HomeMy WebLinkAbout6. MANAGERS REPORT 2/15/05
Mount Prospect
INTEROFFICE MEMORANDUM
@.
TREE CITY USA
Mount Prospect Public Works Department
SUBJECT:
BID RESULTS - OAK TREE DIVERSIFICATION GRANT PLANTING - $1
TO:
VILLAGE MANAGER MICHAEL E. JANONIS
FROM:
FORESTRY/GROUNDS SUPERINTENDENT
DATE:
FEBRUARY 15,2004
BACKGROUND
Bidswere recently opened for the provision and installation of specific varieties of 1.5" diameter oak
trees. As part of a special grant project, we propose to plant these trees in three selected neighborhoods in
Spring 2005 (see attached map). Upon completion of planting, the Village will be partially reimbursed, in
the amount of $8000.00, with grant funds from the Illinois Department of Natural Resources.
This special project will help us resume the Reforestation program we began in 1982, although it will be
handled somewhat differently due to specific grant requirements. The Reforestation program's goal has
been to reduce the risk of heavy tree losses due to disease and insect problems, by planting under-utilized
tree species that will help us further diversity our urban forest.
For this project, we had originally planned to plant the following species of native oak trees: White oak,
Bur oak and Schuettei oak. The species selected were based on how well they are expected to thrive in
the chosen sites. We chose White oaks to be planted in one of our oldest areas of town, which has mostly
excellent drainage and silty clay soils. We chose Bur oaks for a middle-aged area of town, which has
fairly good drainage and loamy soils. We chose Schuettei oak for a newer area of town, which has at
times experienced flooding problems.
BID RESULTS
Sealed bids for this contract were opened on January 10,2005. Six invitational bids were mailed and a
notice to bidders was published in a local newspaper. Five bids and one "no-bid letter" were received.
Bid results are shown on the attachment.
BID DISCUSSION
A. Species Change
It should be noted that Schuettei oaks were not available in the quantities needed, therefore, we
now propose to plant Chinkapin oak instead (Chinkapin is similar in cultural characteristics).
B. Rejection of Bid
At times in the past we have experienced problems with landscape contractors submitting low
bids on many sizes/species without verifying that the trees are actually available for sale. Then,
after offering the trees to residents and placing our final order, we have learned that the trees are
not available. This has caused a great deal of inefficiency and last minute scrambling, plus it has
the potential for resident dissatisfaction. Therefore, for a number of years we have included a
provision in our specifications requiring landscape contractors to provide certification from their
X: FORESTRY/WORD/2005/PLANTIMEMO-OAK PLANT BID.DOC
supplying nurseries stating that the trees are actually available and grown in northern Illinois or
Wisconsin. One of this year's bidders, Copenhaver Construction, failed to provide that
infonnation. Therefore, although their bid prices are shown on the attachment, I am
recommending that their bid be rejected.
C. "Grow bags" vs. Balled and burlap
For the three varieties of oaks that we propose to plant, both KGI Landscaping and Weiler
Nursery submitted the same unit cost ($225.00 per tree). However, KGI Landscaping proposed
to buy trees from a local nursery (Possibility Place) which grows trees in "Grow-bags", while
Weiler Nursery provides trees that are balled and burlapped (as required by our specifications).
Both companies have successfully planted trees for us in the past.
Balled and burlap (B&B) trees are the most common way to plant trees in our area. This practice
requires a shovel or tree spade to remove the tree and a portion of the roots from the ground.
Then the root ball is tied and wrapped in burlap. Many of the original tree's roots are lost in this
process. However, we have traditionally had very good luck with this type of planting technique.
Thus B&B trees are a requirement in our specifications.
In recent years, growing trees in synthetic bags (called "Grow bags") has started to become more
popular. Possibility Place Nursery is the frontrunner of this process and is considered a pioneer
in developing native trees that transplant well from "Grow bags". Trees planted from "Grow
bags" tend to do best when they are small diameter tree species that are sensitive to transplanting
(especially oak). One benefit of these bags is that fewer roots are lost in the transplanting
process, as compared to B&B trees.
Therefore, even though Possibility Place's trees do not strictly meet our bid specifications, we
feel it is in the Village's best interest to try a small order of "Grow bag" trees and compare their
long-tenn survival and growth to B&B trees planted at the same time.
BID RECOMMENDATION
We propose to order a total of eighty three (83) 1.5" diameter Oak trees (White oak, Bur oak and
Chinkapin oak), splitting our order between KG! Landscaping Co. and Weiler Nursery in the following
manner:
KGI
Weiler
41 trees x $225.00/tree = $ 9225.00
42 trees x $225.00/tree = $ 9450.00
TOTAL $18,675.00
In the 2005 Budget, there is $8000.00 appropriated for "Oak Tree Diversification Planting" (page 224,
account #0015203-540722. We propose to charge the remaining $10,675.00 to our regular Reforestation
account (page 224, account #0015203 -540710-- $28,000.00) Total expenditures will not exceed
$18,675.00.
