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Home My WebLink About6. New Business 11/17/2015Village of Mount Prospect Mount Prospect, Illinois INTEROFFICE MEMORANDUM TO: MICHAEL J. CASSADY, VILLAGE MANAGER FROM: FINANCE DIRECTOR DATE: NOVEMBER 11, 2015 SUBJECT: 2015 BUDGET AMENDMENT NO. 2 PURPOSE: Present a recommendation that the annual budget be amended for fiscal year beginning January 1, 2015 and ending December 31, 2015. BACKGROUND: Ordinance 6170, adopted December 16, 2014, established the annual budget for the year ending December 31, 2015. Ordinance 6189 adopted on March 16, 2015 had provided for amendment #1 of the 2015 budget. DISCUSSION: Each year the Village prepares budget amendments impacting revenues and/or expenses to the current year's budget. The first of these amendments is typically prepared in Spring and amends the budget for carry-over items from the prior year's budget. Accounts adjusted in the first amendment are typically for capital projects started in the previous year but not completed. Amendments brought forward later in the year adjust the budget for material variations in revenues and expenditures resulting from extraordinary or unanticipated events. These amendments are necessary to comply with the Budget Officer Act. A proposed ordinance amending the 2015 annual budget is attached for the Board's consideration. In total, this amendment decreases the budget for revenues by $3,314,473 and increases the budget for expenditures by $1,768,473. Adjustments to revenues in this amendment are being made to various tax, grant, user fee and investment income accounts and impact a number of different operating and pension funds. Of the $3.3 million total decrease in revenue accounts, $4.5 million is attributed to lower than expected investment returns in the police and fire pension portfolios and $1.1 million from lower water sales. Excluding these reductions in expected revenue, the amendment increases the revenue in five (5) other Funds totaling $2.9 million. General Fund revenues expected to come in higher than budget include Sales Tax ($582,000), Real Estate Transfer Tax ($550,000), and Telecommunication Tax ($500,000). Smaller increases are seen in four other capital and grant type Funds. Adjustments increasing total expenditures by $1.8 million are being made to various personnel, commodities & supplies, contractual service and capital equipment and infrastructure accounts. There is one significant budget increase to note which impacts the Downtown Redevelopment Construction 2015 Budget Amendment No. 2 November 11, 2015 Page 2 Fund. The demolition and cleanup of the Central Plaza site began in September. Site demolition is estimated to cost $300,000 while environmental cleanup is expected to cost $350,000. Cash outlays for site work will be reimbursed to the village when the parcel is sold at auction by Cook County or, if retained by the village, sold for redevelopment. Other notable changes to the budget for expenditures include adjustments to the sidewalk improvement account in the CDBG Fund totaling $240,000, general legal counsel account in the General Fund totaling $150,000 and adjustments to various pension benefit accounts in the Police and Fire Pension Funds totaling $107,133 and $250,653 respectively. Adjustments to various other expenses are spread out among a total of eight (8) Village Funds. The attached Ordinance details the recommended changes to the budget listing the impacted Funds and individual accounts therein. RECOMMENDATION: It is recommended the Village Board adopt the proposed budget amendment #2 for the 2015 annual budget. David O. Erb Finance Director Copy: Finance Commission Department Directors H:\ACCT\BUDGET AMENDMENTS\Budget Amendments - Ordinances, Cover Memos, Presentation Materials\2015\Board Memo Amendment #2 - November 2015.docx ORDINANCE NO. AN ORDINANCE MAKING CERTAIN AMENDMENTS TO THE ANNUAL BUDGET ADOPTED FOR THE FISCAL YEAR COMMENCING JANUARY 1, 2015 AND ENDING DECEMBER 31, 2015 