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Home My WebLink About1a. Manager's Memorandum 11/17/2015Next Ordinance No. 6223 Next Resolution No. 36-15 VBA 55-15 Meeting Location: Mount Prospect Village Hall 50 S. Emerson Street Mount Prospect, Illinois 60056 CALL TO ORDER HaS�NCSS ISq `QE �4r O 3 Uiling. a1 lRnnnI P—pd ?y e c' MANAGER'S MEMORANDUM ORDER OF BUSINESS REGULAR MEETING Meeting Date and Time: Tuesday November 17, 2015 7:00 P.M. II. ROLL CALL Mayor Arlene A. Juracek Trustee Paul Hoefert Trustee Richard Rogers Trustee John Matuszak Trustee Colleen Saccotelli Trustee Steven Polit Trustee Michael Zadel Trustee Matuszak will be absent from the meeting. III. PLEDGE OF ALLEGIANCE: Mayor Juracek IV. INVOCATION: Trustee Rogers FINAL ACTION MAY BE TAKEN BY THE VILLAGE BOARD ON ANY ITEM LISTED ON THIS AGENDA V. APPROVE MINUTES OF REGULAR MEETING OF November 3, 2015 VI. *MONTHLY FINANCIAL REPORT AND APPROVE BILLS (To be considered under CONSENT AGENDA) VII. MAYOR'S REPORT A. ACCOLADES SERVICE RECOGNITION: Eric Hoeppner, Volunteer 2004 — 2015 Community Emergency Response Team (CERT) Eric Hoeppner will be present to accept the recognition award. "CENTS FOR CENTRAL SCHOOL" CHALLENGE 1. PROCLAMATION: A PROCLAMATION ACKOWLEDGING THE FUNDRAISING EFFORTS OF SAINT PAUL LUTHERAN SCHOOLTO BENEFIT "CENTS FOR CENTRAL SCHOOL" 2. Certificates of Participation: Lions Park School, Indian Grove School, Fairview School, Lincoln Middle School and Prospect High School. Mount Prospect Historical Society Executive Director Lindsay Rice will be present to acknowledge the efforts of the school participants. ANY INDIVIDUAL WITH A DISABILITY WHO WOULD LIKE TO ATTEND THIS MEETING SHOULD CONTACT THE VILLAGE MANAGER'S OFFICE AT 50 SOUTH EMERSON STREET, 847/392-6000 or djarosz@mountprospect.org PROCLAMATION: "TEDDY BEAR WALK WEEK" November 29 — December 5, 2015 Michael Duebner of the mount prospect Library Board will be present to accept the proclamation. B. Audit Committee Annual Report Audit Committee Chairman Tom Munz will be present to provide the report and recommend the Village Board accept and place it on file. C. 1st reading of AN ORDINANCE AMENDING CHAPTER 13, "ALCOHOLIC LIQUORS," (Exhibit A) OF THE VILLAGE CODE OF MOUNT PROSPECT This ordinance increases the number of "Class F-3" liquor licenses by one (1) Tokens and Tankards, 18 West Busse Avenue. The Class F-3 liquor license provides for the full service of alcohol in a restaurant with lounge. Staff recommends approval of the liquor license to Vincent Scalabrino, owner of Tokens and Tankards. Staff believed Mr. Scalabrino fully understood all the requirements and ramifications of being a liquor license holder within the Village of Mount Prospect. This concept is one developed by Mr. Scalabrino and is currently renovating the space to expand seating to 36 tables and include a unique thematic fantasy feel. D. APPOINTMENTS Transportation Safety Commission Reappointment Robert Fisher 604 South School Street VIII. COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD IX. CONSENT AGENDA All items listed with an asterisk are considered routine by the Village Board and will be enacted by one motion. There will be no separate discussion of those items unless a Board member, or resident from the audience, so requests, in which event the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda. X. OLD BUSINESS A. PZ -25-15, 308 SOUTH EMERSON STREET, SEAN MITCHELL 2nd reading of AN ORDINANCE TO GRANT A VARIATION FOR SIDE AND REAR (Exhibit B) YARD SETBACKS FOR A SPORTS COURT This ordinance grants a variation to allow a one foot (1') side yard setback and a nine foot (9) rear yard setback for a sports court for property located at 308 South Emerson Street. The Planning and Zoning Commission recommended approval of the request by a 7-0 vote. (The