I concur:
~
GLEN. ANDLER
Director of Public Works
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Sandy Clark
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ATTACHMENTS
X:FORESTRY IWORD/2005/PLANT/MEMO-OAK PLANT BID.DOC
Village of Mount PrQspect
SEMINOLE LN
4.1
5.3
HIGHLAND AV
5.4
6
16.1
16
16.2
UNCOLN ST UHCOLH 5T
16.3 9
15
11 10
GOLF AD
4.2
2 a
'"'
f
£UCUD AVE
3
4
KENSINGTON AD
KENSINGTON CENT£JI
FDA 8USINESS
7.2
7
FAIRVIEW GARDENS
7.3
Selected neighborhoods for
special Oak tree planting
.,
Section 1 - 27 Chinkapin
Oaks
Section 8 - 30 White Oaks
Section 14 - 26 Bur Oaks
12
DEMPSTER 5T
13
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FORESTRY ¡GROUNDS
AREAS & SUB AREAS
X:IFILES',E"GINEERIMAPS\TREE
REVISED 1120 0
Common
Name
White Oak
Bur Oak
Schuettei Oak
Chinkapin Oak
Swamp White Oak
Shingle Oak
Sawtooth Oak
BID RESULTS
"OAK TREE PLANTING"
JANUARY 10, 2005
Mount Prospect, Illinois
BC Landscape Weiler Nursery San Filippo Landscape Copenhaver Const. KGI Landscape Pugsley and LaHaie
Est. Qty. Bid Cost Est. Qty. Bid Cost Est. Qty. Bid Cost Est. Qty. Bid Cost Est. Qty. Bid Cost Est. Qty. Bid Cost
Avl. Per Tree AvI. Per Tree Avl. Per Tree Avl. Per Tree Avl. Per Tree Avl. Per Tree
NB 25 $ 225.00 25 $ 230.00 15 $ 300.00 10t020 $ 225.00 NB NB
40 $ 250.00 100+ $ 225.00 250 $ 230.00 15 $ 280.00 105 $ 225.00 NB NB
NB NB NB 15 $ 280.00 30* $ 360.00 NB NB
8 $ 230.00 30 $ 225.00 60 $ 241.00 15 $ 380.00 212 $ 225.00 NB NB
~ 50 $ 225.00 100+ $ 225.00 200 $ 220.00 15 $ 380.00 225 $ 195.00 NB NB
NB 50 $ 225.00 35 $ 190.00 15 $ 380.00 40 $ 225.00 NB NB
NB NB NB 15 $ 400.00 NB NB NB
* Did not meet bid requirements due to size
NB = NO BID
X:FORESTRYIEXCEU2005/PLANT/OAKBID RESUL TS.xls
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Mount Prospect
~
TREE CITY USA
Mount Prospect Pl,JblicWQrks Department
INTEROFFICE MEMORANDUM
DATE:
FEBRUARY 15,2005
TO:
VILLAGE MANAGER MICHAEL E. JANONIS
FROM:
FORESTRY/GROUNDS SUPERINTENDENT
SUBJECT:
BID RESULTS - SHADE TREE FURNISHING AND PLANTING - $135,452.00
BACKGROUND
Bids were recently opened for the provision and installation of parkway trees. Funds were appropriated for plantings
including Cost Share trees, risk replacement trees, new construction plantings, CornEd replacements, accident
replacements, reforestation and beautification plantings. As in the past, bid prices were sought for 1-1/2", 2", 2-1/2"
and larger trees. We also asked bidders to quote prices for "enhanced planting sites" - larger pits with amended backfill
- which we may order on a small number of trees being planted in very poor soil. Bid prices are good through
December, 2005.
BID RESULTS
Sealed bids for this contract were opened on January 31,2005. Ten invitational bids were mailed and a notice to
bidders was published in a local newspaper. Five bids were received. Bid results are shown on the attachment. It
should be noted that no one bidder submitted the low price on all sizes/species requested.
DISCUSSION
At this time, we do not know the exact quantity, sizes and species we will need to order during the coming year.
However, from the bid results it appears that there will be enough trees available to supply our planting programs.
BID RECOMMENDA nON
There is a total of$135,452.00 in various tree planting accounts in the 2005 budget, as follows: Tree Replacement-Cost
Recovery Account (page 224, account #0015203-540720) $71,127.00; Tree Replacement-Public Account (page 225,
#0015204-540714) $5,000.00; Reforestation Account (page 224, account #0015203-540710) $17,325.00; and Tree
Replacement -Village Account (page 224, account #0015203-540715) $42,000.00.
I recommend splitting the contract award among Arthur Weiler Inc., KG! Landscaping Company, St. Aubin Nursery,
Mike Greco Landscaping and San Fillippo Landscaping. Total expenditures for all purchases will not exceed
$135,452.00 and each tree will be ordered from the lowest bidder for that particular size and species.
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-~ Sandy Clark (
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GLEN R. ANDL R
Director of Public Works
X: FORESTRY IWORD/2005/MEMO-PLANT RECOMMEND. DOC
Bid Results - Shade Tree Furnishing and Planting
Bid Opening January 31, 2005
Species
Available
Bid Price I Quantity
St. Aubin
Available
DBH IBid Price I Quantity
Arthur Weiler
I
40
25
10
Hedge Maple
1.5" $160.00
2" $230.00
2.5" $300.00
1.5" $200.00
2" $250.00
2.5" $350.00
1.5"
L
2.5"
1.5"
L
2.5"
lÆ
L
2.5"
1.5"
L
2.5"
1.5"
100
100
100
Autumn Blaze or Marmo Freeman Maple
Paperbark Maple
$175.00
$249.00
$375.00
200 $180.00 20
200 $260.00 25
$325.00 25 I $342.00 I 388
$190.00
$240.00
Miyabe Maple
35
15
15
$205.00
$270.00
Purple blow Maple
Emerald Queen or Emerald Luster Norway Maple
Greencolumn Black Maple
Crimson King Norway Maple
1Q
25
$260.00
j350.00
$350.00
7
$350.00
25
25
10
$200.00
$255.00
i395.00
200
200
200
i275.00
Columnar Norway Maple
Cleveland Norway Maple
2.5"
1Æ
L
2.5"
1,Æ
L
2.5"
1.5" $200.00
2" $250.00
2.5" $350.00
1,Æ
L
2.5"
10
Globe Norway Maple
Green Mountain Sugar Maple
8
Legacy Sugar Maple (tree form)
~
X:FILES/FORESTRY/EXCEU2005/PLANT IBID-RESULT -SHEET ,XLS
Bid Results - Shade Tree Furnishing and Planting
Bid Opening January ;jl, LW::I
Species
Forest Prince Serviceberry or A. Brillance (tree form)~ I "":Inn no I 10 --'ß:J....ITI_..tIII- ~;¿;¿u.uu I 15
2"
2.5"
American Hornbeam I 1.5" $200.00 10
2" $250.00 10
2.5" $350.00 10
Chicagoland or Windy City Hackberry I 1.5" 160.00. 50
I
2" 220.00. 50
2.5" 300.00. 50
Katsura Tree ~'
L
2.5"
Turkish Filbert ~"
L
2.5"
American Yellowwood (tree form) ~"
L
2.5"
Thornless Cocks pur Hawthorn I 1.5" $160.00 75 $195.00 200 $215.00 10
2" $230.00 50 $240.00 200 $260.00 10
2.5" _1295.00 10
Riversii Purple Beech ~
L
2.5"
Autumn Purple, Kleinburg, Skyline or Windy City I 1.5" $160.00 100 $190.00 200
White Ash I 2" $230.00 100 $240.00 200
2.5" $300.00 100 $340.00 200
Marshall Seedless, Summit, Sherwood Glen I 1.5" $160.00 100 $160.00 200
or Patmore Green Ash [ 2" $230.00 100 $210.00 200
2.5" $300.00 100 1290.00 200
Leprechaun Ash I 1.5" $160.00 10
I
2" $230.00 10
2.5" $300.00 10
Cimmaron Ash I 1.5" $160.00 20 $160.00 200
2" $230.00 20 $210.00 200
2.5" $300.00 20 $290.00 200
Black Alder
Available
Bid Price I Quantity
51. Aubin
$221.00
20
~'-_.._- 'v
$266.00 30
$301,00 15
$200.00
$250.00
$350.00
20
20
10
350
80
$280.00
$350.00
3
$245.00 20
$340.00 10
$240.00 20
$305.00 20
$180.00 10
$240.00 15
$180.00 20
$240.00 15
X: FILES/FOR ESTRY/EXCEL12005/PLANT /BID-RESUL T -SHEET XLS
2
Bid Results - Shade Tree Furnishing and Planting
cia vpemng .JaIlUCl' y ..J I, LVVv
Species
DBH I Bid Price
Available
Bid Price I Quantity
Sl Aubin
$184.~
Blue Ash
Autumn Gold Ginkgo
Princeton Sentry Ginkgo
Skyline or Shademaster Honeylocust
Kentucky Coffee Tree
$208.00- '35 .