PASSED AND APPROVED BY THE PRESIDENT AND BOARD OF TRUSTEES the day of , 2015 Published in pamphlet form by authority of the corporate authorities of the Village of Mount Prospect, Illinois the day of , 2015. ORDINANCE NO. AN ORDINANCE MAKING CERTAIN AMENDMENTS TO THE ANNUAL BUDGET ADOPTED FOR THE FISCAL YEAR COMMENCING JANUARY 1, 2015 AND ENDING DECEMBER 31, 2015 WHEREAS, the President and Board of Trustees of the Village of Mount Prospect have passed and approved Ordinance No. 2342 which sets the finances of the Village under the "Budget Officer System"; and WHEREAS, pursuant to the aforesaid Ordinance and the Statutes of the State of Illinois an annual budget for the fiscal year commencing January 1, 2015 and ending December 31, 2015 was adopted through the passage of Ordinance No. 6170 approved by the Corporate Authorities of the Village of Mount Prospect on December 16, 2014; and WHEREAS, the President and Board of Trustees of the Village of Mount Prospect have passed and approved Ordinance No. 6189 on March 16, 2015, amending the annual budget for the fiscal year commencing January 1, 2015 and ending December 31, 2015; and WHEREAS, the President and Board of Trustees of the Village of Mount Prospect have further reviewed certain additions and changes to the aforesaid budget for the fiscal year beginning January 1, 2015 and ending December 31, 2015; and WHEREAS, the President and Board of Trustees of the Village of Mount Prospect believe the changes, as specified on the attached January 1, 2015 through December 31, 2015 Budget Amendment No. 2 to be in the best interest of the Village of Mount Prospect; and WHEREAS, the Village has now revised the revenue projections or has reserves in each of the Funds in which the budget is being increased adequate in amount to cover the budget changes reflected in Budget Amendment Number One, attached hereto. NOW THEREFORE BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS: SECTION ONE: That the fiscal year budget for January 1, 2015 through December 31, 2015 for the Village of Mount Prospect is hereby amended, as detailed on Budget Amendment No. 2 attached hereto. SECTION TWO: That this ordinance shall be in full force and effect from and after its passage, approval and publication in pamphlet form as provided by law. AYES: NAYES : ABSENT: PASSED and APPROVED this day of , 2015. Arlene A. Juracek Mayor ATTEST M. Lisa Angell Village Clerk Fund/Account Number VILLAGE OF MOUNT PROSPECT Budget Amendment No. 2 Fiscal Year January 1, 2015 through December 31, 2015 Revenues Account Description Current Budget Amount Increase (Decrease) Amended Budget Amount 001 General Fund 339,264 253,527 592,791 001.401.001 ComEd Electric Tax 1,245,000 (70,000) 1,175,000 001.401.004 Telecomm. Tax 1,650,000 500,000 2,150,000 001.402.007 Real Estate Trsfr Tax 800,000 550,000 1,350,000 001.410.001 Building Permit 550,000 150,000 700,000 001.410.004 Lndlord/Rental Permit 280,000 35,000 315,000 001.410.006 Public Imp Ins Permit 1,000 29,000 30,000 001.415.004 State Sales Tax 13,418,000 582,000 14,000,000 001.416.001 Pers Prop Repl Tax 395,000 30,000 425,000 001.453.011 Parking Fines 200,000 50,000 250,000 001.70.00.00.0.000.449.001 Ambulance Transp Fee 894,000 126,000 1,020,000 19,433,000 1,982,000 21,415,000 All other General Fund accounts 27,387,811 - 27,387,811 Total General Fund 46,820,811 1,982,000 48,802,811 020 Capital Improvement Fund 020.418.015 IL Dept of Transportation - 48,000 48,000 020.477.001 Developer Donations 20,000 28,000 48,000 20,000 76,000 96,000 All other Capital Improvement Fund accounts 1,247,000 - 1,247,000 Total Capital Improvement Fund 1,267,000 76,000 1,343,000 023 Street Improvement Construction Fund 023.479.005 Miscellaneous Income 6,000 49,000 55,000 6,000 49,000 55,000 All other Street Improvement Construction Fund accounts 3,596,100 - 3,596,100 Total Street Improvement Construction Fund 3,602,100 49,000 3,651,100 024 Flood Control Construction Fund 024.449.006 Stormwater Det Fee - 30,000 30,000 - 