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Home My WebLink About1. Manager's Memorandum Next Ordinance No. 6222 Next Resolution No. 35-15 VBA 55-15 O R D E R O F B U S I N E S S REGULAR MEETING MANAGER’S MEMORANDUM Meeting Location: Meeting Date and Time: Mount Prospect Village Hall Tuesday 50 S. Emerson Street November 3, 2015 Mount Prospect, Illinois 60056 7:00 P.M. I. CALL TO ORDER II. ROLL CALL Mayor Arlene A. Juracek Trustee Paul Hoefert Trustee Richard Rogers Trustee John Matuszak Trustee Colleen Saccotelli Trustee Steven Polit Trustee Michael Zadel III. PLEDGE OF ALLEGIANCE: Trustee Saccotelli IV. INVOCATION: Mayor Juracek FINAL ACTION MAY BE TAKEN BY THE VILLAGE BOARD ON ANY ITEM LISTED ON THIS AGENDA V. APPROVE MINUTES OF REGULAR MEETING OF October 20, 2015 APPROVE MINUTES OF SPECIAL MEETING MINUTES October 21, 2015 (Strategic Planning Workshop) * VI. APPROVE BILLS (To be considered under CONSENT AGENDA) VII. MAYOR'S REPORT A. ACCOLADES SISTER CITIES ANNUAL REPORT Scheduled to present: Sister Cities Chairman Bob Usnik PROCLAMATION: “NATIONAL FRENCH WEEK,” NOVEMBER 4 – 10, 2015 Scheduled to accept proclamation: Sister Cities Chairman Bob Usnik PROCLAMATION: “HOSPICE AND PALLIATIVE CARE MONTH, NOVEMBER 2015 AND NOVEMBER 12, 2015 AS REMEMBRANCE DAY” Scheduled to accept proclamation: Karen Frank, Rainbow Hospice PRESENTATION: 2015 Fire Prevention Poster and Essay Contest Winners Presentation and Announcement of Winners: Interim Fire Chief Brain Lambel EMPLOYEE RECOGNITION: Fire Department Presentation: Interim Fire Chief Brain Lambel B. APPOINTMENTS Sister Cities Commission Reappointment Barbara and Steve Van Arsdale 414 Can Dota Avenue Special Events Commission Reappointment Paul and Linda Seils 100 East Northwest Highway Linda Hoefert 304 E. Evergreen lnhoefert@comcast.net Board of Fire and Police Commission Reappointment Mark Busse 1608 Ironwood Drive VIII. COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD IX. CONSENT AGENDA * All items listed with an asterisk are considered routine by the Village Board and will be enacted by one motion. There will be no separate discussion of those items unless a Board member, or resident from the audience, so requests, in which event the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda. X. OLD BUSINESS A. None XI.NEW BUSINESS A. Motion to approve request for Façade Improvement and Interior Buildout grant for BAR 145, 34 South Main Street, in an amount not to exceed $25,000. Bar 145 requests reimbursement for eligible storefront improvement expenditures for the property located at 34 South Main Street. The Façade Rebate Program in the downtown Tax Increment Financing District offers matching grants to businesses that make improvements to storefronts in the downtown district. BAR 145 is investing approximately $200,000 in hard costs associated with the renovation, including upgrades to lighting, signage, floor replacement and HVAC, of which $80,000 is eligible for reimbursement consideration. The maximum reimbursement amount allowed under the program is $25,000. Staff recommends approval of the grant. B. PZ-25-15, 308 SOUTH EMERSON STREET, SEAN MITCHELL st 1 reading of AN ORDINANCE TO GRANT A VARIATION FOR SIDE AND REAR YARD SETBACKS FOR A SPORTS COURT This ordinance grants a variation to allow a one foot (1’) side yard setback and a nine foot (9’) rear yard setback for a sports court for property located at 308 South Emerson Street. This property was annexed into the Village in approximately 1917 and the home was built in the mid- 1950s. Petitioner installed a sports court measuring 19’ by 38’ in the rear of the property this past summer without a permit. The court is located 1 foot from the south property line (interior side), 11 feet from the north property line (interior side) and 9 feet from the west property line (rear). The variation request is