2"
2.5"
1.5"
2"
2.5"
1.5:'
L.
2.5"
1.5"
L
M::
1.5"
$250.00 25
$350.00 10
..
$200.00 100 15 $188.00
$250.00 50 $265.00
$350.00 25 $355.00 108
$200.00 50 $175.00 20 $182.00 31
$250.00 50 $240.00 25 $275.00 10 $250.00 180
$350.00 10 $320.00 25 -.i345.00 10 $350.00 91
..
$164.00 200
$218,00 200
$245,00 100'
JC McDaniels Kentucky Coffetree
2"
Tuliptree
Sentinel Crabapple (tree form)
White Angel, Donald Wyman, or Ormiston Roy
Crabapple
Jackii Crabapple
Adams Crabapple (tree form)
Prairifire Crabapple
Purple Prince Crabapple
X FILES/FORESTRY/EXCEU2005/PLANT IBID-RESULT -SHEET .XLS
M::
1.5"
L
M::
1.5"
L
2.5"
~"
2"
$188,00 40
$174.00 38 $17400 50
$180,00 15 --
$12100 200
$165.00 210
$170.00 51
--
$19700 2
$20300 10
$13800 55
$15700 60
$178,00 136
$135,00 400
$162.00 80
$183.00 90
$125.00 67
$158.00 15
$190.00 10
$255.00 n/a
$160.00 5 $140.00 200
$230.00 5 $190.00 200
$300.00 5 $240.00 200
2.5"
1.5"
L
2.5"
1.5"
X
2.5"
1.5"
$149.00 25
$184.00 25
$149.00 200
$178.00 200
$240.00 n/a
$160.00 100 $165.00 200
$230.00 25 $215.00 200
$160.00 25 $165.00 200
$230.00 25 $215.00 200
$300.00 25 $250.00 200
2"
2.5"
1.5"
2"
2.5"
Bid Results - Shade Tree Furnishing and Planting
t110 upemng .January ~ I, ¿,VV'-'
Species
I San Filippo I
Red Jewel Crabapple
1.5"
2"
2Æ:
12:
2"
2.5"
1.5"
2"
2.5"
1.5"
L
2.5"
1.5"
2"
2.5"
1.5"
2"
Adirondack Crabapple
Harvest Gold Crabapple
Sugar Tyme Crabapple
Dawn Redwood
Blackgum
Available
DBH I Bid Price I Quantity
Arthur Weiler
$160.00 R
$230.00 25
Available
Bid Price I Quantity
KGI Landscapin
$165.00 200
$215.00 200
$250.00 200
$165.00 200
$215.00 200
$245.00 200
o.eI ~r.r~
CJu~
Bid g....~
CJu~
Available
Bid Price I Quantity
St. Aubin
¡, ... ì
$230.00 10 200
$300.00 10 200
$160.00 20
$230.00 10
10
2"
2.5"
1.5"
$160.00
$230.00
$300.00
$185.00
$245.00
$305.00
10
10
10
$17600 15
$190.00 10
$142,00 56
$207.00 28
$189,00 10
$147,00 31
--
$280.00
15
Ironwood (Hophornbeam)
$238.00
10
$178.00 40
Macho Amur Corktree
Bloodgood London Planetree
Bradford or Autumn Blaze Callery Pear
Redspìre Callery Pear
2"
2.5"
1.5"
25
20
20
$170.00
$240.00
$270.00
30
200
30
200
200
200
$210.00
$250.00
$310.00
30
30
10
2"
Chanticleer or Cleveland Select Callery Pear
Sawtooth Oak
2.5"
1.5"
$160.00
$230.00
$300.00
50
50
10
$190.00
$240.00
$290.00
$157.00
100
2"
2.5"
1.5"
L
2.5"
"'---'-X:FILESIFORESTRY/EXCEU2005/PLANT/BIO-RESUL T-SHEET_XLs..--- ---.-- _._------~._-_..-
Bid Results - Shade Tree Furnishing and Planting
tHO Upeflll1~ ""'IIU'" Y v,, ""vv....
Species
Available
DBH IBid Price I Quantity
Arthur Weiler
White Oak
Bid Price
Available
Bid Price I Quantity
St. Aubin
$228.~
$320.00
10
Northern Red Oak
~
$212.00
$276.00
$341.00
16
14
5
Shingle Oak
Bur Oak
15
15
200
108
Chinkapin Oak
$399.00
10
English Oak
Heritage Oak
2.5"
Regal Prince Oak
)2"
L
2.5"
1~"
L
2.5"
1.5"
L
2.5"
1.5"
$200.00
$250.00
$350.00
Schuetti Oak
$300.00
$310.00
$320.00
200
200
200
$245.00
$295.00
$340.00
Chicago Blues' Black Locust
$395.00
4
, $220.00
$260.00
~340.00
Ivory Silk Tree Lilac (tree form)
$360.00
$395.00
1j
B
2"
2.5"
10
10
15
$16900 13
$23800 21
$251.00 15
i172.00
200
10
25
10
$169.00 18
$222,00 10
$24500 2
China Snow Tree Lilac (tree form)
Bald Cypress
2.5"
1.5"
L
2.5"
$350.00
$200.00
$250.00
20
25
10
$420.00
XFILESIFORESTRY/EXCEV2005/PLANT/BIO-RESUL T-SHEET XLS
8
5
Bid Results - Shade Tree Furnishing and Planting
Bid Opening January;'1, :¿UU:J
Species
Available
Bid Price I Quantity
San Fili
Available
Bid Price I Quantity
St. Aubin
Available
~ Bid Price I Quantity
Arthur Weiler
$220.00
$260.00
10
20
Greenspire or Glenleven Littleleaf Linden
1.5"
L
2.5"
$200.00
$250.00
$350.00
50 $190.00 200
50 $240.00 200
50 $345.00 25
$320.00 100
$360.00 19
$195.00 25
$240.00 200
$340.00 25
$210.00
$260.00
15
15
Summer Sprite Linden
Redmond Linden
Sterling Silver Linden
1.5"
2"
2.5"
1.5"
$200.00
$250.00
$350.00
2"
Douglas American Linden
2"
Accolade American Elm
2.5"
1.5"
$175.00 115
$209,00 110
2.5"
Triumph American Elm
2"
400
400
$376.00
10
1.5"
Homestead Elm
Frontier Elm
2"
2.5"
1.5"
$188.00 125
$248.00 55
$376.00 15
$175.00 4
$231.00 13
25
15
$200.00
$250.00
200
51
$280.00
$390.00
2"
2.5"
1.5"
~--_.-- . - -
$390.00 200
$245.00 ,25
$299,00 '. 25
2"
$335.00
400
Lacebark Elm
2.5"
1.5"
L
2.5"
Misc. and Lamer Trees
Crimson King Norway Maple
3"
4"
5"
~ $450.00
4"
5"
$495,00 7
$333.00 40
$527,00 19
Emerald Queen Norway Maple
7
$495.00
25
X F1LESIFORESTRY/EXCEU2005/PLANT/BIO-RESUL T -SHEET XLS
Bid Results - Shade Tree Furnishing and Planting
BId opening January ;'1, ¿UU::l
Species
Available
DBH I Bid P~ Quantity
Arthur Weiler
Available
Bid Price I Quantity
St. Aubin
Sugar Maple
3"
4"
5"
3"
$495.00
