgeable of how airport operations affect noise upon the residents of the Village. Mayor Juracek is the current chairperson of the ONCC. Staff recommends renewal of the IGA. Mayor Juracek will be present to answer any questions that may arise. E. 1" reading of AN ORDINANCE TO AMEND WATER RATES SET FORTH IN APPENDIX A, DIVISION II OF THE VILLAGE CODE This ordinance deletes the December 15, 2015 sunset on the sewer construction fee and increases the water and sewer utility rate effective for bills rendered on or after January 1, 2016. (Exhibit H) This ordinance eliminates the sunset provision previously established sewer construction fee of $5 paid per month by each customer. In addition, the ordinance establishes the water and sewer rates for fiscal year 2016. The sewer construction fee was originally established to fund the lining, repair, or replacement of sanitary sewer lines that had fallen into disrepair. Public Works undertook an extensive evaluation of all the sewer lines and rated the deterioration and the type of repair necessary. The worst pipes were repaired first and the will work continue on the pipes of lesser deterioration as funding allows. An updated evaluation study determined that previously rated pipes graded as good condition had degraded to poor condition and needed more extensive work. This monthly charge will provide the funding to bring all the sewer pipes into the good category over the next several years. The other action requested under this ordinance is the recommendation to increase water rates by 5% to reflect the increased cost of water charged the Village by the City of Chicago through the Joint Action Water Agency (JA WA) of which the Village is one of seven members. This increase also represents a policy of the Village Board to increase rates as the increases are realized and avoid significant price increases on a one time basis to catch up to the actual cost of the water. Staff is requesting approval of this ordinance. Finance Director Dave Erb will be present to answer any questions that may arise. F. *A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND NORTHWEST COMPASS, INC. (F.K.A. THE CEDA NORTHWEST SELF-HELP CENTER, INC.) (facility rehab - grant award not to exceed $10,000) (Exhibit 1) This resolution authorizes the expenditure of Community Development Block Grant (CDBG) funds to cover numerous building improvements including a new front door, interior modifications, and energy efficient improvements to the building. Staff recommends approval of this resolution. Community Development Director Bill Cooney will be present to answer any questions that may arise. G. *A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND NORTHWEST COMPASS, INC. (F.K.A. THE CEDA NORTHWEST SELF-HELP CENTER, INC.) (emergency housing — grant amount not to exceed $13,000) (Exhibit J) This resolution and the next eight resolutions (Items G -O) are required to authorize the expenditure of CDBG funds to numerous social services agencies that provide services that assist Mount Prospect residents. This authorization is required on an annual basis and complies with the federal requirements to expend these funds. Staff recommends approval of these resolutions. Community Development Director Bill Cooney will be present to answer any questions. H. *A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND LIFE SPAN (grant award not to exceed $3,000) (Exhibit K) *A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND JOURNEYS THE ROAD HOME (grant award not to exceed $13,000 ) (Exhibit L) *A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT THE VILLAGE OF MOUNT PROSPECT AND RESOURCES FOR COMMUNITY LIVING (grant award not to exceed $4,000) BETWEEN (Exhibit M) K. *A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND SUBURBAN PRIMARY HEALTH CARE COUNCIL, INC. FOR THE ACCESS TO CARE PROGRAM (grant award of to exceed $4,000) (Exhibit N) L. *A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND CHILDREN'S ADVOCACY CENTER (grant award not to exceed $2,000) (Exhibit O) M. *A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND NORTHWEST CASA (grant award not to exceed $4,000) (Exhibit P) N. *A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND WINGS PROGRAM INC. (grant award not to exceed $9,000) (Exhibit Q) O. *A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND SEARCH, INC. (grant award not to exceed $20,000) (Exhibit R) XII. VILLAGE MANAGER'S REPORT A. A RESOLUTION AUTHORIZING RENEWAL OF AN AUTOMATIC FIRE DEPARTMENT MUTUAL AID AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT, ILLINOIS AND THE CITY OF DES PLAINES, ILLINOIS (Exhibit S) This resolution renews an automatic aid agreement with the City of Des Plaines. The Village and Des Plaines have had a similar agreement in place since 1988. Automatic aid agreements typically consist of predetermined responses to another fire agencies based on the alarm code or severity of the emergency. Part of the value of these agreements is that once the aid is requested and confirmed the scene commander knows exactly what assets he/she may be receiving in order to address the emergency and such assets can be deployed accordingly. This agreement includes a few changes recognizing a broader service area to be covered by the assistance, standardize the assets that are provided, and establishing standard National Incident Management System (NIMS) training levels of responders. Staff recommends approval of this agreement. Interim Fire Chief Brain Lamel will be present to answer any questions. B. Motion to approve a proposal for the 2016 Property and Workers Compensation Insurance Program. The not to exceed amount will be provided at the December 15, 2015 Village Board meeting. Staff is requesting approval to enter into an agreement for property and excess worker's compensation insurance coverage. The property insurance rate is based on a property value of $98 million. The coverage includes a $25, 000 deductible with an annual premium in 2015 of $104, 615. Staff has requested a quote, but was not provided in time before the deadline for the completion of the Manager's Memorandum. This coverage requires an annual renewal. Staff is also requesting approval to enter into an agreement for excess worker's compensation coverage for induvial claims costing in excess of $600,000, This coverage also includes a $1 million aggregate limit for worker's compensation claims. The annual premium for 2015 was $87,508. Staff has requested a quote, but was not provided in time before the deadline for the completion of the Manager's Memorandum. This coverage requires an annual renewal. Finance Director Dave Erb will be present to answer any questions. C. Motion to approve a proposal for 2016 General and Auto Liability Third -Party Claims administration in an amount not to exceed $9,542. Staff is requesting approval to enter into an agreement for general and auto liability third party claims administration services from Gallagher Bassett. The annual contract cost is $9542 which is a slight decrease from the previous year from $9559. The annual fee represents a minimum fee of $8000 and if claims require additional time for management such time will be billed at a time and materials expense arrangement once the initial funds are exhausted. Finance Director Dave Erb will be present to answer any questions. D. A RESOLUTION AUTHORIZING AN AMENDMENT TO THE INTERGOVERNMENTAL AGREEMENT ALLOWING FOR CONTINUED PARTICIPATION IN THE MUNICIPAL CLAIMS AND SAFETY AGREEMENT (MCSA) COOPERATIVE (Exhibit T) Staff is requesting approval of a three year agreement to participate in the Municipal Claims and Safety Agreement (MCSA) cooperative. The Village is currently a member and has been since 2013. This cooperative shares expenses and expertise in managing worker's compensation claims in addition to offering safety training opportunities. The staff has found the cooperative very beneficial in controlling worker's compensation management costs. The first year cost is $73,097 and while each of the next two years are estimated to be the same the contract allows for a true up if it may be necessary depending on the number of claims managed. The estimated true up costs are likely to run approximately $30,000 which would cover the cost differential over the life of the agreement. Finance Director Dave Erb will be present to answer any questions. E. Status XIII. ANY OTHER BUSINESS XIV. ADJOURNMENT Village Board Agenda December 15, 2015 HWILM\Manager's Memorandum\2015\Manager's memorandum 12-15.doc MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT November 17, 2015 CALL TO ORDER Mayor Arlene Juracek called the meeting to order at 7:05 p.m. Z161 I Well 14 1 Present: Mayor Arlene Juracek Trustee Paul Hoefert Trustee Steven Polit Trustee Richard Rogers Trustee Colleen Saccotelli Trustee Michael Zadel Absent: Trustee John Matuszak PLEDGE OF ALLEGIANCE Pledge of Allegiance led by Mayor Juracek INVOCATION Trustee Rogers gave the Invocation. MINUTES Trustee Polit, seconded by Trustee Saccotelli, moved to approve the minutes of the regular Village Board meeting held November 3, 2015. Upon roll call: Ayes: Hoefert, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. MONTHLY FINANCIAL REPORT AND APPROVE BILLS Mayor Juracek stated the next item on the agenda, "MONTHLY FINANCIAL REPORT AND APPROVE BILLS" was noted by an asterisk and unless there was a request to remove an item(s), all items further listed in that manner would be considered with one (1) vote as business item "IX. CONSENT AGENDA." MAYOR'S REPORT Before proceeding to accolades Mayor Juracek commented on the tragic events in Paris and shared communications and updates she has received from Gregoire De La Ronciere, Mayor of Sevres, the Village's Sister City; Sevres is located just 10 miles outside of Paris. A. ACCOLADES Service Recognition: Eric Hoeppner, Volunteer 2004-2015 Community Emergency Response Team (CERT) Mr. Jim Miller, Mount Prospect Fire Prevention Bureau — Fire & Life Safety Educator, presented the certificate of recognition to Mr. Hoeppner. Mr. Hoeppner was recognized for his eleven (11) years of dedicated service. page 1 of 7 Village Board Meeting Minutes November 17, 2015 Several members of the CERT team were in attendance and highlighted the many attributes of Mr. Hoeppner. Interim Fire Chief Brian Lambel thanked Mr. Hoeppner as well as all CERT members for their dedicated service. On behalf of the Village Board and community, Mayor Juracek thanked Mr. Hoeppner for his outstanding service and dedication to the Community Emergency Response Team. His volunteer service as a Team Leader has been a great benefit to the community. In thanking the Mayor and Village Board, Mr. Hoeppner stated it was his honor to serve as a CERT member. He also thanked the Fire Administration for their support of the program as well as all CERT members for their outstanding service. "CENTS FOR CENTRAL SCHOOL" CHALLENGE 1. PROCLAMATION: A PROCLAMATION ACKOWLEDGING THE FUNDRAISING EFFORTS OF SAINT PAUL LUTHERAN SCHOOL TO BENEFIT "CENTS FOR CENTRAL SCHOOL" Mayor Juracek presented the Proclamation to Ms. Jennifer Heinze, Principal and Ms. Deb Rittle, Saint Paul School. Saint Paul School was the challenge winner in the friendly competition between local schools to raise money for the Central School restoration project. 2. Certificates of Participation: Fairview School, Indian Grove School, Lions Park School, Lincoln Middle School and Prospect High School. Ms. Lindsay Rice and Mr. Frank Corry, Mount Prospect Historical Society, assisted Mayor Juracek in the presentation of the Certificates of Participation to representatives from: Fairview School, Indian Grove School, Lions Park School and Lincoln Middle School. Prospect High School was also recognized for their participation. On behalf of the Mount Prospect Historical Society, Ms. Rice thanked the schools for accepting the challenge and raising a total of $3,580.45 in donations towards the restoration of Central School. Mr. Frank Corry provided a status report on the financial as well structural progress of the restoration project. The restoration project is in the home stretch. PROCLAMATION: "TEDDY BEAR WALK WEEK" November 29 — December 5, 2015 Mayor Juracek presented the proclamation to Mr. Michael Duebner, Mount Prospect Library Board. Mr. Duebner thanked the Mayor and Village Board for their support and encouraged residents, young and old, to register for this very popular community event. B. Audit Committee Annual Report Finance Director Dave Erb provided background information on the Audit Committee and introduced Audit Committee Chair Mr. Tom Munz. (In addition to Mr. Munz, Committee members include Mayor Juracek, Trustee Matuszak, Mr. Vince Grochocinski and Mr. Tim McDermott. Mr. Erb provided an overview of the committee's meetings and activities.) page 2 of 7 Village Board Meeting Minutes November 17, 2015 Mr. Munz provided a summary of the 2014 audit, highlighting the most significant items. Comprehensive Annual Financial Report — auditing firm found no significant issues that impacted their overall determination on the accuracy of the Village's financial statements and position. The financial statements present fairly in all aspects the financial position for year ended December 31, 2014 in accordance with generally accepted accounting principles. Regarding the qualitative aspects of the audit, the statement disclosures are neutral, consistent and clear. Mr. Munz added the Village received the Certificate of Achievement of Excellence in Financial Reporting for its 2013 report; 21St consecutive year. Application has been made to the Certificate program for fiscal year 2014. Public Comment Mr. Louis Goodman 310 North School In response to Mr. Goodman's question regarding who conducted the audit, Mr. Erb stated a private firm conducted the audit not the State of Illinois. Mayor Juracek thanked Mr. Munz for the report. C. 1st reading of An Ordinance Amending Chapter 13, "Alcoholic Liquors," of the Village Code of Mount Prospect. Mayor Juracek presented for a first (1st) reading An Ordinance Amending Chapter 13, "Alcoholic Liquors," of the Village Code of Mount Prospect. This ordinance increases the number of "F-3" Liquor Licenses by One (1) Tokens and Tankards, 18 West Busse Avenue. The Class F-3 liquor license provides for the full service of alcohol in a restaurant with lounge. Village Manager Mike Cassady confirmed the owner, Mr. Vince Scalabrino, met with Village staff and has complied with all Village requirements Mr. Scalabrino was in attendance to provide additional information and respond to questions from the Village Board. Tokens and Tankards is a gastropub featuring British pub fare with vintage arcade games; anticipates opening after the first of the year. Trustee Zadel, seconded by Trustee Rogers, moved to waive the rule requiring two (2) readings of an ordinance: Upon roll call: Ayes: Hoefert, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. Trustee Hoefert, seconded by Trustee Polit, moved for approval of Ordinance No. 6223: AN ORDINANCE AMENDING CHAPTER 13 (ALCOHOLIC LIQUORS) OF THE MOUNT PROSPECT VILLAGE CODE Upon roll call: Ayes: Hoefert, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. page 3 of 7 Village Board Meeting Minutes November 17, 2015 APPOINTMENTS Transportation/Safety Commission - Reappointment Mr. Robert Fisher Term to Expire November 2019 604 South School Street Trustee Hoefert, seconded by Trustee Polit, moved to approve the reappointment to the Transportation Safety Commission. Upon roll call: Ayes: Hoefert, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. COMMUNICATIONS AND PETITIONS — CITIZENS TO BE HEARD CONSENT AGENDA Trustee Rogers, seconded by Trustee Polit, moved to approve the following business items: 1. Monthly Financial Report — October 2015 2. Bills dated — October 29 — November 11, 2015 Upon roll call: Ayes: Hoefert, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. OLD BUSINESS A. PZ -25-15, 308 South Emerson Street, Sean Mitchell 2nd reading of An Ordinance to Grant a Variation for Side and Rear Yard Setbacks for a Sports Court. Mayor Juracek presented for a second (2nd) reading An Ordinance to Grant a Variation for Side and Rear Yard Setbacks for a Sports Court. This ordinance grants a variation to allow a one foot (1') side yard setback and a nine foot (9') rear yard setback for a sport court for property located at 308 South Emerson Street. The first (1S) reading of this ordinance was held at the November 3, 2015 Village Board meeting. Community Development Director Bill Cooney provided updated information regarding the request for variation; specific to modifications to the draft ordinance presented at the November 3, 2015 Village Board meeting. Three (3) conditions recommended by the Village Attorney were incorporated; 1) the surface material shall be and remain as specified on (Exhibit B) (or its functional equivalent with respect to permeability). No portion of the Sports Court shall be resurfaced with any other material; 2) the size of the Sports Court shall not be increased beyond that shown on Exhibit B; and 3) no permanently affixed equipment or structure shall be added to the Sports Court other than as shown on Exhibit C; i.e. fencing tennis standards or the like. The petitioner, Mr. Sean Mitchell, was in attendance and agreed to the conditions. The Village Board held a brief discussion on the Village's permitting requirements. The primary purpose for the Village's permitting requirements are to maximize public safety. The permitting process allows the Village to inspect quality of work and compliance with Village Code. Trustee Hoefert, seconded by Trustee Zadel, moved for the approval of Ordinance No. 6224: AN ORDINANCE TO GRANT A VARIATION FOR SIDE AND REAR YARD SETBACKS FOR A SPORTS COURT. page 4 of 7 Village Board Meeting Minutes November 17, 2015 Upon roll call: Ayes: Hoefert, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried NEW BUSINESS A. 1St reading of An Ordinance Making Certain Amendments to the Annual Budget Adopted for the Fiscal Year Commencing January 1, 2015 — December 31, 2015 Mayor Juracek presented for a 1St reading An Ordinance Making Certain Amendments to the Annual Budget Adopted for the Fiscal Year Commencing January 1, 2015 — December 31, 2015. This is the second (2nd) amendment to the 2015 Budget. Finance Director Dave Erb provided background information and responded to questions from the Village Board. This amendment decreases the budget for revenues by $3,314,473 and increases the budget for expenditures by $1,768,473. Adjustments to revenues in this amendment are being made to various tax, grant, user fee and investment income accounts and impact a number of different operating and pension funds. Of the $3.3 million total decrease in revenue accounts, $4.5 million is attributed to lower than expected investment returns in the police and fire pension portfolios and $1.1 million from lower water sales. General Fund revenues expected to come in higher than budget include Sales Tax ($582,000), Real Estate Transfer Tax ($550,000), and Telecommunications Tax ($500,000). Adjustments increasing total expenditures by $1.8 million are being made to various personnel, commodities and supplies, contractual service and capital equipment and infrastructure accounts. Mr. Erb provided the following in response to questions from the Village Board: ■ Funding state owes Village — treat as receivable; we receive dollar amounts but not allocation. ■ State funding — still an unknown. ■ Costs associated with demolition of Central Plaza — Village will recover costs. Trustee Hoefert, seconded by Trustee Zadel, moved to waive the rule requiring two (2) readings of an ordinance: Upon roll call: Ayes: Hoefert, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. Trustee Zadel, seconded by Trustee Polit, moved for approval of Ordinance No. 6225: AN ORDINANCE MAKING CERTAIN AMENDMENTS TO THE ANNUAL BUDGET ADOPTED FOR THE FISCAL YEAR COMMENCING JANUARY 1, 2015 — DECEMBER 31, 2015 Upon roll call: Ayes: Hoefert, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. B. A Resolution for the Village President to Execute a Protest for Special Use SU -15-08 Mayor Juracek presented A Resolution for the Village President to Execute a Protest for Special Use SU - 15 -08. This resolution authorizes the filing of protest to the granting of Special Use SU -15-08 for a truck facility on the property located in unincorporated Cook County, 1200 Dempster Street, Mount Prospect. page 5 of 7 Village Board Meeting Minutes November 17, 2015 Community Development Director Bill Cooney provided background information regarding the proposed use for the United Air Lines (UAL) property. UAL is seeking approval from Cook County to grant a special use permit to allow the parking of trucks, tractors, trailers and other on -road vehicles at 1200 Dempster Street. Staff identified numerous concerns regarding the request and recommended approval of the resolution to execute a protest. In response to questions from the Village Board, Mr. Cooney provided the following: ■ Truck parking — 180 spaces ■ United — owns property; attempting to establish lease agreement for parking use. ■ United is marketing property. ■ Approximately 60 acres; annexation at this time would be more complicated. ■ Considerable more demand for industrial property. In response to a question regarding police coverage, Chief Tim Janowick stated the Cook County Sheriff's Department has jurisdiction of the area. Village Board Comments ■ Noise and safety issues impacting Mount Prospect residential area. ■ Concerned with overnight parking of trucks ■ Security — questioned how well would be enforced. ■ Not the best use of the property. ■ Concur with staff's recommendation. Trustee Rogers, seconded by Trustee Polit, moved for approval of Resolution No. 36-15: A RESOLUTION FOR THE VILLAGE PRESIDENT TO EXECUTE A PROTEST FOR SPECIAL USE SU -15-08 Upon roll call: Ayes: Hoefert, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. Mayor Juracek stated the Protest will be submitted to the Cook County Zoning Board of Appeals for consideration within the required time. VILLAGE MANAGER'S REPORT A. Motion to approve RFP for elevator maintenance agreement in an amount not to exceed $10,560 in year one of the three (3) year contract. Village Manager Mike Cassady provided background information and staff recommendation. Otis Elevator submitted the most competitive RFP to manage the maintenance of the Village's four (4) elevators. Three (3) contract — year one (1) $10,560; total cost of three (3) year contract $33,290. Trustee Zadel, seconded by Trustee Rogers, moved to approve RFP for three (3) year elevator maintenance agreement in an amount not to exceed $10,560 in year one (1); total cost of three (3) year contract $33,290. Upon roll call: Ayes: Hoefert, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. page 6 of 7 Village Board Meeting Minutes November 17, 2015 (VBA 55-15) ANY OTHER BUSINESS Mayor Juracek announced the Village's annual Tree Lighting would be held Wednesday, November 25th at 5:OOpm. The ChristkindImarket will also be held in the Community Room beginning at 4:OOpm. ADJOURNMENT There being no further business to discuss Mayor Juracek asked for a motion to adjourn. Trustee Hoefert, seconded by Trustee Polit, moved to adjourn the meeting. By unanimous vote the November 17, 2015 Village Board meeting adjourned at 8:30 p.m. M. Lisa Angell Village Clerk page 7 of 7 Village Board Meeting Minutes November 17, 2015 RESOLUTION NO. A RESOLUTION AUTHORIZING SECOND AMENDMENT TO AN INTERGOVERNMENTAL AGREEMENT IN REGARD TO CLAIMS ADJUSTER AND SAFETY CONSULTANT SERVICES WHEREAS, the Village of Mount Prospect (the "Village") is a home rule unit of government pursuant to the Illinois Constitution of 1970; and WHEREAS, the provisions of the Intergovernmental Cooperation Act, (5 ILCS 220/1 et seq.,) authorizes and encourages intergovernmental cooperation; and WHEREAS, the Municipal Claims and Safety Agreement (MCSA) cooperative provides, through a third -party administrator claims administration services and a full-time safety consultant to assist in developing safety plans, training and accident investigation; and WHEREAS, MCSA members include the Village of Mount Prospect, Village of Lombard, Village of Wheeling, and members of the Metro Risk Management Agency; and WHEREAS, the Members entered into An Intergovernmental Agreement In Regard to Claims Adjuster and Safety Consultant Services, effective January 1, 2013; and WHEREAS, the Members entered into a First Amendment To An Intergovernmental Agreement in Regard to Claims Adjuster and Safety Consultant Services, dated July 21, 2014; and WHEREAS, the Members' desire to amend certain provisions of the Amended Intergovernmental Agreement, so as to extend the term thereof for an indefinite period, subject to each Members' ability to terminate said Member's participation in the Amended Intergovernmental Agreement upon twelve (12) months prior written notice, with a true -up at the end of each three (3) year period of the Amended Intergovernmental Agreement, or upon the date of the termination of a Member's participation in the Amended Intergovernmental Agreement; and WHEREAS, the Mayor and Board of Trustees of the Village of Mount Prospect have deemed that the best interests of the Village will be served by entering into the Amended Intergovernmental Agreement. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS, PURSUANT TO ITS HOME RULE POWERS: SECTION ONE: The Board of Trustees of the Village of Mount Prospect do hereby authorize and direct the Mayor to execute the Amended Intergovernmental Agreement in regard to Claims Adjuster and Safety Consultant Services attached hereto and made a part of this Resolution as Exhibit "A." SECTION TWO: That this Resolution shall be in full force and effect from and after its passage and approval in the manner provided by law. 263607_1 1 AYES: NAYS: ABSENT: PASSED and APPROVED this day of , 2015. Arlene A. Juracek Mayor ATTEST: Deputy Village Clerk 263607_1 MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT December 1, 2015 CALL TO ORDER Mayor Arlene Juracek called the meeting to order at 7:06 p.m. Z161 I Well 14 1 Present: Mayor Arlene Juracek Trustee Paul Hoefert Trustee John Matuszak Trustee Steven Polit Trustee Richard Rogers Trustee Colleen Saccotelli Trustee Michael Zadel PLEDGE OF ALLEGIANCE Pledge of Allegiance led by Trustee Matuszak INVOCATION Trustee Saccotelli gave the Invocation. MINUTES Mayor Juracek stated approval of the November 17, 2015 Village Board meeting minutes was deferred. APPROVE BILLS Mayor Juracek stated the next item on the agenda, "APPROVE BILLS" was noted by an asterisk and unless there was a request to remove an item(s), all items further listed in that manner would be considered with one (1) vote as business item "IX. CONSENT AGENDA." MAYOR'S REPORT A. ACCOLADES Resolution: A Resolution for The Holiday Season Mayor Juracek presented a Resolution for The Holiday Season. Trustee Polit, seconded by Trustee Rogers, moved to approve Resolution No.37-15: "A RESOLUTION FOR THE HOLIDAY SEASON" Upon roll call: Ayes: Juracek, Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. Proclamation: "National Drunk and Drugged Driving (3D) Prevention Month, December 2015" Mayor Juracek presented the "National Drunk and Drugged Driving (3D) Prevention Month," proclamation to Police Chief Tim Janowick. Chief Janowick thanked the Village Board for their support in addressing this important and all too often tragic safety concern. page 1 of 6 Village Board Meeting Minutes December 1, 2015 In response to questions from the Village Board, Chief Janowick provided the following: ■ If a civilian observes an impaired driver — call 911 provide vehicle description and direction of travel. ■ Testing of impaired drivers for marijuana is greatest challenge; National Highway Authority will not fund research for marijuana. ■ At no time is it acceptable/legal for an individual under the influence of marijuana to operate a motor vehicle; even those individual with medical authorization. APPOINTMENTS None COMMUNICATIONS AND PETITIONS — CITIZENS TO BE HEARD CONSENT AGENDA Trustee Hoefert requested Item G. A Resolution for Maintenance of Streets and Highways by Municipality Under the Illinois Highway Code (BLR 14230) under New Business be removed from the Consent Agenda. Mayor Juracek stated Item G. A Resolution for Maintenance of Streets and Highways by Municipality Under the Illinois Highway Code (BLR 14230) would be removed from the Consent Agenda for separate discussion as it appears on the Agenda under New Business. Trustee Polit, seconded by Trustee Rogers, moved to approve the following business items: 1. Bills dated — November 12 — November 25, 2015 2. A Resolution Authorizing the Payment to the Mount Prospect Public Library Under the Terms of a Ground Lease Agreement (Resolution No. 40-15) 3. A Resolution Authorizing the Execution of an Agreement Between the Forest River Fire Protection District and the Village of Mount Prospect (Resolution No. 41-15) Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. OLD BUSINESS A. None. NEW BUSINESS A. PUBLIC HEARING This public hearing, called pursuant to proper legal notice having been published in the Daily Herald on November 23, 2015, is for the purpose of presenting the proposed tax levy for the fiscal year beginning January 1, 2015 and ending December 31, 2015. Mayor Juracek opened the public hearing to approve a proposed property tax levy for the fiscal year January 1 — December 31, 2015 at 7:20 pm. Finance Director David Erb provided a summary of the proposed 2015 tax levy which included staff's recommendation of a net Village tax levy of $18,312,756; a 3.28% increase from the 2014 tax levy. Mount Prospect Library Board approved their tax levy request of $10,850,67; a 3% increase over the 2014 levy. Mr. Erb stated there are three (3) ordinances related to the 2015 tax levy. Two (2) of the ordinances establish the initial levy of the Village (including the Library) and the Village's special service area. The third (3rd) is an abatement ordinance that reduces a portion of the Series 2009C debt service tax levy established by its bond ordinance. page 2 of 6 Village Board Meeting Minutes December 1, 2015 Ordinances presented for first (1 st) reading: B. An Ordinance Authorizing the Levy and Collection of Taxes for the Corporate and Municipal Purposes of the Village of Mount Prospect including the Library for the Fiscal Year Beginning January 1, 2015 and Ending December 31, 2015. The Village's 2015 tax rate is estimated at $1.339, compared to the 2014 rate of $1.276. The Library's 2015 tax rate is estimated at $0.793 compared to the 2014 rate of $0.758. To illustrate the tax rate, Mr. Erb stated a home with an EAV of $95,386 (market value of approximately $350,000) in 2014 will pay $1,141 in taxes to the Village of Mount Prospect and $678 to the Library; a $37 increase in the Village levy and a $20 increase in the Library levy from the levy extended in 2014. These amounts will vary based on eligible tax reductions for homeowners or senior exemptions or senior assessment freezes. To assist residents in understanding how their property taxes are allocated Mr. Erb stated the Village receives approximately 12.2% of property taxes collected and 62.4% goes to education. C. An Ordinance Authorizing the Levy and Collection of Taxes for the Municipal Purposes of Special Service Area No. 5 of the Village of Mount Prospect, Illinois for the Fiscal Year Beginning January 1, 2015 and Ending December 31, 2015. Special Area No. 5 helps fund the delivery of Lake Michigan water to the Village's water system. Staff recommend the 2015 tax levy remain the same as the 2014 levy ($1,545,773). D. An Ordinance to Abate Part of the Taxes Levied for Corporate and Municipal Purposes of the Village of Mount Prospect for Fiscal Year Beginning January 1, 2015 and Ending December 31, 2015. The abatement ordinance reduces a portion of the Series 2009C and Series 2013 debt service tax levies established by its bond ordinance. The abatement of the 2009C levy is the result of issuing these bonds as Build America Bonds (BAB). The BAB's provide a federal subsidy of 35% of the interest paid on the bonds to the issuer which lowers the overall cost of borrowing. The BAB subsidy for 2015 is $41,200. Funds to abate the Series 2013 levy will come from the home rule sales tax dedicated to support flood control projects. Village Board Comments ■ Pension Funds — state mandated. ■ Tax levy is responsible; smart to add 1 % for future funding of additional fire personnel. ■ Property tax levy — cost to keep social order ■ Levy very compact- debt service; police and fire pensions Public Comment Mr. Jerry Boldt 300 North School Mr. Boldt read a statement regarding the proposed tax levy; addressed the impact an increase would have on residents especially those receiving Social Security. In response to Mr. Boldt's question regarding the Village providing funds to the Library and the Park District, Mayor Juracek explained: 1) Village approves the Library levy but it is not part of the Village Budget and 2) Village Budget does include transfer of dollars to the Park District. page 3 of 6 Village Board Meeting Minutes December 1, 2015 Mr. Louis Goodman 310 North School Street In response to Mr. Goodman's question, Trustee Polit clarified his earlier statement regarding resident's receiving direct and indirect benefits from the 12.2% property tax dollars the Village receives. Mayor Juracek stated the three (3) ordinances presented will stand for a second (2) reading at the December 15, 2015 Village Board meeting. There being no additional comments, Mayor Juracek closed the Public Hearing at 7:43 p.m E. 1St reading of An Ordinance Adopting an Annual Budget for the Village of Mount Prospect, Illinois for Fiscal Year Commencing January 1, 2016 and Ending December 31, 2016 in Lieu of Passage of an Appropriation Ordinance. Mayor Juracek presented for a first (1S) reading An Ordinance Adopting an Annual Budget for the Village of Mount Prospect, Illinois for Fiscal Year Commencing January 1, 2016 and Ending December 31, 2016 in Lieu of Passage of an Appropriation Ordinance. A Public Hearing for the 2016 Budget will be held at the December 15, 2015 Village Board meeting. Finance Director Dave Erb provided background information including: 1) budgeting process; 2) summary of the 2016 budget — (a) 2016 Budget - $112,542,802 (10.7% decrease) (b) total operating budget $68,199,660 (4.4% increase) (c) Capital Improvements - $18,301,281 (46.4% decrease) (d) debt service - $4,978,187 (2.7% increase) and 3) General Fund — balanced. The proposed budget provides for a 3.28% increase in the property tax levy and a 5.0% water rate increase. Mr. Erb responded to questions from the Village Board regarding factors impacting the recommended budget. The Village Board held a general discussion of the proposed budget as well as expressed concerns regarding the impact the State's failure to release funds owed to the Village may have on Village services. Reserve funds may take the Village through this year but after that may need to defer programs. Mayor Juracek stated a Public Hearing on the proposed budget would be held at the December 15, 2015 Village Board meeting. The Ordinance adopting the Village Budget will be held for a second (2) reading at the December 15th meeting. The Village Board will continue their discussion at that time and encouraged residents to share their comments. F. A Resolution Setting a Public Hearing for an Annexation Agreement with the Illinois State Tollway Authority Mayor Juracek presented A Resolution Setting a Public Hearing for an Annexation Agreement with the Illinois State Tollway Authority. Staff is recommending the annexation of a 44.5' x 2185' parcel of land along 1-90 in the area of Lynn Court. This annexation will preserve the integrity of the Village's border along the 1-90 corridor. This annexation will also facilitate the process for annexing other properties that abut this parcel should the Village consider such action in the future. The Public Hearing for the Annexation will be held January 5, 2016. Community Development Director Bill Cooney provided background information and responded to questions from the Village Board. page 4 of 6 Village Board Meeting Minutes December 1, 2015 Village Board Comments ■ Annexation began as a grassroots effort by residents of Lake Briarwood. ■ Informal discussion held at Coffee with Council ■ Annexation took longer than usual; Tollway policy that needed to be worked through. ■ Modified Tollway policy now a model for other municipalities. ■ State Representatives Elaine Nekritz and David Harris assisted the Village in facilitating process with the Tollway. Trustee Zadel, seconded by Trustee Polit, moved to approve Resolution No. 38-15: A RESOLUTION SETTING A PUBLIC HEARING FOR AN ANNEXATION AGREEMENT WITH THE ILLINOIS STATE TOLL HIGHWAY AUTHORITY Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. G. A Resolution for Maintenance of Streets and Highways by Municipality Under the Illinois Highway Code (BLR 14230). Trustee Hoefert requested this item be removed from the Consent Agenda to allow for discussion of the availability of funds allocated in this Resolution. Public Works Director Sean Dorsey provided background information and responded to questions from the Village Board regarding the availability of funds. The funds approved under this Resolution are from last year. However, due to budget impasse at the State level funds may not be available next year. The Village Board held a general discussion about the potential impact to the community due to the State's failure to release funds that belong to the Village. ■ Money State is holding is Village money. ■ Reserve funds may take the Village through this year but after that may need to defer programs. Trustee Zadel, seconded by Trustee Rogers, moved to approve Resolution No. 39-15: A RESOLUTION FOR MAINTENANCE OF STREETS AND HIGHWAYS BY MUNICIPALITY UNDER THE ILLINOIS HIGHWAY CODE (BLR 14230) Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. H. A RESOLUTION AUTHORIZING THE PAYMENT TO THE MOUNT PROSPECT PUBLIC LIBRARY UNDER THE TERMS OF A GROUND LEASE AGREEMENT. This resolution authorizes the 2016 annual lease payment of $1.00 to the Mount Prospect Public Library for property used for the Municipal Parking Garage. (Resolution No. 40-15 — approved under the Consent Agenda) I. A RESOLUTION AUTHORIZING THE EXECUTION OF AN AGREEMENT BETWEEN THE FOREST RIVER FIRE PROTECTION DISTRICT AND THE VILLAGE OF MOUNT PROSPECT. page 5 of 6 Village Board Meeting Minutes December 1, 2015 This annual agreement required by Court Order authorizes the Village to provide emergency services to those portions of unincorporated Cook County. (Resolution No. 41-15 — approved under the Consent Agenda) VILLAGE MANAGER'S REPORT A. Motion to approve bid for 2016 Traffic Signal Maintenance in an amount not to exceed $32,000. Village Manager Mike Cassady provided background information including bid results and staff recommendation. Staff recommend the contract be awarded to the lowest responsible bidder H & H Electric Company in an amount not to exceed $32,000. In response to questions regarding the use of LED lights, Public Works Director Sean Dorsey provided favorable feedback on the success of the Village's use of LED lights; low maintenance and last longer. Trustee Hoefert, seconded by Trustee Matuszak, moved to approve contract to H & H Electric for Traffic Signal Maintenance in an amount not to exceed $32,000. Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. (VBA 56-15) ANY OTHER BUSINESS Mayor Juracek stated the December 8, 2015 Committee of the Whole meeting was cancelled. In lieu of the meeting the Village Board and Finance Commission will tour the Public Safety Building, 112 East Northwest Highway. Trustee Hoefert stated the annual Mount Prospect Historical Society Housewalk will be held Friday, December 4th from 3:30 to 9:00 p.m. Mayor Juracek stated the Mount Prospect Public Library Walk Teddy Bear Walk will be held Saturday, December 5th ADJOURNMENT There being no further business to discuss Mayor Juracek asked for a motion to adjourn. Trustee Hoefert, seconded by Trustee Polit, moved to adjourn the meeting. By unanimous vote the December 1, 2015 Village Board meeting adjourned at 8:40 p.m. M. Lisa Angell Village Clerk page 6 of 6 Village Board Meeting Minutes December 1, 2015 Village of Mount Prospect Mount Prospect, Illinois INTEROFFICE MEMORANDUM TO: VILLAGE PRESIDENT AND BOARD OF TRUSTEES FINANCE COMMISSION FROM: FINANCE DIRECTOR DATE: DECEMBER 9, 2015 SUBJECT: MONTHLY FINANCIAL REPORT — NOVEMBER 2015 Attached hereto are the cash position and investment statements of the Village for the month ended November 30, 2015. These statements provide a snapshot of the Village's cash position as of the month end date noted and are intended to supplement the budget revenue and expenditure summary and listing of bills you receive. The first statement presents the Village's cash position broken down by governmental and enterprise funds and trust and agency funds. The second statement presents the Village's cash position by fund type. The third statement presents the list of investments again broken down by governmental and enterprise funds and trust and agency funds. It is important to note that although we have included the trust and agency funds in the cash position report, these funds are not accessible for Village operations. They are restricted for pension and escrow funding only. Please read the summary that follows for further detail on the cash position of the Village. Cash and Investment Position Report —All Funds (page 1) This report provides a detail summary of cash and investments for the Village broken out by governmental and enterprise funds and trust and agency funds. Governmental funds include the General Fund, Special Revenue Funds, Debt Service Fund, Capital Project Funds and Internal Service Funds. The Enterprise Funds consist of the Water/Sewer Fund and two (2) Parking Funds. Trust funds include the Village's two public safety pensions (Police and Firefighters') while the agency funds include the Escrow Deposit, Flexcomp Escrow and Library Bonds Escrow Fund. The Escrow Deposit Fund accounts for refundable deposits held by the Village to ensure completion of public improvements. The Flexcomp Escrow Fund accounts for employee payroll deductions pursuant to a Section 125 flexible compensation plan. The Library Bonds Escrow Fund accounts for the accumulation of monies for debt service payments. Governmental and Enterprise Funds - Cash and cash equivalents at October 31 was $48.2 million. During November, cash receipts totaled $5,249,356. In addition, investment income for the month was $1,904. Outflows due to interfund activity totaled $358,908. Reductions in cash and cash equivalents during November totaled $12,159,670. Of this amount, payments to vendors were $10,855,792 and employee payroll and related expenses were $1,301,519. The reason for the large amount of payments to vendors during the month was due to the significant completion of a single large capital project. Other disbursements of $2,359 accounted for the balance of the change during November. Cash and cash equivalents at November 30 were $41.0 million. Monthly Financial Report — November 2015 December 9, 2015 Page 2 There was no cash of the Governmental or Enterprise Funds held in investments during the month of November. Funds were held in liquid money market accounts that are currently earning competitive rates of interest. Total cash and investments for Governmental and Enterprise Funds at October 31 were $48,218,201. Cash and investments at November 30 totaled $40,950,468. This is a decrease of $7,267,733. Trust and Agency Funds - Cash and cash equivalents at October 31 was $2.7 million. During November, cash receipts totaled $166,521. Investment income for the month was $115,181. There was also a net decrease in cash due to investment activities of $339,500 while inflows due to Interfund activity totaled $358,908. Reductions in cash and cash equivalents during November totaled $830,267. Of this amount, payments to vendors were $176,266, employee payroll and related expenses were $639,434 and payments related to the flexible spending program totaled $12,080. Other disbursements reflect totaled $2,487. Cash and cash equivalents at November 30 were $2.1 million. Total investments at November 30 were $113,910,431, an increase of $367,776 from October 31. There were interest income and unrealized investment gains of $28,276 and a net transfer from cash of $339,500 that accounted for the change. Total cash and investments for Trust and Agency Funds at October 31 were $116,202,665. Cash and investments at November 30 totaled $116,041,285. This is a decrease of $161,380. Summary of Cash Activity by Fund Type (page 2) This report provides a breakdown of the cash activity for the month broken down by fund type. This breakdown is useful in identifying where the activity (receipts and disbursements) is occurring. There are times during the year when activity in certain funds such as the capital improvement and special revenue funds is higher than normal. This will distort the financial picture of some of the other components of the governmental funds such as the General Fund which tends to be more level and predictable in terms of spending and receipt of revenue. Each month the report will provide detail explanation on activity of the General Fund, the Village's primary operating fund. The report will also provide additional information on fund types that experienced higher than normal activity for the month. Detail on the activity of the General Fund is highlighted below. General Fund — Cash and cash equivalents at October 31 totaled $13,737,187. During November, cash receipts totaled $2,890,906 and investment income was $398. There was also interfund activity that decreased cash by $1,072,260. Significant cash receipts included sales, income and telecommunication taxes. Sales tax revenues for the month totaled $1,527,357. Of this amount, $1,393,931 was generated from the 1% state portion while $133,426 was generated from the .25% home rule portion. Sales taxes received in November are for August sales as there is a three- month lag in getting this distribution from the state. H:WCCT\Treasurer's Report\2015\Monthly Cash Position Report - November 2015.docx Monthly Financial Report — November 2015 December 9, 2015 Page 3 State income tax receipts for November totaled $314,461 and were for the month of August. Receipts of this revenue source are now consistent with sales tax in that there is a three-month lag in getting this distribution from the state. Telecommunication tax receipts for November also reflect August activity. Total receipts for the month were $166,689. Year-end estimates for this revenue are $2.1 million. This reflects a positive variance over the original budget of $500,000. Disbursements from the General Fund for November included payments to vendors of $1,229,737, payments for employee wages and benefits of $1,139,189 and other disbursements of $2,362. Cash and cash equivalents at November 30 were $13,184,942. There were no investments in the General Fund at November 30. Statement of Investments (page 3) This report provides a breakdown of investments by governmental and enterprise funds and trust and agency funds. The report also provides a fund -by fund breakdown of the investments. Government and Enterprise Funds — Surplus funds for the governmental and agency funds are placed in money market accounts due to the lack of viable alternatives in the marketplace. Prior to the decline in interest rates, the Village utilized certificates of deposit to place funds short-term. At November 30 there were no CD's placed at any bank. Maturity Purchase Financial Investment CUSIP/ Date Date Institution Description FDIC # Net Yield Purch Price As of November 30, 2015, there were no certificates of deposit held by the Governmental and Enterprise Funds. Trust and Agency Funds — The investments for the trust and agency funds are made up of certificates of deposits, fixed income investments and equity mutual funds. CD's (if any) held in the Escrow Deposit Fund will generally have maturities of between 30 and 120 days. Most of the reserves for this fund are invested in the more liquid money market account due to the nature of the deposit. Escrow refunds are processed two times per month. Investments for the Police and Firefighter Pension Funds consist of various fixed income securities as well as equity mutual fund accounts. Wells Fargo is the third -party holder of the fixed income securities. The funds are managed by three investment management firms, Galliard, Segall Bryant and Mesirow Financial. Segall Bryant holds approximately half of the fixed income investments for the two pension funds while Galliard and Mesirow manage the balance of fixed income investments for these two funds. Each manager maintains a small portion of their portfolio in cash to help facilitate liquidity and trading. H:\ACCT\Treasurer's Report\2015\Monthly Cash Position Report - November 2015.docx Monthly Financial Report — November 2015 December 9, 2015 Page 4 Investments in equities consist of mutual funds spread across various sectors (small, mid and large -cap stocks) as well as investment philosophies (value, core and growth). The funds also invest a small amount in international stocks. Each year the investment mix is evaluated for optimal diversification to meet pension fund investment policy goals and objectives. Equity investments held by the Police Pension Fund are managed by Sawyer Falduto Asset Management. Below is a breakdown of how the pension fund portfolios are invested. Maturity Purchase Financial Investment CUSIP/ Interest Market Date Date Institution Description Acct Rate % Value POLICE PENSION FUND (070) Various Various Wells Fargo Wells Fargo Investments Various Various $ 23,549,47523 Various Various Various Mutual Fund Investments Various Various 35,197,279.91 58,746,755.14 FIRE PENSION FUND (071) Various 5/26/2015 Principal Life Insurance Company Group Annuity Contract 8-10810 Variable 2,637,65331 Various Various Wells Fargo Wells Fargo Investments Various Various 20,666,62522 Various Various Various Mutual Fund Investments Various Various 31,859,397.41 55,163,675.94 TOTAL TRUST AND AGENCY FUND INVESTMENTS $113,910,431.08 Investment of the Village's pension funds is governed by an Investment Policy adopted by each Pension Board. Conclusion This cash position report is intended to provide a snapshot of the Village's cash position as of a particular month end date. Maintaining strong cash balances allow the Village to weather delays in receipt of revenues or cover unanticipated/unscheduled expenses. Please review the information and contact me with any questions. David O. Erb Finance Director H:WCCT\Treasurer's Report\2015\Monthly Cash Position Report - November 2015.docx VILLAGE OF MOUNT PROSPECT Preliminary Cash and Investment Position Report - All Funds For the Month Ended November 30, 2015 GOVERNMENTAL AND ENTERPRISE FUNDS Balance at October 31, 2015 Cash receipts Investment income Transfers from investments to cash Transfers to investments from cash Interfund activity Disbursements: Accounts payable Payroll Other Balance at November 30, 2015 Cash and Cash Total Cash and Equivalents Investments Investments $ 48,218,200.73 $ - $ 48,218,200.73 5,249,356.01 5,249,356.01 1,488.70 - 1,488.70 (358,908.21) (358,908.21) (10,855,791.92) (10,855,791.92) (1,301,518.85) (1,301,518.85) (2,358.94) (2,358.94) 28,276.31 $ 40,950,467.52 $ - $ 40,950,467.52 TRUST AND AGENCY FUNDS * Disbursements: Accounts payable Payroll Flex spending Other Balance at November 30, 2015 (176,265.95) (639,433.90) (12,079.80) (2,487.32) (176,265.95) (639,433.90) (12,079.80) (2,487.32) $ 2,130,853.88 $ 113,910,431.08 $ 116,041,284.96 * Assets are restricted in purpose and do not represent discretionary assets of the government. 