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Home My WebLink About11/03/2015 VB Minutes (draft)MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT November 3, 2015 CALL TO ORDER Mayor Arlene Juracek called the meeting to order at 7:02 p.m. ROLL CALL Present: Mayor Arlene Juracek Trustee Paul Hoefert Trustee Steven Polit Trustee John Matuszak Trustee Richard Rogers Trustee Colleen Saccotelli Trustee Michael Zadel PLEDGE OF ALLEGIANCE Pledge of Allegiance was led by Trustee Saccotelli INVOCATION Mayor Juracek gave the Invocation. MINUTES Trustee Hoefert, seconded by Trustee Polit, moved to approve the minutes of the regular Village Board meeting held October 20, 2015. Upon roll call: Ayes: Hoefert, Polit, Rogers, Matuszak, Saccotelli, Zadel Nays: None Motion carried. Trustee Polit, seconded by Trustee Roger, moved to approve the minutes of the Special Village Board meeting held October 21, 2015. Upon roll call: Ayes: Hoefert, Polit, Rogers, Matuszak, Saccotelli, Zadel Nays: None Motion carried. APPROVE BILLS Mayor Juracek stated the next item on the agenda, "APPROVE BILLS" was noted by an asterisk and unless there was a request to remove an item(s), all items further listed in that manner would be considered with one (1) vote as business item "IX. CONSENT AGENDA." MAYOR'S REPORT The Mayor recognized Boy Scout Packy Heil in the audience to obtain his citizenship badge. A. ACCOLADES Sister Cities Annual Report — Sister Cities Commission Chairman presented the annual report that was placed on file by the Village Board. Proclamation: "National French Week," November 4-10, 2015 Mayor Juracek presented the proclamation to Sister Cities Chairman Robert Usnik. Proclamation: Hospice and Palliative Care Month, November 2015 and November 12, 2015 as "Remembrance Day," Mayor Juracek presented the proclamation to Ms. Karen Frank, Rainbow Hospice. Village Board Meeting Minutes Page 1 of 5 November 3, 2015 Presentation: "2015 Fire Prevention Poster and Essay Contest Winners" Interim Fire Chief Brain Lambel presented the awards. Employee Recognition: Fire Department Ten (10) members of the Fire Department celebrated quinquennial anniversaries with the Village this year. Interim Fire Chief Brain Lambel recognized those in attendance and presented each with a plaque or certificate. Employee Award James Miller 20 Grade Placement School Name Kindergarten 3rd Place Forest View Niya Vetteel 10 2nd Place Robert Frost South Andrea Badillo Matt Woleben 1St Place St. Raymond's Hope Garland First Grade 3rd Place St. Raymond's Joe Meyer 2nd Place St. Emily's Grace Jacinto 1St Place Robert Frost South Sabrina Jarrett Second Grade 3rd Place Forest View Gabriela Tamamidis 2nd Place St. Emily's Emma Dower 1St Place Euclid Natalie Zuber Third Grade 3rd Place Forest View Tejasvi Prattipati 2nd Place Indian Grove Irene Han 1St Place Fairview Natalka Tyrka Fourth Grade 3rd Place Robert Frost South Ula Lewinski 2nd Place Forest View Karolina Dabrowski 1St Place Indian Grove John Jackowski Fifth Grade 3rd Place Indian Grove Emma Rose Goschy 2nd Place Forest View Veronika Tretina 1St Place St. Emily's Madison Untiedt Sixth Grade 3rd Place St. Emily's Bree Fernandez 2nd Place St. Emily's Paulina Waluszko 1St Place St. Emily's Sara Castronovo Seventh Grade 3rd Place St. Raymond's Dana Ankony 2nd Place St. Raymond's Maddie Cowen 1St Place St. Raymond's Shannon McGovern Employee Recognition: Fire Department Ten (10) members of the Fire Department celebrated quinquennial anniversaries with the Village this year. Interim Fire Chief Brain Lambel recognized those in attendance and presented each with a plaque or certificate. Employee Years of Service James Miller 20 Richard Christensen 20 Brian Lambel 15 Mark Nabielec 15 Bryan Loomis 10 Lloyd Miller 10 Cory Pikora 10 Wendy Seleen 10 Matt Woleben 10 Michael Mangiamele 25 Village Board Meeting Minutes Page 2 of 5 November 3, 2015 On behalf of the Village Board and the community, Mayor