Columnar Norway Maple
Autumn Purple, Kleinburg, Skyline or Windy City
White Ash
$380.00
14
$386.00
54
$395.00
30
$600.00
5
5"
4"
5"
$360.00
$490.00
10
10
Marshall Seedless, Summit, Sherwood Glen or
Patmore Green Ash
3"
$350.00
100
~------
$400,00 200
$290.00
200
$745.00
200
Blue Ash
3"
£
5"
Adams Crabapple
3"
4"
§::
3"
}400.oo
10
~
Skyline or Shademaster Honeylocust
$390.00
200
~
4"
Prairifire Crabapple
5"
3"
4"
5"
3"
$400.00
10
~
Purple Prince Crabapple
4"
3"
~
5"
Red Jewel Crabapple
4"
White Angel, Donald Wyman or Ormiston Roy Crab
5"
3"
4"
5"
$35000 10
Redspire or Chanticleer Callery Pear
30
$315.00
$465.00
$790.00
200
200
200
$370.00
$520.00
10
5
~
4"
$350.00
20
Bradford or Autumn Blaze Callery Pear
5"
3"
$298.00
$550.00
50
50
X:FILESIFORESTRY/EXCEU2005IPLANT IBID-RESULT -SHEET, XLS
Bid Results - Shade Tree Furnishing and Planting
Bid Opening January 31, 2005
Species
Available
DBH I Bid Price I Quantity
Arthur Weiler
I
50
Available
Bid Price I Quantity
Mike Greco LndscD.
Available
Bid Price I Quantity
St. Aubin
Greenspire Littleleaf Linden
5"
Silver Linden
3"
4"
5"
Additional Cost Per Tree for Enhanced Planting Sites
1-1/2" tree $50.00 $40.00 $50.00 $25.00 $20.00
2" tree $75.00 $65.00 $65.00 $40.00 $26.00
2-1/2" tree $100.00 $80.00 $75.00 $50.00 $34.00
3"tree $150.00 $100.00 $100.00 $85.00 $48.00
4" tree $200.00 $125.00 $150.00 $95.00 $64.00
5"lree $250.00 $150.00 $200.00 $120.00 $70.00
. Common Hackberry (not comparable to requested cultivar)
X:F1I.ESlFORESTRYIEXCElI2OO5IPlANTIBID-RESUL T -SHEET.XlS
8
í .
Mount Prospect
INTEROFFICE MEMORANDUM
@)
TREE CI1Y USA
Mount Prospect Public Works Department
TO:
VILLAGE MANAGER MICHAEL E. JANONIS
SUBJECT:
FEBRUARY 15,2005
BID RESULTS - TREE TRIMMING - $127,500.00
~.~.
~ ,~l~
FROM:
FORESTRY/GROUNDS SUPERINTENDENT
DATE:
BACKGROUND
Sealed bids for parkway tree trimming were opened on January 31, 2005. Prices were sought for trimming rees in ar s
due for routine pruning on our five-year cycle. As in the past, we also sought prices for emergency tree work in the
event of a major storm. Finally, we also included a provision which will allow us to extend the contract for a second
year at the same bid prices, if both the contractor and Vìllage agree.
BID RESULTS
Sixteen invitational bids were mailed and a notice was published in a local newspaper.
were received. The bid results for trimming an estimated 4471 trees were as follows:
Arbor Green Ltd. $109,021.87
R.W. Hendricksen Co. $122,681.00
B. Haney and Sons $140,413.15
Winkler's Tree Service $166,511.74
McGinty Brothers $215,920.00
Kramer Tree Specialists $245,491.75
Nels Johnson Tree Service NO BID
Six bids and one "no bid letter"
BID DISCUSSION
The bid specifications identified 4771 trees needing to be pruned at the time the specifications were prepared.
However, the specifications were written to allow us to add additional trees throughout the year, if desired, up to the
amount budgeted.
The low bidder, Arbor Green Ltd., has not held our tree trimming contract in the past, however they have performed
satisfactorily on our Stump Removal Contract (2003-2004), Creek Trimming/Removal Contract (2003) and Holiday
Light Contracts (2002-2005).
BID RECOMMENDATION
In the 2005 budget, $127,500.00 has been allocated for parkway tree trimming (Page 224, Acct. # 0015203-540730). I
recommend award of a two-year contract to the lowest qualified bidder, Arbor Green Ltd. Year one will be in an
amount not to exceed $127,500.00. If year one is successful, and a contract extension is agreed to by the Village and
the contractor, year two will be in whatever amount is appropriated in the 2006 budget.
I concur.
~
Director of Public Works
" l (J{' "L-c..L .
'- tit L--(-it .... -
Sandy Clark
X:FORESTRY/WORDI20051 MEMO-TRIM RECOMMEND.DOC
Village of Mount Prospect
2005 Proposed Tree Trimming Areas SE"NOlElN
1
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11
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14
12
~ 2005 Proposed Tree Trimming Areas
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MountProspcct
INTEROFFICE MEMORANDUM
~
TREE CITY USA
Mount Prospect Public Works Department
TO:
VILLAGE MANAGER MICHAEL E. JANONIS
FROM:
FORESTRY/GROUNDS SUPERINTENDENT
SUBJECT:
FEBRUARY 15,2005
BID RESULTS - TREE REMOVALS - $72,100.00
DATE:
BACKGROUND
Sealed bids for parkway tree removals were opened on January 31, 2005. This contract requires removal dead, ing
or structurally unsound parkway trees to ground level. We also included a provision which will allow us to e nd the
contract for a second year at the same bid prices, if both the contractor and Village agree.