1 Cash and Cash Total Cash and Equivalents Investments Investments Balance at October 31, 2015 $ 2,660,010.36 $ 113,542,654.96 $ 116,202,665.32 Cash receipts 166,520.88 166,520.88 Investment income (loss) 115,181.21 28,276.31 143,457.52 Transfers from investments to cash 878,138.24 (878,138.24) - Transfers to investments from cash (1,217,638.05) 1,217,638.05 - Interfund activity 358,908.21 358,908.21 Disbursements: Accounts payable Payroll Flex spending Other Balance at November 30, 2015 (176,265.95) (639,433.90) (12,079.80) (2,487.32) (176,265.95) (639,433.90) (12,079.80) (2,487.32) $ 2,130,853.88 $ 113,910,431.08 $ 116,041,284.96 * Assets are restricted in purpose and do not represent discretionary assets of the government. 1 N VILLAGE OF MOUNT PROSPECT Summary of Cash Activity by Fund Type For the Month Ended November 30. 2015 INVESTMENTS Certificates of deposit _ _ _ Wells Fargo investments - - 44,216,100.45 44,216,10045 Mutual fund investments - 69,694.330.63 69,694,330.63 Total investments - - - - - 113,910,431.08 113,910,431,08 TOTAL CASH AND INVESTMENTS $ 13,184,941.81 $ 3,695,696.49 $ (160,769.62) $ 9,078,548.03 $ 3,563,588.04 $ 11,588,462.77 $ 40,950,467.52 $114,917,167.09 $ 1,124,117.87 $156,991,752.48 * Assets are restricted in purpose and do not represent discretionary assets of the government. GOVERNMENTAL AND ENTERPRISE FUNDS TRUST AND AGENCY FUNDS* SPECIAL CAPITAL TOTAL GOVT. FIRE AND OTHER TRUST REVENUE DEBT SERVICE PROJECTS ENTERPRISE INTERNAL AND ENTERPRISE POLICE AND AGENCY GENERAL FUND FUNDS FUNDS FUNDS FUNDS SERVICE FUNDS FUNDS PENSIONS FUNDS TOTAL CASH & CASH EQUIVALENTS Beginning balance $ 13,737,186,77 $ 3,568,053.39 $ 3,512,604.79 $ 12,336,704.88 $ 3,571,548.08 $ 11,492,102.82 $ 48,218,200.73 $ 1,525,301.56 $ 1,134,708.80 $ 50,878,211.09 Cash receipts 2,890,905,53 601,368.88 125,710.09 368,074.36 1,173,005.99 90,291.16 5,249,356.01 110,909.87 55,611.01 5,415,876.89 Investment income 398.06 90.00 82.42 527.62 163.77 226.83 1,488.70 115,16839 12.82 116,669.91 Transfers from investments - - - - - - - 878,138.24 - 878,138,24 Transfers to investments - - - - (1,217,638.05) (1,217,638.05) Interfund (1,072,259.94) 27,080,17 - (173,432.73) 859,704.29 (358,908.21) 361,220.85 (2,312.64) 0.00 Disbursements - other (2,362.19) - - - 3.25 (2,358.94) - (2,487.32) (4,846.26) Disbursements - flexible spending - - - - - (12,079.80) (12,079.80) Disbursements -payroll (1,139,189.25) (13,857.85) (102,296.95) (46,17480) (1,301,518.85) (639,433.90) (1,940,952,75) Disbursements - accounts payable (1,229,737.17) (487,038.10) (3,799,166.92) (3,626,758.83) (905.403 37) (807,687.53) (10,855.791.92) (126,930,95) (49.335.00) (11,032,05787) Ending balance 13,184,941,81 3,695,696.49 ___(160,769 62) 9,078,548.03 3,563,588.04 11,588,462,77 40,950,467.52 1,006,736,01 1.124.117.87 43 .081,321.40 INVESTMENTS Certificates of deposit _ _ _ Wells Fargo investments - - 44,216,100.45 44,216,10045 Mutual fund investments - 69,694.330.63 69,694,330.63 Total investments - - - - - 113,910,431.08 113,910,431,08 TOTAL CASH AND INVESTMENTS $ 13,184,941.81 $ 3,695,696.49 $ (160,769.62) $ 9,078,548.03 $ 3,563,588.04 $ 11,588,462.77 $ 40,950,467.52 $114,917,167.09 $ 1,124,117.87 $156,991,752.48 * Assets are restricted in purpose and do not represent discretionary assets of the government. VILLAGE OF MOUNT PROSPECT STATEMENT OF INVESTMENTS As of November 30, 2015 Maturity Purchase Financial Date Date Institution GOVERNMENTAL AND ENTERPRISE FUNDS Investment CUSIP/ Description FDIC # Net Yield Purch Price As of November 30, 2015, there were no certificates of deposit held by the Governmental and Enterprise Funds. Maturity Purchase Financial Date Date Institution POLICE PENSION FUND (070) Various Various Wells Fargo Various Various Various TRUST AND AGENCY FUNDS Investment Description CUSIP/ Interest Acct # Rate % Wells Fargo Investments Various Mutual Fund Investments Various FIRE PENSION FUND (071) Various 5/26/2015 Principal Life Insurance Company Group Annuity Contract Various Various Wells Fargo Wells Fargo Investments Various Various Various Mutual Fund Investments TOTAL TRUST AND AGENCY FUND INVESTMENTS * Assets are restricted in purpose and do not represent discretionary assets of the government. 8-10810 Various Various Market Various $ 23,549,475.23 Various 35,197,279.91 58,746,755.14 Variable 2,637,653.31 Various 20,666,625.22 Various 31,859,397.41 55,163,675.94 $ 113,910,431.08 K VILLAGE OF MOUNT PROSPECT BUDGET REVENUE EXPENDITURE SUMMARIES November 01 — November 30, 2015 Revenue Budget by Account Classification )L Account Classification Adopted Budget Budget Amendments Amended Budget Current Month YTD Transactions Encumbrance Report Through 11/30/15 Prior Fiscal Year Activity Included YTD Budget- YTD % used/ Transactions Transactions Rec'd Prior Year YTD Fund 001 - General Fund REVENUE Property Taxes 15,427,500.00 .00 15,427,500.00 17,235.26 .00 15,245,807.08 181,692.92 99 14,458,097.51 Other Taxes 7,457,566.00 980,000.00 8,437,566.00 764,562.03 .00 6,417,060.34 2,020,505.66 76 6,119,749.79 Licenses, Permits & Fees 1,256,000.00 214,000.00 1,470,000.00 113,286.50 .00 1,611,250.31 (141,250.31) 110 1,618,445.91 Intergovernmental Revenue 20,123,200.00 614,404.00 20,737,604.00 1,708,391.68 .00 15,612,958.41 5,124,645.59 75 13,948,732.01 Charges For Services 1,633,223.00 126,000.00 1,759,223.00 132,591.78 .00 1,476,693.90 282,529.10 84 1,426,365.34 Fines & Forfeits 439,000.00 50,000.00 489,000.00 32,621.18 .00 451,452.28 37,547.72 92 420,654.05 Investment Income 5,918.00 .00 5,918.00 410.70 .00 7,681.19 (1,763.19) 130 4,052.67 Reimbursements 220,000.00 .00 220,000.00 7,020.32 .00 167,942.61 52,057.39 76 328,261.83 Other Revenue 236,000.00 .00 236,000.00 21,753.53 .00 259,095.43 (23,095.43) 110 251,987.53 Other Financing Sources 20,000.00 .00 20,000.00 .00 .00 (11,102.14) 31,102.14 -56 20,000.00 REVENUE TOTALS $46,818,407.00 $1,984,404.00 $48,802,811.00 $2,797,872.98 $0.00 $41,238,839.41 $7,563,971.59 85% $38,596,346.64 Fund 001 - General Fund Totals $46,818,407.00 $1,984,404.00 $48,802,811.00 $2,797,872.98 $0.00 $41,238,839.41 $7,563,971.59 $38,596,346.64 Revenue Budget by Account Classification IL Report Through 11/30/15 Prior Fiscal Year Activity Included Adopted Budget Amended Current Month YTD YTD Budget- YTD % used/ Account Classification Budget Amendments Budget Transactions Encumbrance Transactions Transactions Rec'd Prior Year YTD Fund 002 - Debt Service Fund REVENUE Property Taxes 2,254,000.00 .00 2,254,000.00 5,785.77 .00 2,242,518.14 11,481.86 99 2,216,862.61 Other Taxes 988,508.00 .00 988,508.00 98,024.48 .00 642,420.85 346,087.15 65 690,732.65 Intergovernmental Revenue 42,773.00 1,568,856.00 1,611,629.00 21,899.84 .00 1,612,537.19 (908.19) 100 43,831.65 Investment Income 100.00 .00 100.00 40.64 .00 239.49 (139.49) 239 81.76 Other Revenue .00 .00 .00 .00 .00 .00 .00 +++ 112.38 Other Financing Sources .00 .00 .00 .00 .00 .00 .00 +++ .00 REVENUE TOTALS $3,285,381.00 $1,568,856.00 $4,854,237.00 $125,750.73 $0.00 $4,497,715.67 $356,521.33 93% $2,951,621.05 Fund 002 - Debt Service Fund Totals $3,285,381.00 $1,568,856.00 $4,854,237.00 $125,750.73 $0.00 $4,497,715.67 $356,521.33 $2,951,621.05 Revenue Budget by Account Classification IL Report Through 11/30/15 Prior Fiscal Year Activity Included Adopted Budget Amended Current Month YTD YTD Budget- YTD % used/ Account Classification Budget Amendments Budget Transactions Encumbrance Transactions Transactions Rec'd Prior Year YTD Fund 020 - Capital Improvement Fund REVENUE Other Taxes 1,246,000.00 .00 1,246,000.00 123,513.25 .00 809,466.15 436,533.85 65 814,601.78 Intergovernmental Revenue .00 48,000.00 48,000.00 .00 .00 47,273.72 726.28 98 .00 Investment Income 1,000.00 .00 1,000.00 60.13 .00 455.88 544.12 46 469.05 Reimbursements .00 .00 .00 .00 .00 .00 .00 +++ .00 Other Revenue 20,000.00 28,000.00 48,000.00 .00 .00 47,520.00 480.00 99 140,181.00 Other Financing Sources .00 .00 .00 .00 .00 .00 .00 +++ .00 REVENUE TOTALS $1,267,000.00 $76,000.00 $1,343,000.00 $123,573.38 $0.00 $904,715.75 $438,284.25 67% $955,251.83 Fund 020 - Capital Improvement Fund Totals $1,267,000.00 $76,000.00 $1,343,000.00 $123,573.38 $0.00 $904,715.75 $438,284.25 $955,251.83 w Revenue Budget by Account Classification IL Report Through 11/30/15 Prior Fiscal Year Activity Included Adopted Budget Amended Current Month YTD YTD Budget- YTD % used/ Account Classification Budget Amendments Budget Transactions Encumbrance Transactions Transactions Rec'd Prior Year YTD Fund 022 -Downtown Redevelopment Construct REVENUE Property Taxes 2,709,000.00 .00 2,709,000.00 1,593.89 .00 2,306,464.33 402,535.67 85 2,295,862.29 Investment Income 500.00 .00 500.00 58.89 .00 393.04 106.96 79 332.20 Reimbursements .00 .00 .00 .00 .00 .00 .00 +++ .00 Other Revenue .00 .00 .00 .00 .00 .00 .00 +++ .00 Other Financing Sources .00 .00 .00 .00 .00 .00 .00 +++ .00 REVENUE TOTALS $2,709,500.00 $0.00 $2,709,500.00 $1,652.78 $0.00 $2,306,857.37 $402,642.63 85% $2,296,194.49 Fund 022 -Downtown Redevelopment Construct Totals $2,709,500.00 $0.00 $2,709,500.00 $1,652.78 $0.00 $2,306,857.37 $402,642.63 $2,296,194.49 M Account Classification Fund 023 - Street Improvement Construc Fund REVENUE Other Taxes Licenses, Permits & Fees Intergovernmental Revenue Fines & Forfeits Investment Income Reimbursements Other Revenue Other Financing Sources REVENUE TOTALS Fund 023 - Street Improvement Construc Fund Totals Revenue Budget by Account Classification Report Through 11/30/15 Prior Fiscal Year Activity Included Adopted Budget Amended Current Month YTD YTD Budget- YTD % used/ Budget Amendments Budget Transactions Encumbrance Transactions Transactions Rec'd Prior Year YTD 2,056,000.00 .00 2,056,000.00 195,735.25 .00 1,436,584.11 619,415.89 70 1,457,722.95 1,540,000.00 .00 1,540,000.00 12,587.50 .00 1,477,252.75 62,747.25 96 1,012,706.52 .00 .00 .00 .00 .00 .00 .00 +++ .00 .00 .00 .00 .00 .00 .00 .00 +++ 117,500.00 100.00 .00 100.00 19.91 .00 1,342.25 (1,242.25) 1342 4,222.14 .00 .00 .00 .00 .00 .00 .00 +++ .00 6,000.00 49,000.00 55,000.00 .00 .00 52,327.12 2,672.88 95 103,821.33 .00 .00 .00 .00 .00 .00 .00 +++ 6,584,696.75 $3,602,100.00 $49,000.00 $3,651,100.00 $208,342.66 $0.00 $2,967,506.23 $683,593.77 81% $9,280,669.69 $3,602,100.00 $49,000.00 $3,651,100.00 $208,342.66 $0.00 $2,967,506.23 $683,593.77 $9,280,669.69 Revenue Budget by Account Classification IL Report Through 11/30/15 Prior Fiscal Year Activity Included Adopted Budget Amended Current Month YTD YTD Budget- YTD % used/ Account Classification Budget Amendments Budget Transactions Encumbrance Transactions Transactions Rec'd Prior Year YTD Fund 024 - Flood Control Construction Fund REVENUE Other Taxes 357,000.00 .00 357,000.00 35,401.57 .00 232,010.49 124,989.51 65 189,246.50 Intergovernmental Revenue .00 .00 .00 .00 .00 .00 .00 +++ .00 Charges For Services .00 30,000.00 30,000.00 1,997.50 .00 31,670.50 (1,670.50) 106 .00 Investment Income 1,100.00 .00 1,100.00 388.69 .00 11,860.36 (10,760.36) 1078 11,445.40 Reimbursements .00 .00 .00 .00 .00 .00 .00 +++ .00 Other Financing Sources .00 .00 .00 .00 .00 .00 .00 +++ .00 REVENUE TOTALS $358,100.00 $30,000.00 $388,100.00 $37,787.76 $0.00 $275,541.35 $112,558.65 71% $200,691.90 Fund 024- Flood Control Construction Fund Totals $358,100.00 $30,000.00 $388,100.00 $37,787.76 $0.00 $275,541.35 $112,558.65 $200,691.90 Cn7 Revenue Budget by Account Classification IL Report Through 11/30/15 Prior Fiscal Year Activity Included Adopted Budget Amended Current Month YTD YTD Budget- YTD % used/ Account Classification Budget Amendments Budget Transactions Encumbrance Transactions Transactions Rec'd Prior Year YTD Fund 040 - Refuse Disposal Fund REVENUE Property Taxes .00 .00 .00 .00 .00 .00 .00 +++ 339,442.21 Charges For Services 3,549,000.00 .00 3,549,000.00 237,024.78 .00 3,115,738.23 433,261.77 88 2,579,022.59 Fines & Forfeits 24,000.00 .00 24,000.00 1,739.50 .00 31,295.68 (7,295.68) 130 25,218.15 Investment Income 500.00 .00 500.00 25.23 .00 217.40 282.60 43 566.13 Reimbursements 1,000.00 .00 1,000.00 150.43 .00 3,716.40 (2,716.40) 372 884.88 Other Revenue 371,500.00 .00 371,500.00 30,269.69 .00 372,918.20 (1,418.20) 100 321,766.05 REVENUE TOTALS $3,946,000.00 $0.00 $3,946,000.00 $269,209.63 $0.00 $3,523,885.91 $422,114.09 89% $3,266,900.01 Fund 040 - Refuse Disposal Fund Totals $3,946,000.00 $0.00 $3,946,000.00 $269,209.63 $0.00 $3,523,885.91 $422,114.09 $3,266,900.01 v Revenue Budget by Account Classification IL Report Through 11/30/15 Prior Fiscal Year Activity Included Adopted Budget Amended Current Month YTD YTD Budget- YTD % used/ Account Classification Budget Amendments Budget Transactions Encumbrance Transactions Transactions Rec'd Prior Year YTD Fund 041 - Motor Fuel Tax Fund REVENUE Intergovernmental Revenue 1,320,000.00 .00 1,320,000.00 .00 .00 596,472.32 723,527.68 45 1,575,118.36 Investment Income 200.00 .00 200.00 36.58 .00 277.94 (77.94) 139 44.68 Reimbursements 11,000.00 .00 11,000.00 1,219.80 .00 13,133.24 (2,133.24) 119 13,762.96 REVENUE TOTALS Fund 041 - Motor Fuel Tax Fund Totals C.7 $1,331,200.00 $0.00 $1,331,200.00 $1,256.38 $0.00 $609,883.50 $721,316.50 46% $1,588,926.00 $1,331,200.00 $0.00 $1,331,200.00 $1,256.38 $0.00 $609,883.50 $721,316.50 $1,588,926.00 Account Classification Fund 042 - CDBG REVENUE Intergovernmental Revenue Investment Income Other Revenue Cr.7 Revenue Budget by Account Classification Report Through 11/30/15 Prior Fiscal Year Activity Included Adopted Budget Amended Current Month YTD YTD Budget- YTD % used/ Budget Amendments Budget Transactions Encumbrance Transactions Transactions Rec'd Prior Year YTD 339,264.00 253,527.00 592,791.00 241,623.29 .00 241,623.29 351,167.71 41 52,998.37 .00 .00 .00 .00 .00 .00 .00 +++ .00 80,000.00 .00 80,000.00 25,000.00 .00 84,693.50 (4,693.50) 106 225,231.12 REVENUE TOTALS $419,264.00 $253,527.00 $672,791.00 $266,623.29 $0.00 $326,316.79 $346,474.21 49% $278,229.49 Fund 042 - CDBG Totals $419,264.00 $253,527.00 $672,791.00 $266,623.29 $0.00 $326,316.79 $346,474.21 $278,229.49 Revenue Budget by Account Classification IL Report Through 11/30/15 Prior Fiscal Year Activity Included Adopted Budget Amended Current Month YTD YTD Budget- YTD % used/ Account Classification Budget Amendments Budget Transactions Encumbrance Transactions Transactions Rec'd Prior Year YTD Fund 043 -Asset Seizure Fund REVENUE Fines & Forfeits 2,000.00 .00 2,000.00 .00 .00 15,495.19 (13,495.19) 775 44,146.56 Investment Income 100.00 .00 100.00 2.48 .00 19.63 80.37 20 13.61 REVENUE TOTALS $2,100.00 $0.00 $2,100.00 $2.48 $0.00 $15,514.82 ($13,414.82) 739% $44,160.17 Fund 043 -Asset Seizure Fund Totals $2,100.00 $0.00 $2,100.00 $2.48 $0.00 $15,514.82 ($13,414.82) $44,160.17 Revenue Budget by Account Classification IL Report Through 11/30/15 Prior Fiscal Year Activity Included Adopted Budget Amended Current Month YTD YTD Budget- YTD % used/ Account Classification Budget Amendments Budget Transactions Encumbrance Transactions Transactions Rec'd Prior Year YTD Fund 044 - Federal Equitable Share Funds REVENUE Fines & Forfeits 100.00 .00 100.00 .00 .00 2,687.50 (2,587.50) 2688 24,637.80 Investment Income 100.00 .00 100.00 .81 .00 9.64 90.36 10 18.20 REVENUE TOTALS $200.00 $0.00 $200.00 $0.81 $0.00 $2,697.14 ($2,497.14) 1349% $24,656.00 Fund 044- Federal Equitable Share Funds Totals $200.00 $0.00 $200.00 $0.81 $0.00 $2,697.14 ($2,497.14) $24,656.00 Revenue Budget by Account Classification IL Report Through 11/30/15 Prior Fiscal Year Activity Included Adopted Budget Amended Current Month YTD YTD Budget- YTD % used/ Account Classification Budget Amendments Budget Transactions Encumbrance Transactions Transactions Rec'd Prior Year YTD Fund 045 - DUI Fine Fund REVENUE Fines & Forfeits 20,000.00 .00 20,000.00 989.02 .00 27,496.94 (7,496.94) 137 30,813.43 Investment Income 100.00 .00 100.00 2.48 .00 27.05 72.95 27 34.06 REVENUE TOTALS $20,100.00 $0.00 $20,100.00 $991.50 $0.00 $27,523.99 ($7,423.99) 137% $30,847.49 Fund 045 - DUI Fine Fund Totals $20,100.00 $0.00 $20,100.00 $991.50 $0.00 $27,523.99 ($7,423.99) $30,847.49 N Revenue Budget by Account Classification IL Report Through 11/30/15 Prior Fiscal Year Activity Included Adopted Budget Amended Current Month YTD YTD Budget- YTD % used/ Account Classification Budget Amendments Budget Transactions Encumbrance Transactions Transactions Rec'd Prior Year YTD Fund 046 - Foreign Fire Tax Board Fund REVENUE Other Taxes 70,000.00 .00 70,000.00 .00 .00 82,425.42 (12,425.42) 118 67,576.50 Investment Income 100.00 .00 100.00 8.99 .00 80.37 19.63 80 96.78 Other Revenue .00 .00 .00 .00 .00 .00 .00 +++ .00 Other Financing Sources .00 .00 .00 .00 .00 .00 .00 +++ .00 REVENUE TOTALS Fund 046 - Foreign Fire Tax Board Fund Totals $70,100.00 $0.00 $70,100.00 $8.99 $0.00 $82,505.79 ($12,405.79) 118% $67,673.28 $70,100.00 $0.00 $70,100.00 $8.99 $0.00 $82,505.79 ($12,405.79) $67,673.28 Revenue Budget by Account Classification IL Report Through 11/30/15 Prior Fiscal Year Activity Included Adopted Budget Amended Current Month YTD YTD Budget- YTD % used/ Account Classification Budget Amendments Budget Transactions Encumbrance Transactions Transactions Rec'd Prior Year YTD Fund 048 - Business District Fund REVENUE Other Taxes 1,021,000.00 .00 1,021,000.00 84,488.76 .00 831,484.03 189,515.97 81 772,391.20 Investment Income .00 .00 .00 13.43 .00 88.99 (88.99) +++ 31.18 Other Financing Sources .00 .00 .00 .00 .00 .00 .00 +++ .00 REVENUE TOTALS Fund 048 - Business District Fund Totals $1,021,000.00 $0.00 $1,021,000.00 $84,502.19 $0.00 $831,573.02 $189,426.98 81% $772,422.38 $1,021,000.00 $0.00 $1,021,000.00 $84,502.19 $0.00 $831,573.02 $189,426.98 $772,422.38 81, Revenue Budget by Account Classification IL Report Through 11/30/15 Prior Fiscal Year Activity Included Adopted Budget Amended Current Month YTD YTD Budget- YTD % used/ Account Classification Budget Amendments Budget Transactions Encumbrance Transactions Transactions Rec'd Prior Year YTD Fund 050 -Water and Sewer Fund REVENUE Property Taxes 1,530,000.00 .00 1,530,000.00 (6,161.88) .00 (3,452.83) 1,533,452.83 0 1,503,416.20 Licenses, Permits & Fees 18,000.00 .00 18,000.00 940.00 .00 17,100.00 900.00 95 16,630.00 Charges For Services 13,789,000.00 (1,165,000.00) 12,624,000.00 877,774.01 .00 11,372,573.94 1,251,426.06 90 10,825,363.54 Fines & Forfeits 118,000.00 .00 118,000.00 9,586.22 .00 106,545.23 11,454.77 90 102,258.33 Investment Income 2,100.00 .00 2,100.00 155.40 .00 1,593.75 506.25 76 3,224.08 Reimbursements 500.00 .00 500.00 .00 .00 .00 500.00 0 8,137.41 Other Revenue 72,000.00 .00 72,000.00 5,651.87 .00 69,468.97 2,531.03 96 61,916.04 Other Financing Sources .00 .00 .00 .00 .00 .00 .00 +++ .00 REVENUE TOTALS Fund 050 -Water and Sewer Fund Totals $15,529,600.00 ($1,165,000.00) $14,364,600.00 $887,945.62 $0.00 $11,563,829.06 $2,800,770.94 81% $12,520,945.60 $15,529,600.00 ($1,165,000.00) $14,364,600.00 $887,945.62 $0.00 $11,563,829.06 $2,800,770.94 $12,520,945.60 Revenue Budget by Account Classification IL Report Through 11/30/15 Prior Fiscal Year Activity Included Adopted Budget Amended Current Month YTD YTD Budget- YTD % used/ Account Classification Budget Amendments Budget Transactions Encumbrance Transactions Transactions Rec'd Prior Year YTD Fund 051 - Village Parking System Fund REVENUE Other Taxes .00 .00 .00 .00 .00 .00 .00 +++ 6,537.74 Charges For Services 130,600.00 .00 130,600.00 10,079.35 .00 128,812.18 1,787.82 99 124,279.22 Investment Income 100.00 .00 100.00 8.37 .00 76.16 23.84 76 83.17 Other Financing Sources .00 .00 .00 .00 .00 .00 .00 +++ .00 REVENUE TOTALS Fund 051 - Village Parking System Fund Totals 8 $130,700.00 $0.00 $130,700.00 $10,087.72 $0.00 $128,888.34 $1,811.66 99% $130,900.13 $130,700.00 $0.00 $130,700.00 $10,087.72 $0.00 $128,888.34 $1,811.66 $130,900.13 Revenue Budget by Account Classification IL Report Through 11/30/15 Prior Fiscal Year Activity Included Adopted Budget Amended Current Month YTD YTD Budget- YTD % used/ Account Classification Budget Amendments Budget Transactions Encumbrance Transactions Transactions Rec'd Prior Year YTD Fund 052 - Parking System Revenue Fund REVENUE Other Taxes 100,000.00 .00 100,000.00 9,912.78 .00 64,965.19 35,034.81 65 58,839.62 Intergovernmental Revenue .00 .00 .00 .00 .00 .00 .00 +++ .00 Charges For Services 119,000.00 .00 119,000.00 9,796.00 .00 110,765.88 8,234.12 93 109,560.67 Investment Income .00 .00 .00 .00 .00 .00 .00 +++ .00 Other Revenue .00 .00 .00 .25 .00 .25 (.25) +++ .00 Other Financing Sources .00 .00 .00 .00 .00 .00 .00 +++ .00 REVENUE TOTALS $219,000.00 $0.00 $219,000.00 $19,709.03 $0.00 $175,731.32 $43,268.68 80% $168,400.29 Fund 052 - Parking System Revenue Fund Totals $219,000.00 $0.00 $219,000.00 $19,709.03 $0.00 $175,731.32 $43,268.68 $168,400.29 Revenue Budget by Account Classification IL Report Through 11/30/15 Prior Fiscal Year Activity Included Adopted Budget Amended Current Month YTD YTD Budget- YTD % used/ Account Classification Budget Amendments Budget Transactions Encumbrance Transactions Transactions Rec'd Prior Year YTD Fund 060 - Vehicle Maintenance Fund REVENUE Charges For Services 2,157,889.00 .00 2,157,889.00 179,824.09 .00 1,978,064.99 179,824.01 92 1,960,123.77 Investment Income 600.00 .00 600.00 13.64 .00 322.12 277.88 54 514.12 Other Revenue .00 .00 .00 756.11 .00 1,879.81 (1,879.81) +++ 525.88 REVENUE TOTALS Fund 060 - Vehicle Maintenance Fund Totals 8 $2,158,489.00 $0.00 $2,158,489.00 $180,593.84 $0.00 $1,980,266.92 $178,222.08 92% $1,961,163.77 $2,158,489.00 $0.00 $2,158,489.00 $180,593.84 $0.00 $1,980,266.92 $178,222.08 $1,961,163.77 Revenue Budget by Account Classification IL Report Through 11/30/15 Prior Fiscal Year Activity Included Adopted Budget Amended Current Month YTD YTD Budget- YTD % used/ Account Classification Budget Amendments Budget Transactions Encumbrance Transactions Transactions Rec'd Prior Year YTD Fund 061 - Vehicle Replacement Fund REVENUE Charges For Services 1,380,500.00 .00 1,380,500.00 115,041.68 .00 1,265,458.48 115,041.52 92 1,234,108.48 Fines & Forfeits 11,150.00 .00 11,150.00 2,260.00 .00 10,539.00 611.00 95 12,797.72 Investment Income 7,200.00 .00 7,200.00 194.68 .00 3,951.62 3,248.38 55 6,327.62 Other Revenue .00 .00 .00 .00 .00 .00 .00 +++ .00 Other Financing Sources .00 .00 .00 (2,394.13) .00 38,236.49 (38,236.49) +++ 77,176.12 REVENUE TOTALS $1,398,850.00 $0.00 $1,398,850.00 $115,102.23 $0.00 $1,318,185.59 $80,664.41 94% $1,330,409.94 Fund 061 - Vehicle Replacement Fund Totals $1,398,850.00 $0.00 $1,398,850.00 $115,102.23 $0.00 $1,318,185.59 $80,664.41 $1,330,409.94 8 Account Classification Fund 062 - Computer Replacement Fund REVENUE Charges For Services Investment Income Other Financing Sources REVENUE TOTALS Fund 062 - Computer Replacement Fund Totals IV O Revenue Budget by Account Classification Report Through 11/30/15 Prior Fiscal Year Activity Included Adopted Budget Amended Current Month YTD YTD Budget- YTD % used/ Budget Amendments Budget Transactions Encumbrance Transactions Transactions Rec'd Prior Year YTD 272,307.00 .00 272,307.00 22,692.25 .00 249,614.75 22,692.25 92 21,164.00 1,000.00 .00 1,000.00 8.68 .00 420.02 579.98 42 690.66 .00 .00 .00 .00 .00 .00 .00 +++ .00 $273,307.00 $0.00 $273,307.00 $22,700.93 $0.00 $250,034.77 $23,272.23 91% $21,854.66 $273,307.00 $0.00 $273,307.00 $22,700.93 $0.00 $250,034.77 $23,272.23 $21,854.66 Revenue Budget by Account Classification IL Report Through 11/30/15 Prior Fiscal Year Activity Included Adopted Budget Amended Current Month YTD YTD Budget- YTD % used/ Account Classification Budget Amendments Budget Transactions Encumbrance Transactions Transactions Rec'd Prior Year YTD Fund 063 - Risk Management Fund REVENUE Charges For Services 6,513,826.00 .00 6,513,826.00 550,967.22 .00 5,999,550.09 514,275.91 92 5,929,634.87 Investment Income 3,000.00 .00 3,000.00 9.83 .00 1,039.55 1,960.45 35 2,087.16 Reimbursements 1,000.00 .00 1,000.00 .00 .00 859.40 140.60 86 .00 Other Revenue 1,463,700.00 .00 1,463,700.00 93,519.67 .00 1,189,662.19 274,037.81 81 1,200,162.19 REVENUE TOTALS Fund 063 - Risk Management Fund Totals IV $7,981,526.00 $0.00 $7,981,526.00 $644,496.72 $0.00 $7,191,111.23 $790,414.77 90% $7,131,884.22 $7,981,526.00 $0.00 $7,981,526.00 $644,496.72 $0.00 $7,191,111.23 $790,414.77 $7,131,884.22 Revenue Budget by Account Classification )L Report Through 11/30/15 Prior Fiscal Year Activity Included Adopted Budget Amended Current Month YTD YTD Budget- YTD % used/ Account Classification Budget Amendments Budget Transactions Encumbrance Transactions Transactions Rec'd Prior Year YTD Fund 070 - Police Pension Fund REVENUE Charges For Services .00 .00 .00 .00 .00 .00 .00 +++ .00 Investment Income 4,382,800.00 (2,175,000.00) 2,207,800.00 153,148.36 .00 1,446,838.06 760,961.94 66 3,986,884.90 Other Revenue 3,743,175.00 .00 3,743,175.00 62,876.86 .00 3,550,785.29 192,389.71 95 3,609,633.24 REVENUE TOTALS Fund 070 - Police Pension Fund Totals fV fV $8,125,975.00 ($2,175,000.00) $5,950,975.00 $216,025.22 $0.00 $4,997,623.35 $953,351.65 84% $7,596,518.14 $8,125,975.00 ($2,175,000.00) $5,950,975.00 $216,025.22 $0.00 $4,997,623.35 $953,351.65 $7,596,518.14 Revenue Budget by Account Classification IL Report Through 11/30/15 Prior Fiscal Year Activity Included Adopted Budget Amended Current Month YTD YTD Budget- YTD % used/ Account Classification Budget Amendments Budget Transactions Encumbrance Transactions Transactions Rec'd Prior Year YTD Fund 071 - Fire Pension Fund REVENUE Investment Income 4,250,500.00 (2,365,000.00) 1,885,500.00 (24,961.84) .00 20,120.54 1,865,379.46 1 2,608,325.27 Other Revenue 3,151,125.00 .00 3,151,125.00 48,033.01 .00 3,005,762.61 145,362.39 95 2,973,603.40 REVENUE TOTALS $7,401,625.00 ($2,365,000.00) $5,036,625.00 $23,071.17 $0.00 $3,025,883.15 $2,010,741.85 60% $5,581,928.67 Fund 071 - Fire Pension Fund Totals $7,401,625.00 ($2,365,000.00) $5,036,625.00 $23,071.17 $0.00 $3,025,883.15 $2,010,741.85 $5,581,928.67 Grand Totals $108,069,524.00 ($1,743,213.00) $106,326,311.00 $6,037,308.04 $0.00 $88,242,630.47 $18,083,680.53 $96,798,595.84 N W Account Classification Expense Budget by Account Classification Report Through 11/30/15 Prior Fiscal Year Activity Included Adopted Budget Amended Current Month YTD YTD Budget - YTD % used/ Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year YTD Fund 001 - General Fund EXPENSE Personal Services, Scheduled Salaries & Wages 24,232,037.00 317,674.00 24,549,711.00 1,781,562.57 .00 20,657,357.68 3,892,353.32 84 20,967,245.61 Employee Benefits 12,235,287.00 187,999.00 12,423,286.00 515,602.45 .00 11,581,817.25 841,468.75 93 11,742,854.25 Other Employee Costs 440,543.00 870.00 441,413.00 24,106.65 8,203.63 348,763.96 84,445.41 81 276,956.65 Pension Benefits 46,456.00 .00 46,456.00 3,871.28 .00 42,584.08 3,871.92 92 42,441.96 Contractual Services 7,528,869.00 235,603.00 7,764,472.00 560,954.60 229,104.07 6,302,944.70 1,232,423.23 84 6,408,746.64 Utilities 271,939.00 .00 271,939.00 22,838.32 .00 145,998.44 125,940.56 54 157,794.90 Insurance 415,398.00 .00 415,398.00 34,600.13 .00 380,543.24 34,854.76 92 321,318.52 Commodities & Supplies 641,996.00 14,893.00 656,889.00 37,645.13 32,089.97 443,616.85 181,182.18 72 513,869.21 Other Expenditures 11,140.00 33,632.00 44,772.00 5,133.06 .00 5,133.06 39,638.94 11 116,145.71 Building Improvements 10,200.00 .00 10,200.00 1,620.88 .00 8,774.11 1,425.89 86 7,376.54 Office Equipment 33,520.00 19,000.00 52,520.00 12,582.30 365.00 18,881.11 33,273.89 37 26,182.11 Other Equipment 184,199.00 12,305.00 196,504.00 16,796.39 24,343.04 144,306.67 27,854.29 86 131,168.30 Distribution Systems 100,000.00 .00 100,000.00 .00 805.10 99,152.70 42.20 100 49,227.30 Infrastructure 666,823.00 .00 666,823.00 10,615.80 128,416.29 267,485.06 270,921.65 59 346,259.78 Interfund Transfers .00 .00 .00 .00 .00 .00 .00 +++ .00 EXPENSE TOTALS $46,818,407.00 $821,976.00 $47,640,383.00 $3,027,929.56 $423,327.10 $40,447,358.91 $6,769,696.99 86% $41,107,587.48 Fund 001 - General Fund Totals $46,818,407.00 $821,976.00 $47,640,383.00 $3,027,929.56 $423,327.10 $40,447,358.91 $6,769,696.99 $41,107,587.48 ON Expense Budget by Account Classification Report Through 11/30/15 Prior Fiscal Year Activity Included Adopted Budget Amended Current Month YTD YTD Budget - YTD % used/ Account Classification Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year YTD Fund 002 -Debt Service Fund EXPENSE Contractual Services .00 .00 .00 .00 .00 .00 .00 +++ .00 Other Expenditures .00 .00 .00 .00 .00 .00 .00 +++ .00 Bond Principal 1,893,913.00 1,155,000.00 3,048,913.00 2,907,581.42 .00 2,996,429.87 52,483.13 98 307,298.90 Interest Expense 1,382,571.00 413,356.00 1,795,927.00 891,585.50 .00 1,790,156.76 5,770.24 100 770,158.62 Bank & Fiscal Fees 2,312.00 500.00 2,812.00 .00 .00 3,715.14 (903.14) 132 1,686.20 Interfund Transfers .00 .00 .00 .00 .00 .00 .00 +++ .00 Other Financing Uses .00 .00 .00 .00 .00 .00 .00 +++ .00 EXPENSE TOTALS $3,278,796.00 $1,568,856.00 $4,847,652.00 $3,799,166.92 $0.00 $4,790,301.77 $57,350.23 99% $1,079,143.72 Fund 002 -Debt Service Fund Totals $3,278,796.00 $1,568,856.00 $4,847,652.00 $3,799,166.92 $0.00 $4,790,301.77 $57,350.23 $1,079,143.72 ON Expense Budget by Account Classification Report Through 11/30/15 Prior Fiscal Year Activity Included Adopted Budget Amended Current Month YTD YTD Budget - YTD % used/ Account Classification Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year YTD Fund 020 - Capital Improvement Fund EXPENSE Contractual Services .00 .00 .00 .00 .00 .00 .00 +++ .00 Other Expenditures .00 .00 .00 .00 .00 .00 .00 +++ 16,227.37 Land Improvements 350,000.00 236,250.00 586,250.00 895.07 393,280.81 48,093.32 144,875.87 75 .00 Building Improvements 896,000.00 555,440.00 1,451,440.00 12,345.07 149,335.49 957,567.09 344,537.42 76 345,275.40 Office Equipment .00 .00 .00 .00 .00 .00 .00 +++ .00 Motor Equipment .00 .00 .00 .00 .00 .00 .00 +++ .00 Other Equipment 486,747.00 52,118.00 538,865.00 14,268.61 71,978.38 184,400.11 282,486.51 48 191,483.17 Infrastructure 503,000.00 284,861.00 787,861.00 37,264.85 95,484.09 146,684.72 545,692.19 31 70,895.89 Interfund Transfers .00 .00 .00 .00 .00 .00 .00 +++ .00 W EXPENSE TOTALS $2,235,747.00 $1,128,669.00 $3,364,416.00 $64,773.60 $710,078.77 $1,336,745.24 $1,317,591.99 61% $623,881.83 Fund 020 - Capital Improvement Fund Totals $2,235,747.00 $1,128,669.00 $3,364,416.00 $64,773.60 $710,078.77 $1,336,745.24 $1,317,591.99 $623,881.83 Expense Budget by Account Classification Report Through 11/30/15 Prior Fiscal Year Activity Included Adopted Budget Amended Current Month YTD YTD Budget - YTD % used/ Account Classification Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year YTD Fund 022 - Downtown Redevelopment Construct EXPENSE Contractual Services 109,201.00 90,000.00 199,201.00 6,338.17 11,172.15 132,347.07 55,681.78 72 180,196.24 Utilities .00 .00 .00 .00 .00 .00 .00 +++ .00 Other Expenditures 3,306,969.00 710,000.00 4,016,969.00 2,713,410.28 .00 3,166,219.09 850,749.91 79 109,241.63 Infrastructure 342,285.00 3,675.00 345,960.00 63,477.31 1,783.81 71,877.31 272,298.88 21 16,775.75 Bond Principal .00 .00 .00 .00 .00 .00 .00 +++ .00 Interest Expense .00 .00 .00 .00 .00 .00 .00 +++ .00 Interfund Transfers .00 .00 .00 .00 .00 .00 .00 +++ .00 EXPENSE TOTALS $3,758,455.00 $803,675.00 $4,562,130.00 $2,783,225.76 $12,955.96 $3,370,443.47 $1,178,730.57 74% $306,213.62 Fund 022 - Downtown Redevelopment Construct Totals $3,758,455.00 $803,675.00 $4,562,130.00 $2,783,225.76 $12,955.96 $3,370,443.47 $1,178,730.57 $306,213.62 wamePft",] Expense Budget by Account Classification Report Through 11/30/15 Prior Fiscal Year Activity Included Adopted Budget Amended Current Month YTD YTD Budget - YTD % used/ Account Classification Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year YTD Fund 023 -Street Improvement Construc Fund EXPENSE Contractual Services 107,000.00 .00 107,000.00 511.00 5,352.00 84,564.00 17,084.00 84 88,056.29 Other Expenditures .00 .00 .00 .00 .00 .00 .00 +++ .00 Land Improvements .00 .00 .00 .00 .00 .00 .00 +++ .00 Infrastructure 4,715,000.00 2,041,886.00 6,756,886.00 657,120.92 514,189.22 5,594,733.44 647,963.34 90 7,424,127.21 Interfund Transfers .00 .00 .00 .00 .00 .00 .00 +++ .00 EXPENSE TOTALS $4,822,000.00 $2,041,886.00 $6,863,886.00 $657,631.92 $519,541.22 $5,679,297.44 $665,047.34 90% $7,512,183.50 Fund 023 -Street Improvement Construc Fund Totals $4,822,000.00 $2,041,886.00 $6,863,886.00 $657,631.92 $519,541.22 $5,679,297.44 $665,047.34 $7,512,183.50 ci Cn7 Expense Budget by Account Classification Report Through 11/30/15 Prior Fiscal Year Activity Included Adopted Budget Amended Current Month YTD YTD Budget - YTD % used/ Account Classification Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year YTD Fund 024 - Flood Control Construction Fund EXPENSE Contractual Services 12,000.00 .00 12,000.00 .00 .00 .00 12,000.00 0 .00 Utilities 2,300.00 .00 2,300.00 169.57 .00 2,104.06 195.94 91 915.87 Commodities & Supplies 5,000.00 .00 5,000.00 .00 .00 .00 5,000.00 0 .00 Other Expenditures 5,100.00 .00 5,100.00 .00 .00 .00 5,100.00 0 .00 Other Equipment .00 .00 .00 .00 .00 .00 .00 +++ .00 Distribution Systems .00 .00 .00 .00 .00 .00 .00 +++ .00 Infrastructure 9,779,960.00 868,591.00 10,648,551.00 2,087,630.25 2,556,053.36 7,349,918.46 742,579.18 93 499,324.37 EXPENSE TOTALS $9,804,360.00 $868,591.00 $10,672,951.00 $2,087,799.82 $2,556,053.36 $7,352,022.52 $764,875.12 93% $500,240.24 Fund 024 - Flood Control Construction Fund Totals $9,804,360.00 $868,591.00 $10,672,951.00 $2,087,799.82 $2,556,053.36 $7,352,022.52 $764,875.12 $500,240.24 Cn7 v Expense Budget by Account Classification Report Through 11/30/15 Prior Fiscal Year Activity Included Adopted Budget Amended Current Month YTD YTD Budget - YTD % used/ Account Classification Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year YTD Fund 040 - Refuse Disposal Fund EXPENSE Personal Services, Scheduled Salaries & Wages 236,644.00 .00 236,644.00 18,678.62 .00 213,904.70 22,739.30 90 218,420.82 Employee Benefits 110,436.00 .00 110,436.00 8,671.72 .00 103,756.20 6,679.80 94 97,815.86 Other Employee Costs 1,248.00 .00 1,248.00 .00 .00 .00 1,248.00 0 1,224.00 Contractual Services 4,294,934.00 4,742.00 4,299,676.00 314,830.67 9,200.00 3,528,222.68 762,253.32 82 3,584,354.27 Utilities 447.00 .00 447.00 22.69 .00 230.03 216.97 51 244.93 Insurance 31,809.00 .00 31,809.00 2,650.75 .00 29,158.25 2,650.75 92 26,253.37 Commodities & Supplies 38,446.00 .00 38,446.00 5,015.30 .00 36,466.23 1,979.77 95 36,289.84 EXPENSE TOTALS $4,713,964.00 $4,742.00 $4,718,706.00 $349,869.75 $9,200.00 $3,911,738.09 $797,767.91 83% $3,964,603.09 Fund 040 - Refuse Disposal Fund Totals $4,713,964.00 $4,742.00 $4,718,706.00 $349,869.75 $9,200.00 $3,911,738.09 $797,767.91 $3,964,603.09 v 0 Expense Budget by Account Classification Report Through 11/30/15 Prior Fiscal Year Activity Included Adopted Budget Amended Current Month YTD YTD Budget - YTD % used/ Account Classification Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year YTD Fund 041 - Motor Fuel Tax Fund EXPENSE Contractual Services 284,686.00 .00 284,686.00 12,391.69 10,724.35 181,994.90 91,966.75 68 220,069.61 Utilities 156,060.00 .00 156,060.00 10,333.63 .00 156,060.00 .00 100 153,156.83 Commodities & Supplies 453,209.00 .00 453,209.00 52,912.50 178,765.14 274,443.86 .00 100 273,965.47 Building Improvements 600,000.00 .00 600,000.00 .00 .00 .00 600,000.00 0 .00 Infrastructure 663,000.00 .00 663,000.00 49.21 17,187.29 29,045.90 616,766.81 7 10,056.62 EXPENSE TOTALS $2,156,955.00 $0.00 $2,156,955.00 $75,687.03 $206,676.78 $641,544.66 $1,308,733.56 39% $657,248.53 Fund 041 - Motor Fuel Tax Fund Totals $2,156,955.00 $0.00 $2,156,955.00 $75,687.03 $206,676.78 $641,544.66 $1,308,733.56 $657,248.53 0 rR Expense Budget by Account Classification Report Through 11/30/15 Prior Fiscal Year Activity Included Adopted Budget Amended Current Month YTD YTD Budget - YTD % used/ Account Classification Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year YTD Fund 042 - CDBG EXPENSE Personal Services, Scheduled Salaries & Wages 48,783.00 4,800.00 53,583.00 3,750.00 .00 45,199.24 8,383.76 84 41,620.81 Employee Benefits 25,491.00 919.00 26,410.00 2,094.19 .00 23,328.68 3,081.32 88 23,385.87 Other Employee Costs 1,040.00 .00 1,040.00 125.00 .00 258.32 781.68 25 178.32 Contractual Services 154,430.00 853.00 155,283.00 12,293.20 1,776.25 89,902.02 63,604.73 59 95,608.52 Commodities & Supplies 520.00 .00 520.00 .00 .00 .00 520.00 0 .00 Other Expenditures 189,000.00 6,955.00 195,955.00 .00 .00 46,985.00 148,970.00 24 43,064.00 Land Improvements .00 .00 .00 .00 .00 .00 .00 +++ .00 Building Improvements .00 .00 .00 .00 .00 .00 .00 +++ .00 Infrastructure .00 240,000.00 240,000.00 .00 .00 216,938.72 23,061.28 90 51,092.00 EXPENSE TOTALS $419,264.00 $253,527.00 $672,791.00 $18,262.39 $1,776.25 $422,611.98 $248,402.77 63% $254,949.52 Fund 042 - CDBG Totals $419,264.00 $253,527.00 $672,791.00 $18,262.39 $1,776.25 $422,611.98 $248,402.77 $254,949.52 Expense Budget by Account Classification Report Through 11/30/15 Prior Fiscal Year Activity Included Adopted Budget Amended Current Month YTD YTD Budget - YTD % used/ Account Classification Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year YTD Fund 043 - Asset Seizure Fund EXPENSE Other Employee Costs 1,000.00 .00 1,000.00 .00 .00 .00 1,000.00 0 .00 Contractual Services 3,000.00 .00 3,000.00 .00 .00 2,000.00 1,000.00 67 6,000.00 Other Equipment 15,000.00 .00 15,000.00 .00 .00 7,043.89 7,956.11 47 1,859.57 EXPENSE TOTALS $19,000.00 $0.00 $19,000.00 $0.00 $0.00 $9,043.89 $9,956.11 48% $7,859.57 Fund 043 - Asset Seizure Fund Totals $19,000.00 $0.00 $19,000.00 $0.00 $0.00 $9,043.89 $9,956.11 $7,859.57 Expense Budget by Account Classification Report Through 11/30/15 Prior Fiscal Year Activity Included Adopted Budget Amended Current Month YTD YTD Budget - YTD % used/ Account Classification Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year YTD Fund 044 - Federal Equitable Share Funds EXPENSE Contractual Services 1,000.00 .00 1,000.00 .00 .00 .00 1,000.00 0 .00 Building Improvements .00 .00 .00 .00 .00 .00 .00 +++ .00 Other Equipment 1,000.00 .00 1,000.00 .00 .00 .00 1,000.00 0 .00 EXPENSE TOTALS $2,000.00 $0.00 $2,000.00 $0.00 $0.00 $0.00 $2,000.00 0% $0.00 Fund 044 - Federal Equitable Share Funds Totals $2,000.00 $0.00 $2,000.00 $0.00 $0.00 $0.00 $2,000.00 $0.00 fV Expense Budget by Account Classification Report Through 11/30/15 Prior Fiscal Year Activity Included Adopted Budget Amended Current Month YTD YTD Budget - YTD % used/ Account Classification Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year YTD Fund 045 - DUI Fine Fund EXPENSE Other Employee Costs 1,000.00 .00 1,000.00 .00 .00 640.30 359.70 64 .00 Contractual Services .00 .00 .00 .00 .00 .00 .00 +++ .00 Other Equipment 1,000.00 20,000.00 21,000.00 .00 8,749.23 11,832.50 418.27 98 2,767.30 Interfund Transfers .00 .00 .00 .00 .00 .00 .00 +++ .00 EXPENSE TOTALS $2,000.00 $20,000.00 $22,000.00 $0.00 $8,749.23 $12,472.80 $777.97 96% $2,767.30 Fund 045 - DUI Fine Fund Totals $2,000.00 $20,000.00 $22,000.00 $0.00 $8,749.23 $12,472.80 $777.97 $2,767.30 fV Expense Budget by Account Classification Report Through 11/30/15 Prior Fiscal Year Activity Included Adopted Budget Amended Current Month YTD YTD Budget - YTD % used/ Account Classification Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year YTD Fund 046 - Foreign Fire Tax Board Fund EXPENSE Contractual Services 10,000.00 .00 10,000.00 2,255.09 .00 9,743.97 256.03 97 3,967.27 Insurance 500.00 .00 500.00 .00 .00 .00 500.00 0 .00 Commodities & Supplies 5,000.00 .00 5,000.00 .00 .00 444.26 4,555.74 9 211.65 Other Equipment 15,000.00 .00 15,000.00 .00 .00 38,741.08 (23,741.08) 258 15,948.60 EXPENSE TOTALS $30,500.00 $0.00 $30,500.00 $2,255.09 $0.00 $48,929.31 ($18,429.31) 160% $20,127.52 Fund 046 - Foreign Fire Tax Board Fund Totals $30,500.00 $0.00 $30,500.00 $2,255.09 $0.00 $48,929.31 ($18,429.31) $20,127.52 Expense Budget by Account Classification Report Through 11/30/15 Prior Fiscal Year Activity Included Adopted Budget Amended Current Month YTD YTD Budget - YTD % used/ Account Classification Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year YTD Fund 048 - Business District Fund EXPENSE Bond Principal .00 .00 .00 .00 .00 .00 .00 +++ .00 Interest Expense 1,021,000.00 .00 1,021,000.00 .00 .00 571,738.46 449,261.54 56 .00 EXPENSE TOTALS $1,021,000.00 $0.00 $1,021,000.00 $0.00 $0.00 $571,738.46 $449,261.54 56% $0.00 Fund 048 - Business District Fund Totals $1,021,000.00 $0.00 $1,021,000.00 $0.00 $0.00 $571,738.46 $449,261.54 $0.00 31 Expense Budget by Account Classification Report Through 11/30/15 Prior Fiscal Year Activity Included Adopted Budget Amended Current Month YTD YTD Budget - YTD % used/ Account Classification Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year YTD Fund 050 - Water and Sewer Fund EXPENSE Personal Services, Scheduled Salaries & Wages 2,006,058.00 .00 2,006,058.00 151,868.59 .00 1,726,299.11 279,758.89 86 1,756,352.25 Employee Benefits 772,177.00 .00 772,177.00 61,327.96 .00 704,594.26 67,582.74 91 686,230.80 Other Employee Costs 37,393.00 .00 37,393.00 6,660.10 3,815.78 28,729.97 4,847.25 87 28,962.74 Contractual Services 8,650,244.00 (359,790.00) 8,290,454.00 709,943.46 149,778.11 7,342,941.40 797,734.49 90 6,744,385.01 Utilities 160,913.00 .00 160,913.00 9,814.87 .00 95,392.91 65,520.09 59 108,548.04 Insurance 101,312.00 .00 101,312.00 8,442.67 .00 92,869.32 8,442.68 92 73,767.76 Commodities & Supplies 293,516.00 .00 293,516.00 6,139.24 29,259.08 190,528.15 73,728.77 75 144,081.64 Other Expenditures .00 .00 .00 .00 .00 .00 .00 +++ .00 Building Improvements 65,000.00 37,225.00 102,225.00 .00 49,700.00 49,458.64 3,066.36 97 1,350.00 Office Equipment 3,930.00 .00 3,930.00 .00 .00 .00 3,930.00 0 .00 Other Equipment 1,173,744.00 1,546,434.00 2,720,178.00 78,895.16 314,563.90 2,259,639.18 145,974.92 95 1,326,881.45 Distribution Systems 2,300,500.00 620,279.00 2,920,779.00 22,382.59 806,623.00 1,402,737.19 711,418.81 76 924,898.64 Infrastructure .00 .00 .00 .00 .00 .00 .00 +++ .00 Bond Principal .00 .00 .00 .00 .00 .00 .00 +++ .00 Interest Expense .00 .00 .00 .00 .00 .00 .00 +++ .00 Interfund Transfers .00 .00 .00 .00 .00 .00 .00 +++ .00 EXPENSE TOTALS $15,564,787.00 $1,844,148.00 $17,408,935.00 $1,055,474.64 $1,353,739.87 $13,893,190.13 $2,162,005.00 88% $11,795,458.33 Fund 050 - Water and Sewer Fund Totals $15,564,787.00 $1,844,148.00 $17,408,935.00 $1,055,474.64 $1,353,739.87 $13,893,190.13 $2,162,005.00 $11,795,458.33 8 wamePft",] Expense Budget by Account Classification Report Through 11/30/15 Prior Fiscal Year Activity Included Adopted Budget Amended Current Month YTD YTD Budget - YTD % used/ Account Classification Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year YTD Fund 051 - Village Parking System Fund EXPENSE Personal Services, Scheduled Salaries & Wages 35,175.00 .00 35,175.00 2,850.16 .00 30,342.14 4,832.86 86 32,156.17 Employee Benefits 17,353.00 .00 17,353.00 1,371.64 .00 14,845.55 2,507.45 86 14,664.00 Contractual Services 94,382.00 .00 94,382.00 4,200.25 1,371.30 67,504.67 25,506.03 73 66,694.14 Insurance 2,156.00 .00 2,156.00 179.67 .00 1,976.37 179.63 92 1,077.12 Commodities & Supplies 520.00 .00 520.00 .00 .00 .00 520.00 0 499.35 Other Expenditures .00 .00 .00 .00 .00 .00 .00 +++ .00 Building Improvements 7,074.00 .00 7,074.00 .00 .00 3,500.00 3,574.00 49 2,103.47 Infrastructure 153,500.00 .00 153,500.00 .00 106,683.00 .00 46,817.00 70 