30,000 30,000 All other Flood Control Construction Fund accounts 358,100 - 358,100 Total Flood Control Construction Fund 358,100 30,000 388,100 042 CDBG Fund 042.418.002 Comm Dev Block Grant 339,264 253,527 592,791 339,264 253,527 592,791 All other CDBG Fund accounts 80,000 - 80,000 Total CDBG Fund 419,264 253,527 672,791 050 Water and Sewer Fund 050.80.84.87.0.000.446.001 Water Sales 10,842,000 (942,000) 9,900,000 050.80.84.88.0.000.446.002 Sewer Fees 2,223,000 (223,000) 2,000,000 13,065,000 (1,165,000) 11,900,000 All other Water and Sewer Fund accounts 2,464,600 - 2,464,600 Total Water and Sewer Fund 15,529,600 (1,165,000) 14,364,600 1 Fund/Account Number 070 Police Pension Fund 070.467.001 070.467.003 070.468.001 070.468.002 VILLAGE OF MOUNT PROSPECT Budget Amendment No. 2 Fiscal Year January 1, 2015 through December 31, 2015 Revenues Account Description Unrealized G/L-Mgr S Unrealized G/L-Mgr M Market G/L on Equities Dividend Income All other Police Pension Fund accounts Total Police Pension Fund 071 Fire Pension Fund 071.467.001 071.467.005 071.468.001 071.468.002 Unrealized G/L-Mgr S Unrealized G/L-Mgr G Market G/L on Equities Dividend Income All other Fire Pension Fund accounts Total Fire Pension Fund Total Estimated Revenues Fund being changed All other Village Budget accounts Total Estimated Revenues After Changes K, Current Budget Amount Increase (Decrease) Amended Budget Amount 100,000 (100,000) - 100,000 (100,000) - 2,600,000 (1,600,000) 1,000,000 700,000 (375,000) 325,000 3,500,000 (2,175,000) 1,325,000 4,625,975 - 4,625,975 8,125,975 (2,175,000) 5,950,975 100,000 (100,000) - 100,000 (100,000) - 2,565,000 (1,565,000) 1,000,000 700,000 (600,000) 100,000 3,465,000 (2,365,000) 1,100,000 3,936,625 - 3,936,625 7,401,625 (2,365,000) 5,036,625 83,524,475 26.116.309 (3,314,473) 80,210,002 - 26,116,309 109,640,784 (3,314,473) 106,326,311 VILLAGE OF MOUNT PROSPECT Budget Amendment No. 2 Fiscal Year January 1, 2015 through December 31, 2015 Fund/Account Number 001 General Fund 001.10.11.00.0.000.516.001 001.10.11.00.0.001.578.001 001.20.21.00.0.000.500.001 001.20.21.00.0.000.513.003 001.20.21.00.0.000.522.001 001.20.21.00.0.000.604.001 001.20.21.00.0.050.531.001 001.20.21.00.0.050.531.003 001.20.23.00.0.000.522.001 001.20.23.00.0.000.525.003 001.20.23.00.0.000.530.006 001.20.23.00.0.000.546.002 001.30.01.00.0.000.636.027 001.40.01.00.0.000.513.003 001.40.43.41.0.000.530.006 001.60.61.65.0.000.505.001 001.70.01.00.0.000.503.001 001.70.01.00.0.000.513.003 001.70.01.00.0.000.546.003 001.80.01.00.0.000.513.003 001.80.83.00.0.000.562.004 All other General Fund accounts Total General Fund Expenditures Account Description Board/Comm Activities Sister Cities Comm. Full -Time Earnings Retiree Sick Incentive Travel & Meetings Office Equipment Legal -General Counsel Legal -Adm. Adjudication Travel & Meetings Management Trng. Other Prof. Serv. Personnel Recruitment Arc Annexation-EGFPD Cont Retiree Sick Incentive Other Prof. Serv. Holiday Pay Overtime Retiree Sick Incentive Employment Testing Retiree Sick Incentive Maps & Plats 020 Capital Improvement Fund 020.80.01.00.1.000.651.005 Civic Event Sign Repl All other Capital Improvement Fund accounts Total Capital Improvement Fund 022 Downtown Redevelopment Construction Fund 022.40.01.00.1.000.530.006 Other Prof. Serv. 022.40.01.00.1.000.636.006 Demolition Expense 022.40.90.00.0.710.636.007 Facade Program All other Downtown Redevelopment Construction Fund accounts Total Downtown Redevelopment Construction Fund �3 Current Budget Amount Increase (Decrease) Amended Budget Amount 1,400 450 1,850 2,500 910 3,410 414,495 92,505 507,000 - 23,000 23,000 2,289 2,000 4,289 - 2,000 2,000 400,000 150,000 550,000 4,600 2,500 7,100 350 3,030 3,380 6,000 2,750 8,750 - 815 815 3,500 20,000 23,500 - 33,632 33,632 - 24,000 24,000 25,500 54,000 79,500 157,812 83,188 241,000 3,000 141,980 144,980 - 110,000 110,000 8,750 2,900 11,650 - 31,000 31,000 1,072 3,500 4,572 1,031,268 784,160 1,815,428 45,824,955 - 45,824,955 46,856,223 784,160 