BID RESULTS
Sixteen invitational bids were mailed and a notice was published in a local newspaper. Eight bids and one "no bid
letter" were received. Bid results to remove an estimated quantity of 110 trees were as follows:
Arbor Green Ltd. $52,298.75
Clean Cut $61,405.00
R.W. Hendricksen Co. $63,825.00
Winkler's Tree Service $70,835.95
B. Haney and Sons $73,644.25
McGinty Brothers $82,145.00
Kramer Tree Specialists $78,127.50
Landscape Concepts Mgt. $91,585.00
Nels Johnson Tree Service NO BID
DISCUSSION
At the time the bid specifications were prepared, we only had 26 trees scheduled for removal. Since this contract is for
the entire year, we estimated the total number and size of removals for the year based on past experience.
Bidders were asked to submit a price per inch for removal of trees in each of five different size classes. In order to draw
comparisons between various bids, we asked bidders to use our estimated quantities to calculate an extended cost.
The low bidder, Arbor Green; Ltd, has not held our tree removal contract in the past, however, they have performed
satisfactorily on our Stump Removal Contract (2003-2004), Creek Trimming/Removal Contract (2003) and Holiday
Light Contracts (2002-2005).
BID RECOMMENDATION
There is $72,100.00 allocated for contractual tree removal in the 2005 budget (Page 224, Account #0015203-540725). I
recommend award of a two-year contract to the lowest qualified bidder, Arbor Green Ltd. Year one will be in an
amount not to exceed $72,100.00. If year one is successful, and a contract extension is agreed to by the Village and the
contractor, year two will be in whatever amount is appropriated in the 2006 budget.
J .f /) 'I 1
~;J{iA/~V; L'C ¿'i..4.-.i,-
,.' Sandy Clark'
I concur A () ./ / / 2.
/ ~L/-
Director of Public Works
X:FORESTRY/WORD/2005/MEMO-REMOV AL RECOMMEND.DOC
Mount Prospect
~
Mount Prospect Public Works Department
@
TREE CITY USA
INTEROFFICE MEMORANDUM
TO:
VILLAGE MANAGER MICHAEL E. JANONIS
DATE:
FEBRUARY 15,2005
FORESTRY/GROUNDS SUPERINTENDENT
FROM:
BID RESULTS - P ARKW A Y TREE STUMP REMOVALS - $30,900.00
SUBJECT:
BACKGROUND
Sealed bids for parkway tree stump removals were opened on January 31, 2005. This contract requires grinding t e
stumps to a 10" - 12" depth, removing the grindings, and restoring the area with topsoil and grass seed. We also
included a provision which will allow us to extend the contract for a second year at the same bid prices, ifboth the
contractor and Village agree.
BID RESULTS
Sixteen invitational bids were mailed and a notice was published in a local newspaper. Six bids and one "no bid letter"
were received. Bid results are as follows:
Company
Arbor Green, Ltd.
Landscape Concepts Mgt.
McGinty Bros.
RW. Hendricksen Co.
Winkler's Tree Service
Kramer Tree Specialists
Nels Johnson Tree Service
Price Per Diameter Inch
0-24"
$6.87
$9.50
$9.00
$10.00
$11.67
$14.00
No Bid
Price Per Diameter Inch
25" +
$9.14
$11.00
$12.00
$12.00
$11.67
$18.50
No Bid
DISCUSSION
The bid specifications identified 53 stumps existing at the time the specifications were prepared. However, the
specifications were written to allow us to add additional stumps throughout the year, if desired, up to the amount
budgeted. At this time we do not know how many stumps will need removal, however we typically have to remove
approximately 400-500 stumps per year. We propose to award this contract based on the lowest unit cost.
The low bidder, Arbor Green Ltd, has worked satisfactorily for us on stump removals in the past (2003-2004).
Additionally, they have performed satisfactorily on our Creek Trimming/Removal Contract (2003) and on our Holiday
Tree Lighting Contracts (2002 - 2005).
BID RECOMMENDA nON
There is $30,900.00 allocated for contractual stump removal in the 2005 budget (Page 224, Account #0015203-540726).
I recommend award of a two-year contract to the lowest qualified bidder, Arbor Green Ltd. Year one will be in an
amount not to exceed $30,900.00. If year one is successful, and a contract extension is agreed to by the Village and the
contractor, year two will be in whatever amount is appropriated in the 2006 budget.
/
,.,¿~tt.trL~-(4 é..l.? ' ~¿f....-¡L
. Sandy Clark
.~
I concur:
Director of Public Works
X: FORESTR Y IWORD/2005/MEMO.STUMP RECOMMEND.DOC
CHF 05-32
Village of Mount Prospect
Mount Prospect, Illinois
INTEROFFICE MEMORANDUM
~~~
~\\5 Oç
TO:
MICHAEL E. JANONIS, VILLAGE MANAGER
FROM:
POLICE CHIEF
FIRE CHIEF
DATE:
JANUARY 25, 2005
POLICE REQUEST TO PURCHASE NINE (9) FORD INTERCEPTOR
PATROL SQUAD CARS ($198,400), TWO (2) CHEVROLET TAHOE
UTILITY SQUAD CARS ($54,610) AND ONE (1) CHEVROLET IMPALA
DETECTIVE CAR ($17,340).
FIRE REQUEST TO PURCHASE ONE (1) FORD EXCURSION
COMMAND VEHICLE ($34,298.00)
SUBJECT:
REQUEST TO PURCHASE NINE (9) 2005 FORD INTERCEPTOR MARKED PATROL
SQUAD CARS
Background Information on the Marked Police Patrol Squad Car Fleet
In 2000, the police department began purchasing Ford Interceptor marked patrol squad
cars as replacements for the discontinued Chevrolet Caprice squad cars. The department
completed the transition to an all Ford fleet of marked patrol squad cars the following year.
This purchase marks the beginning of the fourth rotation of the Ford marked patrol squad
car fleet.
In the time they have been in service, the Ford Interceptors have proven to be well suited
to police patrol operations. An evaluation of the Interceptor's acceleration, braking, turning
and maneuvering capabilities indicates it meets all of the department's emergency and
pursuit driving requirements. Being a large, full frame vehicle, the Interceptor easily
accommodates the in-car computer, mobile video recorder and police radios that are
installed in the front seat area while also providing ample room to safely and effectively
transport prisoners in the back seat area. Finally, the Public Works mechanics are
satisfied with the Interceptor's durability and reliability, with the warranty and repair services
provided by Ford dealers and with Ford's responsiveness to recommendations for vehicle
improvements in subsequent model years.