to allow a 1 foot side yard setback and a 9 foot rear yard setback. The current home is setback 21.75 feet from the east property line (front) when the Village Code requires 30 feet. The home is setback 4.91 feet from the north property line (interior side) when the Village Code requires 5 feet. The south property line (interior side) and west (rear) setbacks are conforming. The current home is considered existing non-conforming. The Planning and Zoning Commission recommended approval of the request by a 7-0 vote. A petition of support with 20 signatures was submitted. Additionally, a petition of objection was also submitted with 4 signatures. The Petitioner has requested a waiver of the second reading. Action is at the discretion of the Board. st C. 1 reading of AN ORDINANCE AMENDING CHAPTER 23, “OFFENSES AND MISCELLANEOUS REGULATIONS” OF THE VILLAGE CODE OF MOUNT PROSPECT, ILLINOIS This ordinance amends Article IV “Offenses Against Property” of Chapter 23 “Offenses and Miscellaneous Regulations” of the Mount Prospect Village Code is hereby amended by adding a new Section23.406 entitled “Sale, Trade and Recordkeeping With Respect to Catalytic Converters.” This initiative was presented to the Mayor through the City of Chicago and Cook County to address a mounting problem of catalytic converter thefts in the region. The precious metals in these devices make these thefts costly to replace in the range of $1000 to $2000. Staff recommends approval of this ordinance. D. A RESOLUTION AUTHORIZING THE VILLAGE OF MOUNT PROSPECT TO AMEND AN INTERGOVERNMENTAL AGREEMENT WITH THE ILLINOIS DEPARTMENT OF TRANSPORTATION (IDOT) This resolution authorizes the Village of Mount Prospect to amend an existing intergovernmental agreement with IDOT to fund and construct the Central Road and Weller Lane Pedestrian Crossing Improvements. The amendment increases the amount of federal funds for the project and reduces the Village of Mount Prospect’s share of costs. In July 2015, the Village Board of Trustees entered into an Intergovernmental Agreement (IGA) with IDOT. The estimated cost of the project was $137,600. $92,400 of the proposed expenditure was to be funded by the SRTS grant and the remainder, $45,200 ($137,600 – $92,400 = $45,200), was to be drawn from Village funds. The original estimated cost of this project to the Village was $45,200. IDOT opened bids in July 2015 and the low bid was $164,621.86. This result was $27,021.86 higher than the estimate. In August, the Village Board of Trustees concurred with IDOT to award the project approved a maximum Village participation of $79,500. This award included the Village’s original estimated cost ($45,200), the additional cost attributed to bid results ($27,021.86), and a small construction contingency ($7,278.14) ($45,200 + $27,021.86 + $7,278.14 = $79,500). The awarded cost of this project for the Village was $79,500. Staff recently contacted IDOT requesting additional grant funding to cover the higher-than-expected construction costs. In our view, much of the additional cost was driven by specific IDOT requirements. The Village was notified last week that IDOT has agreed to direct an additional $39,300 to the project. The total grant amount is now $131,700. This revised grant amount reduces the Village’s share of costs to a total of $40,199.14. This share includes the $32,921.86 cost of the project not covered by the grant ($164,621.86 bid amount - $131,700 grant amount = $32,921.86) as well as the construction contingency ($7,278.14) ($32,921.86 + $7,278.14 = $40,199.14). The revised cost of the project for the Village is $40,199.14. Staff recommends approval of the amendment to the Intergovernmental Agreement to set the maximum Village cost at $40,199.14. XII.VILLAGE MANAGER’S REPORT A. Status XIII. ANY OTHER BUSINESS XIV. ADJOURNMENT Page 4 of 4 Village Board Agenda November 3, 2015