36,121.53 Interfund Transfers .00 .00 .00 .00 .00 .00 .00 +++ .00 EXPENSE TOTALS $310,160.00 $0.00 $310,160.00 $8,601.72 $108,054.30 $118,168.73 $83,936.97 73% $153,315.78 Fund 051 - Village Parking System Fund Totals $310,160.00 $0.00 $310,160.00 $8,601.72 $108,054.30 $118,168.73 $83,936.97 $153,315.78 Expense Budget by Account Classification Report Through 11/30/15 Prior Fiscal Year Activity Included Adopted Budget Amended Current Month YTD YTD Budget - YTD % used/ Account Classification Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year YTD Fund 052 - Parking System Revenue Fund EXPENSE Personal Services, Scheduled Salaries & Wages 25,830.00 .00 25,830.00 2,075.70 .00 22,281.61 3,548.39 86 23,452.34 Employee Benefits 13,024.00 .00 13,024.00 1,012.95 .00 10,996.70 2,027.30 84 10,869.40 Contractual Services 114,325.00 .00 114,325.00 10,023.06 1,048.63 98,916.72 14,359.65 87 89,033.56 Utilities 10,733.00 .00 10,733.00 366.19 .00 4,906.49 5,826.51 46 5,718.16 Insurance 1,757.00 .00 1,757.00 146.42 .00 1,610.62 146.38 92 1,288.87 Commodities & Supplies 9,974.00 .00 9,974.00 .00 1,345.00 4,966.92 3,662.08 63 6,309.76 Other Expenditures .00 .00 .00 .00 .00 .00 .00 +++ .00 Building Improvements 75,000.00 .00 75,000.00 .00 .00 .00 75,000.00 0 .00 Infrastructure .00 .00 .00 .00 .00 .00 .00 +++ .00 v Interfund Transfers .00 .00 .00 .00 .00 .00 .00 +++ .00 EXPENSE TOTALS $250,643.00 $0.00 $250,643.00 $13,624.32 $2,393.63 $143,679.06 $104,570.31 58% $136,672.09 Fund 052 - Parking System Revenue Fund Totals $250,643.00 $0.00 $250,643.00 $13,624.32 $2,393.63 $143,679.06 $104,570.31 $136,672.09 Expense Budget by Account Classification Report Through 11/30/15 Prior Fiscal Year Activity Included Adopted Budget Amended Current Month YTD YTD Budget - YTD % used/ Account Classification Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year YTD Fund 060 - Vehicle Maintenance Fund EXPENSE Personal Services, Scheduled Salaries & Wages 951,226.00 .00 951,226.00 70,855.83 .00 828,298.10 122,927.90 87 833,757.40 Employee Benefits 379,364.00 .00 379,364.00 30,015.25 .00 319,426.18 59,937.82 84 326,689.29 Other Employee Costs 2,408.00 .00 2,408.00 .00 .00 1,737.33 670.67 72 2,359.00 Contractual Services 102,813.00 31,844.00 134,657.00 9,571.24 29,433.63 97,733.95 7,489.42 94 64,719.85 Utilities 3,132.00 .00 3,132.00 291.71 .00 3,013.12 118.88 96 2,016.85 Commodities & Supplies 735,223.00 7,295.00 742,518.00 37,611.08 126,895.64 470,074.01 145,548.35 80 589,420.46 Other Expenditures .00 .00 .00 .00 .00 .00 .00 +++ .00 Office Equipment 567.00 .00 567.00 .00 .00 54.67 512.33 10 267.80 Other Equipment 20,165.00 .00 20,165.00 2,524.65 .00 19,790.37 374.63 98 17,603.63 EXPENSE TOTALS $2,194,898.00 $39,139.00 $2,234,037.00 $150,869.76 $156,329.27 $1,740,127.73 $337,580.00 85% $1,836,834.28 Fund 060 - Vehicle Maintenance Fund Totals $2,194,898.00 $39,139.00 $2,234,037.00 $150,869.76 $156,329.27 $1,740,127.73 $337,580.00 $1,836,834.28 8 Expense Budget by Account Classification Report Through 11/30/15 Prior Fiscal Year Activity Included Adopted Budget Amended Current Month YTD YTD Budget - YTD % used/ Account Classification Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year YTD Fund 061 - Vehicle Replacement Fund EXPENSE Other Expenditures .00 .00 .00 .00 .00 .00 .00 +++ .00 Motor Equipment 909,000.00 273,406.00 1,182,406.00 186,863.27 54,575.89 636,185.85 491,644.26 58 1,099,578.57 Interfund Transfers .00 .00 .00 .00 .00 .00 .00 +++ .00 EXPENSE TOTALS $909,000.00 $273,406.00 $1,182,406.00 $186,863.27 $54,575.89 $636,185.85 $491,644.26 58% $1,099,578.57 Fund 061 - Vehicle Replacement Fund Totals $909,000.00 $273,406.00 $1,182,406.00 $186,863.27 $54,575.89 $636,185.85 $491,644.26 $1,099,578.57 8 a Expense Budget by Account Classification Report Through 11/30/15 Prior Fiscal Year Activity Included Adopted Budget Amended Current Month YTD YTD Budget - YTD % used/ Account Classification Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year YTD Fund 062 - Computer Replacement Fund EXPENSE Other Expenditures .00 .00 .00 .00 .00 .00 .00 +++ .00 Office Equipment 429,380.00 .00 429,380.00 53,954.16 552.80 162,479.74 266,347.46 38 140,812.99 EXPENSE TOTALS $429,380.00 $0.00 $429,380.00 $53,954.16 $552.80 $162,479.74 $266,347.46 38% $140,812.99 Fund 062 - Computer Replacement Fund Totals $429,380.00 $0.00 $429,380.00 $53,954.16 $552.80 $162,479.74 $266,347.46 $140,812.99 a N Expense Budget by Account Classification Report Through 11/30/15 Prior Fiscal Year Activity Included Adopted Budget Amended Current Month YTD YTD Budget - YTD % used/ Account Classification Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year YTD Fund 063 - Risk Management Fund EXPENSE Contractual Services 25,000.00 .00 25,000.00 .00 9,500.00 12,150.00 3,350.00 87 10,300.00 Insurance 7,889,896.00 .00 7,889,896.00 582,034.67 .00 7,194,150.95 695,745.05 91 7,873,754.18 Other Equipment 165,000.00 .00 165,000.00 .00 .00 199.05 164,800.95 0 58.25 Infrastructure .00 .00 .00 .00 .00 .00 .00 +++ .00 Interfund Transfers .00 .00 .00 .00 .00 .00 .00 +++ .00 EXPENSE TOTALS $8,079,896.00 $0.00 $8,079,896.00 $582,034.67 $9,500.00 $7,206,500.00 $863,896.00 89% $7,884,112.43 Fund 063 - Risk Management Fund Totals $8,079,896.00 $0.00 $8,079,896.00 $582,034.67 $9,500.00 $7,206,500.00 $863,896.00 $7,884,112.43 N Expense Budget by Account Classification Report Through 11/30/15 Prior Fiscal Year Activity Included Adopted Budget Amended Current Month YTD YTD Budget - YTD % used/ Account Classification Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year YTD Fund 070 - Police Pension Fund EXPENSE Pension Benefits 4,472,170.00 107,133.00 4,579,303.00 377,910.66 .00 4,149,406.32 429,896.68 91 3,754,263.45 Contractual Services 154,100.00 .00 154,100.00 13,603.80 .00 98,628.72 55,471.28 64 109,139.96 Insurance 15,000.00 .00 15,000.00 .00 .00 12,558.00 2,442.00 84 11,960.00 Commodities & Supplies 100.00 .00 100.00 .00 .00 .00 100.00 0 .00 Other Expenditures 12,000.00 .00 12,000.00 189.60 .00 9,558.02 2,441.98 80 8,702.84 Office Equipment .00 .00 .00 .00 .00 .00 .00 +++ .00 EXPENSE TOTALS $4,653,370.00 $107,133.00 $4,760,503.00 $391,704.06 $0.00 $4,270,151.06 $490,351.94 90% $3,884,066.25 Fund 070 - Police Pension Fund Totals $4,653,370.00 $107,133.00 $4,760,503.00 $391,704.06 $0.00 $4,270,151.06 $490,351.94 $3,884,066.25 N N N W Expense Budget by Account Classification Report Through 11/30/15 Prior Fiscal Year Activity Included Adopted Budget Amended Current Month YTD YTD Budget - YTD % used/ Account Classification Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year YTD Fund 071 - Fire Pension Fund EXPENSE Pension Benefits 4,334,168.00 250,653.00 4,584,821.00 401,554.19 .00 4,190,300.77 394,520.23 91 3,797,908.68 Contractual Services 136,100.00 .00 136,100.00 11,090.75 .00 102,028.27 34,071.73 75 104,916.54 Insurance 15,000.00 .00 15,000.00 .00 .00 13,493.00 1,507.00 90 13,100.00 Commodities & Supplies 1,000.00 .00 1,000.00 .00 .00 .00 1,000.00 0 .00 Other Expenditures 12,000.00 .00 12,000.00 .00 .00 8,000.00 4,000.00 67 8,450.00 EXPENSE TOTALS $4,498,268.00 $250,653.00 $4,748,921.00 $412,644.94 $0.00 $4,313,822.04 $435,098.96 91% $3,924,375.22 Fund 071 - Fire Pension Fund Totals $4,498,268.00 $250,653.00 $4,748,921.00 $412,644.94 $0.00 $4,313,822.04 $435,098.96 $3,924,375.22 Grand Totals $115,972,850.00 ######### ########## $15,722,373.38 $6,133,504.43 ########## ######### $86,892,031.86 N W VILLAGE OF MOUNT PROSPECT List of Bills November 26 - December 9, 2015 Fund Vendor Name Invoice Description Amount 001 General Fund Bradley Peterson 2015 Fire Uniform Allowance $ 189.70 3CMA 3CMA Membership 390.00 A Stars & Stripes Flag Corporation Special Events Supplies 105.50 Aaron Grandgeorge 2015 Fire Uniform Allowance 54.75 ACS State & Local Government Solutions Illinois State Disbursement Unit 7,780.37 Air One Equipment, Inc. NY Hooks 308.00 Alexian Brothers Medical Center Pre -Employment Testing: K. Hegel 69.00 Alexian Brothers Medical Center Pre -Employment Testing: W. Eckert 108.00 Alexian Brothers Medical Center Pre -Employment Testing - K. Enderle 189.00 American Landscaping Inc. Remove boards on windows -Rt 12 230.00 American Landscaping Inc. 815 S Owen 330.00 Anderson Lock Company Maintenance and Repair Supplies 447.00 Anderson Lock Company Maintenance and Repair Supplies 18.50 Andres Medical Billing, Ltd. Ambulance Billing - November 2015 6,284.51 Aramark Uniform Services, Inc. Uniform Cleaning and Rental 94.54 Aramark Uniform Services, Inc. Uniform Cleaning and Rental 94.54 Ara mark Uniform Services, Inc. Uniform rental and cleaning for all public works employees 96.74 ARC Document Solutions, LLC Equipment Maintenance 62.00 Ariens Specialty Brands LLC Shipping Expenses 59.00 AT & T Service 11/10/15 - 12/9/15 3,636.19 AT & T Service 11/16/15 - 12/15/15 688.18 Avanti Cafe & Sandwich Bar, Inc. Holiday luncheon 487.00 Back On Track Fitness Inc. Preventative Maintenance on Fitness Repair -Stations 12,13,14 270.00 Bartlett Tree Experts Other Services 1,327.86 Base Online LLC/Brynjar Aclipen Plaque engraving for Station 13 bell 239.80 Bound Tree Medical, LLC. BP Cuffs, ECG paper 491.77 Brendan M. Keady 2015 Fire Uniform Allowance 59.50 Brian Lambel 2015 Fire Uniform Allowance 293.55 Brian R. Halverson 2015 Fire Uniform Allowance 448.25 Busse's Flowers & Gifts Office Supplies 80.00 Capital One National Association Costco Purchase 10/28/15 - 11/23/15 709.61 Capps Plumbing and Sewer Inc Refund Building Fee Permit #15-2262 (1405 Cottonwood Ln) 50.00 Cardno, Inc. Professional Services 539.36 Carol Baldini Reimbursement for refreshments for volunteers 11.25 Case Lots, Inc. Custodial supplies to be used in all buildings 1,988.45 CDW Government, Inc. Office Supplies 34.98 Century Cleaners Uniform Cleaning 46.03 Century Cleaners Uniform Cleaning 16.60 Century Cleaners Uniform Cleaning 15.28 Century Cleaners Uniform Cleaning 18.60 Century Cleaners Uniform Cleaning 12.45 Century Cleaners Uniform Cleaning 16.10 Century Cleaners Uniform Cleaning 23.75 Century Cleaners Uniform Cleaning 10.13 Charles M. Lindelof Membership Dues 61.50 Chem -wise Ecological Pest Mgmt Inc Pest control at Public Works for the month of November 215.00 Clesen Wholesale Inc. Grounds Beautification 330.90 Clifford -Wald & Co., Inc. - A KIP Company Color toner for printer 534.46 Comcast Office Equipment 13.64 Commonwealth Edison Electrical Service Delivery 39.87 Commonwealth Edison Electrical Service Delivery 48.32 Commonwealth Edison Electrical Service Delivery 65.44 Commonwealth Edison Electrical Service Delivery 791.12 Constellation NewEnergy, Inc. Electrical Service Delivery 75.20 Constellation NewEnergy, Inc. Electrical Service Delivery 2,608.80 Constellation NewEnergy, Inc. Electrical Service Delivery 111.92 Constellation NewEnergy, Inc. Electrical Service Delivery 111.72 Constellation NewEnergy, Inc. Electrical Service Delivery 127.21 Constellation NewEnergy, Inc. Electrical Service Delivery 106.20 Page 1 of 11 VILLAGE OF MOUNT PROSPECT List of Bills November 26 - December 9, 2015 Fund Vendor Name Invoice Description Amount Constellation NewEnergy, Inc. Electrical Service Delivery 68.87 Constellation NewEnergy, Inc. Electrical Service Delivery 105.51 Constellation NewEnergy, Inc. Electrical Service Delivery 242.42 Constellation NewEnergy, Inc. Electrical Service Delivery 118.52 Constellation NewEnergy, Inc. Electrical Service Delivery 155.41 Constellation NewEnergy, Inc. Electrical Service Delivery 37.93 Constellation NewEnergy, Inc. Electrical Service Delivery 75.79 Constellation NewEnergy, Inc. Electrical Service Delivery 101.37 Constellation NewEnergy, Inc. Electrical Service Delivery 75.47 Constellation NewEnergy, Inc. Electrical Service Delivery 70.34 Constellation NewEnergy, Inc. Electrical Service Delivery 139.14 Constellation NewEnergy, Inc. Electrical Service Delivery 76.18 Constellation NewEnergy, Inc. Electrical Service Delivery 245.23 Constellation NewEnergy, Inc. Electrical Service Delivery 130.33 Constellation NewEnergy, Inc. Electrical Service Delivery 115.08 Constellation NewEnergy, Inc. Electrical Service Delivery 35.09 Constellation NewEnergy, Inc. Electrical Service Delivery 168.98 Costar Realty Information, Inc. Costar 542.09 Crain Communications Inc. 2016 publication renewal 119.00 Crain Communications Inc. Office Supplies 119.00 Crystal Maintenance Services Corp. Custodial Services 7,187.24 Dane R. Phenegar 2015 Fire Uniform Allowance 116.90 David L. Miller 2015 Fire Uniform Allowance 127.00 David Novak Transfer Stamp Rebate 945.00 David Zboril Reimburse training expenses 128.00 De Lage Landen Financial Services, Inc. CCC 260.55 De Lage Landen Financial Services, Inc. Copier Lease Payment 1,690.20 Dow Jones & Co., Inc. The Wall Street Journal Subscription (6 months) 2016 197.94 Elite Remodeling Group, Inc. Garnishment 142.22 Elk Grove Township Fire Dept. ARC Annexation Agreement 2015 33,631.20 Eric Schmitt 2015 Fire Uniform Allowance 350.00 Eric Schmitt Reimbursement for Boater Education Certificate -Schmitt 29.50 Fawley's Inc. 6 Fireman ID Tags & 3 Name Plates 56.40 Fire Department Training Network, Inc. Department Membership -2015/2016 240.00 Fire Pension Fund Fire Pension 29,212.51 Firefighting Services LLC Ghawaly/5.13.15/Company Officer Leadership Training 99.00 Fleck's Landscaping Parkway Restoration 2,414.25 Fleck's Landscaping Stump Removal 7,979.25 Frederick Rasmussen Refund Overpayment Police Ticket #P3942413 50.00 G & J Associates, Inc. Special Events Supplies 3,296.50 Gambino Landscaping and Brick Paving, Inc. Sprinkler Maintenance 595.00 Garvey's Office Products Office Supplies 189.26 Garvey's Office Products Office Supplies 108.14 Gewalt Hamilton Assoc. Records Management 2,550.00 Grainger Inc. Maintenance and Repair Supplies 313.50 Guardian Emp. Dental Plan December 2015 10,156.28 Hastings Air Energy Control Inc. Plymovent Boots 901.38 Healy Asphalt Company,llc. Streets Patching Materials 382.52 Herrera Landscape, Inc. Grounds Maintenance 3,834.03 Herrera Landscape, Inc. Grounds Maintenance 45.60 Home Depot U.S.A., Inc. November Home Depot Supply Statement 59.73 Homer Tree Care, Inc. Tree Removals 4,463.95 Homer Tree Care, Inc. Tree Removals 3,061.20 Homer Tree Care, Inc. Tree Removals 2,742.60 Howard Kleinstein Reimbursements 306.28 ICMA Retirement Trust - 457 ICMA 457 22,419.26 Illinois Department of Revenue STATE - IL - IL State Withholding 73.87 Illinois Department of Revenue IL State Withholding 34,750.38 Illinois Municipal League 2016 membership dues 3,500.00 Illinois Society of Fire Service Instructors Mandatory Training Manager Course-Wilson-Nov.16-20 300.00 Page 2 of 11 VILLAGE OF MOUNT PROSPECT List of Bills November 26 - December 9, 2015 Fund Vendor Name Invoice Description Amount Illinois State Police Pre -Employment Testing: K. Hegel 29.75 Illinois State Police New Hire Background Checks -Eckert, Wojnowski, OSullivan, Gabl 119.00 Internal Revenue Service Federal Withholding 375.97 Internal Revenue Service Federal Withholding 458.45 Internal Revenue Service Federal Withholding 235,503.87 International Union of Operating Engineers IUOE PW Membership Dues 994.21 James East 2015 Fire Uniform Allowance 288.12 James Kuhar 2015 Fire Uniform Allowance 55.90 Janet Abernethy Reimbursement for Ethics and Risk Management class 39.00 Jeff Bondora Transfer Stamp Rebate 1,000.00 Jeffrey Wulbecker Safety Shoe Allowance 115.27 John Dolan 2015 Fire Uniform Allowance 82.80 Joseph Knoll 2015 Fire Uniform Allowance 144.69 Joseph Reschke 2015 Fire Uniform Allowance 169.20 Julie K Kane Reimbursement for Coffee w/Council refreshements 22.61 Julie K Kane Reimbursement for Interfaith Council Meeting 77.27 June Kerstein Reimbursement Food Exp - November 2015 29.27 Karlstedt Landscape Group, Inc. Parkway restoration 268.10 Karlstedt Landscape Group, Inc. Parkway restoration 281.04 Kenneth S. Dix 2015 Fire Uniform Allowance 448.39 Kinnucan Holiday Decoration Lights 37,423.30 Klein, Thorpe and Jenkins, Ltd. Legal 65.52 Klein, Thorpe and Jenkins, Ltd. October billing 49,783.36 Kyle Laurinaitis 2015 Fire Uniform Allowance 210.75 Lands' End Business Outfitters Logowear 139.80 Lands' End Business Outfitters Building VOMP clothes 719.91 Lands' End Business Outfitters Clothing for the MP MRC 263.85 Lands' End Business Outfitters Caps for Employee Go -Kits 25.00 Laner Muchin October billing 2,605.95 Life Assist Glucometers 266.46 Lindco Equipment Sales, Inc. Salt Spreader Parts 1,821.96 Lukasz Misiejuk 2015 Fire Uniform Allowance 233.20 M Lopez Concrete Inc Refund Building Fee Permit#15-1989 (622 S Albert St) 50.00 Matt Woleben 2015 Fire Uniform Allowance 129.99 MECO Consulting LLC Professional Services 964.00 MECO Consulting LLC Professional Services 499.95 Menard Inc. Special Events Supplies 151.16 Metro Federal Credit Union MP Fire Local 4119 Dues 2,200.77 Metropolitan Alliance - Police MP Police Association Dues 1,380.50 Meyer Laboratory, Inc. Custodial Supplies 1,290.15 Michael J Laturno Transfer Stamp Rebate 590.00 Michael B. Fonseca 2015 Fire Uniform Allowance 387.40 Michael C. Hayes 2015 Fire Uniform Allowance 230.80 Michael Ghawaly 2015 Fire Uniform Allowance 341.45 Michael Wagner & Sons, Inc. Maintenance and Repair Supplies 82.67 Micro Tech Systems, Inc. Tech support for BC printer 216.20 Mobile Print Inc. Business Cards & Notepads- Eckert 76.05 Mokijewski, Maxwell CDL Reimbursement 30.00 Municipal Emergency Services, Inc. Liebgott & McCrory Turn -Out Gear 333.80 Municipal Emergency Services, Inc. Liebgott & McCrory Turn -Out Gear 26.00 Municipal Emergency Services, Inc. New Officer Name Tags for Turn Out Gear 158.00 Nationwide Mutual Insurance Company Nationwide 457 12,167.24 NCPERS Group Life Ins. IMRF Life Insurance 617.60 Neopost USA Inc. Postage Machine Replenishment - 11/25 3,000.00 NICOR Natural Gas Consumption 34.55 NICOR Natural Gas Consumption 46.71 NICOR Natural Gas Consumption 39.91 NICOR Natural Gas Consumption 1,569.78 NICOR Natural Gas Consumption 377.25 NICOR Natural Gas Consumption 1,352.22 Page 3 of 11 VILLAGE OF MOUNT PROSPECT List of Bills November 26 - December 9, 2015 Fund Vendor Name Invoice Description Amount NICOR Natural Gas Consumption 185.09 Nina Persino Reimbursement for Professional License 61.50 Northshore University Healthsystem Medical exam: M. Angarola 496.00 Northwest Central Dispatch System January 2016 - Member Assessment 56,340.50 Northwest Community Hospital New Hire Physicals-Filpi & Kincaid 1,904.00 Northwest Suburban United Way United Way 139.86 Nova Fire Protection, Inc. Sprinkler repairs made in the EOC 880.00 Office Depot Office Supplies - November 2015 118.66 Paddock Publications, Inc. Legal notice 302.40 Paddock Publications, Inc. Annexation legal notice 113.40 Patrick B. Clarke 2015 Fire Uniform Allowance 67.99 Patrick B. Clarke 2015 Fire Uniform Allowance 378.34 Paula Randant Reimbursement - Sister Cities - Wine Tasting 78.99 Peggy Ann Kerr Transfer Stamp Rebate 300.00 Petty Cash Petty Cash 295.25 Philip A. Wnek 2015 Fire Uniform Allowance 232.20 Philip A. Wnek Reimbursement for Boater Education Certificate-Wnek 29.50 Phillip Buffalo 2015 Fire Uniform Allowance 29.95 Police Pension Fund Police Pension 36,047.21 Proforma Customized Graphics Uniforms 510.30 Randi Lamb Refund Driveway Permit #14-0530 (1000 n Prospect Manor Ave) 25.00 Raymar Hydraulic Salt spreader auger motors 1,266.65 RC Topsoil Inc. EAB Ash Reduction 660.00 Reliance Standard Life Insurance Co. Short Term Disability 2,930.96 Richard Christensen 2015 Fire Uniform Allowance 61.73 Ronald Redlin 2015 Fire Uniform Allowance 97.95 Ronco Industrial Supply Cleaning supplies to be used in all buildings 485.97 Ronco Industrial Supply Degreaser to be used in all buildings 215.61 Ryan Kast Reimbursement for Holiday Grab Bag for 2015 Luncheon 150.00 Scott Skindingsrude 2015 Fire Uniform Allowance 447.28 Sean Dorsey Travel and Meeting Expenses 22.52 Sean Dorsey Travel and Meeting Expenses 332.00 SHI International Corp. Logitech Type + Keyboard/Case for iPad Air 162.00 Sigman, Christian Reimbursement - Expenses for Village Manager Candidate 657.53 Sound Incorporated Phone System Monthly Support 828.83 Sound Incorporated Akkadian Telephone Console Support/Maintenance 2,250.00 South Side Control Supply Company Maintenance and Repair Supplies 716.59 State of Illinois Internet Service 724.00 Steiner Electric Company Street Light Supplies 391.28 Steve Slobe 2015 Fire Uniform Allowance 263.72 Swat, Kevin 2015 Fire Uniform Allowance 237.67 Taylor Rental Center Custodial Supplies 721.62 Tennant Sales and Service Company Floor Scrubber Maintenance/Repair 366.50 Tennant Sales and Service Company Floor Scrubber Maintenance/Site Visit 353.00 Teresa Vanopdorp Special Event Supplies 71.72 The Carroll -Keller Group Bertolucci training 245.00 The Carroll -Keller Group Bertolucci training 245.00 The Manfred Group, LLC Tree Donor Cutting Ceremony Photos Video 2015 110.00 The Savanna Group, Inc. Professional Services 1,800.00 Thompson Elevator Inspections Elevator inspection -various adderesses 925.00 Thompson Elevator Inspections Elevator inspection -ca rson piere scott 75.00 Thompson Elevator Inspections Elevator inspection -various addresses 296.00 Tim Skalon 2015 Fire Uniform Allowance 126.05 Township High School Dist. 214 Special Events Supplies 360.00 Tri-state Electronic Corp Maintenance and Repair Supplies 274.65 U.S. Bank Equipment Finance, Inc. Copier Lease #500-0413635-000 & 500-0431295-000 2,410.85 United Health Care Insurance Company Refund for Ambulance Serv.11/9/13,5/29/14&7/19/14 511.09 United Healthcare Refund for Ambulance Service 8/3/15 145.73 VCG Uniform B/C Wilson Uniform 605.80 VCG Uniform FF/PM Inital Issue -Seth McCrory 1,595.40 Page 4 of 11 VILLAGE OF MOUNT PROSPECT List of Bills November 26 - December 9, 2015 Fund Vendor Name Invoice Description Amount VCG Uniform FF/PM Inital Issue -John Liebgott 1,598.95 Vera Micic Rebate 2015 Property Tax Relief Grant 100.00 Verizon Wireless Services LLC Cellular Service & Equipment Charges - 10/20-11/19 7,366.46 Victoria A. Bran Reimbursement for Prof License 61.50 Village of Mount Prospect Flex - Medical 9,068.39 Wal-Mart Community Office Supplies 5.38 Warehouse Direct Replacement toner for defective toner cartridge 160.69 Warehouse Direct Credit for defective toner cartridge (160.69) Warehouse Direct Office supplies 253.81 Warehouse Direct Photo evidence supplies 232.08 Wendy Seleen HIPAA Update Training 199.00 Wide Open West Fire Main - Data & Internet Services (T1) 11/20/15-12/19/15 233.00 Wide Open West Fire ST#14 - Data & Internet Services (T1) 11/20/15-12/19/15 233.00 William J. Cooney Mileage reimbursement 175.15 Willkalt LLC Strategic planning meeting 248.00 Wisconsin Department of Revenue WI State Withholding 631.35 WISCTF Garnishment 542.48 Wolf, Lisa Truco & Emerson's interviews 800.00 Wolf, Lisa Photos interview 400.00 Z Search Recruiting, Inc. Treelighting 2015 Photographs 200.00 Z Search Recruiting, Inc. Photographic Services 2,805.00 001 General Fund Total $ 725,552.04 002 Debt Service Fund Bank of New York Mellon Bank of New York Mellon Bank of New York Mellon Bank of New York Mellon Bank of New York Mellon Glenview State Bank Illinois EPA Illinois EPA J.P. Morgan Chase Bank N.A. J.P. Morgan Chase Bank N.A. J.P. Morgan Chase Bank N.A. Wells Fargo Bank 002 Debt Service Fund Total 020 Capital Improvement Fund American Building Services American Building Services American Building Services B & H Photo/video Business Office Systems, Inc. Business Office Systems, Inc. Full Compass Systems Ltd. Gewalt Hamilton Assoc. Howard Kleinstein Marvin Feig and Associates, LTD. Northwest Central 9-1-1 System Olsson Roofing Companry, Inc. Parenti & Raffaelli,ltd. 020 Capital Improvement Fund Total G.O. Bond Series 2014 - Principal & Interest G.O. Refunding Bond Series 2009B - Principal & Interest G.O. Bond Series 2009 - Interest Only G.O. Bond Series 2013 - Interest Only G.O. Bond Series 2009C - Principal & Interest G.O. Installment Note 2012 - Principal & Interest IEPA #4 L17-0855 Principal & Interest IEPA Loan #5 L17-1087 Principal & Interest G.O Refunding Bond Series 2012 - Interest Only G.O. Refunding Bond Series 2011B - Principal & Interest G.O. Bond Series 2011A - Library G.O. Bonds Series 2006 - Library Replacement of PW office door Replacement of PW office door Replacement of PW office door Boardroom Upgrade Equipment Office Furniture Office Furniture Boardroom Upgrade Equipment Engineering Design services Reimbursements Solar shades installed at Public Works Motorola Subscriber Financing - December 2015 Roofing contract for PW File top installed in the Village Hall 022 Downton Redevelopment Construction Fund Gewalt Hamilton Assoc. 83 & Busse crossing V3 Companies Central Plaza Remediation & SRP Valerio Dewalt Train Associates, Inc. Dowtown wayfinding 022 Downton Redevelopment Construction Fund Total Page 5 of 11 $ 379,625.00 344,175.00 208, 631.25 184,978.13 107,136.25 410, 647.00 40, 376.29 58,252.79 27,047.50 734,873.00 1,115,968.75 245, 708.75 $ 3,857,419.71 $ 2,100.67 2,262.10 7,880.30 1,419.86 6,057.91 1,149.76 376.00 10, 502.01 92.54 2,557.00 10, 603.91 1,215.00 750.00 $ 46,967.06 $ 3,959.55 16,045.43 11, 633.28 $ 31,638.26 VILLAGE OF MOUNT PROSPECT List of Bills November 26 - December 9, 2015 Fund Vendor Name Invoice Description $ Amount 023 Street Improvement Construction Fund Service 11/16/15 - 12/15/15 3.83 Ciorba Group Inc Traffic Improvement $ 3,386.16 Ciorba Group Inc 2015 Bridge Inspections 2,382.68 Rubino Engineering, Inc. Resurfacing Testing 511.00 023 Street Improvement Construction Fund Total IL State Withholding $ 6,279.84 024 Flood Control Construction Fund Federal Withholding 4,441.70 A Lamp Concrete Isabella Drainage Improvements Project $ 1,626,280.06 Burns & Mcdonnell Engineering Co. Engineering Service 129,023.41 Canyon Contracting Inc. Flood Control 72,835.20 Cardno, Inc. Professional Services 4,073.74 Cardno, Inc. Creek Bank Stabilization $ 834.00 Cardno, Inc. Professional Services 1,105.53 Constellation NewEnergy, Inc. Electrical Service Delivery $ 87.77 Constellation NewEnergy, Inc. Electrical Service Delivery 81.80 Rubino Engineering, Inc. Isabella Combined Sewer Project 1,002.00 024 Flood Control Construction Fund Total Thermapoint anticing liquid used for snow and ice control $ 1,835,323.51 040 Refuse Disposal Fund AT & T Service 11/10/15 - 12/9/15 $ 20.03 AT & T Service 11/16/15 - 12/15/15 3.83 Botts Welding & Truck Service, Inc. Equipment Maintenance and Repair 25.59 Elgin Sweeping Services Inc Street Sweeper 8,160.00 ICMA Retirement Trust - 457 ICMA 457 70.51 Illinois Department of Revenue IL State Withholding 471.53 Internal Revenue Service Federal Withholding 4,441.70 International Union of Operating Engineers IUOE PW Membership Dues 104.10 Nationwide Mutual Insurance Company Nationwide 457 379.92 NCPERS Group Life Ins. IMRF Life Insurance 17.60 Village of Mount Prospect Flex - Medical 71.88 040 Refuse Disposal Fund Total $ 13,766.69 041 Motor Fuel Tax Fund Lyons & Pinner Electric Companies Traffic Light Maintenance $ 13,925.60 Morton Salt, Inc Salt/De-Icing Agents 25,742.88 Morton Salt, Inc Salt/De-Icing Agents 9,722.45 SNI Solutions, Inc. Thermapoint anticing liquid used for snow and ice control 3,733.54 SNI Solutions, Inc. Street Salt Calcium Chlorde 3,739.86 041 Motor Fuel Tax Fund Total $ 56,864.33 042 Community Development Block Grant De Lage Landen Financial Services, Inc. Copier Lease Payment $ 94.80 ICMA Retirement Trust - 457 ICMA 457 450.00 Illinois Department of Revenue IL State Withholding 56.83 Internal Revenue Service Federal Withholding 556.64 Northwest Compass, Inc. CDBG PY2015 public facility rehab 12,140.00 Paddock Publications, Inc. CDBG PY2015 Legal Notice 51.30 Village of Mount Prospect Flex - Medical 31.25 042 Community Development Block Grant Total $ 13,380.82 050 Water and Sewer Fund All Star Power Wash II Inc. Building Maintenance $ 5,117.00 Aramark Uniform Services, Inc. Uniform Cleaning and Rental 94.54 Aramark Uniform Services, Inc. Uniform Cleaning and Rental 94.54 Aramark Uniform Services, Inc. Uniform rental and cleaning for all public works employees 96.74 AT & T Service 11/10/15 - 12/9/15 1,292.91 AT & T Service 11/10/15 - 12/9/15 689.49 AT & T Service 11/10/15 - 12/9/15 1,337.15 AT & T Service 11/16/15 - 12/15/15 255.56 Baxter & Woodman, Inc. Professional Services 1,675.00 Page 6 of 11 VILLAGE OF MOUNT PROSPECT List of Bills November 26 - December 9, 2015 Fund Vendor Name Invoice Description Amount Baxter & Woodman, Inc. Professional Services 718.75 Burns & Mcdonnell Engineering Co. Emergency Generators 7,453.00 Cardinal Fence & Supply Inc. Repair split rail fence along Weller Creek/flood damage 508.00 Century Cleaners Uniform Cleaning 46.02 Century Cleaners Uniform Cleaning 16.60 Century Cleaners Uniform Cleaning 15.27 Century Cleaners Uniform Cleaning 18.60 Century Cleaners Uniform Cleaning 12.45 Century Cleaners Uniform Cleaning 16.10 Century Cleaners Uniform Cleaning 23.75 Century Cleaners Uniform Cleaning 10.12 Evelyn Ceglarek Utility Refund 20.83 Garvey's Office Products Office Supplies 38.76 HBK Water Meter Service Meter Installation AMR 808.85 HBK Water Meter Service Meter Installation AMR 84.00 Huntington Commons Master Association Utility Refund 18,705.61 ICMA Retirement Trust - 457 ICMA 457 1,437.27 Illinois Department of Revenue IL State Withholding 3,310.61 Internal Revenue Service Federal Withholding 29,620.79 International Union of Operating Engineers IUOE PW Membership Dues 975.80 James Atha ns Utility Refund 40.93 Jeffrey Wulbecker Safety Shoe Allowance 3.25 John Schnittker Uniform Expense 130.80 Karlstedt Landscape Group, Inc. Parkway restoration 2,530.40 Karlstedt Landscape Group, Inc. Parkway restoration 2,652.56 Lands' End Business Outfitters Replacement Garments 1,656.75 Lands' End Business Outfitters Uniform Expense 154.75 MECO Consulting LLC Professional Services 271.00 MECO Consulting LLC Professional Services 1,000.05 Mount Prospect Park Districtu Utility Refund 2,010.05 Nationwide Mutual Insurance Company Nationwide 457 340.89 NCPERS Group Life Ins. IMRF Life Insurance 44.80 NICOR Natural Gas Consumption 83.65 NICOR Natural Gas Consumption 119.01 Northwest Suburban United Way United Way 21.00 Paddock Publications, Inc. Bid Notice 129.60 Proforma Customized Graphics Uniforms 1,329.86 Red Wing Shoe Store Safety Shoe Allowance 8.00 Reliance Standard Life Insurance Co. Short Term Disability 118.92 Tank Industry Consultants, Inc. Water distribution tank repair 2,650.00 Tank Industry Consultants, Inc. Tank Repair 629.88 Third Millennium Assoc.inc. November Utility Billing w/Insert 3,311.61 U.S. Bank Equipment Finance, Inc. Copier Lease #500-0413635-000 & 500-0431295-000 297.00 Verizon Wireless Services LLC Cellular Service & Equipment Charges - 10/20-11/19 430.57 Village of Mount Prospect Flex - Medical 715.03 Wal-Mart Community Office Supplies 98.00 William Plath Utility Refund 133.09 050 Water and Sewer Fund Total $ 95,405.56 051 Village Parking System Fund Crystal Maintenance Services Corp. Custodial Services $ 330.23 Elite Remodeling Group, Inc. Garnishment 78.19 ICMA Retirement Trust - 457 ICMA 457 8.99 Illinois Department of Revenue IL State Withholding 55.40 Internal Revenue Service Federal Withholding 471.25 International Union of Operating Engineers IUOE PW Membership Dues 16.07 Nationwide Mutual Insurance Company Nationwide 457 9.96 NCPERS Group Life Ins. IMRF Life Insurance 4.40 Village of Mount Prospect Flex - Medical 34.64 051 Village Parking System Fund Total $ 1,009.13 Page 7 of 11 VILLAGE OF MOUNT PROSPECT List of Bills November 26 - December 9, 2015 Fund Vendor Name Invoice Description Amount 052 Parking System Revenue Fund Crystal Maintenance Services Corp. Custodial Services Elite Remodeling Group, Inc. Garnishment ICMA Retirement Trust - 457 ICMA 457 Illinois Department of Revenue IL State Withholding Internal Revenue Service Federal Withholding International Union of Operating Engineers IUOE PW Membership Dues Nationwide Mutual Insurance Company Nationwide 457 NCPERS Group Life Ins. IMRF Life Insurance NICOR Natural Gas Consumption Village of Mount Prospect Flex - Medical 052 Parking System Revenue Fund Total 060 Vehicle Maintenance Fund Addison Building Material Co. Vehicle Maintenance Supplies Alpha Prime Communications Radio Equipment American Messaging Pager rental Arlington Heights Ford P-18 left front seat belt buckle Arlington Heights Ford 2743 drivers seat cushion and cover Arlington Heights Ford P-12 front brake calipers Arlington Heights Ford P-18 windshield washer hoses and nozzles Arlington Heights Ford P-5 rearwiperarm Arlington Heights Ford P-15 drivers seat lumbar support Arlington Heights Ford Vehicle Maintenance Supplies Arlington Heights Ford Vehicle Maintenance Supplies Arlington Heights Ford Equipment Maintenance and Repair Arlington Heights Ford Vehicle Maintenance Supplies Arlington Heights Ford Vehicle Maintenance Supplies Arlington Heights Ford Vehicle Maintenance Supplies Arlington Power Equipment Vehicle Maintenance Supplies Arlington Power Equipment Vehicle Maintenance Supplies Arlington Power Equipment Vehicle Maintenance Supplies AT & T Service 11/10/15 - 12/9/15 AT & T Service 11/16/15 - 12/15/15 Atlas First Access, LLC Vehicle Maintenance Supplies Atlas First Access, LLC Vehicle Maintenance Supplies Botts Welding & Truck Service, Inc. Equipment Maintenance and Repair BP Gas Purchased 11/20/15 Brett Equipment Vehicle Maintenance Supplies Bridgestone Retail Operations, LLC. Vehicle Maintenance Supplies Chicago Parts & Sound Llc 526 front brake pads and grease seals Chicago Parts & Sound Llc P-12 A/C condensor Chicago Parts & Sound Llc Wiper blades David Ristow Tool Allowance Garvey's Office Products Office Supplies General Parts Inc. Fuel filters, tire valves and brake hardware kit General Parts Inc. Salt spreader bulbs General Parts Inc. P-11 rear axle bearings and seals General Parts Inc. P-19 hood struts Grossinger Chevrolet S-41 extra ignition keys Grossinger Chevrolet Equipment Maintenance and Repair Helm Inc. Professional Services ICMA Retirement Trust - 457 ICMA 457 Illinois Department of Revenue IL State Withholding Internal Revenue Service Federal Withholding International Union of Operating Engineers IUOE PW Membership Dues Interstate Power Systems, Inc. Vehicle Maintenance Supplies James Breitzman Tool Allowance John Mark Tool Allowance Page 8 of 11 9 252.53 64.02 6.01 40.36 341.37 10.71 6.65 3.60 91.34 27.44 844.03 4.44 24.00 79.67 234.64 368.40 262.76 57.56 9.73 53.28 (100.00) 145.05 132.79 263.04 55.82 158.22 58.40 24.44 11.96 50.08 9.57 330.67 682.47 1,470.11 19.80 266.47 498.64 85.80 256.49 275.20 1,140.00 108.14 36.89 43.64 57.30 32.74 44.74 171.98 650.00 1,500.87 1,602.99 14, 340.39 501.02 481.86 232.06 1,122.96 VILLAGE OF MOUNT PROSPECT List of Bills November 26 - December 9, 2015 Fund Vendor Name Invoice Description Amount K & K Sales & Services Inc Equipment Maintenance 500.00 Kevin Krotky Tool Allowance 1,140.00 Leach Enterprises, Inc. Vehicle Maintenance Supplies 7.20 Lindco Equipment Sales, Inc. Vehicle Maintenance Supplies (55.70) Mansfield Oil Company 6,502 gallons diesel fuel 12,255.00 Mcmaster-carr Supply Co. Stainless hex head bolts 29.48 Mcmaster-carr Supply Co. Chain links 133.89 Morton Grove Automotive Rebuild Ford truck alternator 110.00 Napa -Heights Automotive Supply Vehicle Maintenance Supplies (42.68) Napa -Heights Automotive Supply Snow blower spark plugs 21.44 Napa -Heights Automotive Supply Vehicle Maintenance Supplies 46.32 Napa -Heights Automotive Supply Thread lock selant 27.98 Napa -Heights Automotive Supply P-7 rear axle lock bolt 2.88 Napa -Heights Automotive Supply Rear axle lock bolt 5.76 Napa -Heights Automotive Supply 506 radiator cap 10.98 NCPERS Group Life Ins. IMRF Life Insurance 48.00 Nichols, Keith Tool Allowance 1,140.00 Nichols, Keith Training Expenses 73.00 Northwest Suburban United Way United Way 4.00 Pomp's Tire Service, Inc. 4504 flat repair 45.00 Precision Service & Parts Vehicle Maintenance Supplies 158.84 Professional Finish Inc. Vehicle Maintenance Supplies 490.78 Raymar Hydraulic Salt spreader auger motors 0.25 Reliance Standard Life Insurance Co. Short Term Disability 97.34 Ronco Industrial Supply Vehicle Maintenance Supplies 270.85 Ronco Industrial Supply Vehicle Maintenance Supplies 8.85 Ronco Industrial Supply Vehicle Maintenance Supplies 78.00 Ronco Industrial Supply Vehicle Maintenance Supplies 181.25 Rush Truck Centers of Illinois, Inc. Vehicle Maintenance Supplies 52.77 Rush Truck Centers of Illinois, Inc. 4528 crank and cam sensor 172.96 Rush Truck Centers of Illinois, Inc. International pre -air filters 315.32 Rush Truck Centers of Illinois, Inc. Fuel filter screens 108.92 Rush Truck Centers of Illinois, Inc. 4528 cab height valve 121.91 Rush Truck Centers of Illinois, Inc. Leaf trucks pre -cabin filters 121.42 Rush Truck Centers of Illinois, Inc. Leaf trucks fuel filters 356.14 Rush Truck Centers of Illinois, Inc. 4513 upper radiator hose 17.11 Rush Truck Centers of Illinois, Inc. 2728 tie rod boot 16.89 Rush Truck Centers of Illinois, Inc. International plow mirror brackets 109.94 Rush Truck Centers of Illinois, Inc. 4528 highway truck EGR coolers and coolant switch 3,239.71 Rush Truck Centers of Illinois, Inc. International mirror bracket 178.92 Rush Truck Centers of Illinois, Inc. Seat belt assembly 248.56 Rush Truck Centers of Illinois, Inc. Washer tank caps 13.67 Rush Truck Centers of Illinois, Inc. 4522 washer tank cap 13.67 Shelby Mazursky Printing Expenses 749.00 Sid Tool Co., Inc. Machine screws, washers, elctrical connectors and cable ties 489.15 Sid Tool Co., Inc. Vehicle Maintenance Supplies 187.34 Sid Tool Co., Inc. Vehicle Maintenance Supplies 174.60 Solvent Systems Int'I. Inc. Parts washer rental 185.64 Terrace Supply Company Gas tank rental 25.50 Triangle Radiator Service Inc Equipment Maintenance and Repair 225.00 Verizon Wireless Services LLC Cellular Service & Equipment Charges - 10/20-11/19 233.64 Village of Mount Prospect Flex - Medical 350.02 060 Vehicle Maintenance Fund Total $ 52,353.59 061 Vehicle Replacement Fund Altec Industries, Inc. New Vehicles $ 182,500.00 Altec Industries, Inc. Equipment for Public Works Vehicles 500.00 Bonnell Industries Inc. Equipment for Public Works Vehicles 499.00 Bonnell Industries Inc. Equipment for Public Works Vehicles 132.59 Catching Fluidpower New 2728 hydraulic fittings 56.61 Page 9 of 11 VILLAGE OF MOUNT PROSPECT List of Bills November 26 - December 9, 2015 Fund Vendor Name Invoice Description Amount Catching Fluidpower New 2728 hydraulic hose fittings 163.35 Catching Fluidpower Equipment for Public Works Vehicles 72.09 Catching Fluidpower Equipment for Public Works Vehicles 4.21 Catching Fluidpower New 2728 hydraulic fittings 97.72 Catching Fluidpower Equipment for Public Works Vehicles 886.31 Catching Fluidpower Equipment for Public Works Vehicles 958.72 Inlad Truck & Van Equipment Co., Inc. Equipment for Public Works Vehicles 244.48 Leach Enterprises, Inc. Equipment for Public Works Vehicles 84.78 Leach Enterprises, Inc. Equipment for Public Works Vehicles 72.55 Leach Enterprises, Inc. Equipment for Public Works Vehicles 43.92 Leach Enterprises, Inc. Equipment for Public Works Vehicles 80.64 Mcmaster-carr Supply Co. Equipment for Public Works Vehicles 92.92 West Side Tractor Sales New 2726 pavement breaker 15,247.00 061 Vehicle Replacement Fund Total 1,123.81 $ 201,736.89 062 Computer Replacement Fund $ 51,244.47 157 - Verizon Wireless Services LLC Cellular Service & Equipment Charges - 10/20-11/19 $ 597.48 062 Computer Replacement Fund Total Internal Revenue Service $ 597.48 063 Risk Management Fund American Appraisal Associates, Inc. Professional Services Property Insurance Appraisal (12/31/15) $ 5,310.00 Arlington Heights Ford P#12 Replacement Parts For Accident 473.96 Bridgestone Retail Operations, LLC. Repair Vehicle P-12 Tires 210.76 D and B Auto Glass, Inc. Repair Windshield #P-36 75.00 Dave & Jim's Auto Body, Inc. Vehicle Repair #4514 1,165.56 IntergovernmentalPer.ben.coop IPBC- December 2015 487,892.78 063 Risk Management Fund Total $ 495,128.06 070 Police Pension Fund Internal Revenue Service Federal Withholding $ 48,805.66 Lauterbach & Amen, LLP Pension Services Administration - October 2015 1,315.00 Wells Fargo Bank Admin Fees 11/1/15-1/31/16 1,123.81 070 Police Pension Fund Total $ 51,244.47 071 Fire Pension Fund Internal Revenue Service Federal Withholding $ 47,111.89 Lauterbach & Amen, LLP Pension Services Administration - October 2015 1,500.00 Wells Fargo Bank Admin Fees 11/1/15-1/31/16 1,875.00 071 Fire Pension Fund Total $ 50,486.89 073 Escrow Deposit Fund 3D Brick Paving Inc Refund Escrow Permit # 15-1981 (1822 E Cree Ln) $ 200.00 Archadeck of Chicagoland Refund Escrow Permit # 15-1889 (1105 Oakwood Dr) 200.00 ARS of Illinois Refund Escrow Permit # 15-2080 (1012 Hemlock Ln) 125.00 Arthur A Block Refund Escrow Permit # 15-2139 (926 N Quince Ln) 200.00 Bhupendra D Patel Refund Escrow Permit # 15-2170 (200 E Highland St) 75.00 C3D Architects Refund Escrow Permit # 15-0390 (1106 S Beechwood Dr) 250.00 Capital Shield Financial LLC Refund Escrow Permit # 15-1114 (600 N Wille St) 300.00 Capps Plumbing and Sewer Inc Refund Escrow Permit # 15-2262 (1405 W Cottonwood Ln) 125.00 Capps Plumbing and Sewer Inc Refund Escrow Permit # 15-2148 (905 Wa Pella Ave) 75.00 Christopher & Amanda Manna Refund Escrow Permit # 15-1714 (122 S Elmhurst Ave) 25.00 Christopher Westgor Refund Escrow Permit # 15-2252 (406 N Elmhurst Ave) 200.00 Clement Popovici Refund Escrow Permit # 14-2428 (1816 E Apache Ln) 500.00 Crystal Court Shopping Center Refund Escrow Permit # 14-1914 (1729 W Algonquin Rd) 150.00 David F Werner Refund Escrow Permit # 15-1405 (1770 E Euclid Ave) 200.00 David Paulson Refund Escrow Permit # 15-1699 (7 S Maple St) 200.00 Dean Nichols Concrete Refund Escrow Permit # 15-1897 (1801 E Camp McDonald Rd) 200.00 Design Build by Cochran Refund Escrow Permit # 14-2418 (422 S Main St) 200.00 Dominic Fong Refund Escrow Permit # 15-2283 (1172 N Boxwood Dr) 125.00 Douglas Fuller Refund Escrow Permit # 15-1996 (217 N Stratton Ln) 200.00 Page 10 of 11 VILLAGE OF MOUNT PROSPECT List of Bills November 26 - December 9, 2015 Fund Vendor Name Invoice Description Amount Edward Chen Refund Escrow Permit # 15-1861 (1410 S Hickory Dr) 200.00 Fisher Commercial Construction Co Inc Refund Escrow Permit # 15-1262 (1660 Wall St) 350.00 Fortis Concrete Refund Escrow Permit # 15-1318 (1211 W Robin Ln) 200.00 Gabriel's Landscape & Tree Services Inc Refund Escrow Permit # 15-1516 (937 Quince Ct) 200.00 Gambino Landscaping and Brick Paving Refund Escrow Permit # 15-1269 (13 N Owen St) 200.00 Giuseppe Jospeh Ungaro Refund Escrow Permit # 15-1376 (425 Dempster St) 200.00 Heitman Architects Inc Refund Escrow Permit # 15-0283 (1780 Wall St) 700.00 Ibbotson Heating Company Refund Escrow Permit # 15-2248 (611 S Noah Ter) 125.00 Iris Construction Refund Escrow Permit # 15-1298 (601 Dempster St) 400.00 Irma A Terry Refund Escrow Permit # 15-1943 (1624 E Cedar Ln) 200.00 J&J Pavement Repairs Inc Refund Escrow Permit # 15-1372 (348 S Maple St) 125.00 John Arciszewski Refund Escrow Permit # 15-2172 (1322 N Columbine Dr) 200.00 John Johanson Refund Escrow Permit # 15-2072 (315 S Beverly Ln) 200.00 Juliane Pearson Refund Escrow Permit # 15-1822 (804 N Burning Bush Ln) 200.00 K and L Contractors Refund Escrow Permit # 15-2084 (1200 W Northwest Hwy) 200.00 Kara Eilken Refund Escrow Permit # 15-2087 (315 N Owen St) 200.00 Kettler Concrete Construction Refund Escrow Permit # 15-2048 (113 S Bobby Ln) 200.00 Lawrence laccino Refund Escrow Permit # 15-2146 (645 S Meier Rd) 150.00 M Lopez Concrete Inc Refund Escrow Permit # 15-1989 (622 S Albert St) 200.00 Marie G Sassan Refund Escrow Permit # 15-2310 (1450 N Elmhurst Rd #102) 125.00 Matthew Tombs Refund Escrow Permit # 15-1152 (122 S Pine St) 200.00 Midwest Property Services Inc Refund Escrow Permit # 14-2125 (1101 S Hunt Club Dr) 200.00 Neighborhood Remodelers LLC Refund Escrow Permit # 15-1472 (415 N Prospect Manor Ave) 250.00 New Age Care Refund Escrow Permit # 15-1978 (2015 E Euclid Ave) 125.00 Paul S Wood Refund Escrow Permit # 15-2155 (421 N Maple St) 200.00 Peter A Roggeman Refund Escrow Permit # 15-1751 (310 N Elmhurst Ave) 125.00 Piotr Adamczyk Refund Escrow Permit # 15-1273 (902 S Edward St) 200.00 Rafal Kenar Refund Escrow Permit # 15-1252 (1807 E Wood Ln) 150.00 Randi Lamb Refund Escrow Permit # 14-0530 (1000 N Prospect Manor Ave) 200.00 Russel J Lokun Landscape & Design Refund Escrow Permit # 15-2258 (1642 E Barberry Ln) 200.00 Sara Feifarek Refund Escrow Permit # 15-2265 (303 S Albert St) 125.00 Saturn Electrical Services Refund Escrow Permit # 15-1867 (230 S Prairie Ave) 75.00 Scenic Greens Landscape Contractors Inc Refund Escrow Permit # 15-1985 (917 S Elm St) 200.00 Sebastian Cieslak Refund Escrow Permit # 15-1997 (1106 S Robert Dr) 125.00 Third District Circuit Court Bond Check 11/23/15 350.00 Third District Circuit Court Bond Check 11/25/15 1,075.00 Third District Circuit Court Bond Check 12/3/15 150.00 Third District Circuit Court Bond Check 12/8/15 1,425.00 Trinidad Construction Refund Escrow Permit # 15-0429 (1701 E Kensington Rd) 200.00 Veselin Dimitrov Refund Escrow Permit # 15-0769 (1719 Catalpa Ln) 75.00 Vincor Ltd Refund Escrow Permit # 15-0734 (1331 Business Center Dr) 250.00 Xclusive Concrete Refund Escrow Permit # 15-2041 (809 S Lancaster Ave) 200.00 073 Escrow Deposit Fund Total $ 14,225.00 Grand Total $ 7,550,223.36 Page 11 of 11 PUBLIC HEARING NOTICE A public hearing on the aaroposed 1016 Budget for the VIl- loge of .Mount Prospect wlI l be held on Tuesday, December 15, 2015 at 7M n.m. The rneefing will be field ir^ the Villogo Bonrd Room at Village Miall, 50 Sooth Ernersor Street, Mount Prospect. Illinois. The proposed budget mey be ex- amined can weekdays in the Office of the Village Clerk in the Village Hall, 50 South Emerson Street between the hcrrrrs of 3:30 o,m. and 5:00 P.m. All interested persons wile be. given can opportunity to present oral or written comments. The oro posed 5pend ing pIrar' i5 for ti'le fiscal year beg 1nr1ing Januorti, 1, 2016 and end iny December 31, 2016. F01low in9 is ca summary of the proposed budge'I by fund type: General Fund S 49,658.220 Debt Service Fund 4,978,187 Capitol project Funds 10,438,017 Special Revenue Funds 8,626,682 Enterprise Funds 16,219,139 internal Service Funds 12,787,551 FiducJary F�uncis 9X734 207 Total Village 5112 Viilcige Manager Polblished in the Daily Herald December 4 1015 (4426472). IL Mount Prospc Village of Mount Prospect Mount Prospect, Illinois \N INTEROFFICE MEMORANDUM TO: MICHAEL J. CASSADY, VILLAGE MANAGER FROM: FINANCE DIRECTOR DATE: NOVEMBER 20, 2015 SUBJECT: 2015 SPECIAL PURPOSE AND SPECIAL SERVICE AREA PROPERTY TAX LEVY AND ABATEMENT ORDINANCES PURPOSE: To obtain approval of the attached three ordinances related to the tax levies of the Village (special purpose and special service area levies), and the Mount Prospect Public Library. BACKGROUND: Prior to December 22, 2015 the Village must have on file with the County Clerk its 2015 tax levy ordinances. The Village will receive proceeds from the 2015 tax levy in 2016. The Village Board discussed the proposed 2015 tax levy multiple times during 2015, most recently at its October 27th Committee of the Whole meeting. Staff recommends a net Village tax levy of $18,312,756, an increase of 3.28% from the prior year. The Mount Prospect Library Board approved their tax levy request at its meeting on October 15, 2015. They are asking for a total levy, inclusive of a 2.0% provision for loss and cost, of $10,850,675. This represents an increase of 3.0% over the 2014 levy. The format of the levy for 2015 has been modified slightly in anticipation of changes included SB 318. While the likelihood of passage at this point is unknown and the effective date of changes impacting Mount Prospect