1
Alternative Squad Car
At this time the only alternative "full size" sedan style police pursuit vehicle package is the
Chevrolet Impala. Despite being sold as a "full size" vehicle, the Impala actually is smaller
than the Interceptor and thus does not accommodate people or equipment as well as the
Ford Interceptor. For model year 2005, Chevrolet has introduced a new Tahoe utility
squad car package. The Tahoe is under consideration for replacing two patrol squads and
will be addressed in the following section. Chrysler currently does not offer a rear wheel
drive, full-frame sedan squad car package.
Recommendation
The department is recommending the purchase of nine (9) Ford Interceptors for use as
marked police patrol squad cars. The Ford Interceptor, in a police pursuit vehicle package,
is available from Landmark Ford in Springfield under a State of Illinois bid award
(#PSD4010495) at a cost of $22,050 per vehicle. As a comparison, last year the Village
purchased replacement squad cars under the state award from the same dealer at a cost
of $22,250 per vehicle. We are requesting the Village Board authorize the purchase of
nine (9) Ford Interceptor police pursuit vehicles from Landmark Ford at a total cost not to
exceed $198,400 under the pricing of the State of Illinois contract for police vehicles. The
State of Illinois contract was awarded through a competitive bid process, and we are
eligible to make purchases under the contract provisions. Funds are available for this
expenditure in account #6707709-660123,_which is listed on page #287 of the 2005 Annual
Budget. Delivery of these vehicles will be in early 2005.
POLICE REQUEST TO PURCHASE TWO (2) 2005 CHEVROLET TAHOE UTILITY
MARKED PATROL SQUAD CARS
Background Information on the Chevrolet Tahoe Utility Vehicles
In 2003 the department purchased a Ford Expedition Utility Vehicle for use by shift
commanders. This purchase was prompted by the role of the shift supervisors' vehicle as
an incident command vehicle equipped with many of the items of emergency equipment
not typically stored in squad cars. This equipment includes items such as less lethal
munitions, rapid deployment equipment, tactical response armor and shields, disaster
response items, command post set-up gear, extra communications equipment and WMD
personal protective equipment. This gear either does not fit in the squad cars or is needed
only in limited quantities in special circumstances. Although the Ford Expedition has
served the need required for additional space, it has fallen short in fundamental operational
needs. The Expedition has proven to have a high center of gravity. As such responding to
emergency calls within the Village requires far more care in operating the vehicle.
Additionally, the Tahoes rear wheel drive is similar to the Ford Interceptor allowing for an
easier transition in operation of the vehicles. A preliminary assessment of the Tahoe
indicates it meets the needs of additional equipment space configuration and is conducive
to safe operation when responding to emergency calls within the Village.
2
Recommendation
As mentioned, in 2005 Chevrolet reintroduced the Tahoe Utility Vehicle in a police pursuit
configuration. Based upon the initial assessment of the need of providing a vehicle
platform, which provides sufficient space forthe equipment needed to functionally transport
police equipment needed in a shift supervisors' vehicle and the need to safely respond to
emergency calls for service within the Village, the department recommends purchasing two
(2) Chevrolet Tahoes. Each of the Tahoes would be assigned as a patrol supervisors'
vehicle as P-1 & P-2. The Ford Expedition, currently assigned to the patrol shift
commander as P-1, would be reassigned for use by community service officers as P-13.
P-13, currently a Ford Interceptor, had been scheduled for replacement in 2004. The
department deferred replacement of this vehicle until 2005 when the Tahoe utility vehicle in
a police pursuit configuration was anticipated to have become available. For 2005, both
Tahoes would be placed in patrol service for three (3) years as opposed to two (2) years
for police squad sedans. As such, P-13 (Ford Excursion) would be kept in service for five
(5) years and replaced in 2008.
The Chevrolet Tahoe is available from Miles Chevrolet in Decatur, Illinois under the State
of Illinois bid award (#PSD4012465) at a cost of $27,305 each. As a comparison, the Ford
Expedition was purchased in 2003 under the state bid at a cost of $26,622. Funds are
available for this expenditure in account # 6707709-660123, which is listed on page #287
of the 2005 Annual Budget. The department is requesting the Village Board authorize the
police department to purchase two (2) Chevrolet Tahoes at a cost not to exceed $54,610
under the pricing of the State of Illinois contract for police vehicles. The State of Illinois
contract was awarded through a competitive bid process, and we are eligible to make
purchases under the contract provisions. Delivery of these vehicles will be in early 2005.
POLICE REQUEST TO PURCHASE ONE (1) 2005 CHEVROLET IMPALA
UNMARKED DETECTIVE CAR
Background Information on the Unmarked Detectives Cars
The department replaces one of its fleet of nine unmarked staff (3) and detective (6) squad
cars every year, if needed. Since 1998, the department has purchased smaller, front-
wheel drive vehicles for staff and detective use. Currently seven of the department's
staff/detective cars are either Chevrolet Luminas or Chevrolet Impalas. The remaining two
vehicles are older full-size Chevrolet Caprice sedans. The department is recommending
the replacement of one of these vehicles, detective squad 1-23, a 1996 Caprice.
Life Cycle Cost Analysis
The staff and detective cars are on a nine-year replacement cycle. No vehicle is
recommended for replacement unless an independent assessment of the vehicle's
condition, durability, and service history by public works personnel indicates replacement is
warranted. Using these criteria, detective car 1-23, a 1996 Chevrolet Caprice with more
than 80,000 miles, has been recommended for replacement in 2004. In January 2005, 1-
3
23 will begin its tenth year of service. An attached spreadsheet displays the life cycle cost
analysis for 1-23. It indicates the optimum economic replacement point for 1-23 was
calculated at year seven, while the modified replacement point was calculated at year nine.
Recommendation
The Chevrolet Impala sedan, in a police package, is available from Miles Chevrolet in
Decatur, Illinois under the State of Illinois bid award (#PSD4012465) at a cost of $17,340.
As a comparison, last year the Village purchased the same vehicle under the state bid from
the same dealer at a cost of $17,500. Funds are available for this expenditure in account #
6707709-660123, which is listed on page #287 of the 2005 Annual Budget. The
department is requesting the Village Board authorize the police department to purchase
one Chevrolet Impala at a cost not to exceed $17,500 under the pricing of the State of
Illinois contract for police vehicles. The State of Illinois contract was awarded through a
competitive bid process, and we are eligible to make purchases under the contract
provisions. Delivery of these vehicles will be in early 2005.