47,640,383 - 53,000 53,000 - 53,000 53,000 3,311,416 - 3,311,416 3,311,416 53,000 3,364,416 10,000 90,000 100,000 - 650,000 650,000 100,000 60,000 160,000 110,000 800,000 910,000 3,652,130 - 3,652,130 3,762,130 800,000 4,562,130 VILLAGE OF MOUNT PROSPECT Budget Amendment No. 2 Fiscal Year January 1, 2015 through December 31, 2015 Fund/Account Number 042 CDBG Fund 042.40.41.00.0.152.572.019 042.40.41.00.0.154.500.001 042.40.41.00.0.154.511.001 042.40.41.00.0.154.511.002 042.40.41.00.0.154.512.001 042.40.41.00.0.154.636.012 042.40.41.00.1.154.675.011 All other CDBG Fund accounts Total CDBG Fund 045 DUI Fine Fund 045.60.61.65.0.000.665.031 All other DUI Fine Fund accounts Total DUI Fine Fund 050 Water and Sewer Fund 050.80.84.87.0.378.570.001 Expenditures Account Description Comm. Connections Ctr Full -Time Earnings Social Security Medicare IMRF Pension Expense Single Family Rehab Sidewalk Improvements Other Equipment JAWA - Water Purchase All other Water & Sewer Fund accounts Total Water & Sewer Fund 070 Police Pension Fund 070.00.00.00.3.000.528.001 Retirement Pensions 070.00.00.00.3.000.528.003 Surv. Spouse Pensions 070.00.00.00.3.000.528.005 Refund of Contrib. All other Police Pension Fund accounts Total Police Pension Fund 071 Fire Pension Fund 853 071.00.00.00.3.000.528.001 Retirement Pensions 071.00.00.00.3.000.528.002 Disability Pensions 071.00.00.00.3.000.528.003 Surv. Spouse Pensions All other Fire Pension Fund accounts Total Fire Pension Fund Total Village Budget Funds being changed All other Village Budget Accounts Total Village Budget after Changes El Current Budget Amount Increase (Decrease) Amended Budget Amount 4,000 853 4,853 20,292 4,800 25,092 1,268 299 1,567 297 70 367 2,342 550 2,892 189,000 6,955 195,955 - 240,000 240,000 217,199 253,527 470,726 202,065 - 202,065 419,264 253,527 672,791 1,000 20,000 21,000 1,000 20,000 21,000 1,000 - 1,000 2,000 20,000 22,000 4,965,000 (500,000) 4,465,000 4,965,000 (500,000) 4,465,000 12,943,935 - 12,943,935 17,908,935 (500,000) 17,408,935 3,721,924 (100,924) 3,621,000 322,943 158,057 481,000 - 50,000 50,000 4,044,867 107,133 4,152,000 608,503 - 608,503 4,653,370 107,133 4,760,503 3,429,201 255,799 3,685,000 651,783 18,217 670,000 240,363 (23,363) 217,000 4,321,347 250,653 4,572,000 176,921 - 176,921 4,498,268 250,653 4,748,921 81,411,606 1,768,473 83,180,079 42,819,172 - 42,819,172 124,230,778 1,768,473 125,999,251 Village of Mount Prospect 1—,,,[[Pwsp-cl Community Development Department MEMORANDUM TO: MICHAEL J. CASSADY, VILLAGE MANAGER FROM: DIRECTOR OF COMMUNITY DEVELOPMENT DATE: NOVEMBER 12, 2015 SUBJECT: PROPOSED TRUCK PARKNG FACILITY AT 1200 DEMPSTER STREET IN UNINCORPORATED COOK COUNTY Staff attended a public hearing held by the Cook County Zoning Board of Appeals on November 4th to consider a Special Use permit to allow the parking of trucks, tractors, trailers and other on -road vehicles at 1200 Dempster Street. The property is owned by United Airlines (UAL) and is located at the southeast corner of Dempster Street and Linneman Road. The property has been used by UAL as a car parking lot for their employees for the past several decades. Below is a summary of the proposal: Proposed site improvements- • The parking lot would be restriped only and would allow for 180 trucks. • Petitioner would install an electronic gate at the south entrance along Linneman Road, so the lot would be accessible by only those leasing spaces from the Petitioner, along with his staff. • The Petitioner is proposing to fence off the north entrance to the lot along Linneman. There's no access to the lot from Dempster Street. • The property is surrounded by a chain link fence and there is very little landscaping on the outside of the fence. • The Petitioner noted that they will be providing a dumpster and 2 — 4 Port -O -Lets on the lot. The exact location(s) are unspecified. These items are for the convenience of the truckers as well as security staff. • The Petitioner indicated that he and some family members would