HomeMy WebLinkAbout08/18/2015 Kensington Center Jogging PathMount Prospect Public Works Department
LL $/ INTEROFFICE MEMORANDUM
TO: ACTING VILLAGE MANAGER DAVID STRAHL
FROM: VILLAGE ENGINEER
DATE: AUGUST 12, 2015
SUBJECT: BID RESULTS FOR THE KENSINGTON BUSINESS CENTER JOGGING PATH
AND LIGHTING IMPROVEMENTS
(CONTRACT AWARD NOT TO EXCEED $351,172)
Background
As part of the Kensington Business Center development in the 1980's, the annexation agreement
requires the Village to maintain certain amenities within the Business Park, including the jogging
path and the jogging path lighting system. The jogging path pavement is deteriorating and in
need of repair. The lighting system is experiencing numerous wiring failures and because of the
age of the system, needed lamp and fixture replacement is becoming more difficult.
The jogging path spans across the business park from east to west and has fingers to the north
and south to provide connectivity to the entire business park. The existing lighting system is not
continuous but provides lighting at critical locations along the path. To facilitate the design and
construction of the improvements, the path improvements have been split into 3 phases: Phase 1
— west of Feehanville Drive, Phase 2 — between Feehanville Drive and Business Center Drive, and
Phase 3 — east of Business Center Drive. It was determined that Phases 1 & 3 would be
constructed in 2015 and Phase 2 in 2016.
Bid Results
Plans and bid documents for this project were prepared by Gewalt Hamilton Associates,
consulting engineers of Vernon Hills, Illinois and a public notice was placed in the newspaper. Six
(6) contractors picked up bid documents and five (5) attended a mandatory pre-bid meeting on
July 29, 2015. Bids were opened and read aloud on August 10, 2015. One (1) bid was received.
The bidder submitted a bid bond in the amount of 10% of the total bid as required in the bid
proposal packet. The bid was checked for accuracy. One minor error was found in the amount
of $24. The bidder correctly signed the bid and bid bond. Below is a summary:
Bidders Total Bid
Martam Construction, Inc. $ 319,248.00
Engineers Estimate $ 319,150.13
Mount Prospect Public Works Department
LL $/ INTEROFFICE MEMORANDUM
TO: ACTING VILLAGE MANAGER DAVID STRAHL
FROM: VILLAGE ENGINEER
DATE: AUGUST 12, 2015
SUBJECT: BID RESULTS FOR THE KENSINGTON BUSINESS CENTER JOGGING PATH
AND LIGHTING IMPROVEMENTS
(CONTRACT AWARD NOT TO EXCEED $351,172)
Background
As part of the Kensington Business Center development in the 1980's, the annexation agreement
requires the Village to maintain certain amenities within the Business Park, including the jogging
path and the jogging path lighting system. The jogging path pavement is deteriorating and in
need of repair. The lighting system is experiencing numerous wiring failures and because of the
age of the system, needed lamp and fixture replacement is becoming more difficult.
The jogging path spans across the business park from east to west and has fingers to the north
and south to provide connectivity to the entire business park. The existing lighting system is not
continuous but provides lighting at critical locations along the path. To facilitate the design and
construction of the improvements, the path improvements have been split into 3 phases: Phase 1
— west of Feehanville Drive, Phase 2 — between Feehanville Drive and Business Center Drive, and
Phase 3 — east of Business Center Drive. It was determined that Phases 1 & 3 would be
constructed in 2015 and Phase 2 in 2016.
Bid Results
Plans and bid documents for this project were prepared by Gewalt Hamilton Associates,
consulting engineers of Vernon Hills, Illinois and a public notice was placed in the newspaper. Six
(6) contractors picked up bid documents and five (5) attended a mandatory pre-bid meeting on
July 29, 2015. Bids were opened and read aloud on August 10, 2015. One (1) bid was received.
The bidder submitted a bid bond in the amount of 10% of the total bid as required in the bid
proposal packet. The bid was checked for accuracy. One minor error was found in the amount
of $24. The bidder correctly signed the bid and bid bond. Below is a summary:
Bidders Total Bid
Martam Construction, Inc. $ 319,248.00
Engineers Estimate $ 319,150.13
Page 2 of 2
Kensington Business Center Jogging Path and Lighting Improvements ($351,172)
August 12, 2015
Discussion
Contractors that did not bid on the project indicated that they were too busy to complete a
project of this scope at this time.
The low bidder, Martam Construction, Inc., meets the requirements of the contract documents.
Martam Construction, Inc. has completed many projects for the Village in previous years,
including roadway paving, sidewalk construction and streetlight installation. All work has been
completed to the Village's satisfaction.
Staff recommends including a 10% contingency in the project award to allow for quantity
variances and unanticipated conditions. In this instance, a 10% contingency added to the lowest
cost bid would result in a total contract award of $351,172 (Base Bid: $319,248 + Contingency:
$31.924 = Total Recommended Award: $351,172).
Recommendation
I recommend the low bidder, Martam Construction, Inc. of Elgin, IL, be awarded the contract for
the Kensington Business Center Jogging Path and Lighting Improvements in the amount not to
exceed $351,172.
Please include this item on the August 181h Village Board Meeting Agenda.
I concur with the above recdmmendation.
Director df"Public Works Sean P. Dorsey
cc: Village Clerk Lisa Angell
H:\Engineering\Lighting\KBC\Lighting and Jogging Path Improvements\ Bid & Award Mm.docx