FIRE REQUEST TO PURCHASE ONE (1) 2005 FORD EXCURSION
COMMAND VEHICLE
Background Information
Fire Department Van 506 is scheduled for replacement in 2005. This vehicle currently
serves in multiple capacities; staff, special teams tow vehicle, and back-up mobile
command vehicle.
This vehicle is a 1994 Ford Club Wagon with 50,000 miles and over 25,000 hours. This
vehicle was scheduled for replacement in 2004 but its condition allowed us to postpone the
replacement until 2005.
The recommended vehicle to replace 506 is a Ford Excursion so that we will have two
identical vehicles for consistent operations. As you may recall, the Fire Department
received Board approval in 2002 to purchase a Ford Excursion tháfis currently used by the
Battalion Chiefs. The Ford Excursion has proven to meet our needs and therefore, the
department is requesting the Village Board authorize the purchase of å Ford Excursion to
replace Van 506.
Budget Authorization
Funding for the replacement vehicle is provided in the 2005 Budget in the Capital
Improvement Section on the bottom of page 290. The account number for the
replacement of fire department vehicles is 6707709-660120 and can be found on page 287
of the budget book. The budgeted amount for the vehicle is $49,000. The purchase price
of the vehicle is $34,298.
4
General Bid Information
The Suburban Purchasing Cooperative/Northwest Municipal Conference has awarded the
2005 Ford Excursion contract to Currie Motors in Frankfort, Illinois.
Recom mendation
I recommend the purchase of one 2005 Ford Excursion from Currie Motors in Frankfort, IL
for an amount not to exceed $34,298.00 through the Northwest Municipal Conference. A
portion of the remaining funds will be used for the purchase and installation of emergency
lighting, radio installation, and lettering of the vehicle.
w~
Richard Eddington
Chief of Police
1r-- - Q ,~:x.L
Michael Figolah
Fire Chief
Attachment
c:
Deputy Police Chief John Dahlberg
Deputy Police Chief Michael Semkiu
Deputy Fire Chief John Malcolm
Deputy Director of Public Works Sean Dorsey
Public Works Vehicle Maintenance Superintendent Jim Guenther
5
Value at Beginning of Year:
Estimated Value at Year End:
Mount Prospect Public Works Department
Life Cycle Cost Analysis for 1996 Chevrolet Detective Sedan 1.23 (Police)
Year
5
$8,857
$7,665
$6.47~1 8 9
$5,281 $4,089
$5,281 $4,089 $2,897
$1,192 $1,192 $1,192
$200 $200 $200
24.0 14.0 38.0
$4,800 $2,800 $7,600
$3,6911 $5911 $2,492
1 2 3 4
$15,533 $12.433 $11,241 $10,049
$12,433 $11,241 $10,049 $8,857
6
$7,665
$6.473
Actual Dollar Depreciation for Year:
$3,100 $1,192 $1,192 $1,192 $1,192 $1,192
$200 $200 $200 $200 $200 $200
4.0 5.0 8.3 12.3 16.0 20.5
$800 $1,000 $1,660 $2.450 $3,200 $4,100
$111 $226 $193 $1,266 $861 $1,291
Downtime Costs/Mile:
Mile DownlYear:
Downtime Costs per Year:
Cost of Maintenance and Repairs per Year:
(including labor, parts, etc.)
Fuel Costs per Year:
$463 $698 $498 $676 $658 $812 $1,1751 $8271 $613
$4.474 $3,116 $3,543 $5,584 $5,911 $7,395 $10,858 $5,410 $11,897
$4,474 $7,590 $11,134 $16,718 $22,628 $30,024 $40,882 $46,292 $58,189
5,864 14,700 21,010 29,570 37,894 48,179 63,057 73,533 78,759
Total Variable Costs:
Total Lifetime Variable Costs:
Miles:
Cumulative Cost per Mile:
(Divide Total Lifetime Variable Costs by Mileage)
$ 0.76 $ 0.52 $ 0.53 $ 0.57 $ 0.60 $ 0.621 $ 0.651 $ 0.631 $ 0.74
$0.90
~ $0.80
:IE $0.70
~ $0.60
~ $0.50
0
~ $0.40
~ $0.30 ~-
::::I
E $0.20
:J
0 $0.10
$-
B
Denotes Optimum Economic Replacement.
Denotes Modified Optimum Economic Replacement.
Modified Optimum Economic Replacement Point Calculation
Purchase price of new vehicle:
LESS: Estimated Value of New Vehicle at Optimum Economic Replacement Point:
Estimated depreciation of new vehicle:
Less: estimated value of present vehicle:
Net depreciation cost of new vehicle:
Estimated total miles on replacement vehicle at Replacement:
Estimated increase in new vehicle cost per mile
Cumulative cost per mile of present vehicle at Optimum Replacement:
Add: estimated increase in new vehicle cost/mile:
Cumulative cost per mile at Modified Optimum Replacement
2
3
5
4
6
8
9
7
Year
$
$
$
$
$
17,400
9,000
8,400
2,900
5,500
63,000
0.09
0.65
0.09
0.74
$
$
$
$
:
Mount Prospect Fire Department
-
Interoffice Memo"
DATE:
FEBRUARY 7, 2005
TO:
MICHAEL E. JANONIS, VILLAGE MANAGER
FROM:
MICHAEL J. FIGOLAH, FIRE CHIEF
SUBJECT:
BID RECOMMENDATION - 20' FLAT-BED BODY AND
CRANE
BackQround
The Fire Department has developed specifications and received bids to purchase a
twenty-foot galvanized platform with stake sides and a 6000-pound lifting capacity crane
to be mounted on an existing chassis. The specified body and crane are necessary to
enable the vehicle to carry and operate newly acquired petrochemical firefighting
equipment that was purchased through a Federal Grant in 2004. This new equipment
and vehicle modification will greatly enhance the department's ability to fight petroleum-
based fires in mobile tankers and fixed facilities.
The specific equipment carried on this vehicle and a description of how this equipment is
used is as follows:
Hioh Capacity Foam/Water Monitor
The portable foam/water monitor is designed for quick setup and easy operation. The
nozzle is a self-eduction unit with the ability to deliver enough volume of foam (2,000
gallons per minute) to combat our largest identified hazard. The device has an excellent
stream range, which allows firefighters to conduct operations from a safe distance during
an incident. Additionally, the self-educting nozzle allows the foam concentrate to be
located at a safe distance from the hazard.
Jet Pump Proportioner
A jet pump proportioner is used to educt foam concentrate from a remote location to the
high capacity foam/water monitor described above. Dependent on the size of the hoses
used, the foam concentrate may be located as far as 500 feet from the high capacity
M:\1 Archives\O1 January\Replacement vehilce for 547.doc
TO: VILLAGE MANAGER
SUBJECT: FLATBED AND CRANE
PAGE 2 OF 3
foam/water nozzle. This is a critical component in providing increased levels of firefighter
safety. The acquisition of three jet pumps is essential. Two pumps are needed for
supplying the high capacity foam/water nozzle and one additional pump is required for
creating an around-the-pump proportioner with our existing fire apparatus.