Village Board held this meeting for a second (2"d) reading at the November 3, 2015.) Page 2 of 3 This item is returning with the recommended conditions for consideration to approve this variation. Among the conditions included are requirements that the surface material not be altered, the footprint not change, and no permanently affixed equipment or structure be added beyond what is already in place. These items are outlined in the draft ordinance. Community Development Director Bill Cooney will be present to respond to questions. Village Board Agenda November 17, 2015 ANY INDIVIDUAL WITH A DISABILITY WHO WOULD LIKE TO ATTEND THIS MEETING SHOULD CONTACT THE VILLAGE MANAGER'S OFFICE AT 50 SOUTH EMERSON STREET, 847/392-6000 or djarosz@mountprospect.org XI. NEW BUSINESS A. 1st reading of AN ORDINANCE MAKING CERTAIN AMENDMENTS TO THE (Exhibit C) ANNUAL BUDGET ADOPTED FOR THE FISCAL YEAR COMMENCING JANUARY 1, 2015 — DECEMBER 31, 2015. (This is the second amendment to the 2015 Budget.) This item could be considered routine as part of the annual budget management process for the 2015 budget and could be considered for a waiver of the second reading. This amendment outlines modifications and changes to various budget items over the course of the budget year since the previous budget amendment in March 2015. Accounts adjusted in the first amendment are typically for capital projects started in the previous year but not completed. Amendments brought forward later in the year adjust the budget for material variations in revenues and expenditures resulting from extraordinary or unanticipated events. Finance Director David Erb will be present to respond to questions. B. A RESOLUTION FOR THE VILLAGE PRESIDENT TO EXECUTE A PROTEST FOR (Exhibit D) SPECIAL USE SU -15-08 This resolution authorizes the filing of protest to the granting of Special Use SU -15-08 for a truck facility on the property located in unincorporated Cook County 1200 Dempster Street, Mount Prospect, Illinois. The process for the Village to officially file its concerns and objections regarding this potential use of unincorporated property as a semi -truck parking facility requires the Village Board to take official action in order for such objections to be entered into the record before the Cook County Zoning Board. The suggested objections include such items of requiring screening, modifications to light standards, requirement of no idling, elimination of comfort items such as port -o -lets and dumpsters to discourage extended stays in the lot by renters unless thoroughly screened. According to the proposed business model truckers would rent the spaces for truck parking for extended periods when the trucks are not in operation on the road. Once the space is rented a key card would be issued and the trucker would park their personal car in the truck space when on the road and there would be no on site sales of spaces. Community Development Director Bill Cooney will be present to respond to questions. XII. VILLAGE MANAGER'S REPORT A. Motion to approve RFP for elevator maintenance agreement in an amount not exceed $10,560 in year one (1) of the three (3) year contract. Staff submitted requests for elevator maintenance services to four area firms to manage the maintenance of the Village's four elevators. Otis Elevator services retumed the most competitive bid for the first year and years two and three for a total cost of $33,290 over the life of the contract. Public Works Director Sean Dorsey will be present to respond to questions. B. Status XIII. ANY OTHER BUSINESS XIV. ADJOURNMENT Page 3 of 3 Village Board Agenda November 17, 2015 ANY INDIVIDUAL WITH A DISABILITY WHO WOULD LIKE TO ATTEND THIS MEETING SHOULD CONTACT THE VILLAGE MANAGER'S OFFICE AT 50 SOUTH EMERSON STREET, 847/392-6000 or djarosz@mountprospect.org