be employed to serve as security for the lot. There is no building proposed for them to stay in; they would have just their cars for protection from the weather. • "Safe Drains" have been installed in the existing storm sewer inlets within the parking lot. Use details: This facility is for large truck parking only (Semi -trucks). There may be cars parked in the lot when the truck is on the road, but these cars would be associated with the truck driver leasing the space. Trucks are permitted to drive into and out of the lot via the south entrance on Linneman Road only, and are only permitted to access the lot via Linneman Road from Algonquin Road. This stipulation is in the lease contract with UAL. Truck traffic is not permitted to come from, or lead onto, Dempster Street. This is because United does not want traffic to interfere with their parking lot entrance on the west side of Linneman Road. It also helps to address some traffic impact on the residential units along Dempster Street. • This lot would be accessible 24/7 due to the nature of the business (drivers are not local). • No transfer of goods is permitted on the lot. • No maintenance of trucks is permitted on the lot. • No idling of trucks is permitted on the lot. • Drivers are not permitted to sleep in their cabs while parked in the lot. • Trailers may be left on the parking lot without a cab, but that is "not the target audience" for this business. The Cook County Zoning Code permits municipalities that are located within 1 Y2 miles of an unincorporated property to file written protests on special use requests such as this proposal. The Village must file a protest within 30 days of the public hearing by adopting a resolution detailing its concerns. The attached resolution/protest contains specific concerns that staff raised at the public hearing related to this matter. These concerns include the following: 1. There is no screening on this property. Truck lights will shine north when drivers circulate the property, directly into the front of residential properties along Dempster. 2. The existing light poles are being used which do not comply with Mount Prospect codes and the lighting is proposed to be on the entire night. 3. The Petitioner is proposing to close the north access to the property along Linneman. In such cases, a sidewalk and parkway restoration must be required. 4. Truck traffic along Dempster is already a concern to the residents north of the property. 5. Idling of trucks for extended periods of time will cause noise and air pollution for residential neighbors. 6. The installation of Port -o -Lets and dumpsters on the property will encourage truckers to sleep in their trucks. These items are not proposed to be screened and their location must be specified. 7. Maintenance of the lot, as currently constructed will be significant problem. The lot is designed for car parking, not large trucks. Deterioration of the lot will have a negative impact on surrounding properties. Staff is requesting that the Village Board adopt the attached resolution protesting the proposed truck parking facility at 1200 Demptser Street. If approved, staff will send the resolution to the Cook County Zoning Board of Appeals for their consideration when they take a final vote on this matter in December. Please forward this memorandum and attachments to the Village Board for their review and consideration at their November 17, 2015 meeting. Staff will be present to answer any questions related to this matter. William J. Cooney, Al RESOLUTION NO. A RESOLUTION FOR THE VILLAGE PRESIDENT TO EXECUTE A PROTEST FOR SPECIAL USE SU -15-08 Preamble WHEREAS, the President and Board of Trustees of the Village of Mount Prospect has been made aware of a petition for a Special use for a truck facility on the property located at unincorporated 1200 Dempster Street, Mount Prospect, Illinois before the Cook County Zoning Board of Appeals (SU -15-08); and WHEREAS, that address is within one and a half (1-1/2) miles of the