Hydro-Chem Nozzles
Hydro-chem handheld nozzles incorporate a foam-extinguishing agent with a dry
chemical extinguishing agent. This specialized firefighting nozzle can be used to
successfully extinguish a pressurized flammable liquid fire from a safe distance.
Pressurized flammable liquid fires are associated with the petrochemical fuel pumps
found at both the bulk petrochemical storage facility and the petrochemical pipelines
located in Mount Prospect. This equipment will reduce the likelihood that firefighters will
be required to come into very close proximity of the hazard. In order to safely extinguish
a fire at the complex, four nozzles are required. At the site, the likelihood of a fire with an
obstacle in the middle (fuel storage tank) is extremely probable. Therefore, knowing that
two points of injection will be required for effective extinguishment, two nozzles will be
immediately pressed into seNice while the other two are assigned to a backup line.
Wheeled Dry Chemical ExtinQuishinQ Units
Wheeled dry chemical extinguishing units are portable sources of dry chemical agent
and are used in conjunction with the hydro-chem nozzles. Each unit holds 300 pounds of
dry chemical extinguishing agent. Once again, the proximity of firefighters to the hazard
area is reduced by the portability of the unit. Two units are required for dual point
application.
The acquisition of basic petrochemical firefighting equipment enhances the Mount
Prospect Fire Department's capability to succeed in the prompt, safe, and effective
extinguishment of a petrochemical fire related to the BOO-acre bulk petrochemical
storage facility and pipeline.
The Department will have the ability to prevent minor incidents relating to the storage
complex from growing into dilemmas of apocalyptic proportions. This would include the
disastrous effects that a major incident would have on human/animal health, the
environment, and the local/regional economy.
This equipment minimizes the threat of injury and/or death to firefighters in that a
petrochemical incident can be extinguished from a safe distance.
TO: VILLAGE MANAGER
SUBJECT: FLATBED AND CRANE
PAGE 3 OF 3
All of this equipment along with 4000 feet of 5" hose will be carried on the new 20'
platform, which will be mounted on an existing chassis as, stated earlier. The crane will
provide us with the ability to lower the dry chemical units to the ground from the vehicle
in a safe and efficient manner. This vehicle along with all of the equipment mentioned
will greatly enhance or capabilities in dealing with petrochemical emergencies.
General Bid Information
There were a total of six (6) bids mailed out to potential bidders and an ad was placed in
the newspaper announcing bids were being accepted for this equipment.
On December 13, 2004 at 11 :00 AM, sealed bids were received for the purchase of the
above-mentioned equipment. The sealed bids were publicly opened and read aloud.
Summary of Bids Received
Only 1 bid was received for the purchase of the equipment outlined in our specifications.
The other 5 vendors that received specifications did not submit bids for this vehicle. The
bid received was as follows:
BIDDER
BID PRICE
Sauber Manufacturing Co.
$50,665.00
Budget Authorization
Funding for this purchase can be found in account number 6707709-660120.
Recom mendation
Based on the above information, I recommend the contract be awarded to Sauber
Manufacturing, Virgil, Illinois in an amount not to exceed $50,665. This price includes
training for all 3 shifts on the use of the crane provided with the unit. Sauber
Manufacturing has performed work for our Public Works Department in the past and
come highly recommended.
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IniGra (flee. M{$.lliO,
DATE:
FEBRUARY 7, 2005
TO:
MICHAEL E. JANONIS, VILLAGE MANAGER
FROM:
MICHAEL J. FIGOLAH, FIRE CHIEF
SUBJECT:
FIRE APPARATUS JOINT PURCHASE - WAIVER OF BID
Backqround
The Fire Department is scheduled to replace a 1990 Pierce Arrow Fire Engine in
2005. This apparatus has over 100,000 miles and its condition and service history
indicate replacement is warranted. This vehicle has been kept in reserve status
anticipating its replacement this year.
Since there were numerous Fire Departments considering the purchase of
apparatus, a committee was formed through the Northwest Municipal Conference
for a group purchase.
General Bid Information
The Northwest Municipal Conference Joint Purchasing Advisory Committee
organized the request for proposal. The committee was comprised of
representatives of fire service agencies in the Northeastern Illinois region.
Request for proposals were sent to over twenty manufacturers of fire apparatus.
On August 1O, 2004, the Northwest Municipal Conference opened bids for fire
apparatus from 10 vendors. The lowest responsive bidder was Jimmy Diesel
Crimson and alternate bids were awarded to Global Emergency Products, Inc.
(Pierce) and Specialty Vehicles Services, Inc, both were deemed qualified
responsive bidders.
The fire department apparatus committee reviewed the bids received and
recommended purchasing the apparatus from Global Emergency Products, Inc.
We currently own 3 Pierce engines and have been extremely pleased with their
performance over the years.
M\1 Archives\O2 February\MF-Fire Apparatus Joint Purchase 2CO5-Viilage Manager doc
TO: ViLLAGE MANAGER
SUBJECT: FiRE APPARATUS JOINT PURCHASE
PAGE 2 of 2
In addition to our past experience with Pierce apparatus, this purchase will allow us
to have 3 essentially identical vehicles that will make it easier for our maintenance
personnel and will streamline our parts inventory since the vehicles are the same
type and manufacturer.
To date, over 50 vehicles have been purchased through the Northwest Municipal
Conference cooperative agreement.
Summary of Bids Received
Through a sealed proposal process, Pierce Manufacturing, Inc. represented by
Global Emergency Vehicles, Inc. was an alternate vendor awarded the bid through
the Northwest Municipal Conference. Based on pricing from Global Emergency
Vehicles, the Village realized a $20,000 savings by participating in the Northwest
Municipal Conference Joint Purchasing Program.
Budç¡et Authorization
Funding for this replacement is provided in the 2005 Budget in the Capital
Improvement Section on page 290. The account number is 677709-660120. The
budgeted amount is $331,200.00. The resale amount of the current engine is
estimated at $25,000, which will bring the total of available funds to $356,200.
Recommendation
Based on the above information, I recommend the Village Board waive the bidding
process and award a contract to Global Emergency Vehicles, Wonder Lake, in an
amount not to exceed $347,073.00 (price includes a performance bond) through
the Northwest Municipal Conference Joint Purchasing Program. This amount
reflects a savings of $11,088 for a 100% prepayment of the vehicle, which was
offered by the manufacturer and recommended by the Finance Director.
MF/jm