Juracek thanked these individuals for their dedicated and outstanding service. APPOINTMENTS Sister Cities Commission Reappointment Barbara and Steve Van Arsdale 414 Can Dota Avenue Special Events Commission Reappointment Paul and Linda Seils 100 East Northwest Highway Linda Hoefert 304 E. Evergreen Board of Fire and Police Commission Reappointment Mark Busse 1608 Ironwood Drive Term Expires: November 2019 Term Expires: November 2019 Term Expires: November 2019 Term Expires: November 2018 Trustee Hoefert, seconded by Trustee Zadel, moved to approve the appointments and reappointments to the Sister Cities Commission, Special Events Commission and the Board of Fire and Police Commissioners. Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. COMMUNICATIONS AND PETITIONS — CITIZENS TO BE HEARD No public comments. CONSENT AGENDA No Items on the consent Agenda for Approval. OLD BUSINESS None. NEW BUSINESS A. Motion to approve request for Facade Improvement and Interior Buildout grant for BAR 145, 34 South Main Street, in an amount not to exceed $25,000. Community Development Director Bill Cooney provided the Village Board some general background on this request. He stated the business owners are investing approximately $200,000 into building upgrades and this grant would assist in those expenses. He also stated that these funds come from the TIF and due to the popularity of the grant this year there will be a need to request a budget amendment since the budgeted funds have been used up due to the number of new businesses that have opened in Mount Prospect. Trustee Hoefert, seconded by Trustee Rogers, moved for the approve the Fagade Improvement and Interior Buildout grant for BAR 145, 34 South Main Street, in an amount not to exceed $25,000. Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. Village Board Meeting Minutes Page 3 of 5 November 3, 2015 B. PZ -25-15, 308 SOUTH EMERSON STREET, SEAN MITCHELL, 1St reading of AN ORDINANCE TO GRANT A VARIATION FOR SIDE AND REAR YARD SETBACKS FOR A SPORTS COURT This ordinance grants a variation to allow a one foot (1') side yard setback and a nine foot (9') rear yard setback for a sports court for property located at 308 South Emerson Street. Community Development Director Bill Cooney introduced the item stating the Petitioner installed a sports court measuring 19' by 38' in the rear of the property this past summer without a permit. The court is located 1 foot from the south property line (interior side), 11 feet from the north property line (interior side) and 9 feet from the west property line (rear). The variation request is to allow a 1 foot side yard setback and a 9 foot rear yard setback. The current home is setback 21.75 feet from the east property line (front) when the Village Code requires 30 feet. The home is setback 4.91 feet from the north property line (interior side) when the Village Code requires 5 feet. The south property line (interior side) and west (rear) setbacks are conforming. The current home is considered existing non -conforming. The Planning and Zoning Commission recommended approval of the request by a 7-0 vote. A petition of support with 20 signatures was submitted. Additionally, a petition of objection was also submitted with 4 signatures. The Petitioner has requested a waiver of the second reading. Mr. Cooney also stated this surface is considered impervious under the current definitions of the Village Code. While the sub -surface consists of gravel with a plastic overlayment it does not repeal water like concrete. He further stated that his staff has reviewed the definitions of impervious surfaces as it relates to uses in resident's yards. Petitioner Sean Mitchell, 308 S. Emerson provided an illustration of the material used and stated he installed a basketball hoop previously and inquired regarding a permit and was told it was unnecessary. He obtained the materials second hand and proceeded to build the court not being aware of the