isn't until 2017, staff felt it beneficial to reflect these anticipated changes beginning with the 2015 levy. Below is a summary of proposes legislative changes on the tax levy found in SB 318. SB 318 is currently before the Illinois Senate seeking to amend the Property Tax Extension Limitation Law of the Illinois Property Tax Code. This proposed legislation mandates that for taxing districts with a majority of EAV in Cook County, the aggregate extension for 2016 is limited to the lesser of 5% or the percentage increase in the Consumer Price Index during the 12 -month period prior to the levy or the rate of property tax levy increase approved by the voters in a referendum. During levy years 2017 and 2018, SB 318 includes for all home rule and non - home rule taxing districts in Cook County a 0% extension limitation or a rate of increase approved by the voters in a referendum. Also included in SB 318 are provisions that allow for certain debt service and public safety pension extensions along with "public safety purpose extensions" to fund municipal police and fire protection services to be exempt from the levy aggregate extension. SB 318 was assigned to the House Executive Committee on August 5, 2015 and no further action has been taken on the bill to date. 2015 Property Tax Levy November 20, 2015 Page 2 DISCUSSION: The following table compares the proposed 2015 levy to the 2014 levy for the Village and Library. The amounts presented in the table are net of abatements and inclusive of the 2% provision for loss and cost. The General portion of the levy for 2015 is being replaced with specific public safety extensions for police and fire protection purposes in anticipation of SB 318. Previously, these public safety levies were included in the General potion of the annual tax levy. The new levy format complies with provisions of SB 318 and provides additional transparencies as to what purpose property tax monies will be used. The Village's 2014 equalized assessed valuation (EAV) is $1,390,377,678. Our 2015 EAV is estimated to decrease approximately 1.6% from the prior year based on historical trends. The final 2015 EAV will not be available until summer 2016. The Village's 2015 tax rate is estimated at $1.339, compared to the 2014 rate of $1.276. The Library's 2015 tax rate is estimated at $0.793, compared to the 2014 rate of $0.758. For illustration purposes only, a home with an EAV of $95,386 (a market value of approximately $350,000) in 2014 will pay taxes of $1,141 to the Village of Mount Prospect and $678 to the Library for the levy extended in 2015. Assuming valuations do not change, the Village portion of the levy for a typical home will increase $37 while the increase in the Library levy is $20 from the levy extended in 2014. These amounts will vary based on eligible tax reductions for homeowner or senior exemptions or senior assessment freezes. Special Service Area No. 5 was created in the mid -eighties to help fund the delivery of Lake Michigan water to the Village's water system. It is recommended the 2015 levy remain the same as the 2014 levy ($1,545,773). The Village Board is being asked to consider three ordinances related to the 2015 tax levy. Two of the ordinances establish the initial levy of the Village (including the Library) and the Village's special service area. The third is an abatement ordinance that reduces a portion of the Series 2009C and Series 2013 debt service tax levies established by its bond ordinance. The abatement H:\ACCT\BUDGET\Budget 2016\December Agenda Items\Levy Ordinance Cover Memo to Board - 2015.docx 2014 Lew 2015 Lew $ Increase % Chanee Village General 10,064,897 - (10,064,897) -100.00% Police Protection - 5,032,448 5,032,448 N/A Fire Protection - 5,209,928 5,209,928 N/A Debt Service 2,290,114 2,307,215 17,101 0.75% Police Pension 2,882,852 3,194,500 311,648 10.81% Fire Pension 2,493,059 2,568,665 75,606 3.03% Total Village 17,730,922 18,312,756 581,834 3.28% Library Operations 8,934,404 9,144,681 210,277 2.35% Debt Service 1,599,722 1,705,994 106,272 6.64% Total Library 10,534,126 10,850,675 316,549 3.00% The General portion of the levy for 2015 is being replaced with specific public safety extensions for police and fire protection purposes in anticipation of SB 318. Previously, these public safety levies were included in the General potion of the annual tax levy. The new levy format complies with provisions of SB 318 and provides additional transparencies as to what purpose property tax monies will be used. The Village's 2014 equalized assessed valuation (EAV) is $1,390,377,678. Our 2015 EAV is estimated to decrease approximately 1.6% from the prior year based on historical trends. The final 2015 EAV will not be available until summer 2016. The Village's 2015 tax rate is estimated at $1.339, compared to the 2014 rate of $1.276. The Library's 2015 tax rate is estimated at $0.793, compared to the 2014 rate of $0.758. For illustration purposes only, a home with an EAV of $95,386 (a market value of approximately $350,000) in 2014 will pay taxes of $1,141 to the Village of Mount Prospect and $678 to the Library for the levy extended in 2015. Assuming valuations do not change, the Village portion of the levy for a typical home will increase $37 while the increase in the Library levy is $20 from the levy extended in 2014. These amounts will vary based on eligible tax reductions for homeowner or senior exemptions or senior assessment freezes. Special Service Area No. 5 was created in the mid -eighties to help fund the delivery of Lake Michigan water to the Village's water system. It is recommended the 2015 levy remain the same as the 2014 levy ($1,545,773). The Village Board is being asked to consider three ordinances related to the 2015 tax levy. Two of the ordinances establish the initial levy of the Village (including the Library) and the Village's special service area. The third is an abatement ordinance that reduces a portion of the Series 2009C and Series 2013 debt service tax levies established by its bond ordinance. The abatement H:\ACCT\BUDGET\Budget 2016\December Agenda Items\Levy Ordinance Cover Memo to Board - 2015.docx 2015 Property Tax Levy November 20, 2015 Page 3 of the Series 2009C levy is the result of issuing these bonds as Build America Bonds (BAB). The BAB's provide a federal subsidy of 35% of the interest paid on the bonds to the issuer which lowers the overall cost of borrowing. The BAB subsidy for 2015 is projected to be $41,200. Funds to abate the Series 2013 levy will come from the home rule sales tax dedicated to support flood control projects. RECOMMENDATION: It is recommended the Village Board approve the attached 2015 property tax levy ordinances. David O. Erb Finance Director H:\ACCT\BUDGET\Budget 2016\December Agenda Items\Levy Ordinance Cover Memo to Board - 2015.docx ORDINANCE NO. AN ORDINANCE AUTHORIZING THE LEVY AND COLLECTION OF TAXES FOR THE CORPORATE AND MUNICIPAL PURPOSES OF THE VILLAGE OF MOUNT PROSPECT FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2015 AND ENDING DECEMBER 31, 2015 PASSED AND APPROVED BY THE PRESIDENT AND BOARD OF TRUSTEES the day of , 2015 Published in pamphlet form by authority of the corporate authorities of the Village of Mount Prospect, Illinois the day of , 2015. ORDINANCE NO. AN ORDINANCE AUTHORIZING THE LEVY AND COLLECTION OF TAXES FOR THE CORPORATE AND MUNICIPAL PURPOSES OF THE VILLAGE OF MOUNT PROSPECT FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2015 AND ENDING DECEMBER 31, 2015 NOW, THEREFORE, BE IT ORDAINED BY THE President and Board of Trustees of the Village of Mount Prospect, Cook County, Illinois, as follows: Section 1: That the sum of Twenty -Eight Million Five Hundred Ninety -One Thousand Six Hundred Dollars ($28,591,600), the same being the total amount to be levied of budget appropriations heretofore made for the corporate and municipal purposes for the fiscal year beginning January 1, 2015 and ending December 31, 2015 as approved by the President and Board of Trustees of the Village of Mount Prospect, be and the same is hereby levied on all taxable property within the Village of Mount Prospect according to the valuation of said property as is, or shall be assessed or equalized by the State and County purposes for the current year 2015. Section 2: The budgetary appropriations having been made by the President and Board of Trustees of the Village of Mount Prospect were passed and approved by Ordinance No. 6170 at a meeting hereof regularly convened and held in said Village of Mount Prospect, Illinois, on the 16`h day of December, 2014, and amended by Ordinance No. 6189 passed and approved on the 16`h day of March, 2015 and further amended by Ordinance No. 6225 passed and approved on the 17`h day of November, 2015 and thereafter duly published according to law, the various objects and purposes for said budgetary appropriations are heretofore made and set forth under the column entitled "Amount Budgeted", and the specific amount herein levied for each object and purpose is set forth under the column entitled "Amount Levied", in Articles I through VI. Section 3: The sum of $395,000 is budgeted to be received from personal property replacement tax revenue during the fiscal year commencing January 1, 2015 and ending December 31, 2015 and has been included herein as funds to be derived from sources other than property taxes for general obligation bonds and interest, pensions, library services and general corporate purposes. Section 4: That the County Clerk is directed to add 2% to the requested tax levy as a provision for loss and cost. Section 5: That the Village Clerk of the Village of Mount Prospect is hereby directed to certify a copy of this Ordinance and is hereby authorized and directed to file a copy of the same with the County Clerk of Cook County, Illinois, within the time specified by law. Section 6: That, if any part or parts of this Ordinance shall be held to be unconstitutional or otherwise invalid, such constitutionality or invalidity, shall not affect the validity of the remaining parts of this Ordinance. The President and Board of Trustees of the Village of Mount Prospect hereby declares that they would have passed the remaining parts of the Ordinance of they had known that such parts or parts thereof would be declared unconstitutional or otherwise invalid. Section 7: That this Ordinance shall be in full force and effect from and after its passage, approval, publication in pamphlet form and recording, as provided by law. AYES: NAYES: ABSENT: PASSED and APPROVED this day of December, 2015. Arlene A. Juracek, Mayor ATTEST: M. Lisa Angell, Village Clerk VILLAGE OF MOUNT PROSPECT, ILLINOIS 2015 TAX LEVY ARTICLE I -POLICE PROTECTION Personal Services Employee Benefits Other Employee Costs Contractual Services Utilities Commodities & Supplies Office Equipment Other Equipment Total Police Department TOTAL BUDGET FOR POLICE PROTECTION AMOUNT TO BE RAISED BY TAX LEVY ADD 2% FOR LOSS & COST OF COLLECTION TOTAL AMOUNT TO BE RAISED BY TAX LEVY FOR POLICE PROTECTION ARTICLE II -FIRE PROTECTION Amount Amount Budgeted Levied 9,619,957 4,933,773 5,121,431 0 163,316 0 1,523,490 0 36,886 0 122,423 0 38,783 0 11,158 0 16,637,444 4,933,773 16,637,444 4,933,773 98,675 5,032,448 Personal Services 7,692,293 5,107,773 Employee Benefits 4,169,521 0 Other Employee Costs 147,331 0 Contractual Services 1,029,824 0 Commodities & Supplies 38,615 0 Utilities 33,030 0 Building Improvements 10,200 0 Office Equipment 255 0 Other Equipment 113,390 0 Total Fire Department 13,234,459 5,107,773 TOTAL BUDGET FOR FIRE PROTECTION 13,234,459 AMOUNT TO BE RAISED BY TAX LEVY 5,107,773 ADD 2% FOR LOSS & COST OF COLLECTION 102,155 TOTAL AMOUNT TO BE RAISED BY TAX LEVY FOR FIRE PROTECTION 5,209,928 2 VILLAGE OF MOUNT PROSPECT, ILLINOIS 2015 TAX LEVY ARTICLE III - DEBT SERVICE FUND 00 Debt Service 00 00 510 G.O. Bonds - Series 2009 Bond Principal Interest Expense Bank and Fiscal Fees Total G.O. Bonds - Series 2009 00 00 511 G.O. Bonds - Series 2009B Bond Principal Interest Expense Bank and Fiscal Fees Total G.O. Bonds - Series 2009B 00 00 512 G.O. Bonds - Series 2009C Bond Principal Interest Expense Bank and Fiscal Fees Total G.O. Bonds - Series 2009C 00 00 514 G.O. Bonds - Series 2011B Bond Principal Interest Expense Bank and Fiscal Fees Total G.O. Bonds - Series 2011B 00 00 515 G.O. Bonds - Series 2012 Bond Principal Interest Expense Bank and Fiscal Fees Total G.O. Bonds - Series 2012 00 00 516 G.O. Bonds - Series 2013 Bond Principal Interest Expense Bank and Fiscal Fees Total G.O. Bonds - Series 2012 00 00 517 G.O. Bonds - Series 2014 Bond Principal Interest Expense Bank and Fiscal Fees Total G.O. Bonds - Series 2012 3 Amount Amount Budgeted Levied 0 0 417,262 417,262 500 0 417,762 417,262 315,000 315,000 70,725 70,725 500 0 386,225 385,725 55,000 55,000 132,933 91,733 500 0 188,433 146,733 695,000 695,000 92,610 92,610 0 0 787,610 787,610 0 0 54,096 54,095 0 0 54,096 54,095 0 0 369,956 0 500 0 370,456 0 300,000 300,000 170,550 170,550 600 0 471,150 470,550 VILLAGE OF MOUNT PROSPECT, ILLINOIS 2015 TAX LEVY 00 00 650 IEPA Loans Loan Principal Loan Expense Bank and Fiscal Fees Total IEPA Loans 00 00 659 Flood Installment Loan Loan Principal Loan Expense Total IEPA Loans TOTAL BUDGET FOR DEBT SERVICE FUND AMOUNT TO BE RAISED BY TAX LEVY ADD 2% FOR LOSS & COST OF COLLECTION TOTAL AMOUNT TO BE RAISED BY TAX LEVY FOR DEBT SERVICE FUND ARTICLE IV - POLICE PENSION FUND 00 Police Pensions Pension Benefits Contractual Services Insurance Commodities & Supplies Other Expenditures Total Police Pensions TOTAL BUDGET FOR POLICE PENSION FUND AMOUNT TO BE RAISED BY TAX LEVY ADD 2% FOR LOSS & COST OF COLLECTION TOTAL AMOUNT TO BE RAISED BY TAX LEVY FOR POLICE PENSION FUND 4 Amount Amount Budgeted Levied 183,840 0 13,418 0 0 0 197,258 0 415,000 0 17,654 0 432,654 0 3,305,644 2,261,975 45,240 2,307,215 4,579,303 3,131,863 154,100 0 15,000 0 100 0 12,000 0 4,760,503 3,131,863 4,760,503 3,131,863 62,637 3,194,500 VILLAGE OF MOUNT PROSPECT, ILLINOIS ARTICLE V - FIREFIGHTERS' PENSION FUND 00 Fire Pensions 2015 TAX LEVY Pension Benefits Contractual Services Insurance Commodities & Supplies Other Expenditures Total Firefighters' Pensions TOTAL BUDGET FOR FIREFIGHTERS' PENSION FUND AMOUNT TO BE RAISED BY TAX LEVY ADD 2% FOR LOSS & COST OF COLLECTION TOTAL AMOUNT TO BE RAISED BY TAX LEVY FOR FIREFIGHTERS' PENSION FUND ARTICLE VI - MOUNT PROSPECT LIBRARY FUND 90 Mount Prospect Library Amount Amount Budgeted Levied 4,584,821 2,518,299 136,100 0 15,000 0 1,000 0 12,000 0 4,748,921 2,518,299 4,748,921 2,518,299 50,366 2,568,665 Library Expenditures 9,304,400 8,965,374 Bond Principal 1,280,000 1,280,000 Interest Expense 392,543 392,543 Total Library Services 10,976,943 10,637,917 TOTAL BUDGET FOR MOUNT PROSPECT LIBRARY FUND AMOUNT TO BE RAISED BY TAX LEVY - Library Expenditures AMOUNT TO BE RAISED BY TAX LEVY - Bond Principal and Interest ADD 2% FOR LOSS & COST OF COLLECTION TOTAL AMOUNT TO BE RAISED BY TAX LEVY FOR MOUNT PROSPECT LIBRARY FUND 5 10,976,943 8,965,374 1,672,543 212,758 10,850,675 VILLAGE OF MOUNT PROSPECT, ILLINOIS 2015 TAX LEVY SUMMARY Amount Total to be Raised Amount Tax Levy Amount by for Loss Incl. Loss Article Fund Budgeted Tax Levy and Cost and Cost I Police Protection II Fire Protection III Debt Service IV Police Pension V Firefighters' Pension Village Totals VI Mount Prospect Library Library Services Library Debt Service Library Totals Village and Library Totals $ 16,637,444 4,933,773 13,234,459 5,107,773 3,305,644 2,261,975 4,760,503 3,131,863 4,748,536 2,518,299 42,686,586 17,953,683 9,304,400 8,965,374 1,672,543 1,672,543 10,976,943 10,637,917 $ 53,663,529 28,591,600 6 98,675 5,032,448 102,155 5,209,928 45,240 2,307,215 62,637 3,194,500 50,366 2,568,665 359,073 18,312,756 179,307 9,144,681 33,451 1,705,994 212,758 10,850,675 571,831 29,163,431 ORDINANCE NO. AN ORDINANCE AUTHORIZING THE LEVY AND COLLECTION OF TAXES FOR THE MUNICIPAL PURPOSES OF SPECIAL SERVICE AREA NUMBER FIVE OF THE VILLAGE OF MOUNT PROSPECT FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2015 AND ENDING DECEMBER 31, 2015 PASSED AND APPROVED BY THE PRESIDENT AND BOARD OF TRUSTEES the day of , 2015 Published in pamphlet form by authority of the corporate authorities of the Village of Mount Prospect, Illinois the — day of , 2015. ORDINANCE NO. AN ORDINANCE AUTHORIZING THE LEVY AND COLLECTION OF TAXES FOR THE MUNICIPAL PURPOSES OF SPECIAL SERVICE AREA NUMBER FIVE OF THE VILLAGE OF MOUNT PROSPECT FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2015 AND ENDING DECEMBER 31, 2015 NOW THEREFORE, BE IT ORDAINED BY THE President and Board of Trustees of the Village of Mount Prospect, Cook County, Illinois: Section 1: That the sum of One Million Five Hundred Fifteen Thousand Four Hundred Sixty -Four Dollars ($1,515,464), the same being the total amount to be levied of budget appropriations heretofore made for the municipal purposes for the fiscal year beginning January 1, 2015, and ending December 31, 2015, as approved by the President and Board of Trustees of the Village of Mount Prospect, be and the same is hereby levied on all taxable property within the Special Service Area Number 5 of the Village of Mount Prospect according to the valuation of said property as is, or shall be, assessed or equalized by State and County purposes for the current year 2015. The budgetary appropriations having been made by the President and Board of Trustees of the Village of Mount Prospect were passed and approved by Ordinance No. 6170 at a meeting hereof regularly convened and held in said Village of Mount Prospect, Illinois, on the 16th day of December, 2014, and amended by Ordinance No. 6189 passed and approved on the 16th day of March, 2015 and further amended by Ordinance No. 6225 passed and approved on the 17th day of November, 2015, and thereafter duly published according to law, the various objects and purposes for said budgetary appropriations were heretofore made are set forth under the column entitled "Amount Budgeted," and the specific amount herein levied for each object and purpose is set forth under the column entitled "Amount Levied" in Article I. Section 2: That the County Clerk is directed to add 2% to the requested tax levy as a provision for loss and cost. Section 3: That the Village Clerk of the Village of Mount Prospect is hereby directed to certify a copy of this Ordinance and is hereby authorized and directed to file a copy of the same with the County Clerk of Cook County, Illinois, within the time specified by law. Section 4: That, if any part of this Ordinance shall be held to be unconstitutional or otherwise invalid, such unconstitutionality or invalidity, shall not affect the validity of the remaining parts of this Ordinance. The President and Board of Trustees of the Village of Mount Prospect hereby declares that they would have passed the remaining parts of the Ordinance if they had known that such part or parts thereof would be declared unconstitutional or otherwise invalid. Section 5: That this Ordinance shall be in full force and effect from and after its passage, approval, publication in pamphlet form and recording, as provided by law. AYES: NAYS: ABSENT: PASSED and APPROVED this day of , 2015 ATTEST: M. Lisa Angell, Village Clerk W Arlene A. Juracek, Mayor ARTICLE I - SPECIAL SERVICE AREA NO. 5 050 Lake Water Acquisition 570.001 SSA #5 JAWA Water 570.004 SSA #5 JAWA Fixed Costs TOTAL APPROPRIATED FOR SPECIAL SERVICE AREA NO. 5 LAKE WATER ACQUISITION AMOUNT TO BE RAISED BY TAX LEVY ADD 2% FOR LOSS AND COST OF COLLECTION TOTAL AMOUNT TO BE RAISED BY TAX LEVY FOR SPECIAL SERVICE AREA NO. 5 Article I - Special Service Area No. 5 Amount Budgeted 5,487,000 Amount Amount Budgeted Levied 4,465, 000 1,197, 822 1,022,000 317,642 5,487,000 Amount to Amount for be Levied Loss & Cost 1,515,464 30,309 1,515,464 30,309 1,545,773 Total Tax Levy 1,545,773 ORDINANCE NO. AN ORDINANCE TO ABATE A PART OF THE TAXES LEVIED FOR CORPORATE AND MUNICIPAL PURPOSES OF THE VILLAGE OF MOUNT PROSPECT, ILLINOIS FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2015 AND ENDING DECEMBER 31, 2015 PASSED AND APPROVED BY THE PRESIDENT AND BOARD OF TRUSTEES the day of , 2015 Published in pamphlet form by authority of the corporate authorities of the Village of Mount Prospect, Illinois, the day of , 2015. ORDINANCE NO. AN ORDINANCE TO ABATE A PART OF THE TAXES LEVIED FOR CORPORATE AND MUNICIPAL PURPOSES OF THE VILLAGE OF MOUNT PROSPECT, ILLINOIS FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2015 AND ENDING DECEMBER 31, 2015 BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS: Section One: The President and Board of Trustees of the Village of Mount Prospect find as follows: A. That pursuant to Village Ordinance No. 5772 adopted December 1, 2009 authorizing the issuance of general obligation bonds for financing a portion of the costs of constructing a replacement fire station, emergency operations center and public works expansion there was levied for the year 2015 the sum of $187,932.50 for bond interest payments. B. That pursuant to Village Ordinance No. 6090 adopted August 20, 2013 authorizing the issuance of general obligation bonds for financing the construction of various flood control projects throughout the village there was levied for the year 2015 the sum of $369,956.26 for bond interest payments. Section Two: It is hereby declared by the President and Board of Trustees of the Village of Mount Prospect that the amount of $187,932.50 levied for G.O. Bond Interest payments for the purpose of funding a portion of the costs of constructing a replacement fire station, emergency operations center and public works expansion pursuant to Ordinance No. 5772 be and the same is hereby abated in the amount of $41,200 leaving a balance of $146,732.50 as that amount levied for such bond and interest payments for the fiscal year commencing January 1, 2015 and ending December 31, 2015. Section Three: It is hereby declared by the President and Board of Trustees of the Village of Mount Prospect that the amount of $369,956.26 levied for G.O. Bond Interest payments for the purpose of funding the construction of various flood control projects throughout the village pursuant to Ordinance No. 6090 be and the same is hereby abated in the amount of $369,956.26 being the entire amount levied for such bond and interest payment purposes for the fiscal year commencing January 1, 2015 and ending December 31, 2015. Section Four: Village Ordinance Nos. 5772 and 6090 are hereby amended with respect to the tax abatements declared herein and set forth in Sections Two and Three of this Ordinance. Section Five: The Village Clerk of the Village of Mount Prospect is hereby authorized and directed to file a certified copy of this Ordinance with the County Clerk of Cook County, Illinois within the time specified by law. 1 Section Six: This Ordinance shall be in full force and effect upon its passage, approval and publication in pamphlet form and filing as provided by law. AYES: NAYS: ABSENT: PASSED and APPROVED this day of 12015. ATTEST: M. Lisa Angell, Village Clerk 2 Arlene A. Juracek, Mayor Mount Prospect Village of Mount Prospect Mount Prospect, Illinois ul? INTEROFFICE MEMORANDUM TO: MICHAEL J. CASSADY, VILLAGE MANAGER FROM: FINANCE DIRECTOR DATE: NOVEMBER 20, 2015 SUBJECT: PROPOSED 2016 BUDGET PURPOSE: To present for the Village Board's consideration an ordinance adopting the annual budget for the fiscal year beginning January 1, 2016 and ending December 31, 2016. BACKGROUND: The Village Manager's Office released the proposed budget on October 9, 2015. Over the past two months the Finance Commission met three times to review the document. The Village Board, meeting as a Committee of the Whole (COW), reviewed the document on October 27 and November 10. DISCUSSION: Departmental presentations on the 2016 budget were made before both the Finance Commission and Village Board with various staff on hand to facilitate discussion. The proposed budget incorporates all of the policies and directives established by the Mayor, Board of Trustees and Finance Commission during the August 2015 mid -year budget review and subsequent public meeting discussions. The General Fund budget, as presented, is balanced. The proposed budget provides for a 3.28% increase in the property tax levy and a 5.0% water rate increase. A public hearing on the proposed budget has been scheduled for December 15, 2015. Notice of the public hearing will be published in the Daily Herald on December 4, 2015. The ordinance included with this memo will officially adopt the budget for the Village of Mount Prospect. Once the ordinance is passed, the Finance Department will begin work on the final budget document. We hope to have the approved budget document produced no later than January 1, 2016. RECOMMENDATION: It is recommended the Village Board pass the accompanying ordinance adopting the 2016 annual budget. David O. Erb Finance Director DOE/ Attachment H:\ACCT\BUDGET\Budget 2016\Dec 1 Agenda Items\Ordinance Cover Memo - 2016 Budget.docx ORDINANCE NO. AN ORDINANCE ADOPTING AN ANNUAL BUDGET FOR THE VILLAGE OF MOUNT PROSPECT FOR THE FISCAL YEAR COMMENCING JANUARY 1, 2016 AND ENDING DECEMBER 31, 2016 IN LIEU OF PASSAGE OF AN APPROPRIATION ORDINANCE PASSED AND APPROVED BY THE PRESIDENT AND BOARD OF TRUSTEES the day of , 2015 Published in pamphlet form by authority of the corporate authorities of the Village of Mount Prospect, Illinois the _ day of , 2015. ORDINANCE NO. AN ORDINANCE ADOPTING AN ANNUAL BUDGET FOR THE VILLAGE OF MOUNT PROSPECT FOR THE FISCAL YEAR COMMENCING JANUARY 1, 2016 AND ENDING DECEMBER 31, 2016 IN LIEU OF PASSAGE OF AN APPROPRIATION ORDINANCE WHEREAS, the President and Board of Trustees of the Village of Mount Prospect in accordance with State Statutes, have provided for the preparation and adoption of an Annual Budget in lieu of passage of an Appropriation Ordinance; and WHEREAS, the tentative Annual Budget for the Village of Mount Prospect for the fiscal year beginning January 1, 2016 and ending December 31, 2016, as prepared by the Budget Officer for the Village and submitted to the President and Board of Trustees, was placed on file in the Office of the Village Clerk on October 9, 2015 for public inspection, as provided by Statute; and WHEREAS, pursuant to notice duly published on December 4, 2015, a public hearing was held by the President and Board of Trustees on said tentative annual budget on December 15, 2015, as provided by Statute; and WHEREAS, following said public hearing, said tentative Annual Budget was reviewed by the President and Board of Trustees and a copy of said tentative Annual Budget is attached hereto and hereby made a part hereof. NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS: SECTION ONE: The Annual Budget for the Village of Mount Prospect for the fiscal year beginning January 1, 2016 and ending December 31, 2016, a copy of which is attached hereto and made a part hereof, is hereby approved and adopted as the Annual Budget for the Village of Mount Prospect for said fiscal year. SECTION TWO: Within thirty (30) days following the adoption of this Ordinance there shall be filed with the County Clerk of Cook County a copy thereof duly certified by the Village Clerk and Estimate of Revenues by source anticipated to be received by the Village in the fiscal year beginning January 1, 2016 and ending December 31, 2016, duly certified by the Chief Fiscal Office SECTION THREE: This Ordinance shall be in full force and effect from and after its passage, approval and publication in pamphlet form in the manner provided by law. AYES: NAYS: ABSENT: PASSED AND APPROVED this day of )2015. ATTEST: M. Lisa Angell, Village Clerk Arlene A. Juracek, Mayor VILLAGE OF MOUNT PROSPECT 2016 BUDGET SUMMARY TOTAL VILLAGE BUDGET CHANGES IN FUND BALANCE Excess (Deficiency) of Revenues & Other Sources Over Expenditures 11,108,916 (19,672,940) (18,604,510) 2,509,706 5,893,936 FUND BALANCE Start of Budget Year 157,087,676 168,196,592 168,196,592 149,592,082 152,101,788 End of Budget Year 168,196,592 148,523,652 149,592,082 152,101,788 157,995,724 Less: Pension Fund Balances (b) (115,388,264) (116,866,440) (116,035,964) (122,183,097) (128,924,124) AVAILABLE FUND BALANCE 52,808,328 31,657,212 33,556,118 29,918,691 29,071,600 (a) Internal Services Budget includes Vehicle Maintenance Fund and Risk Management Fund. The Motor Equipment Replacement Fund and Computer Replacement Funds are included in the Village Capital Budget. (b) Pension Fund Balances are reserved for pension benefits and not available for appropriation. Actual Budget Estimate Budget Forecast 2014 2015 2015 2016 2017 REVENUES AND OTHER SOURCES Property Taxes 21,254,401 21,920,500 21,964,500 22,784,200 23,555,200 Other Taxes 13,997,392 14,276,074 14,259,508 14,198,368 14,443,592 Licenses, Permits & Fees 2,675,473 3,028,000 2,987,000 2,944,000 2,949,000 Intergovernmental Revenue 23,601,029 24,310,024 24,305,120 25,413,467 26,002,435 Charges for Services 26,689,706 28,536,345 28,592,772 30,766,533 31,904,365 Fines & Forfeits 862,465 664,250 667,063 656,100 661,100 Investment Income 7,963,877 4,117,118 3,296,570 8,485,500 8,888,500 Reimbursements 848,962 233,500 193,100 194,500 196,500 Other Revenue 9,338,012 9,220,500 9,085,400 9,609,840 10,129,577 Other Financing Sources 6,667,729 20,000 10,000 - - Total Revenues & Other Sources 113,899,046 106,326,311 105,361,033 115,052,508 118,730,269 BUDGET EXPENDITURES Village Operating Budget 63,191,997 65,301,052 65,521,511 68,199,660 69,961,056 Village Capital Budget 15,599,616 34,969,734 33,129,263 18,301,281 16,193,584 Debt Services Budget 4,902,306 4,847,652 4,847,652 4,978,187 5,037,578 Pension Systems Budget 8,633,471 9,555,880 9,473,056 9,780,823 10,037,016 Internal Services Budget (a) 9,448,304 10,303,933 9,938,961 10,185,751 10,456,999 Business District Fund 1,014,436 1,021,000 1,055,100 1,097,100 1,150,100 Total Expenditures 102,790,130 125,999,251 123,965,543 112,542,802 112,836,333 CHANGES IN FUND BALANCE Excess (Deficiency) of Revenues & Other Sources Over Expenditures 11,108,916 (19,672,940) (18,604,510) 2,509,706 5,893,936 FUND BALANCE Start of Budget Year 157,087,676 168,196,592 168,196,592 149,592,082 152,101,788 End of Budget Year 168,196,592 148,523,652 149,592,082 152,101,788 157,995,724 Less: Pension Fund Balances (b) (115,388,264) (116,866,440) (116,035,964) (122,183,097) (128,924,124) AVAILABLE FUND BALANCE 52,808,328 31,657,212 33,556,118 29,918,691 29,071,600 (a) Internal Services Budget includes Vehicle Maintenance Fund and Risk Management Fund. The Motor Equipment Replacement Fund and Computer Replacement Funds are included in the Village Capital Budget. (b) Pension Fund Balances are reserved for pension benefits and not available for appropriation. VILLAGE OF MOUNT PROSPECT 2016 BUDGET SUMMARY REVENUES AND OTHER SOURCES BY REVENUE TYPE 1����_1� 7��/�►D1�'L1►1�Z���:1� �'I�1�1 Z�1�'����:�k��Lt:'���Z�3��������]-�li��I�����-��l-i#-��F:��4:1~L�Z�1y�:�: CHANGES IN FUND BALANCE Actual Budget Estimate Budget Forecast Total Revenues & Other Sources 2014 2015 2015 2016 2017 REVENUES BY TYPE 102,790,130 125,999,251 123,965,543 112,542,802 112,836,333 Property Taxes 21,254,401 21,920,500 21,964,500 22,784,200 23,555,200 Other Taxes 13,997,392 14,276,074 14,259,508 14,198,368 14,443,592 Licenses, Permits & Fees 2,675,473 3,028,000 2,987,000 2,944,000 2,949,000 Intergovernmental Revenue 23,601,029 24,310,024 24,305,120 25,413,467 26,002,435 Charges For Services 26,689,706 28,536,345 28,592,772 30,766,533 31,904,365 Fines & Forfeits 862,465 664,250 667,063 656,100 661,100 Investment Income 7,963,877 4,117,118 3,296,570 8,485,500 8,888,500 Reimbursements 848,962 233,500 193,100 194,500 196,500 Other Revenue 9,338,012 9,220,500 9,085,400 9,609,840 10,129,577 Total Revenues 107,231,317 106,306,311 105,351,033 115,052,508 118,730,269 OTHER FINANCING SOURCES Bond Proceeds 6,584,697 - - - - Sale of Property/Other 83,032 20,000 10,000 - - Total Other Financing Sources 6,667,729 20,000 10,000 - 1����_1� 7��/�►D1�'L1►1�Z���:1� �'I�1�1 Z�1�'����:�k��Lt:'���Z�3��������]-�li��I�����-��l-i#-��F:��4:1~L�Z�1y�:�: CHANGES IN FUND BALANCE Total Revenues & Other Sources 113,899,046 106,326,311 105,361,033 115,052,508 118,730,269 Total Expenditures 102,790,130 125,999,251 123,965,543 112,542,802 112,836,333 Additions to(Use of) Fund Balances 11,108,916 (19,672,940) (18,604,510) 2,509,706 5,893,936 ANALYSIS OF CHANGES IN FUND BALANCE Additions to (Use of) Pension Fund Balances 6,295,875 1,478,176 647,700 6,147,133 6,741,027 Additions to (Use of) Other Fund Balances 4,813,041 (21,151,116) (19,252,210) (3,637,427) (847,091) Additions to(Use of) Fund Balances 11,108,916 (19,672,940) (18,604,510) 2,509,706 5,893,936 VILLAGE OF MOUNT PROSPECT 2016 BUDGET SUMMARY BUDGET EXPENDITURES HUMAN SERVICES DEPARTMENT 1,049,679 1,067,027 1,034,472 1,107,503 1,125,261 PUBLIC SAFETY AND PROTECTION Police Department 16,593,258 16,674,844 16,694,217 17,500,244 18,048,293 Fire Department 13,213,019 13,252,459 13,300,023 14,410,987 14,990,239 Total Public Safety and Protection 29,806,277 29,927,303 29,994,240 31,911,231 33,038,532 PUBLIC WORKS DEPARTMENT Actual 2014 Budget 2015 Estimate 2015 Budget 2016 Forecast 2017 OPERATING BUDGET 1,501,722 1,549,558 1,582,654 1,649,446 1,701,987 PUBLIC REPRESENTATION 563,535 636,934 656,313 699,374 709,302 VILLAGE ADMINISTRATION 3,092,320 3,703,112 3,709,544 3,668,430 3,620,718 FINANCE DEPARTMENT 2,007,008 1,990,478 1,995,361 2,035,030 2,046,287 COMMUNITY DEVELOPMENT DEPARTMENT 4,438,186 4,713,964 4,658,805 4,769,144 4,938,525 Community Development 2,242,247 2,426,828 2,446,706 2,426,654 2,478,206 CDBG 280,182 672,791 672,791 587,104 588,950 Total Community Development Dept 2,522,429 3,099,619 3,119,497 3,013,758 3,067,156 HUMAN SERVICES DEPARTMENT 1,049,679 1,067,027 1,034,472 1,107,503 1,125,261 PUBLIC SAFETY AND PROTECTION Police Department 16,593,258 16,674,844 16,694,217 17,500,244 18,048,293 Fire Department 13,213,019 13,252,459 13,300,023 14,410,987 14,990,239 Total Public Safety and Protection 29,806,277 29,927,303 29,994,240 31,911,231 33,038,532 PUBLIC WORKS DEPARTMENT Administration 1,501,722 1,549,558 1,582,654 1,649,446 1,701,987 Streets/Buildings 3,022,148 3,128,696 3,133,163 3,209,124 3,274,601 Forestry and Grounds 1,725,371 1,777,824 1,772,824 1,706,132 1,740,338 Engineering 1,377,885 1,448,152 1,445,979 1,479,280 1,510,415 Refuse Disposal 4,438,186 4,713,964 4,658,805 4,769,144 4,938,525 Water and Sewer Division 11,658,656 11,747,582 11,982,856 12,617,248 12,919,983 Parking 284,498 510,803 435,803 333,960 267,951 Total Public Works Department 24,008,466 24,876,579 25,012,084 25,764,334 26,353,800 EMERGENCY EVENTS 142,283 - - - - TOTAL OPERATING BUDGET 63,191,997 65,301,052 65,521,511 68,199,660 69,961,056 VILLAGE OF MOUNT PROSPECT 2016 BUDGET SUMMARY BUDGET EXPENDITURES Actual Budget Estimate Budget Forecast 2014 2015 2015 2016 2017 CAPITAL BUDGET Capital Improvement Plan 11,938,120 29,565,239 27,919,694 12,637,564 10,452,915 Other Capital Fund Expenditures 3,661,496 5,404,495 5,209,569 5,663,717 5,740,669 Total Capital Budget 15,599,616 34,969,734 33,129,263 18,301,281 16,193,584 DEBT SERVICE BUDGET 4,902,306 4,847,652 4,847,652 4,978,187 5,037,578 PENSION SYSTEMS BUDGET Miscellaneous Pensions 46,300 46,456 46,456 46,616 46,616 Police Pensions 4,280,027 4,760,503 4,678,800 4,833,176 4,959,200 Fire Pensions 4,307,144 4,748,921 4,747,800 4,901,031 5,031,200 Total Pension Systems Budget 8,633,471 9,555,880 9,473,056 9,780,823 10,037,016 INTERNAL SERVICES BUDGET (a) Vehicle Maintenance 2,053,195 2,234,037 2,121,961 2,134,037 2,177,133 Risk Management 7,395,109 8,069,896 7,817,000 8,051,714 8,279,866 Total Internal Services Budget (a) 9,448,304 10,303,933 9,938,961 10,185,751 10,456,999 BUSINESS DISTRICT FUND 1,014,436 1,021,000 1,055,100 1,097,100 1,150,100 TOTAL EXPENDITURES 102,790,130 125,999,251 123,965,543 112,542,802 112,836,333 (a) Internal Services Budget includes Vehicle Maintenance Fund and Risk Management Fund. The Motor Equipment Replacement Fund and Computer Replacement Funds are included in the Village Capital Budget. VILLAGE OF MOUNT PROSPECT 2016 BUDGET SUMMARY REVENUES AND OTHER SOURCES BY FUND Actual Budget Estimate Budget Forecast 2014 2015 2015 2016 2017 GENERAL FUND 47,287,888 48,802,811 48,720,800 49,658,220 50,910,370 DEBT SERVICE FUND 4,912,449 4,854,237 4,854,237 4,987,011 5,050,457 CAPITAL PROJECTS FUNDS Capital Improvement Fund 1,395,372 1,343,000 1,374,350 1,415,500 1,443,500 Downtown Redevelopment Construct 2,564,475 2,709,500 2,844,250 2,998,500 3,170,500 Street Improvement Construc Fund 9,884,562 3,651,100 3,593,200 3,761,500 3,789,500 Flood Control Construction Fund 311,114 388,100 434,000 447,000 474,000 Total Capital Projects Funds 14,155,523 8,091,700 8,245,800 8,622,500 8,877,500 SPECIAL REVENUE FUNDS Refuse Disposal Fund 3,646,133 3,946,000 3,957,700 4,600,000 4,831,680 Motor Fuel Tax Fund 1,849,721 1,331,200 1,237,200 1,237,500 1,237,500 CDBG 280,182 672,791 672,791 587,104 588,950 Asset Seizure Fund 49,054 2,100 15,020 15,100 15,100 Federal Equitable Share Funds 24,657 200 120 200 200 DUI Fine Fund 38,559 20,100 25,030 20,100 20,100 Foreign Fire Tax Board Fund 67,681 70,100 70,070 70,100 70,100 Business District Fund 1,014,353 1,021,000 1,055,100 1,097,100 1,150,100 Total Special Revenue Funds 6,970,340 7,063,491 7,033,031 7,627,204 7,913,730 ENTERPRISE FUNDS Water and Sewer Fund 13,933,447 14,364,600 14,107,700 15,669,600 16,224,600 Village Parking System Fund 145,464 130,700 138,700 168,700 183,700 Parking System Revenue Fund 210,107 219,000 221,000 146,000 161,000 Total Enterprise Funds 14,289,018 14,714,300 14,467,400 15,984,300 16,569,300 INTERNAL SERVICE FUNDS Vehicle Maintenance Fund 2,139,393 2,158,489 2,159,489 2,044,649 2,177,133 Vehicle Replacement Fund 1,434,348 1,398,850 1,402,393 1,608,200 1,608,200 Computer Replacement Fund 23,825 273,307 272,807 254,550 256,285 Risk Management Fund 7,803,216 7,981,526 8,130,776 8,384,534 8,635,867 Total Internal Service Funds 11,400,782 11,812,172 11,965,465 12,291,933 12,677,485 FIDUCIARY FUNDS Police Pension Fund 7,723,976 5,950,975 5,528,175 8,266,000 8,703,000 Fire Pension Fund 7,159,070 5,036,625 4,546,125 7,615,340 8,028,427 Total Fiduciary Funds 14,883,046 10,987,600 10,074,300 15,881,340 16,731,427 TOTAL REVENUES & OTHER SOURCES 113,899,046 106,326,311 105,361,033 115,052,508 118,730,269 VILLAGE OF MOUNT PROSPECT 2016 BUDGET SUMMARY EXPENDITURES BY FUND TOTAL EXPENDITURES 102,790,130 125,999,251 123,965,543 112,542,802 112,836,333 Actual Budget Estimate Budget Forecast 2014 2015 2015 2016 2017 GENERAL FUND 46,320,858 47,640,383 47,728,533 49,658,220 50,867,669 DEBT SERVICE FUND 4,902,306 4,847,652 4,847,652 4,978,187 5,037,578 CAPITAL PROJECTS FUNDS Capital Improvement Fund 718,353 3,364,416 3,000,051 2,581,000 1,477,150 Downtown Redevelopment Construct 2,978,005 4,562,130 4,227,729 3,387,271 3,225,574 Street Improvement Construc Fund 7,822,794 6,863,886 6,863,886 3,631,000 3,588,500 Flood Control Construction Fund 556,308 10,672,951 10,772,951 839,546 536,535 Total Capital Projects Funds 12,075,460 25,463,383 24,864,617 10,438,817 8,827,759 SPECIAL REVENUE FUNDS Refuse Disposal Fund 4,438,444 4,718,706 4,663,547 4,769,144 4,953,525 Motor Fuel Tax Fund 791,218 2,156,955 1,556,955 2,111,834 1,530,071 CDBG 280,182 672,791 672,791 587,104 588,950 Asset Seizure Fund 8,039 19,000 6,500 7,000 7,000 Federal Equitable Share Funds 16,233 2,000 2,000 2,000 2,000 DUI Fine Fund 2,767 22,000 22,000 2,000 2,000 Foreign Fire Tax Board Fund 53,049 30,500 60,500 50,500 50,500 Business District Fund 1,014,436 1,021,000 1,055,100 1,097,100 1,150,100 Total Special Revenue Funds 6,604,368 8,642,952 8,039,393 8,626,682 8,284,146 ENTERPRISE FUNDS Water and Sewer Fund 13,779,500 17,408,935 17,281,984 15,835,178 15,940,983 Village Parking System Fund 175,219 310,160 310,160 257,796 667,249 Parking System Revenue Fund 154,770 250,643 175,643 226,164 157,890 Total Enterprise Funds 14,109,489 17,969,738 17,767,787 16,319,138 16,766,122 INTERNAL SERVICE FUNDS Vehicle Maintenance Fund 2,053,195 2,234,037 2,121,961 2,134,037 2,177,133 Vehicle Replacement Fund 581,073 1,182,406 1,147,000 2,327,000 2,354,000 Computer Replacement Fund 155,413 429,380 200,000 264,800 241,660 Risk Management Fund 7,400,797 8,079,896 7,822,000 8,061,714 8,289,866 Total Internal Service Funds 10,190,478 11,925,719 11,290,961 12,787,551 13,062,659 FIDUCIARY FUNDS Police Pension Fund 4,280,027 4,760,503 4,678,800 4,833,176 4,959,200 Fire Pension Fund 4,307,144 4,748,921 4,747,800 4,901,031 5,031,200 Total Fiduciary Funds 8,587,171 9,509,424 9,426,600 9,734,207 9,990,400 TOTAL EXPENDITURES 102,790,130 125,999,251 123,965,543 112,542,802 112,836,333 VILLAGE OF MOUNT PROSPECT 2016 BUDGET SUMMARY AVAILABLE FUND BALANCES/NET ASSETS 12/31/2016 ENTERPRISE FUNDS (a) Water and Sewer Fund Estimated 2016 2016 Estimated Recommended Village Parking System Fund Balance Budget Budget Balance Balance Parking System Revenue Fund 1/1/2016 Revenues Expenditures 12/31/2016 12/31/2016 GENERAL FUND 13,500,724 49,658,220 49,658,220 13,500,724 10,173,534 DEBT SERVICE FUND 136,663 4,987,011 4,978,187 145,487 950,607 CAPITAL PROJECTS FUNDS Capital Improvement Fund 1,145,377 1,415,500 2,581,000 (20,123) 523,013 Downtown Redevelopment Construct (728,075) 2,998,500 3,387,271 (1,116,846) 40,000 Street Improvement Construc Fund (341,966) 3,761,500 3,631,000 (211,466) 1,000,000 Flood Control Construction Fund 1,088,173 447,000 839,546 695,627 176,250 Total Capital Projects Funds 1,163,509 8,622,500 10,438,817 (652,808) 1,739,263 SPECIAL REVENUE FUNDS Refuse Disposal Fund 810,344 4,600,000 4,769,144 641,200 495,353 Motor Fuel Tax Fund 1,077,610 1,237,500 2,111,834 203,276 153,007 CDBG - 587,104 587,104 - - Asset Seizure Fund 92,195 15,100 7,000 100,295 7,000 Federal Equitable Share Funds 18,058 200 2,000 16,258 2,000 DUI Fine Fund 104,110 20,100 2,000 122,210 2,000 Foreign Fire Tax Board Fund 292,344 70,100 50,500 311,944 5,050 Business District Fund - 1,097,100 1,097,100 - - Total Special Revenue Funds 2,394,661 7,627,204 8,626,682 1,395,183 664,410 ENTERPRISE FUNDS (a) Water and Sewer Fund 4,443,507 15,669,600 15,835,178 4,277,929 3,229,996 Village Parking System Fund 92,865 168,700 257,796 3,769 27,515 Parking System Revenue Fund (101,908) 146,000 226,164 (182,072) 39,473 Total Enterprise Funds 4,434,464 15,984,300 16,319,138 4,099,626 3,296,984 INTERNAL SERVICE FUNDS (a) Vehicle Maintenance Fund 684,720 2,044,649 2,134,037 595,332 217,713 Vehicle Replacement Fund 8,146,311 1,608,200 2,327,000 7,427,511 7,427,511 Computer Replacement Fund 441,499 254,550 264,800 431,249 431,249 Risk Management Fund 2,653,567 8,384,534 8,061,714 2,976,387 1,322,129 Total Internal Service Funds 11,926,097 12,291,933 12,787,551 11,430,479 9,398,602 FIDUCIARY FUNDS (b) Police Pension Fund 59,669,300 8,266,000 4,833,176 63,102,124 110,572,714 Fire Pension Fund 56,366,664 7,615,340 4,901,031 59,080,973 96,521,956 Total Fiduciary Funds 116,035,964 15,881,340 9,734,207 122,183,097 207,094,670 Total - Village Funds 149,592,082 115,052,508 112,542,802 152,101,788 233,318,070 Less: Fiduciary Funds (b) (116,035,964) (15,881,340) (9,734,207) (122,183,097) (207,094,670) TOTAL AVAILABLE BALANCES 33,556,118 99,171,168 102,808,595 29,918,691 26,223,400 (a) Estimated balances reflect unrestricted net assets only. (b) Fiduciary Funds are restricted for future pension benefits and do not constitute "Available Fund Balances." Village of Mount Prospect Community Development Department MEMORANDUM TO: MICHAEL J. CASSADY, VILLAGE MANAGER FROM: DIRECTOR OF COMMUNITY DEVELOPMENT DATE: DECEMBER 7, 2015 int SUBJECT: REQUEST FOR FACADE REBATE REIMBURSEMENT - EDIBLE ARRANGEMENTS -110 S. EMERSON STREET The Village has established the Fagade Rebate Program in the downtown Tax Increment Financing District that offers matching grants to businesses that make improvements to storefronts in the downtown district. The maximum Village contribution is $10,000 for retail establishments that generate sales taxes. Edible Arrangements has entered into a lease at 110 S. Emerson Street to operate their franchise in the downtown district. They have replaced the exterior signage, modified the plumbing and electrical systems and installed new flooring and lighting in the store. The total project costs were over $70,000. Edible Arrangements is seeking reimbursement for $10,000 of eligible expenses related to this project. The Village currently has funds budgeted in account # 022.40.90.00.0.710.636.007 (page 313 of the Budget) for the 2015 budget year. The program is funded by TIF funds and there are sufficient monies in that fund to support the request. Please forward this memorandum and attachments to the Village Board for their review and consideration at their December 15th meeting. Staff will be at that meeting to answer any questions related to this matter. William J. Cooney Jr. March 7, 2015 Darren Zheng / Edible Arrangements 110 S. Emerson St. Mt. Prospect, IL 60056 GENERAL PROVISIONS 17020 W. Tiger Tail Ct. Gurnee, IL 60031 • All work to be done in a clean, professional manner KRB to provide Certificate of Insurance to building owner • KRB to provide all necessary site protection (i.e. drop clothes, masonite board, plastic) • All debris to be hauled away by KRB • Permits are the responsibility of the Owner • HVAC, Sprinkler system modifications, bathroom, ceiling grid, and ceiling lighting are not included in this proposal PLUMBING • Saw -cut concrete floor as necessary for plumbing underground • Provide plumbing underground per drawings • Provide and install grease trap as required, $1,000 allowance • Patch all concrete flooring as required by plumbing installation • Provide plumbing supplies (hot & cold) per drawings (no plumbing in exterior walls) • Provide 30 gallon electric hot water heater w/ expansion tank • Provide and install Mop sink with faucet and vacuum breaker • Connect all faucets, sinks, and drains as required ELECTRICAL • Provide all electrical receptacles, switches, and connections per plans • Provide and install emergency lighting and exit signs as required • Provide disconnect for new hot water heater and walk-in cooler • Install track lighting, provided by owner, per plans • Provide and install low voltage wiring and connections as required • Provide punch -down panel in Office FLOORING • Demo existing flooring and dispose of • Level / Grind down entry area flooring, $750 allowance • Provide and install Quarry textures 6x6 tiles in production area and bathroom • Provide and install 12x12 tile in sales area • Grout all new tile • Provide and install vinyl baseboard throughout space WALLS • Demo and dispose of existing wine racking along all walls • Remove wall at rear of space to just below the ceiling line, per plans • Frame wall between sales and production area per plans • Frame wall for office • Frame in door at existing bathroom closet and create new doorway off production area • Insulate new walls w/ roxul sound batt. Insulation • Hang, tape, mud, & sand 5/8" drywall on new wall all the way to underside of roof • Patch and repair all drywall as required from electrical and plumbing work • Prime all walls • Provide and install Fiber Reinforced panels throughout the production area • Provide and install (1) dual swinging Eliason Corp. door w/ window and metal frame • Provide and install 2 solid core wood doors w/ metal frames and hardware (office & closet) • Paint metal frames, stain or paint wood doors • Paint sales area and office 2 coats Benjamin Moore regal classic eggshell paint, York Harbor Yellow • Paint accent wall 2 coats Benjamin Moore regal classic eggshell paint, Poppy CEILING • Remove and replace ceiling grid as required by construction of new walls • Provide and install new ceiling grid in office • Provide and install Vinyl coated gypsum ceiling tiles throughout space S 68,100.00 ALLOWANCES: Floor leveling $ 750 Grease Trap $ 1,000 All materials and workmanship are under warranty from defect for one year from the date of completion. We sincerely appreciate the opportunity to submit our proposal for this project and hope it merits your acceptance and approval. Please indicate your acceptance in the space provided and return one copy to our office. Respectfully submitted, Kevin Brooks President KRB Custom Homes, Inc. � Accepted by: Dated; ✓ �� %j Sign Pro, Inc. 7stI ate , 1,0074 60M F1ftiI3Vr[ rinnla�lke, CT 06470 , T064 f1k 00j,224 - lei 2 FAX:sIB84)273.1012 rGn►PRo wflb: frllpJhvrnv.e[gupro.Gsn cnn, P061-012 Crueled Dara: arlpf.0 is 5 36:13°,r1 Papered For: ka:WN. •mm� vn; mus 4155} Rio gin! Prca;x,�u it. ---.' Ceillac[: CIv;r517lWQL Cwn ar 8meil: ofRca Phone: pro) Cpn'OOGO Phone; WA xw: - F Erna& t 105;F;ti45a%'I 0a Aaaroae: 11C Sn4'h C TirxStr: 91roe1 iia go Cnnfro 'rWJnl tmmf, IL tMo"B pascripilgMt CUatom Channel Letters on a Raaaway fNanGty 8nglofaf PrCrt[rxf: Q�19iy+n i.. En.aq -7fl.g0 tisscripuon; Dos.