Village limits; and WHEREAS, the Village Board has carefully considered the matter and is concerned that the granting of the Special use will have a significant negative impact on the quality of life for the residents and businesses in Mount Prospect; NOW THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE MOUNT PROSPECT, COOK COUNTY, ILLINOIS, ACTING PURSUANT TO ITS HOME RULE POWER, RESOLVES AS FOLLOWS: SECTION 1: The Village President shall execute a Protest of the granting of Special Use SU -15-08 located at 1200 Dempster Street, Mount Prospect, Illinois in the form attached to and made a part of this Resolution. SECTION 2: That this Resolution shall be in full force and effect from and after its passage and approval in the manner provided by law. AYES: NAYS: ABSENT: PASSED and APPROVED this day of .2015 - Arlene 2015. Arlene Juracek Village President ATTEST: M. Lisa Angell Village Clerk ?sb',s' I hr -. DEMPSTER S T R E E T tr+:. u i � O y 4- , a I m Iti i I .. it 1 �� of Is 1 — Y\ u i � O y 4- i 1 v� �w.. 0 O Oo 'a.. IIx O TRUCK TRAILER ®HAEGERENGINEERING PARKING LAYOUT awnna �nain�e.a lana a�...evos J7 � - 1200 DEMPSTER STREET ..•„. N- - y YS � w¢,¢. � MOUNT PROSPECT, ILLINOIS - BEFORE THE COOK COUNTY ZONING BOARD OF APPEALS In Re the Matter of: UNITED AIRLINES, INC 1200 Dempster Street Mount Prospect, Illinois Case No. SU -15-08 PROTEST This protest is filed pursuant to Appendix A, Sections 13.13 and 13.13.1, protesting the granting of Special Use SU -15-08 for the following reasons: 1. There is no screening on this property. Truck lights will shine north when drivers circulate the property, directly into the front of residential properties along Dempster. 2. The existing light poles are being used which do not comply with Mount Prospect codes and the lighting is proposed to be on the entire night. 3. The Petitioner is proposing to close the north access to the property along Linneman. In such cases, a sidewalk and parkway restoration must be required. 4. Truck traffic along Dempster is already a concern to the residents north of the property. 5. Idling of trucks for extended periods of time will cause noise and air pollution for residential neighbors. 356375__1 6. The installation of Port -o -Lets and dumpsters on the property will encourage truckers to sleep in their trucks. These items are not proposed to be screened and their location must be specified. 7. Maintenance of the lot, as currently constructed will be significant problem. The lot is designed for car parking, not large trucks. Deterioration of the lot will have a negative impact on surrounding properties. On account of the foregoing, Special Use application SU -15-08 does not meet the following standards: 13.8.9 Standards for Special Use: 1. Establishment, maintenance or operation of the special use will not be detrimental to or endanger public health, safety or general welfare. 2. Establishment, maintenance or operation of the special use will not be injurious to the use and enjoyment of other property in the immediate vicinity for the uses already permitted, nor diminishes and impairs property values within the neighborhood. 3. Establishment, maintenance or operation of the special use will not impede the normal and orderly development and improvement of surrounding property for permitted uses. 4. Adequate utilities, access roads, drainage and other necessary facilities have been or are being provided. 5. Adequate measures have been, or will be, taken to provide ingress and egress designed to minimize traffic congestion in public streets. 6. Establishment, maintenance or operation of the special use shall in all other respects conform to all Cook County ordinances, unless otherwise authorized by the Cook County Board of Commissioners pursuant to the recommendation of the Zoning Board of Appeals. 356375_1 The Village of Mount Prospect is prepared to produce testimony on these issues if asked to do so. Arlene Juracek, Village President Date Attested to: Village Clerk 356375._1