need for a permit. He stated the court is located where it is on his property due to tree root limitations and slope issues on the property. He stated the subsurface consists of 1 'h inches of crushed stones with a plastic covering. The Village Board directed staff to review options for consideration of impervious surfaces without impacting water run off regulations. The Village Board also asked that staff consider reviewing the penalties for working without a permit as a means to discourage the practice. Village Board decided to let the ordinance stand for a 2nd Reading. C. 1St reading of AN ORDINANCE AMENDING CHAPTER 23, "OFFENSES AND MISCELLANEOUS REGULATIONS" OF THE VILLAGE CODE OF MOUNT PROSPECT, ILLINOIS This ordinance amends Article IV "Offenses Against Property" of Chapter 23 "Offenses and Miscellaneous Regulations" of the Mount Prospect Village Code is hereby amended by adding a new Section 23.406 entitled "Sale, Trade and Recordkeeping With Respect to Catalytic Converters." Mayor Juracek stated this initiative was presented to her through the City of Chicago and Cook County to address a mounting problem of catalytic converter thefts in the region. The precious metals in these devices make these thefts costly to replace in the range of $1000 to $2000. Trustee Hoefert, seconded by Trustee Rogers, moved to waive the rule requiring two (2) readings of an ordinance: Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. Trustee Zadel, seconded by Trustee Polit, moved for approval of Ordinance No. 6222. ORDINANCE AMENDING CHAPTER 23, "OFFENSES AND MISCELLANEOUS REGULATIONS" OF THE VILLAGE CODE OF MOUNT PROSPECT, ILLINOIS Upon roll call: Ayes: Hoefert, Matuszak. Polit, Rogers, Saccotelli, Zadel Village Board Meeting Minutes Page 4 of 5 November 3, 2015 Nays: None Motion carried. D. A RESOLUTION AUTHORIZING THE VILLAGE OF MOUNT PROSPECT TO AMEND AN INTERGOVERNMENTAL AGREEMENT WITH THE ILLINOIS DEPARTMENT OF TRANSPORTATION (IDOT) Public Works Director Sean Dorsey stated this resolution authorizes the Village of Mount Prospect to amend an existing intergovernmental agreement with IDOT to fund and construct the Central Road and Weller Lane Pedestrian Crossing Improvements. The amendment increases the amount of federal funds for the project and reduces the Village of Mount Prospect's share of costs. This revised grant amount reduces the Village's share of costs to a total of $40,199.14. This share includes the $32,921.86 cost of the project not covered by the grant ($164,621.86 bid amount - $131,700 grant amount = $32,921.86) as well as the construction contingency ($7,278.14) ($32,921.86 + $7,278.14 = $40,199.14). The revised cost of the project for the Village is $40,199.14 which is less than the previous commitment of $79,500. Trustee Hoefert, seconded by Trustee Rogers, moved for the approval of Resolution No. 35-15: A RESOLUTION AUTHORIZING THE VILLAGE OF MOUNT PROSPECT TO AMEND AN INTERGOVERNMENTAL AGREEMENT WITH THE ILLINOIS DEPARTMENT OF TRANSPORTATION (IDOT) Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. VILLAGE MANAGER'S REPORT Manager Cassady stated the item regarding the acceptance of the elevator maintenance bid for a three year term was withdrawn previously and was not presented for consideration by the Village Board this evening. Manager Cassady also stated that there will be two strategic planning meetings for the Village Board, one scheduled for November 23, 2015 from 6:00 pm to 10:00 pm and one on November 24, 2015 starting at 7:00 pm, both meetings will be held at the Village's EOC, 1720 W. Central Road. ANY OTHER BUSINESS Mayor Juracek announced that there will be a Veteran's Day ceremony on November 11 starting at 10:30 am at Lions Park School. ADJOURNMENT Trustee Hoefert, seconded by meeting adjourned at 8:45 pm. David Strahl Assistant Village Manager Trustee Rogers, moved to adjourn the meeting, motion carried and the Village Board Meeting Minutes Page 5 of 5 November 3, 2015