�nPlmij'f0'IntlugeA•:Pr'a�Wjipep�Nl'.ted!HY.p1Y(dfieritllpfP:�PISro�idt�ndpum.11eGLmttab. 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Print- M6fluf iot lea - Install :• sorvide, Village of Mount Prospect Community Development Department MEMORANDUM TO: MICHAEL J. CASSADY, VILLAGE MANAGER FROM: DIRECTOR OF COMMUNITY DEVELOPMENT DATE: DECEMBER 2, 2015 SUBJECT: 701 N. WHEELING ROAD (03-35-200-070-1001) — CLASS 6B REQUEST Attached to this memorandum is a resolution that would grant approval of a Class 6b property tax incentive for Capannari's Inc. at 701 N. Wheeling Road in the Kensington Business Center. Capannari's Inc. has entered into a contract to purchase the 6,000 square foot building, subject to approval of the 6b incentive. Capannari's currently operates a production facility in DesPlaines and would move that operation over to the 701 N. Wheeling Road property if the Class 6b incentive is approved. The facility was formerly home to Senate Electric and has been vacant for over 19 months. The Village has granted several Cook County Class 6b tax incentives to attract and retain businesses. The 6b incentive reduces the assessment level for qualified manufacturing and warehouse/distribution facilities from 25% to 10% for the first 10 years, 15% for year 11 and 20% in year 12. After year 12, the assessment level returns to the full 25% for the benefitting property. Capannari's Inc. would employ 7 individuals at this location in addition to their retail location in downtown Mount Prospect. They are requesting the Class 6b abatement to reduce their property taxes to around $1.40 per square foot. If the abatement is not granted they estimate that their tax bill would be approximately $3.40 per square foot. Similar properties in nearby Lake and DuPage County range from $1 to $1.50 per square foot. Please forward this memorandum to the Village Board for their review and consideration at their meeting on December 15th. Staff will be present at that meeting to further discuss this matter. William J. Cooney Jr. RESOLUTION NO. A RESOLUTION IN SUPPORT OF CAPANNARI ICE CREAM, 701 WHEELING ROAD, MOUNT PROSPECT, MAKING APPLICATION FOR COOK COUNTY CLASS 6B PROPERTY TAX INCENTIVE WHEREAS, the Village of Mount Prospect encourages community development to provide for economic growth and career opportunities; and WHEREAS, through property tax incentives offered by Cook County, various opportunities exist for industrial properties to become established in Mount Prospect, Cook County; and WHEREAS, without the Cook County property tax incentives, the Village of Mount Prospect is at a competitive disadvantage with the neighboring counties of Lake and DuPage in attracting industrial development; and WHEREAS, Capannari Ice Cream has requested the Village of Mount Prospect to support their application for a Class 6B Property Tax Incentive at 701 Wheeling Road; and WHEREAS, the corporate authorities of the Village of Mount Prospect believe that their request is in the best interest of the economic development in the Village of Mount Prospect. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS: SECTION ONE: That the Mayor and Board of Trustees of the Village of Mount Prospect do hereby support and consent to the application for the Class 6B Property Tax Incentive from Cook County for the Property located at 701 Wheeling Road, and legally described as: Unit number 1 in the 601 E. Kensington Road condominium, as delineated on a plat of survey of the following tract of land: a tract of land being Lot 1 in the Arnah-Stone Subdivision of the North 644 feet of the West 450 feet of Section 35, Township 42 North, Range 11 East of the Third Principal Meridian, Cook County Illinois. Property Identification Number 03-35-200-070-1001 SECTION TWO: That the Village of Mount Prospect supports industrial growth, increased employment and economic development and this proposed development and the "property" is in furtherance of this goal. SECTION THREE: That this Resolution shall be in full force and effect from and after its passage and approval in the manner provided by law. AYES: NAYS: ABSENT: PASSED and APPROVED this day of December, 2015. Arlene A. Juracek Mayor Deputy Village Clerk Page 2/2 E CRETA December 1, 2015 To Whom it may concern, pEC 1 215 `C��` y.S r.D.t•.M Capannari's Inc. is submitting the Class 6b Eligibility Application for the property at 701 N. Wheeling Rd., Mount Prospect Illinois. This property is currently owned by FirstMerit Bank and was vacated by Senate Electric in 2014. Capannari's is planning light production and distribution out of this location. However, the current property tax amount is considerably higher than some other nearby properties. Capannari's is currently looking at several other properties outside of Cook County. That being said, Capannari's would love to move their current warehouse, light production facility into Mt. Prospect and would certainly do so if the 6B is approved. If you have any questions please do not hesitate to call Ken or Katie Dix at (847) 392-2277. Thank you, Ken Dix Capannari's, Inc. 10 S. Pine Mt. Prospect, IL 60056 oA, c n A Q COOK COUNTY ASSESSOR'S OFFICE COOK COUNTY ASSESSOR is, 118 NORTH CLARK STREET, CHICAGO, IL 60602 JOSEPH B E R R I O S s. +x�; PHONE: 312.443.7550 FAx: 312.603.3352 e, N oyti V*M.COOKCOUNTYASSESSOR.COM CLASs 6b ELIGIBILITY APPLICATION Carefully review the Class 6b Eligibility Bulletin before completing this Application. For assistance, please contact the Assessor's Office, Development Incentives Department, (312) 603-7529. This application, a filing fee of $500.00, and supporting documentation (except drawings and surveys) must be filed as follows: This application must be filed PRIOR TO the commencement of New Construction or PRIOR TO the commencement of Substantial Rehabilitation Activities or PRIOR TO the commencement of Reoccupation of Abandoned Property. Applicant Information Name: tF ill r2 • �' S %+tit t Address: e City: 4i, . C, Is - CF . Telephone: & '� 7) j r� ) ` ; -17 7 State: I '- Contact Person (if different than the Applicant) Name: ken Z)ix Zip Code: 6 v 04-4 Company: 1" r G4--. ' , /#1 C • Telephone; () 341,j Address: is :� �'/h e City: tt'ri �. ����P�� State: /4 Zip Code: Email Address: f --c- v1 6)-r.", i� / s , Property Description (per PIN) If you are applying for more than three different PINs, please submit the additional PIN information in an attachment. Street address: (1) _70/ Al,�lA ee f, �� Permanent Real Estate Index Number: ^ .� +� a id /�oo/ (2) Permanent Real Estate Index Number: (3) Permanent Real Estate Index Number: City: ILIL Z. State: /`- Zip Code: 4 -cos -I6. Township: 01h ee- /i,ry Existing Class: -" 3 Attach legal description, site dimensions and square footage, and building dimensions and square footage. 1 of5 12/28/2010 Identification of Persons Having an Interest in the Property Attach a complete list of all owners, developers, occupants and other interested parties (including all beneficial owners of a land trust) identified by names and addresses, and the nature and extent of their interest. Industrial Use Attach a detailed description of the precise nature and extent of the intended use of the subject property, specifying in the case of multiple uses the relative percentages of each use. Include copies of materials, which explain each occupant's business, including corporate letterhead, brochures, advertising material, leases, photographs, etc. Nature of Development Indicate nature of the proposed development by checking the appropriate space [ ] New Construction (Read and Complete Section A) [ ] Substantial Rehabilitation (Read and complete Section A) Incentive only applied to market value attributable to the rehabilitation [ ] Occupation of Abandoned Property — No Special Circumstances (Read and complete Section B) (;L Occupation of Abandoned Property — With Special Circumstances (Read and complete Section C) A. If the proposed development consists of new construction or substantial rehabilitation, provide the following information: Estimated date of construction commencement (excluding demolition, if any): Estimated date of construction completion: Attach copies of the following: 1. Specific description of the proposed new construction or substantial rehabilitation. 2. Current plat of survey for subject property. 3. 1 st floor plan or schematic drawings. 4. Building permits, wrecking permits and occupancy permits (including date of issuance). 5. Complete description of the cost and extent of substantial rehabilitation or new construction (including such items as contracts, itemized statements of all direct and indirect costs, contractor's affidavits, etc.) 2 of5 12/28/2010 B. If the proposed development consists of the reoccupation of abandoned property, purchased for value, complete (1) and (2) below: 1. Was the subject property vacant and unused for at least 24 continuous months prior to the purchase for value? []YES []NO When and by whom was the subject property last occupied prior to the purchase for value? Attach copies of the following documents: (a) Sworn statements from persons having personal knowledge attesting to the fact and duration of vacancy and abandonment. (b) Records (such as statements of utility companies) which demonstrate that the property was vacant and unused and indicate duration of such vacancy. 2. Application must be made to Assessor prior to reoccupation: Estimated date of reoccupation: Date of purchase: Name of purchaser: Name of seller: Relationship of purchaser to seller: Attach copies of the following documents: (a) Sale contract (b) Closing statement (c) Recorded deed (d) Assignment of beneficial interest (e) Real estate transfer declaration C. If the applicant is seeking special circumstances to establish that the property was abandoned for purposes of the incentive where there was a purchase for value, but the period of abandonment prior to purchase was less than 24 continuous months, please complete section (1) below. If the applicant is seeking special circumstances to establish that the property was abandoned for purposes of the incentive where there was no purchase for value, but the period of abandonment prior to application was 24 continuous months or greater, please complete section (2) below. 1. How long was the period of abandonment prior to the purchase for value? 191non m J. When and by whom was the subject property last occupied prior to the purchase for value? , Seo -tom � CC'a7r 3 of5 12/28/2010 Attach copies of the following documents: (a) Sworn statements from person having personal knowledge attesting to the fact and duration of vacancy and abandonment. (b) Records (such as statements of utility companies) which demonstrate that the property was vacant and unused and indicated duration of such vacancy. (c) Include the finding of special circumstances supporting "abandonment" as determined by the municipality, or the County Board, if located in an unincorporated area. Also include the ordinance or resolution for the Board of Commissioners of Cook County stating its approval for the less than 24 -month abandonment period. Application must be made to Assessor prior to commencement of reoccupation of the abandoned property. Estimated date of reoccupation: Date of purchase: Name of purchaser: Name of seller: Relationship of purchaser to seller: Attach copies of the following documents: (a) Sale contract (b) Closing statement (c) Recorded deed (d) Assignment of beneficial interest (e) Real estate transfer declaration & Va.►✓arr 2. Was the subject property vacant and unused for at least 24 continuous months prior to the filing of this application? [ ] YES [ ] NO When and by whom was the subject property last occupied prior to filing this application? Attach copies of the following documents: (a) Sworn statements from persons having personal knowledge attesting to the fact and duration of vacancy and abandonment. (b) Records (such as statements of utility companies) which demonstrate that the property was vacant and unused and indicate duration of such vacancy. (c) Include the finding of special circumstances supporting "abandonment" as determined by the municipality, or the County Board, if located in an unincorporated area. Also include the ordinance or resolution for the Board of Commissioners of Cook County stating its approval for lack of a purchase for value. Application must be made to Assessor prior to commencement of reoccupation of the abandoned property. Estimated date of reoccupation: 4 Of j 12/28/2010 Employment Opportunities How many construction jobs will be created as a result of this development? How many permanent full-time and part-time employees do you now employ in Cook County? Full-time: �2 Part-time: 36 - How many new permanent full-time jobs will be created as a result of this proposed development? 3 How many new permanent part-time jobs will be created as a result of this proposed development? I 1 Cook County Living Wage Ordinance Applicant confirms that it has reviewed a copy of Chapter 34, Article IV, Division 1, of the COOK COUNTY LIVING WAGE ORDINANCE, Sec. 34-123, as amended. Please mark the appropriate blank below to indicate which statement applies to the applicant: X Applicant acknowledges that during the appeal process it must provide an affidavit to the Cook County Assessor's Office stipulating it is in compliance with the above referenced Living Wage Ordinance because applicant is currently paying a living wage to its employees. OR Applicant acknowledges that during the appeal process it must provide an affidavit to the Cook County Assessor's Office stipulating it is in compliance with the above referenced Living Wage Ordinance because applicant is not required to pay a living wage. Local Approval A certified copy of a resolution or ordinance from the municipality in which the real estate isl located (or the County Board, if the real estate is located in an unincorporated area) should accompany this Application. The ordinance or resolution must expressly state that the municipality supports and consents to this Class 6b Application and that it finds Class 6b necessary for development to occur on the subject property. If a resolution is unavailable at the time the application is filed, a letter from the municipality or the County Board, as the case may be, stating that a resolution or ordinance supporting the incentive has been requested may be filed with this application instead. If the applicant is seeking to apply based on the reoccupation of abandoned property and will be seeking a finding of "special circumstances" from the municipality, in addition to obtaining a letter from the municipality confirming that a resolution or ordinance supporting the incentive has been requested, the applicant must file a letter from the County Board confirming that a resolution validating a municipal finding of special circumstances has been requested. If, at a later date, the municipality or the County Board denies the applicant's request for a resolution or ordinance, the applicant will be deemed ineligible for the Class 6b incentive, whether or not construction has begun. In all circumstances, the resolution must be submitted by the time the applicant files an "Incentive Appeal". I, the undersigned, certify that I have read this Application and that the statements set forth in this Application and in the attachments hereto are true and correct, except as those matters stated to be on information and belief and as to such matters the undersigned certifies that he/she believes the same to tie true. Signature Date A&Al'vl�-oy !rl b�2� PrA Name Title 5 of5 12/28/2010 COOK COUNTY ASSESSOR JOSEPH BERRIOS cpak a4 �a COOK COUNTY ASSESSOR'S OFFICE e 118 NORTH CLARK STREET, CHICAGO, IL 60602 s , PHONE: 312.443.7550 FAx: 312.603.3616 '•� o�` t WWW.COOKCOUNTYASSESSOR.COM INCENTIVES CLASS LIVING LINAGE ORDINANCE AFFIDAVIT �` �? ✓��'��;:� as agent for the applicant set forth below, who is seeking a classification incentive as referenced below, I do hereby state under oath as follows: 1. As the agent for the applicant set forth below, I have personal knowledge as to the facts stated herein 2. The property identified by PIN(s) with commonly known address(es), listed in Exhibit A attached and herein incorporated, are/is the subject of a pending application enewal (circle as appropriate) for one of the following development incentives provided by the �e of Ordinances of Cook County, Chapter 74, Article 11, Division 2, The Cook County Real Property Assessment Classification Ordinance, Sec.74-60 et seq., as amended: Class 6b _ Class 8 (industrial property) Class 9 3. The Cook County Assessor's Office has issued the following control number regarding this application enewal (circle as appropriate), 4. 1 have reviewed the Code of Ordinances of Cook County, Cook County Living Wage Ordinance, as amended (the "Ordinance"), and certify that the applicant is in compliance with the above referenced Cook County Living Wage Ordinance, due to one of the following options (check as appropriate): Applicant is currently paying a living wage to its employees, as defined in the Ordinance. •; Applicant is not required to pay a living wage, pursuant to the Ordinance. urther affiant sayeth not. .gent's Signature Agent's Name & Title /0 S, " gip. ,sem ��C . �c _ x'47-363 - 75'03 gent's Mailing Addressbe rs C Agent's Telephone Number pplicant's Name Applicant's Mailing Address � y .F'_� r�� �' -� ems, ctvJs9l�r, I_ C ,,-x-, L SCA SEAL pplicant's e-mail adores �1IvIt ANWLL 4 P,:OTF#q'f r-'UKW, - STATE OF ILLINOIS AAY G:4'�I:r�?Alli E�PIR'E5,071I6117 ubscribed and sworn before me thisay of OFFIAFFIQr' - -' M LIML , gnats re of Notary i'Fic EXHIBIT A (Please type or Print) PIN(s) Common Address e- 1/30/15 T i a Mount Prospect 01(tinher q% Cmnnnrrce Mount Prospect Chamber of Commerce November 19, 2015 To Whom It May Concern: As the Executive Director of the Mount Prospect Chamber of Commerce, I can attest to the duration of vacancy and abandonment of 701 N Wheeling Road, MP. The building was vacated by the previous owner on or before May 14, 2014. Thank you. Dawn Fletcher Collins Executive Director Mount Prospect Chamber of Commerce 662 E. Northwest Hwy I Mount Prospect, IL 60056 1 (847) 398-6616 1 f: (847) 398-6780 1 dawn@mountprospectchamber.org Village of Mount Prospect Community Development Department MEMORANDUM TO: MICHAEL J. CASSADY, VILLAGE MANAGER FROM: DIRECTOR OF COMMUNITY DEVELOPMENT DATE: DECEMBER 7, 2015 61 SUBJECT: REQUEST FOR AMENDMENT OF ORDINANCE 6159 GRANTING ONE-YEAR EXTENSION OF A CONDITIONAL USE PERMIT FOR A DRIVE THROUGH AT 200 W. NW HIGHWAY — MOUNT PROSPECT STATION The petitioner for the Mount Prospect Station development has requested an amendment of ordinance 6159 to extend the approval of the conditional use permit for a drive through for a one-year period. The conditional use permit was approved by the Village Board on October 7, 2014 and has since expired. The conditional use permit granted approval for a drive through for the proposed Dunkin Donuts restaurant that would anchor the yet to be constructed Mount Prospect Station project at 200 W. NW Highway. The project has been delayed by several factors that are outlined in the attached letter from the petitioner. The petitioner had intended to begin construction earlier this spring and to have tenants occupying the retail spaces by now but that timeline has been pushed back by one year. If the Village Board approves the requested one-year extension, the petitioner intends to begin construction in the spring of 2016. Please forward this memorandum and attachments to the Village Board for their review and consideration at their December 15th meeting. Staff will be at that meeting to answer any questions related to this matter. - William J Cooney Jr Mr. Bill Cooney Community Development Director SOS. Emerson Street Mount Prospect, IL 60056 Re: Village Board Extension — 200 W. Northwest Highway Dear Bill, I am writing you to request Board Approval for a one year extension for our project at 200 W. Northwest Highway. We have been working diligently trying to get the project moving but have had some unforeseen obstacles along the way which have caused the delay. The list is many but the main reasons are as follows: 1. The closing was to take place right after we received our village approval on 10/7/14 and the seller did not have the demo completed which was part of the contract. 2. Seller while completing the demo uncovered a large heating oil tank. Tank was removed at the end of November and soil tests were taken by the sellers consultant supervised by the State Fire Marshall 3. Results of the soil tests were received in the middle of December with no contamination found. The bigger issue is that an NFR letter still had to be approved by the State which resulted in another round of negotiations with the seller to ensure we were receiving a clean property. 4. Closing took place at the end of February 2015. 5. The delayed closing put us behind in our planning as we did not complete our construction drawings until the end of April. The partners were not willing to advance any more cash for architecture and engineering fees until we knew the purchase was actually going to take place. 6. First round of bids came in at the end of May and the cost was 25% more than originally estimated. At that time we went out for another round of bids which were received at the beginning of July. Still did not have the NFR letter from the State. 7. Received the NFR letter in August and continued to do more planning. We now have numbers that make sense for the partnership to move forward and build the project that the Village Board and we wanted from the beginning. We had hoped to have this started last spring but as you can see there were a number of obstacles which have all been worked out. We look forward to completing the project and hope it's an asset to the downtown. All of the departments in the village (building, fire, engineering, community development) have bent over backwards to help us and we really appreciate the assistance. Let me know if you have any questions regarding our extension request. Sincerely, Scott A. Whisler 200 West Northwest Highway, LLC ORDINANCE NO. AN ORDINANCE AMENDING ORDINANCE NO. 6159 GRANTING A CONDITIONAL USE PERMIT TO OPERATE A DRIVE-THROUGH FOR PROPERTY LOCATED AT 200 WEST NORTHWEST HIGHWAY, MOUNT PROSPECT, ILLINOIS WHEREAS, the Mayor and Board of Trustees of the Village of Mount Prospect, Illinois did adopt Ordinance No. 6159 entitled "An Ordinance Granting A Conditional Use Permit to Operate a Drive - Through for property located at 200 West Northwest Highway and legally described as: PARCEL 1: LOT 1 (EXCEPT THAT PART OF LOT 1 IN DESIDERATA SUBDIVISION IN SECTION 12, TOWNSHIP 41 NORTH, RANGE 11 EAST OF THE THIRD PRINCIPAL MERIDIAN, DESCRIBED AS FOLLOWS: BEGINNING AT THE NORTHWEST CORNER OF SAID LOT 1; THENCE SOUTH ALONG THE WEST LINE OF SAID LOT 1 A DISTANCE OF 246.07 FEET; THENCE EAST ALONG A LINE THAT IS PERPENDICULAR TO THE WEST LINE OF SAID LOT 1 A DISTANCE OF 67.34 FEET; THENCE NORTHEASTERLY ALONG A LINE THAT IS DRAWN PERPENDICULAR TO THE SOUTHWESTERLY LINE OF LOT 1, A DISTANCE OF 65.76 FEET; THENCE EAST ALONG A LINE THAT IS DRAWN PERPENDICULAR TO THE WEST LINE OF SAID LOT 1, A DISTANCE OF 55.38 FEET TO THE MOST WESTERLY EAST LINE OF SAID LOT 1; THENCE NORTH ALONG, SAID EAST LINE TO THE NORTH LINE OF SAID LOT 1; THENCE WEST ALONG SAID NORTH LINE TO THE POINT OF BEGINNING, IN COOK COUNTY, ILLINOIS. PARCEL 2: EASEMENT FOR WATER MAIN; THAT PART OF LOT 1 IN DESIDERATA SUBDIVISION IN SECTION 12, TOWNSHIP 41 NORTH, RANGE 11 EAST OF THE THIRD PRINCIPAL MERIDIAN DESCRIBED AS FOLLOWS: COMMENCING AT A POINT IN THE WEST LINE OF SAID LOT 1, SAID POINT BEING 246.07 FEET SOUTH OF THE NORTHWEST CORNER OF SAID LOT 1, THENCE EAST ALONG A LINE DRAWN PERPENDICULAR TO THE WEST LINE OF SAID LOT 1 A DISTANCE OF 67.34 FEET TO THE POINT OF BEGINNING OF THE PROPERTY INTENDED TO BE DESCRIBED; THENCE NORTHEASTERLY ALONG A LINE THAT IS DRAWN PERPENDICULAR TO THE SOUTHWESTERLY LINE OF SAID LOT 1, A DISTANCE OF 10.0 FEET; THENCE NORTHWESTERLY A DISTANCE OF 84.35 FEET TO A POINT ON THE WEST LINE OF SAID LOT 1, SAID POINT BEING 84.45 FEET NORTH OF THE SOUTHWEST CORNER OF SAID LOT 1; THENCE SOUTH ALONG SAID WEST LINE, 11.68 FEET; THENCE SOUTHEASTERLY 78.72 FEET TO THE POINT OF BEGINNING, IN COOK COUNTY, IL. PARCEL 3: EASEMENT FOR INGRESS AND EGRESS: THAT PART OF LOT 1 IN DESIDERATA SUBDIVISION IN SECTION 12, TOWNSHIP 41 NORTH, RANGE 11 EAST OF THE THIRD PRINCIPAL MERIDIAN DESCRIBED AS FOLLOWS: BEGINNING AT A POINT ON THE WEST LINE OF SAID LOT 1, SAID POINT BEING 22.0 FEET NORTH OF THE SOUTHWEST CORNER OF SAID LOT 1; THENCE EAST ALONG A LINE DRAWN PERPENDICULAR TO SAID WEST LINE A DISTANCE OF 72.93 FEET; THENCE NORTHEASTERLY ALONG A LINE DRAWN PERPENDICULAR TO THE SOUTHWESTERLY LINE OF SAID LOT 1 A DISTANCE OF 77.49 FEET; THENCE WEST ALONG A LINE DRAWN PERPENDICULAR TO THE WEST LINE OF SAID LOT 1 A DISTANCE OF 21.39 FEET; THENCE SOUTHWESTERLY ALONG A LINE DRAWN PERPENDICULAR TO THE SOUTHWESTERLY LINE OF SAID LOT 1 A DISTANCE OF 50.50 FEET; THENCE WEST ALONG A LINE DRAWN PERPENDICULAR TO THE WEST LINE OF SAID LOT 1, A DISTANCE OF 60.07 FEET TO A POINT ON THE WEST LINE OF SAID LOT 1, SAID POINT BEING 45.0 FEET NORTH OF THE SOUTHWEST CORNER OF SAID LOT 1; THENCE SOUTH ALONG SAID WEST LINE 23.0 FEET TO THE POINT OF BEGINNING, IN COOK COUNTY, IL. Property Index Number 08-12-100-013-0000; and WHEREAS, 200 West Northwest Highway LLC ("Petitioner'), is requesting an extension of the zoning approval granted by Ordinance No. 6159 by the Mayor and Village Board at their regular meeting on October 7, 2014; and WHEREAS, the Petitioner plans to complete the project and is seeking to renew the zoning approval to operate the drive-through at 200 West Northwest Highway; and WHEREAS, the Mayor and Board of Trustees of the Village of Mount Prospect find that it is in the best interests of the Village to grant the Petitioner's request to extend the effective date for Conditional Use. NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS ACTING IN THE EXERCISE OF THEIR HOME RULE POWERS: SECTION ONE: That the recitals set forth hereinabove are incorporated herein as findings of fact by the Mayor and Board of Trustees of the Village of Mount Prospect. SECTION TWO: Ordinance No. 6159, is hereby amended to extend the effective date of the Conditional Use Permit to Operate a Drive -Through to October 7, 2016. SECTION THREE: This Ordinance shall be in full force and effect from and after its passage, approval and publication in pamphlet form in the manner provided by law. AYES: NAYS: ABSENT: PASSED and APPROVED this, day of, 2015. Arlene A. Juracek Mayor ATTEST: Deputy Village Clerk H:\CLKO\files\WlWORDINANC\amendCon Use 200 West NW Highway Village of Mount Prospect Mount Prospect, Illinois INTEROFFICE MEMORANDUM TO: VILLAGE MANAGER MICHAEL CASSADY FROM: ASSISTANT VILLAGE MANAGER DATE: DECEMBER 8, 2015 SUBJECT: RENEWAL OF INTERGOVERNMENTAL AGREEMENT — O'HARE NOISE COMPATIBILITY COMMISSION Attached for Village Board consideration and approval is an intergovernmental agreement that extends the Village's membership with the commission for another five years. This agreement is between the Village and the City of Chicago. The City of Chicago is the main sponsor for the commission and provides the funding for the commission's operations. The Village has participated in the Commission since the mid- 1990s and has also actively participated in technical and residential sound committees in the past. The Village has never been eligible for any sound proofing funds because the contours do not extend into the Village and the contours have actually shifted and shrank significantly with the addition of the new runways. The minimum sound proofing level has to reach 65 decibels for a Day Night Level Average (DNL) to be considered for soundproofing funds. Also, Mayor Juracek is the current chairperson of the Commission which continues to reflect the neutral expertise that Village participation has represented over the years with the Commission with mayoral and staff involvement in the commission. The approval of this agreement will continue the Village's involvement in the Commission until December 31, 2020. DAVID STRAHL H:\VILM\NOISE\OHare\IGA VB Approval Memo 2015-2020.docx RESOLUTION NO. A RESOLUTION AUTHORIZING AN AMENDMENT OF THE INTERGOVERNMENTAL AGREEMENT RELATING TO THE O'HARE NOISE COMPATIBILITY COMMISSION WHEREAS, the City of Chicago is a home rule municipality pursuant to Article VII, Section 6 of the 1970 Illinois Constitution (the "Illinois Constitution"), and, as such, may exercise any power and perform any function related to its government and affairs; and WHEREAS, the City of Chicago owns and operates an airport known as Chicago O'Hare International Airport (the "Airport"); and WHEREAS, pursuant to authority granted by an ordinance adopted by this City Council on October 30, 1996, and Section 10 of Article VII of the Illinois Constitution and the Intergovernmental Cooperation Act (5 IL,CS 220), the City entered into an Intergovernmental Agreement Relating to the O'Hare Noise Compatibility Commission (the "Intergovernmental Agreement") by and among the City and various municipalities and public school districts (as defined in the Intergovernmental Agreement, "Participants"); and WHEREAS, the O'Hare Noise Compatibility Commission ("ONCC") was established pursuant to the Intergovernmental Agreement and provides a common forum for interested parties to have a voice in noise issues related to the Airport; and WHEREAS, by its terms, the Intergovernmental Agreement became effective in November of 1996 and the term was extended from December 31, 2015 to December 31, 2020, and WHEREAS, ONCC has indicated a desire to approve the extension of the Intergovernmental Agreement; and WHEREAS, the Village of Mount Prospect is currently a member of the O'Hare Noise Compatibility Commission; and WHEREAS, the City of Chicago approved the extension of the Intergovernmental Agreement which is attached to this Resolution as "EXHIBIT A" NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS: SECTION 1. That the recitals set forth herein above are incorporated herein by reference as the factual basis for this transaction. SECTION 2. That the Mayor is hereby authorized to execute, and the Clerk attest the approval of the attached Intergovernmental Agreement relating to the O'Hare Noise Compatibility Commission. SECTION 3. That this Resolution shall be in full force and effect from and after its passage and approval according to law. AYES: NAYS: ABSENT: PASSED and APPROVED on this 15th day of December, 2015 Arlene A. Juracek, Mayor ATTEST: M. Lisa Angell, Village Clerk INTERGOVERNMENTAL, AGREEMENT RELATING TO THE O'HARE NOISE COMPATIBILITY COMMISSION This agreement, effective January 1, 2016, succeeds the agreement authorized by the Chicago City Council on September 10, 2014, which expired under its own terms on December 31, 2015. It is entered into by the City of Chicago, a municipality and home rule unit of government under the Illinois Constitution of 1970, by and through the Chicago Department of Aviation, and the undersigned Participants, organized under the laws of the State of Illinois. In consideration of the mutual agreements contained in this Agreement, the City of Chicago and each Participant agree as follows: Section 1. Establishment of O'Hare Commission; Purposes. The O'Hare Noise Compatibility Commission is hereby established pursuant to Section 10 of Article VII of the Illinois Constitution of 1970 and the Intergovernmental Cooperation Act. The purposes of the Commission are to: (a) determine certain Noise Compatibility Projects and Noise Compatibility Programs to be implemented in the O'Hare Commission Area; (b) oversee an effective and impartial noise monitoring system; (c) advise the City concerning O'Hare - related noise issues; and (d) provide a forum for direct citizen engagement. Section 2. Definitions. Whenever used in this Agreement, the following terms shall have the following meanings: "Advisory Member" means an authorized representative of the Archdiocese of Chicago, the Diocese of Joliet, or any other non-governmental elementary and secondary school located in the O'Hare Commission Area who shall serve as a special advisory member of the O'Hare Commission as provided in Section 3.C. of this Agreement, but who shall have no voting powers on the O'Hare Commission and shall not be parties to the Agreement. "City" means the City of Chicago. The Commissioner of the Chicago Department of Aviation or his or her designee (or any successor thereto) shall have the sole authority to undertake the City of Chicago's obligations and responsibilities under this Agreement, and the City shall act by and through the Commissioner of the Chicago Department of Aviation or his or her designee (or any successor thereto) for purposes of this Agreement, except as otherwise set forth in this Agreement. "FAA " means the Federal Aviation Administration or any successor agency. "Governmental Unit" means a county, township, municipality, municipal corporation, unit of local government, public school district, special district, public corporation, body corporate and politic, forest preserve district, park district and any other local governmental agencies, including any created by intergovernmental agreement among any of the foregoing units. "' &,(W b-1 � , "Noise Compatibility Programs" means programs, including but not limited to the Residential Sound Insulation Program and the School Sound Insulation Program, which address aircraft noise concerns in the O'Hare Commission Area as determined by the O'Hare Commission in cooperation with the City. "Noise Compatibility Projects" means the noise compatibility projects (including administrative costs) in the O'Hare Commission Area which are eligible for funding based on FAA regulations and grant assurances, which have been identified as eligible for participation in Noise Compatibility Programs as determined by the O'Hare Commission in cooperation with the City based on criteria adopted by the O'Hare Commission, and for which there is available funding. Noise Compatibility Projects include, but are not limited to, the sound insulation of homes and schools and/or providing the funding for such sound insulation to be implemented. Participation in a Noise Compatibility Program or receipt of a Noise Compatibility Project shall be voluntary on the part of the relevant property owner. "O'Hare " means Chicago O'Hare International Airport. "O'Hare Commission Area" means the area in the vicinity of O'Hare with an interest in O'Hare -related aircraft noise issues, which area includes but is not limited to the following municipalities and Governmental Units: (i) the City of Chicago, Arlington Heights, Bartlett, Bellwood, Bensenville, Bloomingdale, Des Plaines, Downers Grove, Elmwood Park, Franklin Park, Hanover Park, Harwood Heights, Hoffman Estates, Itasca, Maywood, Melrose Park, Morton Grove, Mount Prospect, Niles, Norridge, Northlake, Oak Park, Palatine, Park Ridge, River Forest, River Grove, Rolling Meadows, Rosemont, Schaumburg, Schiller Park, Stone Park and Wood Dale; (ii) the unincorporated areas of Elk Grove, Leyden, Maine, and Norwood Park Townships in Cook County and the unincorporated areas of Addison Township in DuPage County; (iii) School Districts 59, 63, 64, 80, 81, 84, 84.5, 85.5, 86, 87, 88, 89, 214, 234, 299 and 401. Municipalities and public school districts may be added to the O'Hare Commission Area as provided in Section 6.G. "Part 150 Plan" means a noise abatement and land use compatibility plan developed pursuant to 14 CFR Part 150, or any successor provision. "Participant" means, at any time, each city, village, public school district, or county located in the O'Hare Commission Area that has executed a counterpart of this Agreement on the basis set forth in this Agreement, other than the City. In addition, "Participant" shall include the six (6) members appointed by the Mayor of the City of Chicago to represent Wards 36, 38, 39, 40, 41, and 45 of the City of Chicago ("Chicago Ward Participants") as set forth in Section 3.A.(v) of this Agreement, who shall be eligible to participate as individual member Participants on the O'Hare Commission upon approval and execution of this Agreement by the City. "Residential Sound Insulation Program" means the program determined by the O'Hare Commission in cooperation with the City to provide sound insulation to homes in the O'Hare Commission Area that are affected by O'Hare -related aircraft noise, and that are eligible for sound insulation pursuant to FAA guidelines and regulations and eligibility criteria established 2 by the O'Hare Commission in cooperation with the City, and for which there is available funding. "School Sound Insulation Program" means the program determined by the O'Hare Commission in cooperation with the City to provide sound insulation and sound insulation funding to schools in the O'Hare Commission Area that are affected by O'Hare -related aircraft noise, and that are eligible for sound insulation pursuant to FAA guidelines and regulations and eligibility criteria established by the O'Hare Commission in cooperation with the City, and for which there is available funding. Section 3. Composition and Organization. A. The O'Hare Commission shall consist of the (i) mayor, village president, or chief executive officer or other designee of each of the cities and villages in the O'Hare Commission Area; (ii) the president, superintendent, or other designee of each public school district serving any portion of the O'Hare Commission Area; (iii) one member appointed by the President of the Cook County Board representing the unincorporated areas of Elk Grove, Leyden, Maine, and Norwood Park Townships in Cook County; (iv) one member appointed by the Chairman of the DuPage County Board representing the unincorporated areas of Addison Township in DuPage County; and (v) Chicago Ward Participants, provided that no such person shall be eligible to participate as a member of the O'Hare Commission unless the city, village, public school district, or county represented by such person has approved and executed a counterpart of this Agreement by December 31, 2015, or pursuant to Section 6.G. of this Agreement, except that the Chicago Ward Participants shall be eligible to participate as individual member Participants of the O'Hare Commission upon approval and execution of this Agreement by the City. B The O'Hare Commission Area includes communities and public school districts with an interest in O'Hare -related noise issues, and a principal purpose of this Agreement is to provide a forum for those communities and public school districts to work together with the City on a cooperative basis in addressing these issues. C. Representatives of the Archdiocese of Chicago, the Diocese of Joliet, and other non-governmental elementary and secondary schools located in the O'Hare Commission Area may serve as special "Advisory Members" of the O'Hare Commission. Advisory Members may participate fully in the deliberations of the O'Hare Commission, but shall have no voting powers and shall not be parties to this Agreement. D. The O'Hare Commission shall elect annually from its members a Chair and a Vice Chair and any other officers that it deems necessary. The O'Hare Commission also shall appoint, retain, and employ an Executive Director and such other staff, professional advisors, and consultants as may be needed to carry out its powers and duties. The appointment of the Executive Director must be approved by two-thirds of the members of the O'Hare Commission. E. Except as expressly set forth in this Agreement, the concurrence of a majority of the members of the O'Hare Commission shall be necessary for the approval of any action by the O'Hare Commission. A majority of the members of the O'Hare Commission shall constitute a quorum for the transaction of business. The O'Hare Commission shall establish a schedule of regular meetings in accordance with its by-laws, and a special meeting may be called by the City or any five members of the O'Hare Commission upon at least seven days' written notice to the City, each Participant, and each Advisory Member. Section 4. O'Hare Commission Powers and Duties. A. The O'Hare Commission shall have the following duties and powers: (1) By vote of a majority of its members, the O'Hare Commission shall determine certain Noise Compatibility Programs and Noise Compatibility Projects to be implemented in the O'Hare Commission Area in cooperation with the City as set forth in Appendix A, and shall establish criteria for participation in such Noise Compatibility Programs and for determining the priorities for providing such Noise Compatibility Projects. (2) The O'Hare Commission may make recommendations to the City regarding noise reduction programs at O'Hare including, but not limited to, the use of new technologies and flight patterns, preferential runway usage, the implementation of sound insulation programs and the implementation of FAA standard noise abatement, take -off, and high altitude approach procedures. No such recommendations shall be submitted to the FAA or implemented by the City without the prior approval of the O'Hare Commission. The O'Hare Commission also shall cooperate with the City in seeking agreements with the airlines using O'Hare and the FAA, as appropriate, with respect to aircraft noise mitigation and related matters. (3) The O'Hare Commission may advise the City concerning any Part 150 Plan concerning O'Hare. The City shall not submit any such plan or any subsequent revision proposed by the City to the FAA without allowing the O'Hare Commission 60 days to review it and submit written recommendations to the City for consideration. (4) The O'Hare Commission may request and, except as set forth below, the City shall provide full access to all publicly available documents relating to (i) any O'Hare noise monitoring, (ii) any O'Hare -related Noise Compatibility Project proposed or undertaken in whole or in part by the City, and (iii) any recommendations or submissions to the FAA by the City related to airport noise mitigation related to O'Hare. Such requests may not impose an undue burden upon the City or interfere with its operations. In such circumstances, the City shall extend to the O'Hare Commission an opportunity to confer with it in an attempt to reduce the request to manageable proportions. (5) Neither the O'Hare Commission, nor any of its Participants, representatives, agents, employees, consultants, or professional advisors shall use, or assist other persons in using FAA radar data for O'Hare and/or Chicago Midway International Airport ("Data") in legal actions to enforce noise abatement policy or regulations without prior approval of the FAA, and shall not release such Data without notice to and consultation with the FAA. The O'Hare Commission and its Participants, representatives, agents, employees, consultants, or professional advisors shall not release the Data for use by law enforcement agencies or for use in any civil litigation except as otherwise required by law. If the O'Hare Commission or any of its 4 Participants, representatives, agents, employees, consultants, or professional advisors are required by law to release such Data, they shall notify the FAA before doing so. This notification must be provided promptly after the O'Hare Commission or any of its Participants, representatives, agents, employees, consultants, or professional advisors receives a request or requirement to release the Data, and prior to the release of the Data. The O'Hare Commission and its Participants, representatives, agents, employees, consultants, or professional advisors shall not release Data if advised by the FAA that the Data contains any information deemed sensitive at the sole discretion of the FAA, unless required by law to release such Data. (6) The O'Hare Commission shall adopt an annual expense budget for each fiscal year. The O'Hare Commission's expense budget shall be adopted at least 30 days prior to the commencement of each such fiscal year. The O'Hare Commission's expense budget shall be funded by the City and any grants received pursuant to Section F of Appendix A of this Agreement, following the evaluation and approval by the City of the proposed budget request. (7) The O'Hare Commission shall have the power to sue and be sued and to take any other action necessary to perform its powers under this Agreement. No funds received by the O'Hare Commission from the City shall be used for legal services or other costs in connection with any action by the O'Hare Commission against the City, its officers or employees, or any airline using O'Hare, except for enforcement of the provisions of this Agreement. (8) The O'Hare Commission shall undertake any procurement activities in accordance with this Agreement and pursuant to applicable law. (9) The O'Hare Commission shall adopt by-laws and rules for the conduct of its meetings consistent with powers enumerated herein. B. A record of proceedings and documents of the O'Hare Commission shall be maintained, which shall be available for inspection by the City, each Participant, each Advisory Member, and the public as permitted by law. The accounts of the O'Hare Commission shall be subject to an annual audit by a qualified independent public accountant. C. The powers and duties of the O'Hare Commission shall be limited to those expressly set forth in this Section and in Appendix A of this Agreement. Section 5. Term of Agreement. A. This Agreement shall be effective January 1, 2016, and shall terminate on December 31, 2020, unless otherwise terminated with the written consent of the City and two- thirds of the Participants. The term of this Agreement may be extended upon the approval of the City and any Participant which wishes to extend the term of the Agreement. If any Participant defaults in any material respect in the performance of any of its duties or obligations under this Agreement, and such default continues for 30 days after the O'Hare Commission notifies the Participant, the O'Hare Commission may terminate the defaulting Participant's participation as a party to this Agreement. A material default by a Participant shall include, but is not limited to, R the failure of its authorized representative or designee to attend three or more consecutive meetings of the O'Hare Commission. B. Any Participant may withdraw as a member of the O'Hare Commission at any time by providing 60 days advance written notice of its intent to withdraw to the City and the O'Hare Commission. Each such written notice shall be accompanied by a certified copy of a resolution or other official action of such Participant's legislative body authorizing such withdrawal. Following its withdrawal from the O'Hare Commission, the Participant shall cease to exercise any of its rights under this Agreement and to be responsible for any subsequent obligation incurred by the O'Hare Commission. C. The City may terminate this Agreement at any time after January 1, 2016, upon 180 days prior written notice to each Participant and each Advisory Member. Following the City's termination of this Agreement, the rights and obligations of each party to this Agreement shall terminate. Section 6. Miscellaneous. A. All notices hereunder shall be in writing and shall be given as follows: If to the City, to: Commissioner of Aviation Chicago Department of Aviation 10510 W. Zemke Road Chicago, IL 60666 Tel.: (773) 686-8060 Fax: (773) 686-3424 If to a Participant, to the address set forth on the signature page of the counterpart of this Agreement executed by such Participant, and, in the case of Chicago Ward Participants, to such addresses and telephone numbers as they may provide to the O'Hare Commission. Participants may provide an e-mail address for purposes of receiving notices. All notices shall be effective upon receipt by U.S. mail or e-mail. Any Participant may change the address or addresses for notices to be sent to it by giving notice to the O'Hare Commission. B. No Participant may assign its rights or obligations under this Agreement without the prior written consent of the City and the other Participants. C. The City shall not be responsible or liable for damage to property or injury to persons that may arise from, or be incident to, compliance with this Agreement or the implementation of a Noise Compatibility Program or a Noise Compatibility Project by a Participant or other Governmental Unit. A Participant shall not be responsible or liable for damage to property or injury to persons that may arise from, or be incident to, compliance with 6 this Agreement or the implementation of a Noise Compatibility Program or a Noise Compatibility Project by the City, another Participant, or another Governmental Unit. The City's financial obligations under this Agreement are limited to legally available airport revenues. Neither the City nor any Participant shall be liable for any expenditures, indebtedness or other financial obligations incurred by the O'Hare Commission unless the City or such Participant has affirmatively agreed to incur such expenditure, indebtedness, or financial obligation. No Advisory Member shall be subject to any liabilities or obligations under this Agreement. D. This Agreement constitutes the entire agreement of the parties with regard to the Subject matter hereof. This Agreement shall not confer upon any person or entity other than the parties hereto any rights or remedies. Appendix A is incorporated herein and made a part of this Agreement. E. This Agreement may be executed in one or more counterparts, each of which shall be considered an original instrument, but all of which shall be considered one and the same agreement, and shall become binding when one or more counterparts have been signed by each party. Each counterpart may vary in order to identify the Participant, its address for notices and its execution by an authorized officer. The execution of counterparts of this Agreement by a municipality, public school district or county located in the O'Hare Commission Area prior to January 1, 2016, shall not require the consent of the O'Hare Commission, the City, or any Participant. F. This Agreement shall be governed and construed in accordance with Illinois law. G. Any municipality, public school district, or county located in the O'Hare Commission Area that does not become a Participant prior to January 1, 2016, may thereafter become a Participant upon (i) the approval of the City and a majority of the O'Hare Commission as set forth in Section 3.E. of this Agreement and (ii) execution of a counterpart of this Agreement. H. The approval of the City and two-thirds of the Participants shall be required to amend this Agreement. Notice of any proposed amendment shall be transmitted to each Participant and each Advisory Member at least ten days prior to the meeting of the O'Hare Commission at which any proposed amendment is to be first considered. Any amendment shall be effective on all parties hereto when counterparts are executed by the City and two-thirds of the Participants. OA Executed as of this day of , 2015. CITY OF CHICAGO Commissioner Chicago Department of Aviation (Name of Governmental Unit or Other Entity) Authorized Officer Address: Ik Mount Pmspc Village of Mount Prospect Mount Prospect, Illinois INTEROFFICE MEMORANDUM TO: MICHAEL J. CASSADY, VILLAGE MANAGER FROM: FINANCE DIRECTOR DATE: DECEMBER 9, 2015 SUBJECT: WATER AND SEWER RATE INCREASE AND SEWER CONSTRUCTION FEE EXTENSION PURPOSE: To present for the Board's consideration an ordinance increasing the Village's combined water and sewer utility rate. The ordinance will also permit for the continuation of the sewer construction fee established to support the combined sewer project. BACKGROUND: The Village continues to follow the practice of approving moderate annual increases to the combined water and sewer rate, as opposed to implementing large increases periodically. The 2015 Budget includes a 5.0% increase in this combined rate. Adjustments to the utility rate in recent years have ranged from 9.0% to 9.5% in response to the series of significant rate increases imposed by the City of Chicago. The four-year rate schedule from the Chicago that commenced in 2012 reflected annual increases of 25% in year one and 15% for years two through four. Future increases in the cost of water purchased from Chicago are expected to range between 4.0% and 5.0%. DISCUSSION: The following table illustrates the recommended rates as reflected in the proposed ordinance. Inside Village Current Rate Per 1,000 Gallons Proposed Rate Per 1,000 Gallons Percent Change Water $8.34 $8.84 6.0% Sewer $1.71 $1.71 0.0% Combined $10.05 $10.55 5.0% Outside Village Current Rate Per 1,000 Gallons Proposed Rate Per 1,000 Gallons Percent Change Water $16.68 $17.68 6.0% Sewer $1.71 $1.71 0.0% Combined $18.39 $19.39 5.4% For sewer users not connected to the Village's water system, whether located inside or outside the Village, the monthly charge per dwelling unit does not change from the current rate of $4.58. Water and Sewer Rate Increase/Sewer Construction Fee Extension December 9, 2015 Page 2 A monthly sewer construction fee of $5.00 is charged on each water and sewer utility customer. The fee was intended to cover the cost of the 10 -year, multi-million dollar combined sewer lining program that was initiated in 2005. The sewer construction fee is set to expire on December 31, 2015. A recent review of the combined sewer system in town indicates the need to continue this lining program. Earlier this year, Public Works re-examined over 200,000 linear feet of combined sewer mains utilizing closed circuit television cameras. The condition of pipe examined in these observations was assessed by a professional engineer. This analysis revealed that much of the combined sewer pipe previously thought to be in good condition had degraded to poor condition since 2005. In short, this combined sewer study identified over $15 million worth of new sewer rehabilitation work. These findings were presented to the Village Board at the August 11, 2015 Committee of the Whole meeting. It was the consensus of the Village Board at this meeting that combined sewer rehabilitation work identified in the 2015 study should continue. To help fund this work, the Village Board also endorsed deleting the December 31, 2015 sunset on the sewer construction fee. Based on the proposed utility rate structure, if a Mount Prospect household uses 8,000 gallons of water during a one-month period, their monthly water and sewer usage fee would be $89.40. This is an increase of $4.00 from the current rate. No increase is being proposed for the monthly availability charge assessed customers outside of Special Service Area No. 5. For most customers, those with a 5/8" water line, the charge will remain at $10.00. RECOMMENDATION: It is recommended the Village Board approve the attached ordinance deleting the December 15, 2015 sunset on the sewer construction fee and increasing the water and sewer utility rate effective for bills rendered on or after January 1, 2016. David O. Erb Finance Director hWater & Sewer\2016 Water Rate Increase\Board Memo - December 2015.docx ORDINANCE NO. AN ORDINANCE TO AMEND WATER RATES SET FORTH IN APPENDIX A, DIVISION II OF THE VILLAGE CODE NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS: SECTION ONE: That Section 22.504.2 entitled "Water Rates" of Appendix A, Division II of the Village Code, as amended, is hereby further amended in its entirety; so that hereinafter said Section 22.504.2 of Appendix A, Division II shall be and read as follows: " Sec. 22.504.2 WATER RATES: A. All village users within the village, having a direct or indirect connection with village water mains or pipes: $8.84 per 1 ,000 gallons of water consumed or portion thereof. All village users outside the corporate limits of the village having a direct or indirect connection with village water mains or pipes: $17.68 per 1,000 gallons of water consumed or portion thereof. All village users located outside the boundaries of Special Service Area Number 5 shall pay an additional monthly availability charge based upon the size of the water meter as follows: 5/8 inch meter $ 10.00 3/4 inch meter $ 15.00 1 inch meter $ 30.00 1-1/2 inch meter $ 50.00 2 inch meter $ 90.00 3 inch meter $150.00 4 inch meter $250.00 6 inch meter $475.00 8 inch meter $990.00 B. Hook-up charge for water furnished by the truckload: $10.00." SECTION TWO: That the fees set forth in this Ordinance shall be applied to all water bills rendered on or after January I, 2016. 357614_1 SECTION THREE: That paragraph B "Expiration" to Section 9.507.1 entitled "Sewer Construction Fee" of Article V "Sanitary Sewer System" of Chapter 9 "Public Utilities, Pavement and Tree Regulations" of the Village Code, as amended, be deleted in its entirety. SECTION FOUR: That this Ordinance shall be in full force and effect from and after its passage, approval and publication in pamphlet form in the manner provided by law. AYES: NAYS: ABSENT: ABSTAIN: PASSED AND APPROVED this day of , 2015. Arlene A. Juracek, Mayor ATTEST: M. Lisa Angell, Village Clerk 357614_1 Village of Mount Prospect TM.MFk.S f Community Development Department MEMORANDUM TO: MICHAEL J. CASSADY, VILLAGE MANAGER FROM: JANET SAEWERT, NEIGHBORHOOD PLANNER DATE: NOVEMBER 23, 2015 SUBJECT: RESOLUTIONS AUTHORIZING EXECUTION OF AGREEMENTS BETWEEN THE VILLAGE AND CDBG SUB -RECIPIENTS Mount Prospect is classified as an entitlement community and receives an annual allocation of Community Development Block Grant (CDBG) funding from the Department of Housing and Urban Development (HUD). HUD requires the Village to submit a 5 -year Consolidated Plan which identifies community development needs, strategies to address those needs, and an annual Action Plan which outlines how we will use our CDBG allocation to benefit our low- and moderate -income residents. On July 21, 2015 the Village Board approved Resolution No. 27-15, "A Resolution Approving the 2015-2019 Consolidated Plan including the 2015 Program Year (PY) Action Plan for the Community Development Block Grant Entitlement Program". Based on our PY2015 Funding Agreement with HUD, the Village of Mount Prospect allocation for PY2015 is $256,919. Our PY2015 budget, comprised of our allocation, program income and carry-over funds, provides funding for several public service agencies that deliver a variety of services and programs for the Village's low - and moderate -income residents. Attached, please find contracts for the agencies listed below and resolutions authorizing the execution of agreements between the Village of Mount Prospect and these individual agencies. The funding amounts are consistent with those indicated in our PY2015 CDBG Action Plan and are indicated in parentheses. ■ Northwest Compass Inc. — Emergency Housing Program ($13,000) ■ Journeysl The Road Home ($13,000) ■ WINGS ($9,000) ■ Children's Advocacy Center ($2,000). ■ Life Span ($3,000) ■ Northwest CASA ($4,000) ■ Resources for Community Living ($4,000) • SPHCC- Access to Care ($4,000) ■ Community Connections Center ($3,000) ■ Search Inc.- Group Home Rehab ($20,000) • Northwest Compass Inc. — Facility Rehab ($10,000) Please forward this memorandum and attached resolutions to the Village Board for their review and consideration at their December 15, 2015 meeting. Staff will be present at the meeting to answer any questions related to this matter. I concur: �k�, �� William J. Cooney, AI P Director of Communi Development \\Vfl\vh 1 hcd$\PLAN\CDBGNemos\2015PY\PY2015 Resolution Memo to Board.docx RESOLUTION NO. A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND NORTHWEST COMPASS, INC. (F.K.A. THE CEDA NORTHWEST SELF-HELP CENTER, INC.) WHEREAS, the Village of Mount Prospect is a recipient of funds under the Community Development Block Grant Program; and WHEREAS, it has been determined by the President and Board of Trustees of the Village of Mount Prospect that NW Compass Inc., provides information referrals, housing counseling assistance, career coaching, child care assistance, Affordable Care Act enrollment services, food connection services, transitional living services, money management, emergency services assistance and other public service programs at their office building located at 1300 West Northwest Highway in Mount Prospect; and has applied for CDBG funds for a new entry door system and interior modifications, improving energy efficiency and accessibility at this facility; and WHEREAS, the programs operated by Northwest Compass Inc. and the proposed rehab work approved herein, complies with the requirements of the Department of Housing and Urban Development with respect to benefiting low/moderate-income persons. NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS: SECTION ONE: That the President is hereby authorized to sign and the Clerk directed to attest his signature on an agreement for Community Development Block Grant implementation, which Agreement is between the Village of Mount Prospect and Northwest Compass Inc., a copy of which Agreement is attached and made a part of this Resolution as Exhibit "A". SECTION TWO: That this Resolution shall be in full force and effect from and after its passage and approval in the manner provided by the law. AYES: NAYS: ABSENT: PASSED and APPROVED this 15th day of December 2015. Arlene Juracek Mayor ATTEST: M. Lisa Angell Village Clerk J:\Projects\Agenda Packets\2015\VB\December 15\CDBG resolution NW Compass Rehab PY2015 (2).docx RESOLUTION NO. A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND NORTHWEST COMPASS, INC. (F.K.A. THE CEDA NORTHWEST SELF-HELP CENTER, INC.) WHEREAS, the Village of Mount Prospect is a recipient of funds under the Community Development Block Grant Program; and WHEREAS, it has been determined by the President and Board of Trustees of the Village of Mount Prospect that Northwest Compass Inc. shall provide an emergency housing and housing counseling program, to assist near homeless and homeless low and moderate income residents of the Village of Mount Prospect; and WHEREAS, the program proposed by Northwest Compass Inc. and approved herein, complies with the requirements of the Department of Housing and Urban Development with respect to benefiting low/moderate-income persons. NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS: SECTION ONE: That the President is hereby authorized to sign and the Clerk directed to attest his signature on an agreement for Community Development Block Grant implementation, which Agreement is between the Village of Mount Prospect and Northwest Compass Inc., for provision of an Emergency Housing Program, a copy of which Agreement is attached and made a part of as Exhibit "A." SECTION TWO: That this Resolution shall be in full force and effect from and after its passage and approval in the manner provided by the law. AYES: NAYS: ABSENT: PASSED and APPROVED this 15th day of December 2015. Arlene Juracek Mayor ATTEST: M. Lisa Angell Village Clerk JAProjects\Agenda Packets\2015\VB\December 15\CDBG resolution NW Compass Em Hsg PY2015 (2).docx RESOLUTION NO. A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND LIFE SPAN WHEREAS, the Village of Mount Prospect is a recipient of funds under the Community Development Block Grant Program; and WHEREAS, it has been determined by the President and Board of Trustees of the Village of Mount Prospect that Life Span, shall provide legal and counseling services to victims of domestic and sexual violence and their, who are residents of Mount Prospect; and WHEREAS, the program proposed by Life Span and approved herein, complies with the requirements of the Department of Housing and Urban Development with respect to benefiting low and moderate -income persons. NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS: SECTION ONE: That the President is hereby authorized to sign and the Clerk directed to attest his signature on an agreement for Community Development Block Grant implementation, which Agreement is between the Village of Mount Prospect and Life Span, a copy of which Agreement is attached and made a part of this Resolution as Exhibit "A". SECTION TWO: That this Resolution shall be in full force and effect from and after its passage and approval in the manner provided by the law. AYES: NAYS: ABSENT: PASSED and APPROVED this 15th day of December 2015. Arlene Juracek Mayor ATTEST: M. Lisa Angell Village Clerk JAProjects\Agenda Packets\2015\VB\December 15\CDBG resolution Life Span PY2015 (2).doc RESOLUTION NO. A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND JOURNEYS I THE ROAD HOME WHEREAS, the Village of Mount Prospect is a recipient of funds under the Community Development Block Grant Program; and WHEREAS, it has been determined by the President and Board of Trustees of the Village of Mount Prospect that Journeys I The Road Home shall provide case management services, mental health counseling, housing coordination, vocational training, immediate services (food, clothing, supplies) and overnight shelter for the homeless and near homeless population of the Village of Mount Prospect; and WHEREAS, the project proposed by Journeys I The Road Home and approved herein, complies with the requirements of the Department of Housing and Urban Development with respect to benefiting low/moderate-income persons. NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS: SECTION ONE: That the President is hereby authorized to sign and the Clerk directed to attest his signature on an agreement for Community Development Block Grant implementation, which Agreement is between the Village of Mount Prospect and Journeys I The Road Home a copy of which Agreement is attached and made a part of this Resolution as Exhibit "A". SECTION TWO: That this Resolution shall be in full force and effect from and after its passage and approval in the manner provided by the law. AYES: NAYS: ABSENT: PASSED and APPROVED this 15th day of December 2015. Arlene Juracek Mayor ATTEST: M. Lisa Angell Village Clerk JAProjects\Agenda Packets\2015\VB\December 15\CDBG resolution Journeys the Road Home PY2015 (2).docx RESOLUTION NO. A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND RESOURCES FOR COMMUNITY LIVING WHEREAS, the Village of Mount Prospect is a recipient of funds under the Community Development Block Grant Program; and WHEREAS, it has been determined by the President and Board of Trustees of the Village of Mount Prospect that Resources for Community Living offers affordable housing options and individualized support for adults with developmental and/or physical disabilities, who are residents of Mount Prospect; and WHEREAS, the program proposed by Resources for Community Living and approved herein, complies with the requirements of the Department of Housing and Urban Development with respect to benefiting low and moderate -income persons. NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS: SECTION ONE: That the President is hereby authorized to sign and the Clerk directed to attest his signature on an agreement for Community Development Block Grant implementation, which Agreement is between the Village of Mount Prospect and Resources for Community Living, a copy of which Agreement is attached and made a part of this Resolution as Exhibit "A". SECTION TWO: That this Resolution shall be in full force and effect from and after its passage and approval in the manner provided by the law. AYES: NAYS: ABSENT: PASSED and APPROVED this 15th day of December 2015. Arlene Juracek Mayor ATTEST: M. Lisa Angell Village Clerk J:\Projects\Agenda Packets\2015\VB\December 15\CDBG resolution Resources for Community Living PY2015 (2).doc RESOLUTION NO. A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND SUBURBAN PRIMARY HEALTH CARE COUNCIL, INC. FOR THE ACCESS TO CARE PROGRAM WHEREAS, the Village of Mount Prospect is a recipient of funds under the Community Development Block Grant Program; and WHEREAS, it has been determined by the President and Board of Trustees of the Village of Mount Prospect that the Suburban Primary Health Care Council, Inc. shall provide a program to facilitate access to primary health care for residents of the Village of Mount Prospect; and WHEREAS, the program proposed by the Suburban Primary Health Care Council, Inc. and approved herein, complies with the requirements of the Department of Housing and Urban Development with respect to benefiting low/moderate-income persons. NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS: SECTION ONE: That the President is hereby authorized to sign and the Clerk directed to attest his signature on an agreement for Community Development Block Grant implementation, which Agreement is between the Village of Mount Prospect and Suburban Primary Health Care Council, Inc, a copy of which Agreement is attached and made a part of this Resolution as Exhibit "A". SECTION TWO: That this Resolution shall be in full force and effect from and after its passage and approval in the manner provided by the law. AYES: NAYS: ABSENT: PASSED and APPROVED this 15th day of December 2015. Arlene Juracek Mayor ATTEST: M. Lisa Angell, Village Clerk J:\Projects\Agenda Packets\2015\VB\December 15\CDBG resolution Access to Care PY2015 (2).doc RESOLUTION NO. A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND CHILDREN'S ADVOCACY CENTER WHEREAS, the Village of Mount Prospect is a recipient of funds under the Community Development Block Grant Program; and WHEREAS, it has been determined by the President and Board of Trustees of the Village of Mount Prospect that the Children's Advocacy Center, shall provide immediate support and crisis intervention to child victims of sexual assault and their families, who are residents of Mount Prospect; and WHEREAS, the program proposed by the Children's Advocacy Center and approved herein, complies with the requirements of the Department of Housing and Urban Development with respect to benefiting low and moderate -income persons. NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS: SECTION ONE: That the President is hereby authorized to sign and the Clerk directed to attest his signature on an agreement for Community Development Block Grant implementation, which Agreement is between the Village of Mount Prospect and Children's Advocacy Center, a copy of which Agreement is attached and made a part of this Resolution as Exhibit "A". SECTION TWO: That this Resolution shall be in full force and effect from and after its passage and approval in the manner provided by the law. AYES: NAYS: ABSENT: PASSED and APPROVED this 15th day of December 2015. Arlene Juracek Mayor ATTEST: M. Lisa Angell Village Clerk J:\Projects\Agenda Packets\2015\VB\December 15\CDBG resolution Children's Advocacy PY2015 (2).doc RESOLUTION NO. A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND NORTHWEST CENTER AGAINST SEXUAL ASSAULT (NW CASA) WHEREAS, the Village of Mount Prospect is a recipient of funds under the Community Development Block Grant Program; and WHEREAS, it has been determined by the President and Board of Trustees of the Village of Mount Prospect that Northwest Center Against Sexual Assault (NW CASA) shall provide sexual assault counseling and advocacy to child, adolescent and adult victims of rape/sexual abuse who are Mount Prospect residents; and WHEREAS, the program proposed by the NW CASA and approved herein, complies with the requirements of the Department of Housing and Urban Development with respect to benefiting low/moderate-income persons. NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS: SECTION ONE: That the President is hereby authorized to sign and the Clerk directed to attest his signature on an agreement for Community Development Block Grant implementation, which Agreement is between the Village of Mount Prospect and the NW CASA, a copy of which Agreement is attached and made a part this Resolution as Exhibit "A". SECTION TWO: That this Resolution shall be in full force and effect from and after its passage and approval in the manner provided by the law. AYES: NAYS: ABSENT: PASSED and APPROVED this 15th day of December 2015. Arlene Juracek Mayor ATTEST: M. Lisa Angell Village Clerk C:\Users\Kagorano\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\FA4GD391\CDBG resolution NWCASA PY2015 (2).docx RESOLUTION NO. A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND WINGS PROGRAM INC. WHEREAS, the Village of Mount Prospect is a recipient of funds under the Community Development Block Grant Program; and WHEREAS, it has been determined by the President and Board of Trustees of the Village of Mount Prospect that WINGS Program Inc. shall provide housing and supportive services to women and their children who are homeless due to domestic violence or other causes, who are residents of Mount Prospect; and WHEREAS, the program proposed by WINGS Program Inc. and approved herein, complies with the requirements of the Department of Housing and Urban Development with respect to benefiting low and moderate -income persons. NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS: SECTION ONE: That the President is hereby authorized to sign and the Clerk directed to attest his signature on an agreement for Community Development Block Grant implementation, which Agreement is between the Village of Mount Prospect and WINGS Program Inc., a copy of which Agreement is attached and made a part of this Resolution as Exhibit "A". SECTION TWO: That this Resolution shall be in full force and effect from and after its passage and approval in the manner provided by the law. AYES: NAYS: ABSENT: PASSED and APPROVED this 15th day of December 2015. Arlene Juracek Mayor ATTEST: M. Lisa Angell Village Clerk JAProjects\Agenda Packets\2015\VB\December 15\CDBG resolution WINGS PY2015 (2).doc RESOLUTION NO. A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND SEARCH INC. WHEREAS, the Village of Mount Prospect is a recipient of funds under the Community Development Block Grant Program; and WHEREAS, it has been determined by the President and Board of Trustees of the Village of Mount Prospect that Search Inc. operates community—based group homes for adults with developmental and intellectual disabilities (referred to as the "Supported Living Program") and has applied for CDBG funds to renovate an existing bathroom to make it more accessible, at one such group home being located at 1007 N. Sycamore Lane in the Village of Mount Prospect; and WHEREAS, the program operated by Search Inc. and the proposed rehab work approved herein, complies with the requirements of the Department of Housing and Urban Development with respect to benefiting low/moderate-income persons. NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS: SECTION ONE: That the President is hereby authorized to sign and the Clerk directed to attest his signature on an agreement for Community Development Block Grant implementation, which Agreement is between the Village of Mount Prospect and Search Inc., a copy of which Agreement is attached and made a part of this Resolution as Exhibit "A". SECTION TWO: That this Resolution shall be in full force and effect from and after its passage and approval in the manner provided by the law. AYES: NAYS: ABSENT: PASSED and APPROVED this 15th day of December 2015. Arlene Juracek Mayor ATTEST: M. Lisa Angell Village Clerk J:\Projects\Agenda Packets\2015\VB\December 15\CDBG resolution Search Inc PY2015 (2).docx AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND NORTHWEST COMPASS, INC. (F.K.A. THE CEDA NORTHWEST SELF-HELP CENTER, INC.) FOR THE COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING PROGRAM THIS AGREEMENT (referred to as the "Agreement") is entered into this day of , 2015, by and between the Village of Mount Prospect, an Illinois home rule municipal corporation (referred to as the "Grantee") and Northwest Compass, Inc., a not-for- profit Illinois corporation, (referred to as the "Sub-Recipient")(Sometimes referred to individually as "Party" and collectively as "Parties"). WHEREAS, the Grantee has applied for and received Community Development Block Grant (referred to as "CDBG") funds from the United States Department of Housing and Urban Development (referred to as "HUD") under Title I of the Housing and Community Development Act of 1974, Public Law 93-383; and WHEREAS, the Sub -Recipient has applied to Grantee for CDBG funds to operate a program that assists individuals with transitional housing, rent assistance and housing counseling; and WHEREAS, the Grantee deems it appropriate to award the CDBG funds to the Sub -Recipient for the proposed program, based upon the terms set forth in this Agreement. NOW, THEREFORE, it is agreed between the Parties, as follows; I. SCOPE OF SERVICE A. Activities The Sub -Recipient will be responsible for administering the program in a manner satisfactory to the Grantee and consistent with the standards described in this Agreement. The program will include the following activities eligible under HUD's CDBG program requirements: The Sub -Recipient will operate a program to assist individuals with transitional housing, rent assistance and housing counseling (referred to as the "Program"), as outlined in the Scope of Services attached hereto as Exhibit A. B. National Objectives The Sub -Recipient certifies that the activities carried out with funds provided by this Agreement, will meet one or more of the following National Objectives (the "National Objectives") for CDBG programs, as defined in 24 CFR Part 570.208: 1. Benefit Low/Moderate Income Persons; 286901_1 2. Aid in the prevention or elimination of slums or blight; or 3. Meet a need having a particular urgency/emergency. C. Levels of Accomplishment In addition to the normal administrative services required by this Agreement, the Sub - Recipient agrees to provide the following levels of program services for both Components: Average Clients/Month Total Clients/Year 9/MONTH 115/YEAR The Sub -Recipient will also report information as it relates to the Outcome Measurement System as described in the Federal Register Notice on June 10, 2005, published by HUD's Office of Community Planning and Development, Docket No. FR -4970-N-02. Such information includes, but is not limited to: funds leveraged, number of persons with access to new/improved access to a service, and number of beds created in an overnight/emergency shelter. Such reports will be provided quarterly and in a final report as provided in Section IV below. D. Performance Monitoring The Grantee will monitor the performance of the Sub -Recipient against the goals and performance standards stated above. Substandard performance, as determined by the Grantee, will constitute non-compliance with this Agreement. If action to correct such substandard performance is not taken by the Sub -Recipient within a reasonable period of time after being notified by the Grantee, suspension or termination procedures will be initiated. H. TIME PERFORMANCE Services of the Sub -Recipient shall start on October 1, 2015 and end on September 30, 2016. The Term of this Agreement and the provisions herein shall be extended to cover any additional time period during which the Sub -Recipient remains in control of CDBG funds or other assets, including program income, which are related to this Agreement. III. PAYMENT It is expressly agreed and understood that the total amount to be paid to the Sub -Recipient by the Grantee under this Agreement shall not exceed $13,000 (referred to as the "Grant Funds"). Payments may be contingent upon certification of the Sub -Recipient's financial management system in accordance with the standards specified in 24 CFR 84.21. A. Payment Procedures 286901_1 2 The Grantee will pay the Grant Amount to the Sub -Recipient based upon information submitted by the Sub -Recipient and consistent with any approved budget and Grantee policy concerning payments. The Grantee will not process any invoices received until the Sub - Recipient submits the applicable quarterly or final report for the requested pay period. The Grantee will determine the appropriate amount to allocate per reporting period depending on the levels of accomplishment achieved by the Sub -Recipient. With the exception of certain advances, payments will be made only for eligible expenses actually incurred by the Sub - Recipient. Payments will be adjusted by the Grantee in accordance with advance fund and program income balances available in Sub -Recipient accounts. In addition, the Grantee reserves the right to use the funds provided by this Agreement for costs incurred by the Grantee on behalf of the Sub -Recipient. B. Indirect Costs If indirect costs are charged, the Sub -Recipient will develop an indirect cost allocation plan for determining the Sub -Recipient's appropriate share of administrative costs and shall submit such plan to the Grantee for approval, in a form specified by the Grantee. C. Program Income The Sub -Recipient shall report all program income as defined at 24 CFR 570.500(a), generated by activities carried out with the Grant Funds. Sub -Recipient's use of program income shall comply with the requirements set forth at 24 CFR 570.504. By way of further limitations, the Sub -Recipient may use such income during the Term of this Agreement for activities permitted under this Agreement, but shall reduce requests for additional funds by the amount of any such program income balances on hand. All unused program income shall be returned to the Grantor upon expiration of this Agreement. Interest earned on cash advances is not program income but must be remitted promptly to the Grantee. For purpose of this Agreement, the funds provided by this Agreement shall include the Grant Funds, any program income and interest, and may be referred to as the "funds provided by this Agreement." IV. REPORTING A. Progress Reports The Sub -Recipient shall submit a Quarterly Report to the Grantee in the form, content, and frequency required by the Grantee. All reports will be due 15 days after the close of the reporting period. This report should include the following: 1. Each client served during the month using CDBG funds; 2. Client's address; and 3. Type of service used by each client. The Parties may mutually agree on more frequent reporting, if appropriate. 286901_1 3 V VI. B. Final Report A Final Report shall accompany the Sub -Recipient's final billing. This report will highlight the accomplishments of the Program for the fiscal year, from October 1, 2015 to September 30, 2016, summarize the number of Mount Prospect residents served and include completion of the Year End Report, which is attached hereto as Exhibit B. The Final Report shall be due on or before October 15, 2016. C. Submission to HUD Subsequent to the execution of this Agreement, the Grantee shall file all necessary documents with HUD and shall comply with all applicable rules and regulations necessary to facilitate acquisition of the funds provided by this Agreement. NOTICES & COMMUNICATIONS Notices and communications under this Agreement shall be served personally or sent registered or certified mail, postage prepaid, to the respective Parties as follows: Grantee Mr. William J. Cooney, Jr. Director of Community Development Village of Mount Prospect 50 S. Emerson Street Mount Prospect, IL 60056 (847) 818-5328 Fax: (847) 818-5329 Sub -Recipient Mr.LeRoy Messenger Executive Director Northwest Compass, Inc. 1300 W. Northwest Hwy Mount Prospect, IL 60056 (847) 392-2344 Fax: (847) 392-2427 Notices served personally shall be effective upon receipt and notices served by mail shall be effective upon receipt as verified by the United States Postal Service. Either Party may change the name and address for which notice is required by notice to the other Party as provided herein. GENERAL CONDITIONS A. General Compliance The Sub -Recipient agrees to comply with the requirements of Title 24 of the Code of Federal Regulations, Part 570 (the HUD regulations concerning CDBG), including subpart K of these regulations, except that 1) the Sub -Recipient does not assume the recipient's environmental responsibilities described in 24 CFR 570.604 and 2) the Sub -Recipient does not assume the recipient's responsibility for initiating the review process under the provisions of 24 CFR Part 52. The Sub -Recipient further agrees to comply with all other applicable Federal, state and local laws, regulations, and policies governing the funds 286901_1 4 provided by this Agreement. The Sub -Recipient further agrees to utilize those funds to supplement, rather than supplant funds otherwise available. The Sub -Recipient shall, at all times, observe and comply with all laws, ordinances or regulations of the Federal, State, County and local government which may in any manner affect the performance of this Agreement, and the Sub -Recipient shall perform all acts under this Agreement in the same manner as the Grantee, as a contractor of the Federal Government, is or would be required to perform such acts. B. "Independent Contractor" Nothing contained in this Agreement is intended to, or shall be construed in any manner, as creating or establishing the relationship of employer/employee between the Parties. The Sub -Recipient shall at all times remain an "independent contractor" with respect to the services to be performed under this Agreement. The Grantee shall be exempt from payment of all Unemployment Compensation, FICA, retirement, life and/or medical insurance and Workers' Compensation Insurance as the Sub -Recipient is an independent Sub -Recipient. C. Hold Harmless The Sub -Recipient shall hold harmless, save and indemnify the Grantee and each and every one of, attorneys, insurers and successors (referred to as the "Indemnitees") from any and all claims, demands, causes of actions, expenses, injuries, losses or damages of whatever kind, character or description the Grantee may suffer as a result of any cause, matter, act, or omission arising out of the performance or non-performance of the Sub -Recipient, its officers, agents, employees, and servants, under this Agreement. The Sub -Recipient agrees to defend any claims brought or actions filed against the Indemnitees with respect to the subject of the indemnity contained herein, whether such claims or actions are rightfully or wrongfully brought or filed. In the event that such a claim is brought or such an action is filed, the Grantee agrees that the Sub -Recipient may employ attorneys of its own selection to appear and defend the claim or action on behalf of the Grantee, subject to reasonable approval by the Grantee, at the expense of the Sub -Recipient. The Sub -Recipient, at its option, shall have the sole authority for the direction of the defense. D. Worker's Compensation The Sub -Recipient shall provide Workers' Compensation Insurance coverage for all of its employees involved in the performance of this Agreement. E. Insurance & Bonding The Sub -Recipient shall carry sufficient insurance coverage to protect contract assets (e.g., equipment and real property) from loss due to theft, fraud and/or undue physical damage, and as a minimum shall purchase a blanket fidelity bond covering all employees in an amount equal to cash advances from the Grantee. 286901_1 5 The Sub -Recipient shall comply with the bonding and insurance requirements of 24 CFR 84.31 and 84.48, Bonding and Insurance. F. Grantee Recognition tion The Sub -Recipient shall use its best efforts to recognize the role of the Grantee in providing services through this Agreement. All activities, facilities and items utilized pursuant to this Agreement shall be prominently labeled as to funding source. In addition, the Sub -Recipient will include a reference to the support provided herein in all publications made possible with funds provided by this Agreement. G. Amendments This Agreement may be amended at any time provided that such amendments make specific reference to this Agreement, and are executed in writing, signed by duly authorized representatives of both Parties, and approved by the Grantee's governing body. Such amendments shall not invalidate this Agreement, nor relieve or release the Grantee or Sub - Recipient from its obligations under this Agreement. Notwithstanding the foregoing, the Grantee may, in its discretion, amend this Agreement to conform to Federal, State or local governmental guidelines, policies and available funding agreements, or for other reasons. If such amendment results in a change in the funding, the scope of services, or schedule of the activities to be undertaken as part of this Agreement, such modifications will be incorporated only by written amendment signed by duly authorized representatives of both Parties, and approved by the Grantee's governing body. H. Suspension or Termination In accordance with 24 CFR 85.43, the Grantee may suspend or terminate this Agreement if the Sub -Recipient materially fails to comply with any terms of this Agreement, which include, but are not limited to, the following: Failure to comply with any of the rules, regulations or provisions referred to herein, or such statute, regulations, executive orders, and HUD guidelines, policies or directives as may become applicable at any time; 2. Failure, for any reason, of the Sub -Recipient to fulfill in a timely and proper manner its obligations under this Agreement; 3. Ineffective or improper use of funds provided by this Agreement; or 4. Submission by the Sub -Recipient to the Grantee of reports that are incorrect or incomplete in any material respect. In accordance with 24 CFR 85.44, this Agreement may also be terminated for convenience by either the Grantee or the Sub -Recipient, in whole or in part, by setting forth the reasons for such termination, the effective date, and, in the case of partial termination, the portion to 286901_1 be terminated. However, if in the case of a partial termination, the Grantee determines that the remaining portion of the award will not accomplish the purpose for which the award was made, the Grantee may terminate the award in its entirety. All finished or unfinished documents, data, studies, surveys, maps, models, photographs, reports or other materials prepared by the Sub -Recipient under this Agreement shall be the property of the Grantee. VII. ADMINISTRATIVE REQUIREMENTS A. Financial Management Accounting Standards The Sub -Recipient agrees to comply with 24 CFR 84.21-28 and agrees to adhere to the accounting principles and procedures required therein, to utilize adequate internal controls, and to maintain necessary source documentation for all costs incurred. 2. Cost Principles The Sub -Recipient shall administer its Program in conformance with the federal Office of Management and Budget's (referred to as "OMB") Circulars A-122, "Cost Principles for Non -Profit Organizations" or A-21 "Cost Principles for Educational Institutions," as applicable. These principles shall be applied to all costs incurred whether charged on a direct or indirect basis. B. Documentation and Record -Keeping Records to be Maintained The Sub -Recipient shall maintain all records required by the Federal regulations specified in 24 CFR Part 570.506, which are pertinent to the activities funded under this Agreement. Such records shall include, but not be limited to: a. Records providing a full description of each activity undertaken; b. Records demonstrating that each activity undertaken meets one of the National Objectives of the CDBG program; c. Records required to determine the eligibility of activities; d. Records required to document the acquisition, improvement, use or disposition of real property acquired or improved with CDBG assistance; e. Records documenting compliance with the fair housing and equal opportunity components of the CDBG program; f. Financial records as required by 24 CFR Part 570.502, and 24 CFR 84.21-28; and 286901_1 g. Other records necessary to document compliance with Subpart K of 24 CFR 570. 2. Income Eligibility Eligible households must have income below those noted in HUD's Fiscal Year 2014 Income Limit Summary, which is attached hereto as Exhibit C, though the Sub - Recipient may establish program income criteria below those levels. The Sub - Recipient shall utilize annual income in determining and documenting income for participating clients. Annual income is the gross amount of income anticipated by all adults in a family during the 12 months following the effective date of determination. To calculate annual income, the Sub -Recipient may choose one (1) of the three (3) definitions of income listed below: 1. Annual income as defined under the Section 8 Housing Assistance Payments Program; 2. Adjusted gross income as defined for purposes of reporting under IRS Form 1040 (long form) for Federal individual income tax purposes; or 3. Annual income as defined for reporting under the Census long form for the most rent available decennial Census. Use of any other income definition is considered ineligible for HUD and CDBG funding and therefore not permitted. The term "household" means "all persons occupying a housing unit. The occupants may be a family, as defined in 24 CFR 5.403; two or more families living together; or any other group of related or unrelated persons who share living arrangements, regardless of actual or perceived, sexual orientation, gender identity or marital status." See 24 CFR Part 570.3. Grantee must ensure that applicants to its programs and activities are treated equitably. For this reason, the same income definition must be used throughout the activity for each applicant. Additionally, the Sub -Recipient shall maintain copies of any documents used to determine applicant income. 3. Retention The Sub -Recipient shall retain all records pertinent to expenditures incurred under this Agreement for a period of five (5) years after the termination of all activities funded under this Agreement. Records for non -expendable property acquired with the funds provided by this Agreement shall be retained for five (5) years after final disposition of such property. Notwithstanding the above, if any claims, litigation, audits, negotiations or other actions involving such records begin before the expiration of the five-year period, such records must be retained until completion of the actions and resolution of all issues, or the expiration of the five-year period, whichever occurs later. 286901_1 8 4. Client Data The Sub -Recipient shall maintain client data demonstrating client eligibility for services provided. Such data shall include, but not be limited to, client name, address, income level or other basis for determining eligibility, and description of service provided. Such information shall be made available to Grantee monitors or their designees for review upon request. 5. Disclosure The Sub -Recipient understands that client information collected under this Agreement is private. The use or disclosure of such information, when not necessary and directly connected with the administration of the Grantee's or Sub -Recipient's responsibilities with respect to services provided under this Agreement, is prohibited, unless written consent is obtained from the client, and, in the case of a minor, from the parent/guardian. Disclosure of such information must also comply with applicable State and Federal laws. 6. Property Records The Sub -Recipient shall maintain a real property inventory, which identifies properties purchased, improved or sold using CDBG funds. 7. Close -Outs The Sub -Recipient's obligation to the Grantee shall not end until all close-out requirements are completed. Activities during this close-out period shall include, but are not limited to: making final payments, disposing of program assets (including the return of unused materials, equipment, unspent cash advances, program income balances, and accounts receivable to the Grantee), and determining the custodianship of records. Notwithstanding the foregoing, the terms of this Agreement shall remain in effect during any period that the Sub -Recipient has control over CDBG funds, including program income. 8. Audits & Inspections All Sub -Recipient records with respect to any matters covered by this Agreement shall be made available to the Grantee, HUD, their designees or the Federal Government, at any time during normal business hours, as often as the Grantee or HUD deems necessary, to audit, examine, and make excerpts or transcripts of all relevant data. Any deficiencies noted in audit reports must be fully resolved by the Sub -Recipient within 30 days after receipt of notice of such deficiencies by the Sub - Recipient. The Sub -Recipient hereby agrees to conduct an annual audit in accordance with current Grantee policy concerning Sub -Recipient audits and, as applicable, OMB Circular A-133. 9. Availabilitv of Law. Regulations and Orders 286901_1 9 The Grantee shall, upon the request of the Sub -Recipient, provide copies of applicable laws, regulations and orders, including those referenced in this Agreement, which regulate the operation of CDBG-funded programs, or which might otherwise affect the performance of this Agreement. The OMB Circulars referenced in the Agreement may be found on the website at htlp://www.whitehouse.gov/omb/circulars_ default. In addition, many of the applicable laws and regulations can be found on the United States Government Printing website at htlp://www.g=po._og v/fdsys/pkg/CFR-2004-title24-voll/content-detail.html C. Procurement 1. Compliance The Sub -Recipient shall comply with current Grantee policy in regard to the procurement of materials, property, or services, and shall maintain inventory records for non -expendable personal property as defined by such policy. All program assets (unexpended program income, property, equipment, etc.) shall revert to the Grantee upon expiration of this Agreement. 2. OMB Standards Unless specified otherwise within this Agreement, the Sub -Recipient shall procure all materials, property or services in accordance with the requirements of 24 CFR 84.40-48. 3. Travel The Sub -Recipient shall obtain prior written approval from the Grantee before incurring any costs for travel outside the Chicago metropolitan area that are subject to payment with the funds provided by this Agreement. D. Use and Reversion of Assets The use and disposition of real property and equipment under this Agreement shall be in compliance with the requirements of 24 CFR Part 84 and 24 CFR 570.502, 570.503, and 570.504, as applicable, which include but are not limited to the following: 1. The Sub -Recipient shall transfer to the Grantee any CDBG funds on hand and any accounts receivable attributable to the use of funds provided by this Agreement at the time of expiration, cancellation, or termination. 2. Real property under the Sub -Recipient's control that was acquired or improved, in whole or in part, with funds provided by this Agreement in excess of $25,000 shall be used to meet one of the CDBG National Objectives pursuant to 24 CFR 570.208 until five (5) years after expiration of 286901_1 10 this Agreement [or such longer period of time as the Grantee deems appropriate]. If the Sub -Recipient fails to use CDBG-assisted real property in a manner that meets a CDBG National Objective for the prescribed period of time, the Sub -Recipient shall pay the Grantee an amount equal to the current fair market value of the property less any portion of the value attributable to the expenditures of the non-CDBG funds for acquisition of, or improvement to, the property. Such payment shall constitute program income to the Grantee. The Sub -Recipient may retain real property acquired or improved under this Agreement after the expiration of the five-year period [or such longer period of time as the Grantee deems appropriate]. 3. In all cases in which equipment acquired, in whole or in part, with funds provided by this Agreement is sold, the proceeds shall be program income (prorated to reflect the extent funds provided by this Agreement were used to acquire the equipment). Equipment not needed by the Sub -Recipient for activities under this Agreement shall be (a) transferred to the Grantee for the CDBG program or (b) retained after compensating the Grantee in an amount equal to the current fair market value of the equipment less the percentage of non-CDBG funds used to acquire the equipment. VIII. RELOCATION, REAL PROPERTY ACQUISITION AND ONE-FOR-ONE HOUSING REPLACEMENT The Sub -Recipient agrees to comply with (a) the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, 42 USC 61, as amended, and implementing regulations at 49 CFR Part 24 and 24 CFR 570.606(b); (b) the requirements of 24 CFR 570.606(c) governing the Residential Anti -displacement and Relocation Assistance Plan under Section 104(d) of the Housing and Community Development Act (referred to as "HCDA"), 24 CFR Part 6; and (c) the requirements in 24 CFR 570.606(d) governing optional relocation policies. [The Grantee may preempt the optional policies.] The Sub - Recipient shall provide relocation assistance to displaced persons as defined by 24 CFR 570.606(b)(2) that are displaced as a direct result of acquisition, rehabilitation, demolition or conversation for a CDBG-assisted project. The Sub -Recipient also agrees to comply with applicable Grantee ordinances, resolutions and policies concerning the displacement of persons from their residence. IX. PERSONNEL & PARTICIPANT CONDITIONS A. Civil Rights 1. Compliance The Sub -Recipient agrees to comply with the Illinois Human Rights Act (Act 775 ILCS 511-101 et seq.), Title VIII of the Civil Rights Act of 1968 as amended, Section 104(b) and Section 109 of Title I of the Housing and Community Development Act of 1974 as amended, Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990, the Age Discrimination Act of 1975, Executive Order 286901_1 11 11063, and with Executive Order 11246 as amended by Executive Orders 11375, 11478, 12107, and 12086. 2. Nondiscrimination The Sub -Recipient shall comply with the non-discrimination in employment and contracting opportunities laws, regulations, and executive orders referenced in 24 CFR 570.607 and 775 ILCS 5/1-101 et seq. The applicable non-discrimination provisions in Section 109 of the HCDA also apply. The Sub -Recipient shall not discriminate against any worker, employee, applicant for employment or client because of race, color, creed, religion ancestry, national origin, sex, disability or other handicap, age, marital/familial status, or status with regard to public assistance, or as otherwise prohibited by state or Federal law. 3. Land Covenants The Agreement is subject to the requirements of Title VI of the Civil Rights Act of 1964 (P.L. 88-352) and 24 CFR 570.601 and 570.602. In regard to the sale, lease, or other transfer of land acquired, cleared or improved with assistance provided under this Agreement, the Sub -Recipient shall cause or require a covenant running with the land to be inserted in the deed or lease for such transfer, prohibiting discrimination as herein defined, in the sale, lease or rental, or in the use of occupancy of such land, or in any improvements erected or to be erected thereon, providing that the Grantee and the United States are beneficiaries of and entitled to enforce such covenants. The Sub -Recipient, in undertaking its obligation to carry out the program assisted hereunder, agrees to take such measures as are necessary to enforce such covenant, and will not itself so discriminate. 4. Section 504 The Sub -Recipient agrees to comply with all Federal regulations issued pursuant to compliance with Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 794), which prohibits discrimination against individuals with disabilities or handicaps in any Federally assisted program. Guidelines necessary for compliance with that portion of the regulations in force during the term of this Agreement can be found on HUD's Program website at http://Portal.hud.gov/hudportal/HUD?src=/program offices/fair housing equal opp/disa bilities/sect504fag. B. Affirinative Action 1. Approved Plan The Sub -Recipient agrees that it shall be committed to carry out pursuant to the Grantee's specifications an Affirmative Action Program in keeping with the principles as provided in President's Executive Order 11246 of September 24, 1966. To the extent required by that Order, i.e., service and supply contractors with 50 or 286901_1 12 more employees and government contracts of $50,000 or more, the Grantee shall provide Affirmative Action guidelines to the Sub -Recipient to assist in the formulation of such program. The Sub -Recipient shall submit a plan for an Affirmative Action Program for approval prior to the award of the Grant Funds. 2. Women- and Minority -Owned Businesses (W/MBE) The Sub -Recipient will use its best efforts to afford small businesses, minority business enterprises, and women's business enterprises the maximum practicable opportunity to participate in the performance of this Agreement. As used in this Agreement, the terms "small business" means a business that meets the criteria set for in Section 3(a) of the Small Business Act, as amended (15 U.S.C. 632), and "minority and women's business enterprise" means a business at least fifty-one (5 1) percent owned and controlled by minority group members or women. For the purpose of this definition, "minority group members" are Afro-Americans, Spanish- speaking, Spanish surnamed or Spanish -heritage Americans, Asian -Americans, and American Indians. The Sub -Recipient may rely on written representations by businesses regarding their status as a minority and female business enterprises in lieu of an independent investigation. 3. Access to Records The Sub -Recipient shall furnish and cause each of its own sub -recipients or subcontractors to furnish all information and reports required hereunder and will permit access to its books, records and accounts by the Grantee, HUD or its agent, or other authorized Federal officials for purposes of investigation to ascertain compliance with the rules, regulations and provisions stated herein. 4. Notifications The Sub -Recipient will send to each labor union or representative of workers with which it has a collective bargaining agreement or other contract or understanding, a notice, to be provided by the agency contracting officer, advising the labor union or worker's representative of the Sub -Recipient's commitments hereunder, and shall post copies of the notice in conspicuous places available to employees and applicants for employment. 5. Equal Employment Opportunity and Affirmative Action (EEO/AA) Statement The Sub -Recipient will, in all solicitations or advertisements for employees placed by or on behalf of the Sub -Recipient, state that it is an Equal Opportunity or Affirmative Action employer. 6. Subcontract Provisions The Sub -Recipient will include the provisions of Paragraphs IKA, Civil Rights, and B, Affirmative Action, of this Agreement in every subcontract or purchase order, 286901_1 13 specifically or by reference, so that such provisions will be binding upon each of its own sub -recipients or subcontractors. C. Employment Restrictions 1. Prohibited Activity The Sub -Recipient is prohibited from using funds provided by this Agreement or personnel employed in the administration of the program for: political activities; inherently religious activities; lobbying; political patronage; and nepotism activities. 2. Labor Standards The Sub -Recipient agrees to comply with the requirements of the Secretary of Labor in accordance with the Davis -Bacon Act as amended, the provisions of Contract Work Hours and Safety Standards Act (40 U.S.C. 327 et seq.) and all other applicable Federal, state and local laws and regulations pertaining to labor standards insofar as those acts apply to the performance of this Agreement. The Sub -Recipient agrees to comply with the Copeland Anti -Kick Back Act (18 U.S.C. et seq.) and its implementing regulations of the U.S. Department of Labor at 29 CFR Part 5. The Sub -Recipient shall maintain documentation that demonstrates compliance with hour and wage requirements of this part. Such documentation shall be made available to the Grantee for review upon request. The Sub -Recipient agrees that, except with respect to the rehabilitation or construction of residential property containing less than eight (8) units, all contractors engaged under contracts in excess of $2,000.00 for construction, renovation or repair work financed in whole or in part with assistance provided under this Agreement, shall comply with Federal requirements adopted by the Grantee pertaining to such contracts and with the applicable requirements of the regulations of the Department of Labor, under 29 CFR Parts 1, 3, 5 and 7 governing the payment of wages and ratio of apprentices and trainees to journey workers; provided that, if wage rates higher than those required under the regulations are imposed by state or local law, nothing hereunder is intended to relieve the Sub -Recipient of its obligation, if any, to require payment of the higher wage. The Sub -Recipient shall cause or require to be inserted in full, in all such contracts subject to such regulations, provisions meeting the requirements of this paragraph. 3. "Section 3" Clause a. Compliance Compliance with the provisions of Section 3 of the HUD Act of 1968, as amended, and as implemented by the regulations set forth in 24 CFR 135, and all applicable rules and orders issued hereunder prior to the execution of this Agreement, shall be a condition of the Federal financial assistance provided under this Agreement and binding upon the Grantee, the Sub -Recipient and 286901_1 14 any of the Sub -Recipient's subrecipients and subcontractors. Failure to fulfill these requirements shall subject the Grantee, the Sub -Recipient and any of the Sub -Recipient's subrecipients and subcontractors, their successors and assigns, to those sanctions specified by the Agreement through which Federal assistance is provided. The Sub -Recipient certifies and agrees that no contractual or other disability exists that would prevent compliance with these requirements. The Sub -Recipient further agrees to comply with these "Section 3" requirements and to include the following language in all subcontracts executed under this Agreement: "The work to be performed under this Agreement is a project assisted under a program providing direct Federal financial assistance from HUD and is subject to the requirements of Section 3 of the Housing and Urban Development Act of 1968, as amended (12 U.S.C. 1701u). Section 3 requires that to the greatest extent feasible opportunities for training and employment be given to low- and very low-income residents of the project area, and that contracts for work in connection with the project be awarded to business concerns that provide economic opportunities for low- and very low-income persons residing in the metropolitan area in which the project is located." The Sub -Recipient further agrees to ensure that opportunities for training and employment arising in connection with a housing rehabilitation (including reduction and abatement of lead-based paint hazards), housing construction, or other public construction project are given to low- and very low-income persons residing within the metropolitan area in which the CDBG-funded project is located; where feasible, priority should be given to low- and very low-income persons within the service area of the project or the neighborhood in which the project is located, and to low- and very low- income participants in other HUD programs; and award contracts for work undertaken in connection with a housing rehabilitation (including reduction and abatement of lead-based pain hazards), housing construction, or other public construction project to business concerns that provide economic opportunities for low- and very low-income persons residing within the metropolitan area in which the CDBG-funded project is located; where feasible, priority should be given to business concerns that provide economic opportunities to low- and very low-income residents within the service area or the neighborhood in which the project is located, and to low- and very low-income participants in other HUD programs. The Sub -Recipient certifies and agrees that no contractual or other legal incapacity exists that would prevent compliance with these requirements. 286901_1 15 b. Notifications The Sub -Recipient agrees to send to each labor organization or representative of workers with which it has a collective bargaining agreement or other contract or understanding, if any, a notice advising said labor organization or worker's representative of its commitments under the Section 3 clause and shall post copies of the notice in conspicuous places available to employees and applicants for employment or training. c. Subcontracts The Sub -Recipient will include this Section 3 clause in every subcontract and will take appropriate action pursuant to the subcontract upon a finding that the subcontractor is in violation of regulations issued by the grantor agency. The Sub -Recipient will not subcontract with any entity where it has notice or knowledge that the latter has been found in violation of regulations under 24 CFR Part 135 and will not let any subcontract unless the entity has first provided it with a preliminary statement of ability to comply with the requirements of these regulations. D. Conduct Assi_ng ability The Sub -Recipient shall not assign or transfer any interest in this Agreement without the prior written approval of the Grantee's Village Manager thereto; provided, however, that claims for money due or to become due to the Sub -Recipient from the Grantee under this Agreement may be assigned to a bank, trust company, or other financial institution without such approval. Notice of any such assignment or transfer shall be furnished promptly to the Grantee. 2. Subcontracts a. Approvals The Sub -Recipient shall not enter into any subcontracts with any agency or individual in the performance of this Agreement without the written consent of the Grantee prior to the execution of such agreement. b. Monitoring The Sub -Recipient will monitor all subcontracted services on a regular basis to assure contract compliance. Results of monitoring efforts shall be summarized in written reports and supported with documentation evidence of follow-up actions taken to correct areas of noncompliance. C. Content 286901_1 16 The Sub -Recipient shall cause all of the provisions of this Agreement in its entirety to be included in and made a part of any subcontract executed in the performance of this Agreement. d. Selection Process The Sub -Recipient shall undertake to insure that all subcontracts let in the performance of this Agreement shall be awarded on a fair and open competition basis in accordance with applicable procurement requirements. Executed copies of all subcontracts shall be forwarded to the Grantee along with documentation concerning the selection process. 3. Hatch Act The Sub -Recipient agrees that no funds provided by this Agreement, nor personnel employed under this Agreement, shall be in any way or to any extent engaged in the conduct of political activities in violation of Chapter 15 of Title V of the U.S.C. 4. Conflict of Interest The Sub -Recipient agrees to abide by the provisions of 24 CFR 84.42 and 570.611, which include (but are not limited to) the following: a. The Sub -Recipient shall maintain a written code or standards of conduct that shall govern the performance of its officers, employees or agents engaged in the award and administration of contracts supported by Federal funds. b. No employee, officer or agent of the Sub -Recipient shall participate in the selection, or in the award, or administration of, a contract supported by Federal funds if a conflict of interest, real or apparent, would be involved. C. No covered persons who exercise or have exercised any functions or responsibilities with respect to CDBG-assisted activities, or who are in a position to participate in a decision-making process or gain inside information with regard to such activities, may obtain a financial interest in any contract, or have a financial interest in any contract, subcontract, or agreement with respect to the CDBG-assisted activity, or with respect to the proceeds from the CDBG-assisted activity, either for themselves or those with whom they have business or immediate family ties, during their tenure or for a period of one (1) year thereafter. For purposes of this paragraph, a "covered person" includes any person who is an employee, agent, consultant, officer, or elected or appointed official of the Grantee, the Sub -Recipient, or any designated public agency. 286901_1 17 5. Lobbying The Sub -Recipient hereby certifies that: a. No Federal appropriated funds have been paid or will be paid, by or on behalf of Sub -Recipient, to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan or cooperative agreement; b. If any funds, other than Federal appropriated funds, have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan or cooperative agreement, it will complete and submit Standard Form -LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions; C. Sub -Recipient will require that the language in paragraph (d) be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans and cooperative agreements) and that all sub -recipients shall certify and disclose accordingly; and d. Lobbying Certification — Paragraph d This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. 6. Religious Organizations The Sub -Recipient agrees that funds provided by this Agreement will not be utilized for inherently religious activities, prohibited by 24 CR 570.2000), such as worship, religious instruction, or proselytization. 7. Reversion of Assets 286901_1 18 Upon expiration of this Agreement, the Sub -Recipient shall transfer to the Grantee any funds provided by this Agreement on hand at the time of expiration and any accounts receivable attributable to the use of CDBG funds. Any real property under the Sub -recipient's control that was acquired or improved in whole or in part with CDBG funds (including CDBG funds provided to the sub -recipient in the form of a loan) in excess of $25,000 shall either: a. Be used to meet one of the National Objectives in Section 570.208 (formerly Section 570.901) of the CDBG regulations until five years after expiration of the Agreement; or b. If the real property is not used in accordance with paragraph 7a above, the Sub -recipient shall pay to the Grantee an amount equal to the current market value of the property less any portion of the value attributable to expenditures of non-CDBG funds for the acquisition of, or improvement to, the property. The payment is program income to the Grantee. No payment is required after the period of time specified in paragraph 7a of this section. X. SEVERABILITY If any provision of this Agreement is held invalid, the remainder of this Agreement shall not be affected thereby, and all other parts of this Agreement shall nevertheless be in full force and effect. XI. JURISDICTION AND VENUE: This Agreement and all questions of interpretation, construction and enforcement hereof, and all controversies hereunder, shall be governed by the applicable statutory and common law of the State of Illinois. For the purpose of any litigation relative to this Agreement and its enforcement, venue shall be in the Circuit Court of Cook County, Illinois and the Parties consent to the in personam jurisdiction of said Court for any such action or proceeding. XII. ENTIRE AGREEMENT: This Agreement constitutes the entire agreement between the Grantee and the Sub -Recipient for the use of funds provided by this Agreement and it supersedes all prior or contemporaneous communications and proposals, whether electronic, oral, or written between the Grantee and the Sub -Recipient with respect to this Agreement. XIII. CAPTIONS: The captions at the beginning of the several paragraphs, respectively, are for convenience in locating the context, but are not part of the context. 286901_1 19 XIV. WAIVER: The Grantee's failure to act with respect to a breach by the Sub -Recipient does not waive its right to act with respect to subsequent or similar breaches. The failure of the Grantee to exercise or enforce any right or provision shall not constitute a waiver of such right or provision. XV. EFFECTIVE DATE: This Agreement shall be deemed dated and become effective on the date that the Mayor and Village Clerk sign this Agreement which date shall be the date stated on the first page of this Agreement. IN WITNESS WHEREOF, the Parties have executed this Agreement. VILLAGE OF MOUNT PROSPECT Arlene Juracek, Mayor ATTEST: Lisa Angell, Village Clerk Date 286901_1 20 Northwest Compass, Inc. Northwest Compass Inc., President Print Name ATTEST: Northwest Compass Inc., Secretary Print Name Date Mount Prospect Village of Mount Prospect Fire Department INTEROFFICE MEMORANDUM TO: VILLAGE MANAGER MICHAEL CASSADY FROM: INTERIM FIRE CHIEF BRIAN LAMBEL DATE: 12.3.2015 SUBJECT: RENEWAL OF THE AUTOMATIC AID AGREEMENT WITH THE CITY OF DES PLAINES In 1988, the Village of Mount Prospect and the City of Des Plaines entered into an automatic aid agreement to provide reciprocal response to structural fire alarms and emergency responses. This agreement is in accordance with the state statutes that allow Municipalities and Fire Protection Districts to enter into Mutual Aid Agreements. A Mutual Aid request occurs when a fire department requests assistance from a neighboring community to provide assistance and manpower for emergencies in the effected community. An Automatic Aid agreement provides the specific responsibilities and the legal protection for both parties and allows for the requests for assistance to be automatic in regards to dispatching resources. In other words, the resources are dispatched on the initial alarm without having to request assistance. The previous agreement provided specific geographic areas in which both fire departments would respond. The 2015 draft agreement renews the previous agreement with a few changes. The modifications are as follows: 1. The general condition of providing manning on responding apparatus was previously three (3) per vehicle. The new agreement specifies a minimum staffing of three (3) personnel on an engine or truck and a minimum staffing of two (2) personnel on an ambulance or squad. 2. The general condition under number 3 of the new agreement adds that each department will follow the principles of the National Incident Management System (NIMS). NIMS is a systematic, proactive approach to guide departments and agencies at all levels of government, nongovernmental organizations, and the private sector to work together seamlessly and manage incidents. The Village of Mount Prospect officially adopted NIMS in 2004. Renewal of Automatic Aid Agreement with the City of Des Plaines 12.3.2015 Page 2 3. Under section B regarding responses, the old agreement specified geographical boundaries of response. A summary of the boundaries in Mount Prospect are as follows.. From Golf Road to the southern village limits between Elmhurst Road and the western village limits. From Gregory Street north to Camp McDonald Road between the Canadian National Railroad tracks and east to River Road in the northern portion of town. The new agreement eliminates these boundaries and replaces them with an agreement that each department will provide automatic aid as referenced in each department's response cards. These response cards already exist and are based on the previous automatic aid agreement. The response cards may be modified in the future. The new agreement addresses the fact that modifications to the response cards are possible with the provision that each department will be provided any changes in advance. Notification to the respective fire department from the fire department requesting changes must be in writing and agreed upon by both parties. As Interim Fire Chief, I support this written automatic agreement because the document will provide the flexibility to collaboratively make modifications without creating new legal documents or agreements. Automatic aid agreements are common and provide shared resources to enhance the efficiency and effectiveness of each department to provide the best service to our communities. In addition, the agreement provides additional resources without impacting the budget. Both parties have proven their ability to work together for many years and renewing the current agreement with the City of Des Plaines is proof that the working relationship between the communities has been successful. At the present time, I do not see any modifications to our current areas of response resulting from this agreement. Interim Fire Chief Brian Lambel BL/bl Document1 Resolution No. A RESOLUTION AUTHORIZING THE RENEWAL OF AN AUTOMATIC FIRE DEPARTMENT MUTUAL AID AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND THE CITY OF DES PLAINES WHEREAS, the Village of Mount Prospect is a member of the Mutual Aid Agreement between area municipalities which Agreement provides for emergency responses between Fire Departments; and WHEREAS, in 1988, the Village of Mount Prospect and the City of Des Plaines entered into an automatic aid agreement to provide reciprocal response to structural fire alarms and emergency responses; and WHEREAS, in order to provide additional services to the residents it has been deemed in the best interest of the residents of the Village of Mount Prospect to enter into an automatic response agreement between the Village and the City of Des Plaines; and WHEREAS, the renewal agreement for Automatic Aid Between Fire Departments (attached as Exhibit A) will provide essential manpower and equipment as needed in an emergency situation. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS: SECTION ONE: That the Mayor and the Village Board hereby authorize the Village Manager to sign and the Clerk to attest his signature on the Automatic Aid Agreement between the Village of Mount Prospect and the City of Des Plaines. SECTION TWO: That this Resolution shall be in full force and effect from and after its passage and approval in the manner provided by law. AYES NAYS: ABSENT: PASSED and APPROVED this day of December, 2015 ATTEST: Deputy Village Clerk Arlene A. Juracek Mayor RENEWAL AGREEMENT FORM AUTOMATIC FIRE DEPARTMENT MUTUAL AID AGREEMENT BETWEEN THE VILLAGE OF MT. PROSPECT, ILLINOIS AND THE CITY OF DES PLAINES, ILLINOIS In accordance with 65 ILCS 5/11-6-1 of the Illinois Compiled Statutes, which empowers municipalities [and fire protection districts] to enter into "Mutual Aid Agreements," and in accordance with the Mutual Aid Box Alarm System (MABAS) Agreement entered into by the Village of Mt. Prospect and the City of Des Plaines in 1970 and renewed in 1988, the Village of Mt. Prospect and the City of Des Plaines (collectively, the "Agencies' agree to provide automatic mutual aid to each other on structural fire alarms and other emergency responses as follows: A. GENERAL CONDITIONS 1. The Agency responding on an automatic mutual aid response to the other Agency with Fire and Emergency Medical Services ("EMS' equipment shall strive to staff a minimum of (a) three fire department personnel per engine or truck, and (b) two fire department personnel per ambulance or squad. 2. Although additional aid units may be requested, and may respond, only one fire suppression, rescue, or EMS unit from the Agency providing aid shall be required to respond at any one time under this Agreement. In the event that the unit due is unavailable (e.g., out of service, committed to another call), no backup or alternate unit from the Agency providing aid shall be required to respond. 3. At all times, the Agency in whose jurisdiction the emergency exists will be in charge of, and responsible for, operations at the emergency scene. If the Agency providing aid is the first on the scene, the company officer or person -in -charge of that unit shall exercise his/her discretion as to the appropriate action to be taken. Upon the arrival of the first fire officer from the Agency having jurisdiction, command of the emergency scene shall be transferred in a smooth and efficient manner to that officer. Principles of the National Incident Management System (NIMS) and standard practices for Incident Command shall be utilized. 4. Each Agency shall be responsible for providing a communications system that allows for the immediate dispatching of all units due to respond from the assisting Agency, as well as apparatus -to -apparatus and company -to -Command communications during all incidents. Each Agency agrees to participate in training sessions between the Agencies. 6. Each Agency agrees that the general provisions of the MABAS Agreement apply to this Agreement, except as modified by this Agreement. 7. Each Agency shall bear its own costs and expenses arising from, and out of, services under this Agreement. Injuries to, or death of, personnel and/or damages to equipment shall be treated as if such injuries, death, or damage occurred within the jurisdiction of the Agency whose personnel or equipment are involved in such injuries, death or damage. C:1UserslKagoranolAppData\LocallMicrosoft\WindowslTemporary Intemet Files\Content,CuVooklFA4GD39112015 -11 -12 Auto Aid Agreement with Mt Prospect.doc 8. Each Agency agrees to waive all claims against the other for compensation for any loss, damage, personal injury, or death occurring as a result of performance pursuant to this Agreement. General liability insurance, personal injury insurance, and property/vehicle insurance shall be the responsibility of each individual Agency. B. RESPONSES 1. Each Agency shall respond to the other pursuant to established and documented running orders, deployment plans, or run cards of the respective agencies, which running orders, deployment plans, or run cards may be modified from time -to -time; provided, however, that any such modification with respect to the provision of aid from the other Agency must be mutually agreed upon, in writing and in advance, by both Agencies. C. GOVERNING LAW AND SEVERABILITY This Agreement shall be governed, interpreted, and construed in accordance with the laws of the State of Illinois. 2. If any provision of this Agreement is held invalid by a court of competent jurisdiction, such provision shall be stricken and shall not affect any other provision of this Agreement. D. TERMINATION OF AGREEMENT Either Agency may terminate this agreement by notifying the Fire Chief of the other Agency, in writing, 60 days prior to the termination date. E. TERM OF AGREEMENT This agreement shall be effective as of at hours and shall continue in full force until terminated by either Agency in accordance with Section D, above. VILLAGE OF MT. PROSPECT Michael Cassady, Village Manager Brian Lambel, Interim Fire Chief CITY OF DES PLAINES Michael Bartholomew, City Manager Alan Wax, Fire Chief C:1UserslKagoranolAppOata\LocaAMicrosoftiWindows\Temporary Internet FileslContent.Outlook\FA4GD39112015 -11 -12 Auto Aid Agreement with Mt Prospect.doc INFORMATION FOR THE FOLLOWING VILLAGE BOARD AGENDA ITEM WILL BE PRESENTED AT THE VILLAGE BOARD MEETING. VILLAGE BOARD AGENDA— DECEMBER 15, 2015 XII. VILLAGE MANAGER'S REPORT B. Motion to approve a proposal for the 2016 Property and Workers Compensation Insurance Program. The not to exceed amount will be provided at the December 15, 2015 Village Board meeting. Village of Mount Prospect Mount Prospect, Illinois INTEROFFICE MEMORANDUM TO: MICHAEL J. CASSADY, VILLAGE MANAGER FROM: FINANCE DIRECTOR DATE: DECEMBER 9, 2015 SUBJECT: GENERAL AND AUTO LIABILITY THIRD -PARTY CLAIMS ADMINISTRATION Prospect PURPOSE: To present a recommendation for renewal of the annual service agreement for third - party liability claims administration for the period January 1, 2016 - December 31, 2016. BACKGROUND: To assist in the administration of general and auto liability claims the Village has contracted out the service to a third -party administrator. The Village's current agreement for claims administration expires on December 31, 2015. A new agreement is needed at this time for the current provider to continue to service the Village. DISCUSSION: Gallagher Bassett (GB) is the current service provider for general and auto liability claims administration. The agreement for 2016 contains no changes to the terms and conditions from the prior year. Below is a summary of fees for the prior year and 2016. Service 2015 Rates 2016 Rates Claims Administration $1,125 $1,170 Banking Fee 434 372 Minimum Annual Fee 8,000 8,000 Total Fee $9,559 $9,542 The claims administration fee increased 4.0% ($45) from the prior year's program. The banking fee is an annual flat fee assessed for maintaining the escrow and processing and making payment on claims. This service relieves the Village from having to process payments internally. The banking fee decreased 14.3% ($62) from the prior year's program. General and Auto Liability Third -Party Claims Administration December 9, 2015 Page 2 The Village is subject to an $8,000 minimum annual fee. Time and expense charges are invoiced against the annual fee until the balance is exhausted. When the entire annual fee is depleted, the Village will begin making payments for charges incurred in managing the open claims. Our liability ends when all the claims for a particular period are closed. Our experience with GB continues to be very positive. Communication between the Finance Department, Corporation Counsel and third -party claims administrator continues to be strong. Based on our satisfaction with the service provided and their holding the line on the minimum annual fee I recommend we continue the relationship with GB. RECOMMENDATION: It is recommended we approve the agreement for GB to provide general and auto liability claims administration services during 2016 according to the proposed funding and fee schedule. David O. Erb Finance Director H:\ADMN\Administration\Insurance\Insurance\GAB-GBS\GB TPA Renewal - 2016.docx Village of Mount Prospect #007474 go beyond go beyond 1/1/2016 - 1/1/2017 LA�c�as�fi�4cSSN PRICING OPTION: TIME AND EXPENSE ,Services Based on New Arisings Liability/ Property Est. Claim Projected Frequency* Per Claim Fee* Service Fee Auto/General-Bodily Injury Auto/General-Property Damage Auto Physical Damage Property Time & Expense at standard published rates as determined by Branch location and Resolution Manager expertise level. Total Liability/Property:l 0 $8,000 Ancillary Services Administration / Data Management $1,170 Account Management (Designated) Included Banking Administration $372 risxfacs.com - 2 users Included Claim Reporting - Telephonic Included Claim Reporting - Web or e -Fax Included Ancillary Services Total: $1,542 Grand Total: $9,542 This is an $8,000 minimum plus program. Renewal Cost & Terms Page 1 Village of Mount Prospect #007474 go beyond go beyond 1/1/2016 - 1/1/2017 -; LA�asefi�4cSSe OTHER SERVICES SERVICES CHARGES risxfacs.com - Additional Users $1,000 per user GB International Claims Services Varies by Country (pricing provided upon request) Consultative Services Loss Control Consulting Services $140 per hour Appraisal Services TBD Fraud Prevention — Gallagher Bassett Investigative Services (GBIS) Special Fraud Investigations - SIU $85 per hour plus expenses Surveillance Investigations $70 per hour plus expenses Targeted Field Investigations $80 per hour plus expenses Targeted Database Investigations Rate per report Gallagher Bassett Litigation Management Program (GBLMP) Invoice and Matter Management platform for resolution managers/counsel 2% of net legal invoice (invoice net of disbursements and invoice review savings). Charged as discount off total payment remitted to counsel unless client elects to fund. 5 client licenses for Legal Analytics platform Attorney -led invoice compliance review Medlnsights MSA (This pricing is for Medlnsights services only. If another vendor is selected, then other pricing applies) Workers Compensation Medicare Set -Aside Allocation (WCMSA) $2,300 per allocation Rush Fees (MSA completed within 7 days) $450 per case Revisions: $150 per hour (One free revision within six months of submission) Liability Medicare Set -Aside Allocation (LMSA) $2,300 Fee MSA Submission to CMS $850 Fee Gallagher Bassett Compliance Services (GBCS) (The following pricing is for GBCS services only. If another vendor is selected, then other pricing applies) Conditional Payment Research (CPR) $200 Flat Rate Conditional Payment Negotiations (CPN) $375 Flat Rate Secure Final Demand for Settlement (SFD) $250 Flat Rate Bundled CP Resolution Services $700 Flat Rate Benefit Coordination & Recovery Contractor Notification $45 Flat Rate Medicare Eligibility Inquiry (MEI) No Charge SSDI Verification $175 Flat Rate Release / Settlement Agreement Review $250 Flat Rate Lien Resolution (Advantage Plan, Medicaid, Part D) $500 Flat Rate per Lien Resolution Taxes All applicable taxes will be added to the service fees where required Renewal Cost & Terms Page 2 Mount Prospect Village of Mount Prospect Mount Prospect, Illinois INTEROFFICE MEMORANDUM TO: MICHAEL J. CASSADY, VILLAGE MANAGER FROM: FINANCE DIRECTOR DATE: DECEMBER 9, 2015 SUBJECT: WORKERS' COMPENSATION THIRD -PARTY CLAIMS ADMINISTRATION AND SAFETY PROGRAM SERVICES PURPOSE: To present a recommendation for renewal of an intergovernmental agreement for continued participation in the Municipal Claims and Safety Agreement (MCSA) cooperative for third -party claims administration and safety program support services effective January 1, 2016. BACKGROUND: In 2012, the village entered into the initial three-year agreement, effective January 1, 2013, to participate in MCSA. The cooperative provides, through a third -party administrator (TPA), claims administration services and also a full-time safety consultant to assist in developing safety plans, training and accident investigation. A dedicated adjuster assigned by the TPA works exclusively on MCSA claims. It is important to note that both the claims adjuster and safety consultant are employees of the TPA firm and not the cooperative. Typical employee related expenses and liabilities are also borne by the TPA MCSA members are the Village of Lombard, Village of Mount Prospect, Village of Wheeling, and members of the Metro Risk Management Agency (park districts of Schaumburg, Mount Prospect and Palatine). The cost of claims administration is based on the number of individual member claims against the number of claims for the cooperative as a whole. The cost of the safety consultant is shared equally amongst the members. The Village's current intergovernmental agreement is set to expire on December 31, 2015. A new agreement is needed at this time to continue membership in this cooperative. The attached resolution amends an existing intergovernmental agreement for municipal claims. The resolution provides for continued participation in the cooperative and the ability to terminate upon provision of required notice. The original intergovernmental agreement and first amendment are also attached for your review. DISCUSSION: Our experience during the first three-year term of the cooperative has been very positive. Claims have been handled efficiently and the interaction between the Village and claims adjuster is good. Support from the safety coordinator position has primarily consisted of accident investigation and review and safety suggestions with a limited amount of training during the first term. Staff is looking into ways to expand the use of this position in support of departmental safety programs throughout the village. An outreach to the departments has already been made. Workers' Compensation Third -Party Claims Administration and Safety Program Services December 9, 2015 Page 2 The total cost of the MCSA program in year one is $331,498. This amount is spread out among the members based on a predetermined formula. The total cost of the program decreased $3,720 or 1.10% from the prior year. The cost of the program to Mount Prospect in year one of the agreement for adjuster, safety consultant and claims support services is $73,097. Mount Prospect accounts for approximately 22% of the total cost and 19% of total annual claims. A breakdown of the cost is as follows: Year One Year Two* Year Three* Claims Administration $30,097 $30,097 $30,097 Safety Consultant $43,000 $43,000 $43,000 Total $73,097 $73,097 $73,097 The program cost in years two and three is estimated at the same level as year one. The agreement calls for a true -up at the end of the third fiscal year based on the actual number of claims of each member and actual expenses for the three-year agreement. It is estimated that the true -up from the first term will return approximately $30,000 to cooperative members. RECOMMENDATION: It is recommended the Village Board approve the attached resolution and amendment to the intergovernmental agreement to continue our participation in the Municipal Claims and Safety Agreement (MCSA) cooperative. The first-year fee totals $73,097. David O. Erb Finance Director H:\ADMN\Administration\Insurance\MCSA\MCSA 2016-18 Renewal.docx AN INTERGOVERNMENTAL AGREEMENT IN REGARD TO CLAIMS ADJUSTER AND SAFETY CONSULTANT SERVICES This Intergovernmental Agreement in Regard to Claims Adjuster and Safety Consultant Services (the "Agreement") is made this & day of 2012, by and between the Village of Lombard, an Illinois municipal corporation ("Lombard"), the Village of Mount Prospect, an Illinois municipal corporation ("Mt. Prospect"), the Village of Wheeling, an Illinois municipal corporation ("Wheeling"), and the Metro Risk Management Agency, a joint self- insured intergovernmental risk pool, whose current membership consists of the Schaumburg Park District, the Mount Prospect Park District and the Palatine Park District, (the "MRMA'). Lombard, Mt. Prospect, Wheeling and MRMA are sometimes referred to hereinafter individually as a "Member" and collectively as the "Members." ITNESSETH WHEREAS, Article VII, Section 10 of the 1970 Constitution of the State of Illinois and the Illinois Intergovernmental Cooperation Act (5 ILCS Section 22011 et seq.) (the "Act") provide that public agencies, including, but not limited to, units of local government, may jointly perform any activity which may, by law, be exercised by such local governments individually; and WHEREAS, pursuant to this Agreement, the Members desire to establish an intergovernmental cooperative body to administer the safety training for, and the claims processing of the various types of liability claims (automobile, general liability, public officials liability, law enforcement liability and employment practices liability) of, the Members; and WHEREAS, the Members have determined that it is in their individual and collective best interests to enter into this Agreement; NOW, THEREFORE, in consideration of the foregoing, the mutual covenants and agreements contained herein, and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged by the Members, the Members agree as follows: 1. Establishment and Purpose of the Intergovernmental Cooperative A. The Members hereby establish an intergovernmental claims adjuster and safety consultant services cooperative, consistent with the scope of authority granted by the Act (the "Cooperative"). B. The purpose of the Cooperative is to hire a third party administrator (the "Administrator") that will provide claims adjuster and safety consultant services to the Members (the "Services"). C. The creation of the Account (as defined below), as established by this Agreement, is not intended by the Members to constitute the transaction of an insurance business within the State of Illinois but, rather, is intended to reduce the cost of the Services for the Members. 295452 6 2. Definitions In addition to the terms defined elsewhere in this Agreement, each of the following terms shall have the meaning set forth below: A. "Account" — An account of moneys established by the Members to pay the administrative expenses of the Cooperative, and the cost of the Services. B. "Fiscal Year" — The twelve (12) month period commencing January 1St and concluding December 31St of any respective year. C. "Board" — The Board established pursuant to Section 5. of this Agreement. D. "Chairperson" — The Chairperson of the Board. E. "Claim or Claims" — A liability incident in relation to which a claims adjuster has opened a claim file and assigned a claim number. In the case of Mt. Prospect and MRMA, Mt. Prospect's and MRMA's claims shall be limited to only those relating to workers' compensation actions. 3. Authority and Duties of the Cooperative The Cooperative shall have the authority and duty to accomplish the purposes set forth in Section 1. above and, in furtherance of such authority and duty, shall, through its Board: A. Select the Administrator to accomplish the purposes of the Cooperative; B. Direct the collection and payment of funds to be used for the administration of the Cooperative and the approved expenditures of the Cooperative, including the cost of the Services; C. Prepare and approve an annual budget for the Cooperative, and a quarterly report of the financial affairs of the Cooperative; D. Comply with all local, state and federal laws, rules and regulations; and E. Carry out such other activities as are necessarily implied or required to carry out the purposes of the Cooperative, as set forth herein. 4. Commencement and Term of the Cooperative A. The Cooperative shall be established as of the date the last of the Members approves and executes this Agreement, with the Services to be provided to the Members over a term of three (3) years, beginning on January 1, 2013 and terminating on December 31, 2015, subject to the "true -up" referenced in Section B.A.v. below. B. The Fiscal Year of the Cooperative shall be from January 1 St to December 31St of each year. 295452 6 C. The Members may, prior to the end of the original term of the Cooperative, as set forth in subsection A. above, agree, in writing, to extend the term of the Cooperative. D. Notwithstanding A. above, in the event that MRMA does not renew its status as a joint self-insured intergovernmental risk pool prior to June 30, 2013, and so notifies the other Members in writing by July 15, 2013, then MRMA shall be permitted to terminate its participation in the Cooperative as of March 31, 2014; provided, however, MRMA shall be responsible for its proportionate share of the Account Amount, as referenced in Section 8. below, through March 31, 2014. In the event that MRMA so notifies the other Members, the other Members shall either: Amend this Agreement, effective April 1, 2014, to only be an Agreement between Lombard, Wheeling and Mt. Prospect; Amend this Agreement, effective April 1, 2014, to add one or more additional parties; or Hi. Terminate this Agreement, effective March 31, 2014, subject to the "true - up" referenced in Section 8.A.v. below, for both the 2013 Fiscal Year and the January 1, 2014 through March 31, 2014 period. In the event that Lombard, Wheeling and Mt. Prospect cannot unanimously agree upon one of the foregoing options, this Agreement shall terminate on March 31, 2014, subject to the true -up" referenced in Section 8.A.v. below, for both the 2013 Fiscal Year and the January 1, 2014 through March 31, 2014 period. 5. Cooperative Board of Directors A. The Cooperative shall be managed by a Board of Directors ("Board") pursuant to the terms of this Agreement. The Board shall consist of one representative from each Member ("Representative"), to be designated by each Member. Each Member shall also designate an alternate representative ("Alternate Representative") to serve on behalf of the Member when the designated Representative is unable to carry out the designated Representative's duties, with each Member's Alternate Representative to be considered as a Representative whenever in attendance at a meeting of the Board, at which the Representative of the Member is absent. The Representative and Alternate Representative of each Member shall serve until a new Representative and/or Alternate Representative is selected by the Member, and the Board is so notified, in writing, of such new appointment. B. The Board shall carry out the purposes and duties of the Cooperative including, but not limited to, the following: Selecting the Administrator. Reviewing the Services as provided by the Administrator- 2954526 dministrator. 2954526 iii. Preparing and approving an annual budget for the Cooperative and any amendments to that budget. iv. Establishing the annual fee to be paid by each Member into the Account. V. Obtaining and submitting to the Members the financial reports and other reports as deemed relevant and necessary by the Board. vi. Such other activities as are necessarily implied or required to carry out the purposes of the Cooperative. C. The Board shall elect, from among the Representatives, the Chairperson, Secretary and Treasurer of the Board to each serve for a term of one (1) year, except that the first Chairperson, Secretary and Treasurer shall serve from establishment of the Cooperative, as provided for in Section 4.A. above, through the end of the first Fiscal Year, and the last Chairperson, Secretary and Treasurer shall serve through the final "true -up" as provided for in Section 8.A.v. below. The election of the Chairperson, Secretary and Treasurer for each subsequent Fiscal Year shall occur at the last Board meeting of the previous Fiscal Year, except that the initial election shall occur as soon as practicable following the execution of this Agreement. The persons initially elected Chairperson, Secretary and Treasurer shall serve to the end of the first Fiscal Year. Every Chairperson, Secretary and Treasurer shall continue to serve in office until the beginning of the next Fiscal Year or until their respective successors have been elected, whichever occurs later. 6. Meetings of the Cooperative A. Regular meetings of the Board shall be held as often as necessary to carry out the purposes of the Cooperative, but no less than two (2) times during each Fiscal Year. B. Special meetings of the Board may be called by its Chairperson or by any two (2) Representatives. C At least seven (7) days prior written notice of regular or special meetings of the Board shall be given to each Representative, and an agenda specifying the time, date, location and subject matters to be considered at any regular or special meeting shall accompany such notice. Business conducted at special meetings shall be limited to those items specified in the agenda. D. The time, date and location of regular meetings of the Board shall be determined by the Board. E. Each Member shall be entitled to one (1) vote on the Board through its Representative/Alternate Representative. No proxy votes or absentee votes shall be permitted. The failure of a Member to select a Representative and/or Alternate Representative, or the failure of that person to participate at a meeting, shall not affect the responsibilities or duties of a Member under this Agreement. 295452_6 F. A quorum shall consist of three (3) of the four (4) Representatives (or Alternate Representative, in the absence of a Representative). G. All matters coming before the Board must be approved by three (3) of the four (4) Representatives (or Alternate Representative, in the absence of a Representative), H. The Board may establish rules governing its own conduct and procedure, consistent with this Agreement. Voting shall be conducted by voice vote. except that all questions pertaining to monetary matters shall require a roll call vote, and one (1) or more of the Representatives/Alternate Representatives may request a roll call vote on any matter. Any disputes as to procedure shall be resolved pursuant to Robert's Rules of Order, latest edition. Minutes of all regular and special meetings of the Board shall be taken by the Secretary, or the Secretary's designee, and shall be sent to all Representatives and to each Member after approval by the Board. I. All meetings of the Board shall be conducted in accordance with the Illinois Open Meetings Act (5 ILCS 120/.01 et seq.). In the event of any conflict between any provision of this Agreement and any provision of any applicable law, this Agreement shall be deemed mortified to the extent necessary to comply with such law. 7. Cooperative Officers A. Officers of the Cooperative shall consist of the Chairperson, Secretary and Treasurer. B. The Chairperson shall be the principal operating officer of the Cooperative, shall oversee the day-to-day operations of the Cooperative, and shall carry out the purposes of the Cooperative as directed by the Board. Among the duties and authority of the Chairperson shall be the following: To sign, on behalf of the Cooperative, any instrument which the Board or the Members have authorized to be executed and, in general, to perform all duties incident to the office of Chairperson and such other duties as may be prescribed by the Board consistent with this Agreement from time to time. ii. To prepare a proposed annual budget for the Cooperative, and, for each Member, a proposed quarterly payment into the Account, and to submit such proposals to the Board. To make recommendations regarding policy decisions. The Chairperson shall preside at all meetings of the Board at which the Chairperson is present. The Chairperson may request information from any officer of the Board. The Chairperson shall vote on all matters that come before the Board. The Chairperson shall have such other powers as are set forth in this 295452_6 Agreement and such other powers as he/she may be given from time to time by action of the Board. C. The Secretary shall: Record all proceedings of the Board and supply minutes to all Representatives and Members. Keep and maintain all permanent records of the Cooperative. iii. In general, perform all duties incident to the office of Secretary and such other duties as from time to time may be assigned. iv. In the absence of the Chairperson or the Alternate Representative for the Chairperson, or in the event of the inability or refusal of the Chairperson or the Alternate Representative of the Chairperson to act, the Representative who is not holding any office on the Board shall perform the duties of the Chairperson and, when so acting, shall have all of the powers and be subject to all the restrictions upon the Chairperson. D. The Treasurer shall: Have charge and custody of and be responsible for all funds of the Cooperative; receive and give all receipts for moneys due and payable to the Cooperative from any source whatsoever; deposit all such moneys in the name of the Cooperative in such banks, savings and loan associations, or other depositories as shall be selected by the Board; keep the financial records of the Cooperative and invest the funds of the Cooperative as are not immediately required in such investments as the Board shall specifically or generally select from time to time; provided, however, that all investments of Cooperative funds shall be made only in those securities which may be allowed by the Illinois Compiled Statutes, applicable to the Members. At each regular meeting of the Board, and at such other times, as requested to do so by the Board, to present a full report of the fiscal condition of the Cooperative, and the status of the Account. iii. In the absence of the Treasurer, or in the event of the inability or refusal of the Treasurer to act, the Chairperson shall perform the duties of the Treasurer, and, when so acting, shall have all of the powers of and be subject to all of the restrictions upon the Treasurer. iv. The Treasurer will have check signing authority up to an amount approved by the Board. Dual signatures will be required above this amount. In this regard, the Board shall appoint check signers and co- signers. E. Except as provided elsewhere in this Agreement, the Board shall fill any vacancies which may occur in the aforementioned offices for the remainder of 295452 6 each Fiscal Year. The Board may remove the Chairperson, Secretary or Treasurer for failure or refusal to comply with this Agreement or the lawful directions of the Board, or for any action detrimental to the interests of the Cooperative, by a majority vote of the Board in favor of removal. F. The Cooperative may purchase a blanket fidelity bond in an amount to be established by the Board, to assure the fidelity of all officers and employees of the Cooperative, who shall have the authority to receive, or authorize by their signature or order, the payment, transfer or investment of Cooperative funds. Additional fidelity and similar coverages, including, but not limited to, errors and omissions coverage, may be procured by the Cooperative from time to time, if necessary. 8. Account A. The Cost of administering the Cooperative and paying for the Services through the Administrator shall be borne by all the Members. Payments into the Account shall be made as follows: The Board, at least thirty (30) days prior to the start of each Fiscal Year, will approve the total anticipated costs and expenses of administering the Cooperative and providing the Services through the Administrator (the "Account Amount"). Each Member shall, thereafter, pay its share of the Account Amount, as follows: One-half (1/2) of the Account Amount shall be paid by the Members, with each Member paying twenty-five percent (25%) of said one-half (1/2) of the Account Amount. One-half (112) of the Account Amount shall be paid by the Members, based on each Member's Claims history during the preceding Fiscal Year, based on the following formula: Number of the The Member's Claims reported One-half (1/2) Individual during the prior Fiscal Year X of the - Member's Total Number of All Account Amount payment Members' Claims reported during the prior Fiscal Year iii. For the first Fiscal Year, the number of Claims used for each Member shall be the average number of Claims per year that each Member has had over their respective previous three (3) fiscal year periods. iv. As Mt. Prospect and MRMA are only participating in regard to the claims adjuster portion of the Services relative to workers' compensation claims, only Mt. Prospect's and MRMA's workers' compensation claims shall be used relative to calculating the number of Mt. Prospect Claims and MRMA Claims under this Section 8. 2954526 V, Within ninety (90) days of the end of each Fiscal Year, there shall be a recalculation of each Member's share of the Account Amount for said Fiscal Year, based on the actual amount spent for the Services and the actual number of Claims of each Member during the Fiscal Year, with additional Account Amount payments being made by the Members, or refunds issued to the Members, as the case may be, within thirty (30) days thereafter. vi. The Account Amount due from each Member, for each Fiscal Year, shall be paid to the Cooperative in four (4) equal payments, with twenty-five percent (25%) of the Account Amount due from each Member for the Fiscal Year due on or before the 15th day of January, April, July and October each Fiscal Year. B. Supplementary Payments. If, during any Fiscal Year, the funds on hand in the Account are not sufficient to pay the Cooperative's costs and expenses, the Board shall require supplementary payments. The amounts of such payments due from each Member for the Fiscal Year shall be computed utilizing the same method under which payments were made for the Account Amount for the Fiscal Year in question. Supplementary payments shall be in amounts sufficient, in the aggregate, to pay all the remaining estimated costs and expenses of the Cooperative for the year in question. Supplementary payments may be sought in more than one payment and calls for supplementary payments may be made more than once in a Fiscal Year. 9. Obligations of Members The obligations of each Member shall be as follows: A. To pay promptly all payments to the Account at such times and in such amounts as are established by the Board within the scope of this Agreement. The Board may assess a penalty against any amounts not paid promptly. Such penalty shall be to charge interest on all delinquent amounts at an annual rate from the date the payment was due. The rate will be determined by the Board, but in no event shall it exceed the maximum rate permitted by law. B. To select promptly a Representative and Alternate Representative to serve on the Board, and any successors to such Representative/Alternate Representative. C. To cooperate fully with the Board and the Administrator D. In the event that the Cooperative shall be required to expend funds for administrative, legal or other costs brought about by the failure of a Member to pay sums owed the Cooperative, such amounts expended shall be added to the sums due the Cooperative and shall be payable by the Member which has failed to pay said sums no less than thirty (30) days after such services/costs are incurred by the Cooperative. 295452.6 10. Liability of Board and Officers The Representatives/Alternate Representatives and the officers of the Cooperative Board shall use ordinary care and reasonable diligence in the exercise of their authority and in the performance of their duties. They shall not be liable for any mistake of judgment or other action made, taken or omitted by them in good faith; nor for any action made, taken or omitted by the Administrator; nor for loss incurred through investment of Cooperative funds, or failure to invest. No Representative, Alternate Representative or officer shall be liable for any action taken or omitted by any other Representative, Alternate Representative or officer. No Representative or Alternate Representative shall be required to give a bond or other security to guarantee the faithful performance of his/her duties hereunder except as required by this Agreement or by law. The Account shall be used to defend and hold harmless any Representative, Alternate Representative or officer of the Cooperative for actions taken by the Board or performed by the Representative, Alternate Representative or officer within the scope of his/her authority; the Cooperative may purchase insurance providing similar coverage for Representatives, Alternate Representatives and/or officers. 11. Contractual Obligation The obligations and responsibilities of the Members set forth in this Agreement, including the obligation to take no action inconsistent with this Agreement as originally written or validly amended, shall remain a continuing obligation and responsibility of each Member. This Agreement may be enforced in law or equity either by the Cooperative itself or by any Member. If the Cooperative is ever required to pursue enforcement of this Agreement against any Member and, to any extent, is successful in said enforcement action, then the Member or Members against whom enforcement has been sought shall be liable, jointly and severally, for all fees, costs and other expenses, including, but not limited to, attorneys fees incurred by the Cooperative in said enforcement action. The consideration for the duties imposed upon the Members by this Agreement is based upon the mutual promises and agreements of the Members set forth herein and the advantages gained by the Members through participation in the Cooperative. Except to the extent of the limited financial contributions to the Cooperative each Member has agreed to make pursuant to this Agreement, no Member agrees by this Agreement to be responsible for any claims of any kind against any other Member. The Members intend in the creation of the Cooperative to establish an organization solely within the scope set forth in this Agreement and do not intend to create between the Members any relationship of partnership, surety, indemnification or liability for the debts of or Claims against another. 12. Indemnification A. Lombard shall indemnify and hold harmless Mt. Prospect, Wheeling and MRMA, and their respective elected officials, officers, agents and employees, with respect to any claim or loss, including, but not limited to, attorney's fees, costs and expenses of litigation, claims and judgments in connection with any and ail claims for damages of any kind which may arise, either directly or indirectly, out of the acts or omissions of Lombard, or its elected officials, officers, agents, employees, consultants or contractors, pursuant to, or in furtherance of, this Agreement. 295452 6 B. Mt. Prospect shall indemnify and hold harmless Lombard, Wheeling and MRMA, and their respective elected officials, officers, agents and employees, with respect to any claim or loss, including, but not limited to, attorney's fees, costs and expenses of litigation, claims and judgments in connection with any and all claims for damages of any kind which may arise, either directly or indirectly, out of the acts or omissions of Mt. Prospect, or its elected officials, officers, agents, employees, consultants or contractors, pursuant to, or in furtherance of, this Agreement. C. Wheeling shall indemnify and hold harmless Lombard, Mt. Prospect and MRMA, and their respective elected officials, officers, agents and employees, with respect to any claim or loss, including, but not limited to, attorney's fees, costs and expenses of litigation, claims and judgments in connection with any and all claims for damages of any kind which may arise, either directly or indirectly, out of the acts or omissions of Wheeling, or its elected officials, officers, agents, employees, consultants or contractors, pursuant to, or in furtherance of, this Agreement. D. MRMA shall indemnify and hold harmless Lombard, Mt. Prospect and Wheeling, and their respective elected officials, officers, agents and employees, with respect to any claim or loss, including, but not limited to, attorney's fees, costs and expenses of litigation, claims and judgments in connection with any and aii claims for damages of any kind which may arise, either directly or indirectly, out of the acts or omissions of MRMA, or its elected officials, officers, agents, employees, consultants or contractors, pursuant to, or in furtherance of, this Agreement. 13. No Waiver of Tort Immunity Defenses Nothing contained in Section 12. above, or in any other provision of this Agreement, is intended to constitute, nor shall constitute, a waiver of the defenses available to any of the Members under the Illinois Local Governmental and Governmental Employees Tort Immunity Act (745 ILCS 10/1-101 of seq.) with respect to claims by third parties. 14. Miscellaneous A Notice. All notices, other than notices of meetings, required by this Agreement, shall be in writing, and shall be given by personal service or by registered or certified mail, postage prepaid, return receipt requested, and addressed as follows: If to Lombard: Village Manager Village of Lombard 255 East Wilson Avenue Lombard, Illinois 60148-3931 If to Mt. Prospect: Village Manager Village of Mount Prospect 50 South Emerson Street Mount Prospect, Illinois 60056 2954526 10 29545216 r iii. If to Wheeling: Village Manager Village of Wheeling 2 Community Boulevard Wheeling, Illinois 60090 iv. If to MRMA: Metro Risk Management Agency c/o Michael D. Nugent Nugent Consulting Group, LLC 2409 Peachtree Lane Northbrook, Illinois 60062 or to such other address as any Member may, from time to time, designate in a written notice to the other Members. Service by certified mail shall be deemed given on the third day following the mailing of said notice, and service by personal delivery shall be deemed given upon actual delivery. B. Section Headings. The section headings inserted in this Agreement are for convenience only and are not intended to, and shall not be construed to limit, enlarge or affect the scope or intent of this Agreement or the meaning of any provision hereof. C. Validity and Savings Clause. In the event any provision of this Agreement shall be declared by a final judgment of a court of competent jurisdiction to be unlawful or unconstitutional or invalid as applied to any Member, the lawfulness, constitutionality or validity of the remainder of this Agreement shall not be deemed affected thereby. D. Counterparts. This Agreement, and any amendments thereto, may be executed in any number of counterparts which, taken together, shall constitute a single instrument. E. Governing Law. This Agreement shall be governed in accordance with the laws of the State of Illinois. F. Entire Agreement. This Agreement contains the entire understanding between the Members and supersedes any prior understanding or written or oral agreements between them regarding the subject matter hereof. There are no representations, agreements, arrangements or understandings, oral or written, between and among the Members hereto relating to the subject matter of this Agreement which are not fully expressed herein. G. Effective Date. This Agreement shall be deemed dated and become effective on the date on which the last of the Member executes this Agreement, as set forth below. IN WITNESS WHEREOF, the Members, pursuant to authority granted by the appropriate action of each respective corporate authority/governing board, have caused this Agreement to be executed by their respective authorized representatives. VILLAGE OF LOMBARD as Peter Breen Acting Village President ATTEST: Brigitte O'Brien, Village Clerk Dated VILLAGE OF WHEELING By: Judy Abruscato Village President ATTEST: Elaine Simpson Village Clerk Dated: VILLAGE OF MOUNT PROSPECT By: Irvan�l K. Wilks Village President ATTEST: Lisa Agerk I Village METRO RISK MANAGEMENT AGENCY By. Name:_ Title: ATTEST: Name:_ Title: Dated: II:'%A('('1"Noiker's Compensation\IGA re Clain is Adjustef and Safety Consultant Seryices I 1_21 _12. DOC 12 IN WITNESS WHEREOF, the Members, pursuant to authority granted by the appropriate action of each respective corporate authority/governing board, have caused this Agreement to be executed by their respective authorized representatives. VILLAGE OF BARD By: Peter Breen Acting Village President ATTES Bre' tte O Brien, Village Clerk Dated: VILLAGE OF WHEELING Ju4 Abruscato Village President VILLAGE OF MOUNT PROSPECT Irvana K. Wilks Village President ATTEST: Lisa Angell Village Clerk Dated: METRO RISK MANAGEMENT AGENCY By: Name: A c -- Title: n 'en ; i �c�n eI'�onne po..la-41ae- P a.t-k ricif' ATTEST: - TE Elaine Sim ori p' -yet' F'. r`1 Name: Village Clerk ' U rn r`, ; !� Title: s 5: • Y °tel ^' •v Dated: J7 �r�r �, 7...• ��''� `{' Dated: /��Z� 14e, . 295452•_6 12 FIRST AMENDMENT TO AN INTERGOVERNMENTAL AGREEMENT IN REGARD TO CLAIMS ADJUSTER AND SAFETY CONSULTANT SERVICES This FIRST AMENDMENT TO INTERGOVERNMENTAL AGREEMENT (the "FIRST AMENDMENT') is entered into thisday of _f// / 2014, by and between the f Village of Lombard, an Illinois municipal corporation ("Lombard"), the Village of Mount Prospect, an Illinois municipal corporation ("Mt. Prospect'), the Village of Wheeling, an Illinois municipal corporation ("Wheeling"), and the Metro Risk Management Agency, a joint self-insured intergovernmental risk pool, whose current membership consists of the Schaumburg Park District, the Mount Prospect Park District and the Palatine Park District, (the "MRMA"). Lombard, Mt. Prospect, Wheeling and MRMA are sometimes referred to hereinafter individually as a "Member" and collectively as the "Members." WITNESSETH WHEREAS, the Members entered into AN INTERGOVERNMENTAL AGREEMENT IN REGARD TO CLAIMS ADJUSTER AND SAFETY CONSULTANT SERVICES, effective January 1, 2013 (the "ORIGINAL AGREEMENT); and WHEREAS, the Members desire to amend certain provisions of the ORIGINAL AGREEMENT, so as to use the base claims allocation model for the first three (3) years, with a true up at the end of said three year period, as opposed to a true up after each year; and WHEREAS, Article VII, Section 10 of the 1970 Illinois Constitution and 5 ILCS 220/1 through 220/9 provide authority for intergovernmental cooperation; and WHEREAS, it is in the collective best interests of the Members to enter into this FIRST AMENDMENT; NOW, THEREFORE, in consideration of the foregoing, and the mutual covenants and agreements hereinafter contained, the Members agree as follows: 330812 1 "8. Account 0 330812 1 That Section 8.A. of the ORIGINAL AGREEMENT is hereby amended to read in its entirety as follows: The Cost of administering the Cooperative and paying for the Services through the Administrator shall be borne by all the Members. Payments into the Account shall be made as follows: The Board, at least thirty (30) days prior to the start of each Fiscal Year, will approve the total anticipated costs and expenses of administering the Cooperative and providing the Services through the Administrator (the "Account Amount"). Each Member shall, thereafter, pay its share of the Account Amount, as follows: One-half (1/2) of the Account Amount shall be paid by the Members, with each Member paying twenty-five percent (25%) of said one-half (1/2) of the Account Amount. One-half (1/2) of the Account Amount shall be paid by the Members, based on the average number of Claims per year that each Member has had over their respective previous three (3) fiscal year periods prior to the effE!ctive date of the Agreement (the "Average Number of Claims"), based on the following formula: The Average The Number of Claims One-half (1/2) Individual for the Member X of the — Member's The Total of the Account Amount payment Average Number of Claims for Each Member iii. As Mt. Prospect and MRMA are only participating in regard to the claims adjuster portion of the Services relative to workers' compensation claims, only Mt. Prospect's and MRMA's workers' compensation claims shall be used relative to calculating the number of Mt. Prospect Claims and MRMA Claims under this Section 8. iv. The: Account Amount due from each Member, for each Fiscal Year, shall be paid to the Cooperative in four (4) equal payments, with twenty-five percent (25%) of the Account Amount due from each Member for the Fiscal Year due on or before the 15th day of January, April, July and October each Fiscal Year. Within ninety (90) days of the end of the third Fiscal Year of this Agreement, or the termination of this Agreement if the termination occurs prior to the end of the third Fiscal Year, there shall be a recalculation of each Member's share of the Account Amount, based on the actual amount spent for the Services and the actual number of Claims of each Member during the three (3) Fiscal Years, or during such shorter period if this Agreement is terminated prior to the end of the third Fiscal Year, with additional Account Amount payments being made by the Members, or refunds issued to the Members, as the case may be, within thirty (30) days thereafter." 2. That all portions of the ORIGINAL AGREEMENT, not amended hereby, shall remain in full force and effect. 3. This FIRST AMENDMENT shall be executed simultaneously in four (4) counterparts, each of which shall be deemed an original, but both of which shall constitute one and the same FIRST AMENDMENT. 4, This FIRST AMENDMENT shall be deemed dated and become effective on the date the last of the Members executes this FIRST AMENDMENT, as set forth below. THE REMAINDER OF THIS PAGE HAS INTENTIONALLY BEEN LEFT BLANK. 330812_1 3 IN WITNESS WHEREOF, the Members, pursuant to authority granted by the appropriate action of each respective corporate authority/governing board, have caused this FIRST AMENDMENT to be executed by their respective authorized representatives. VILLAGE OF LOMBARID Keith Gia moria. Village President ATTEST:, Sharon Kuderna Village Clerk Dated: - - /-/ VILLAGE OF WHEELING Dean S. 4r6iris Village President ATTEST: Elaine Simpson Village Clerk i Dated: j i 330812_1 VILLAGE OF MOUNT PROSPECT By: Arlene A. j6faacek Village President ATTEST: Village Clerk Dated:i C-' "t_ r i METRO RISK MANAGEMENT AGENCY B rtT y� Name: 6 .rC.� Title:., ATTEST: Name: Title: Dated: ;/, ,- RESOLUTION NO. A RESOLUTION AUTHORIZING SECOND AMENDMENT TO AN INTERGOVERNMENTAL AGREEMENT IN REGARD TO CLAIMS ADJUSTER AND SAFETY CONSULTANT SERVICES WHEREAS, the Village of Mount Prospect (the "Village") is a home rule unit of government pursuant to the Illinois Constitution of 1970; and WHEREAS, the provisions of the Intergovernmental Cooperation Act, (5 ILCS 220/1 et seq.,) authorizes and encourages intergovernmental cooperation; and WHEREAS, the Municipal Claims and Safety Agreement (MCSA) cooperative provides, through a third -party administrator claims administration services and a full-time safety consultant to assist in developing safety plans, training and accident investigation; and WHEREAS, MCSA members include the Village of Mount Prospect, Village of Lombard, Village of Wheeling, and members of the Metro Risk Management Agency; and WHEREAS, the Members entered into An Intergovernmental Agreement In Regard to Claims Adjuster and Safety Consultant Services, effective January 1, 2013; and WHEREAS, the Members entered into a First Amendment To An Intergovernmental Agreement in Regard to Claims Adjuster and Safety Consultant Services, dated July 21, 2014; and WHEREAS, the Members' desire to amend certain provisions of the Amended Intergovernmental Agreement, so as to extend the term thereof for an indefinite period, subject to each Members' ability to terminate said Member's participation in the Amended Intergovernmental Agreement upon twelve (12) months prior written notice, with a true -up at the end of each three (3) year period of the Amended Intergovernmental Agreement, or upon the date of the termination of a Member's participation in the Amended Intergovernmental Agreement; and WHEREAS, the Mayor and Board of Trustees of the Village of Mount Prospect have deemed that the best interests of the Village will be served by entering into the Amended Intergovernmental Agreement. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS, PURSUANT TO ITS HOME RULE POWERS: SECTION ONE: The Board of Trustees of the Village of Mount Prospect do hereby authorize and direct the Mayor to execute the Amended Intergovernmental Agreement in regard to Claims Adjuster and Safety Consultant Services attached hereto and made a part of this Resolution as Exhibit "A." SECTION TWO: That this Resolution shall be in full force and effect from and after its passage and approval in the manner provided by law. 263607_1 1 T AYES: NAYS: ABSENT: PASSED and APPROVED this day of , 2015. Arlene A. Juracek Mayor ATTEST: Deputy Village Clerk 263607_1 SECOND AMENDMENT TO AN INTERGOVERNMENTAL AGREEMENT IN REGARD TO CLAIMS ADJUSTER AND SAFETY CONSULTANT SERVICES This SECOND AMENDMENT TO INTERGOVERNMENTAL AGREEMENT (the "SECOND AMENDMENT") is entered into this day of , 2015, by and between the Village of Lombard, an Illinois municipal corporation ("Lombard"), the Village of Mount Prospect, an Illinois municipal corporation ("Mt. Prospect"), the Village of Wheeling, an Illinois municipal corporation ("Wheeling"), and the Metro Risk Management Agency, a joint self- insured intergovernmental risk pool, whose current membership consists of the Schaumburg Park District, the Mount Prospect Park District and the Palatine Park District, (the "MRMA"). Lombard, Mt. Prospect, Wheeling and MRMA are sometimes referred to hereinafter individually as a "Member" and collectively as the "Members." WITNESSETH WHEREAS, the Members entered into AN INTERGOVERNMENTAL AGREEMENT IN REGARD TO CLAIMS ADJUSTER AND SAFETY CONSULTANT SERVICES, effective January 1, 2013 (the "ORIGINAL AGREEMENT); and WHEREAS, the Members entered into a FIRST AMENDMENT TO AN INTERGOVERNMENTAL AGREEMENT IN REGARD TO CLAIMS ADJUSTER AND SAFETY CONSULTANT SERVICES, dated July 21, 2014 (the "FIRST AMENDMENT"; with the ORIGINAL AMENDMENT, as amended by the FIRST AMENDMENT, being hereinafter referred to as the "AMENDED AGREEMENT"); and WHEREAS, the Members' desire to amend certain provisions of the AMENDED AGREEMENT, so as to extend the term thereof for an indefinite period, subject to each Member's ability to terminate said Member's participation in the AMENDED AGREEMENT upon twelve (12) months prior written notice, with a true -up at the end of each three (3) year period of 355638_2 1 the AMENDED AGREEMENT, or upon the date of the termination of a Member's participation in the AMENDED AGREEMENT; and WHEREAS, Article VII, Section 10 of the 1970 Illinois Constitution and 5 ILCS 220/1 through 220/9 provide authority for intergovernmental cooperation; and WHEREAS, it is in the collective best interests of the Members to enter into this SECOND AMENDMENT; NOW, THEREFORE, in consideration of the foregoing, and the mutual covenants and agreements hereinafter contained, the Members agree as follows: 1. That Section 4.A. of the AMENDED AGREEMENT is hereby amended by adding the following to the end thereof: "Effective January 1, 2016, the Services shall continue to be provided to the Members indefinitely, subject to each Member's ability to terminate said Member's participation in the Agreement upon twelve (12) months prior notice as referenced in subsection E. below, and subject to the "true -up" referenced in Section 8.A.vi. below." 2. That Section 4 of the AMENDED AGREEMENT is hereby amended by adding a new subsection E. thereto, which will read in its entirety as follows: "E. Each Member shall have the ability to terminate said Member's participation in this Agreement upon no less than twelve (12) months prior written notice; provided, however, any such termination shall take place and be effective on either March 31st, June 30th, September 30th or December 31st, so that said termination occurs upon the end of a quarterly portion of the Fiscal Year covered by one (1) of the four (4) payments referenced in Section 8.A.iv. below." 3. That Section 8.A.ii. of the AMENDED AGREEMENT is hereby amended to read in its entirety as follows: "ii. One-half (1/2) of the Account Amount shall be paid by the Members, based on the average number of Claims per year that each Member has had during the first three (3) Fiscal Year periods of this Agreement (calendar years 2013, 2014 and 2015) (the "Average Number of Claims"), based on the following formula: The Average 355638_2 2 The Number of Claims One-half (1/2) Individual for the Member X of the = Member's The Total of the Account Amount payment Average Number of Claims for Each Member Beginning January 1, 2019, and every three (3) years thereafter, the Average Number of Claims shall be recalculated, based on the average number of Claims per year that each Member has had during the previous three (3) Fiscal Year periods, with one-half (1/2) of the Account Amount being paid by the Members based upon the foregoing formula, using said recalculated Average Number of Claims amount." 4. That Section 8.A. of the AMENDED AGREEMENT is hereby amended by adding new subsections vi. and vii. thereto, which shall read in their entirety as follows: "vi. Within ninety (90) days of the end of each three (3) Fiscal Year period following the end of the first three (3) Fiscal Year period of this Agreement, or the termination of a Member's participation in this Agreement if the termination occurs prior to the end of a three (3) Fiscal Year period, there shall be a recalculation of each Member's share of the Account Amount, based on the actual amount spent for the Services and the actual number of Claims of each Member during the said three (3) Fiscal Year period, or during such shorter period if a Member terminates said Member's participation in this Agreement prior to the end of a three (3) Fiscal Year period, with additional Account Amount payments being made by the Members, or refunds issued to the Members, as the case may be, within thirty (30) days thereafter. vii. In the event that a Member terminates said Member's participation in this Agreement, the Members remaining as participants in this Agreement shall enter into an amendment to this Agreement, so as to amend the provisions of this Agreement to take into account the reduction in the number of Members participating in this Agreement." 5. That all portions of the AMENDED AGREEMENT, not amended hereby, shall remain in full force and effect. 6. This SECOND AMENDMENT shall be executed simultaneously in four (4) counterparts, each of which shall be deemed an original, but both of which shall constitute one and the same SECOND AMENDMENT. 355638_2 7. This SECOND AMENDMENT shall be deemed dated and become effective on the date the last of the Members executes this SECOND AMENDMENT, as set forth below. IN WITNESS WHEREOF, the Members, pursuant to authority granted by the appropriate action of each respective corporate authority/governing board, have caused this SECOND AMENDMENT to be executed by their respective authorized representatives. VILLAGE OF LOMBARD By: Keith Giagnorio Village President ATTEST: Sharon Kuderna Village Clerk Dated: VILLAGE OF WHEELING 3-1 Dean S. Argiris Village President ATTEST: Elaine Simpson Village Clerk Dated: 355638_2 4 VILLAGE OF MOUNT PROSPECT M1 Arlene A. Juracek Village President ATTEST: Lisa Angell Village Clerk Dated: METRO RISK MANAGEMENT AGENCY By: Name: Title: ATTEST: Name: Title: Dated: STATE OF ILLINOIS ) ) SS COUNTY OF COOK ) ACKNOWLEDGMENT I, the undersigned, a Notary Public, in and for the County and State aforesaid, DO HEREBY CERTIFY that the above-named Arlene A. Juracek and Lisa Angell, personally known to me to be the Village President and Village Clerk of the Village of Mount Prospect, and also known to me to be the same persons whose names are subscribed to the foregoing instrument as such Village President and Village Clerk, respectively, appeared before me this day in person and severally acknowledged that, as such Village President and Village Clerk, they signed and delivered the signed instrument, pursuant to authority given by the Village of Mount Prospect, as their free and voluntary act, and as the free and voluntary act and deed of said Village of Mount Prospect, for the uses and purposes therein set forth, and that said Village Clerk, as custodian of the corporate seal of said Village of Mount Prospect, caused said seal to be affixed to said instrument as said Village Clerk's own free and voluntary act and as the free and voluntary act of said Village of Mount Prospect, for the uses and purposes therein set forth. GIVEN under my hand and Notary Seal, this day of , 2015. Notary Public 355638_2 Call to Meeting The Mount Prospect Fire Department Foreign Fire Tax Board SPECIAL Meeting December 14, 2015 8:30 a.m. — Fire Station 112 E. Northwest Highway A 1. Call to Order 2. Roll Call B. Peterson — Chairman T. Novak — Co -Chair J. East — Treasurer R. Christensen — Secretary M. Kowalczyk Chief Lambel 3. Officers Reports None 4. Old Business None 5. New Business Membership vote on Joe Reschke submittal for chairs Board vote on revised Hose Testing submission by R. Schwegler 6. Citizen's to be heard 7. Adjournment ANY INDIVIDUAL WITH A DISABILITY WHO WOULD LIKE TO ATTEND THIS MEETING SHOULD CONTACT THE VILLAGE MANAGER'S OFFICE AT 50 SOUTH EMERSON STREET, 847/392-6000, TDD 847/392-6064 mournProspeaVillage of Mount Prospect 1 1 2 E. Northwest Highway Mount Prospect, Illinois BOOE3 ; Phone BOARD OF FIRE AND POLICE COMMISSIONERS B47/1370-5656 MEETING NOTICE MEETING LOCATION: MEETING DATE & TIME Police & Fire Headquarters Monday, December 14, 2015 Fire Department Conference Room, 2"d Floor 5:45 p.m. 112 E. Northwest Highway Mount Prospect, IL 60056 AGENDA I. Approval of Minutes a. Open Meetings: October 28, 2015, October 29, 2015, and October 30, 2015 November 2, 2015 Citizens To Be Heard III. Police Department Update IV. Fire Department Update V. Closed Session - Personnel 5 ILCS 120/2 (c) (1) - The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body, --including hearing testimony on a complaint lodged against an employee to determine its validity. a. Approval of Closed Session Minutes: October 28, 2015, October 29, 2015, and October 30, 2015 November 2, 2015 VI. Approval of Fire Lieutenant Promotional List VII. Other Business VIII. Adjournment MOUNT,PROSPECT BOARD OF FIR, OLI E C-�MISSI RS Michaele $kowron, Chairperson Z2 Z91 s' Date VILLAGE CLERK NOTIFIED BY:� POSTED BY: Cl' Date Commission members are to call the staff contact person confirming attendance at least 24 hours prior to the date of the scheduled meeting. The staff contact for this meeting is Police Chief Timothy Janowick (847) 818-5235. ANY INDIVIDUAL WHO WOULD LIKE TO ATTEND THIS MEETING BUT BECAUSE OF A DISABILITY NEEDS SOME ACCOMMODATION TO PARTICIPATE SHOULD CONTACT THE POLICE DEPARTMENT AT 112 E. NORTHWEST HIGHWAY, MOUNT PROSPECT. (847) 870-5656 TDD (847) 392-1269 BOFPC AGENDA 12/14/15 IL Mount PmMicct Director Sean P. Dorsey Mount Prospect Public Works Department 1700 W. Central Road, Mount Prospect, Illinois 60056-2229 TRANSPORTATION SAFETY COMMISSION AGENDA MEETING LOCATION: Emergency Operations Center 1720 W. Central Road Mount Prospect, Illinois 60056 I. Call to Order II. Roll Call III. Approval of Minutes - Tune 8, 2015 Regular Meeting IV. Citizens to be Heard V. Old Business VI. New Business A. Emergency Vehicle Priority System Upgrade Program B. Update on Various Village Transportation Projects VII. Commission Issues VIII. Adjournment Deputy Director Jason H. Leib MEETING DATE AND TIME: Monday December 14, 2015 7:00 p.m. NOTE: ANY INDIVIDUAL WHO WOULD LIKE TO ATTEND THIS MEETING BUT BECAUSE OF A DISABILITY NEEDS SOME ACCOMMODATION TO PARTICIPATE SHOULD CONTACT MATT LAWRIE, STAFF LIASION TO THE TRANSPORTATION SAFETY COMMISSION, AT mlawrie@mountprospect.org. Phone 847/870-5640 Fax 847/253-9377 www.mountprospect.org