HomeMy WebLinkAbout5. New Business 07/21/2015Moupil Prospect
Village of.M.-ount Prospect
Community I)evelopment Departnient
MEMORANDUM
To�
FROM:
DATE
SLJBJECT:
BACKG,ROUND
DAVID STRAIR., ACTING VI[..,L.,.GE MANAGER
WILL -JAM J, COONEY, DIRECTOR OFCOMMUNITY DEIVELDPMENT
JLJL,Y 15,2015
CDBG 2015 2019 CONSOLIDATED PLAN AND PY2015 ACTION PL.AN
As you are aware, the Village of Mount Prospect ds pan. erititlement cornmun.ity whicl:ii receives an annual allocadon
frorn the Departmerift. of 1 lousing and (Jrban Development (I ILJD) For our Cornl-n.Unity Development Block. Grant.
(CDBG) Pirograni. As an. cri6tlernent commurAy, the Village is reqLdred to develop as Consolidated Plan tliiat
1-.)rovides an OUtfine for corru-nunity devOopi-nent needs and strategies over a five year period.
In pireparing for Program Year (JE Y) 2015, which runs Frorn October 1, 2015 to September 30, 2016, the Wllage is
required to adopt as riew Con.solidated Plan for 201"p-2019 becaLlSe the currerut Consofidated Mari wiH expI re at tile
end of this program year. In addition, the Village Must adopt an Action Plan that wi.111 outhrie the specifIC use of
CDBG ftin.ds for PY2015, The intent of the 201.5 201.9 Consolidated Plan is to describe d-iic general needs,
resources, priorities and proposed activities to be addressed under the CDBG Program witi-iiin MOUIlt Prosj.,)ect,
white tfiie Actiori. Plan. provides specific budget information for each year.
As as rnernber of Cook. Courity's HOW'. Consortium., the Village of Mount Prospect, a]ong with all the
CMISOftn,11-11 rriiernt)crs, are submittiriig 'th& Corisolidated Plans as as joint document to the IJ.S. Departrnerit of
Housing arid Urban Development. Although a rnernber of the Cook County ConsortiurrIl, the Village will eondnuc
to receive as direct allocation of CIDBG funds fro nn IlLJD and strategies developed for tb[e use Of Our CDBCI
funding are specific to the Village of Mount Prospect,
To assist your review of the CDBG 2015 2019 Consolidated I'lairi. and Program Year 2015 Action Mari, staff has
provideck
I
The attached CD: Draft. 2015 2019 Consolidated Plan
Proposed CDBG Budget PY2015
May 28, 20 5 Panrdng & Zoning Con-irydssiorii Meeting MiFlUteS
2011.5 .201.9 CONSOLIDATED FILAN
The Consolidated Plan, on the attached CD, consists of five components which inClUde:
The Process - steps taken to engage tbie put)lie and solicit input.
Needs Assessment - understand the needs of the community.
Market Analysis -- understand the resources of the cornrrn.inity.
Strategic Plan establish priorities and objectives based on community needs and resources,
Program Year 2015 Action Plan —proposed progratyls and activities to be furided by rl,iie CDBG annual
budget for the time period of 0(.,,tobeir 1, 2015 to September 30, 20 16
In preparation ofthe 2015 2019 Consolidated Plan, cornments frorn the public were sought thrmlgfii a survey arld
focus group meetings. Th.e Conlrnunity Needs SUrvey was developed and made available to O,iie genciral public oin-..
line and was sent to local public service agencies, school districts and other resources to determine the needs of"
the comnlunity,
The Strategic Plan is based on the Needs Assessment and Market Ar4lysis, and its piurpose is to surnimairize the
pruorities that will be addressed during the term of tile Consolidated Plan. Existing planning dOCUrnents suich. as
the Wtage's Corni-.)rellensive Plan. and Capitai improvernent Plan are also reviewed to verify the proposed
priorities are consistent with Village's establis[iied l)riorifles.'Fhe proposed llriorpty Needs iriclude:
p. Affordable I lousing
2. of'Caire� Services
3. Pu. Nic Service Needs
4, PUbfiC I rrIl provernent 'Needs
5. Public Facility Needs
6General Administrative and Marining Costs
7. ]E;corlomic Development
A copy of tile survey results, attactnnents and sLq-.)j,.)orfing do(.;unnents for eacbi section are ft.)Und atthe back. ofthie
Consolidated Plan.
PROGIZAM VEAR 2011.5 ACTION JP11l...,A.N
The last component of the Consolidated Plan is the PY20[5 Aeflon. Plan. The annual Acflon Pan proposes
eligible activities to be Undextaken in the upeonin ing program year to address the Priorities described in the 5 -year
Cons(flidated Pla.n. CDBG funds rnay only be used for eligible activities that address a National Ob.jective,� benefit
low and moderate (L/M) income persoins, address spurn or blight, or meet an Urgent corrunrulity dcvepqprnerit
need. Tire Vfliage's responsibility for the CDBGT ftlnds is to ensure that Mount Prospect residents, specifically
fl-imse (.,juafifying as pow/rnoderate incorm..,, are benefiting from the grant.
The C: . onsolidated Plan and proposed PY 2015 Action Plan were presented and diSCUssed at tile May 28, 2015
Panrdng and Zoning Commissiaon Meeting. Based on staff une.mos, ftinding appfications, and presenta.dons frorn
public service agencies, the P & Z recornunended approval of tile onsoliciallori Nan Draft and proposed 11Y
2015A,c6on Nan and recornrnended that tfiiey lie rnade avadable fdrr pubfic review arid cornment thrOL11gh rho
month of'June. No additional public cornments were received (.JLlHtlg tile month of,lune.
The following is as summary ofthe proposed activities to be funded with CDBG funds dUring Fl'2015, and the
Prpority Need they address:
Affordable I lousing
• Single Family RehaNiftation & Weatherization Grant Programs
• Ernergency Repair Ilirograarru
I lomelessness/Conti�l UU III of Care Services
Northwest ("oiirq.,.)ass Emergency I lousing Prograiin
Pads to Hope
Wornen In Need Growing Stronger
Public Service ]P,Ieeds
* Children's Advocacy Center
* 11'...,ife Span
* NW CA,SA
* Resources for Conirnunity )...giving
* Access to Care
* Cornrnurdty Connections Center
PubHc finproveinierit Needs
44 Low/Moderate Income Area Sidewalk. II.Inprovements and IPublic 11.)ark.wa.y Tree Replacement
PubHe Facility Needs
Re hal-.) of a group horne owned by Search. Inc., Rehab work at the Mount I`Irosj.-.)ect office o('NW Cornpass
line.
CONCLUSION
As part of HUD's required Consolidated Plan process, the Village Board mUst. adopt a new ConsoHdated Plan as
well as as PY2015 Action. Plan. In addition to the Planning and Zoning Corniniission Public Meeting on May 28,
2005, a required 30 day public review period took place durin.g the rnorith of Jurie. In order to rneet IR JD's
thnefine requirements, the Village Board must approve the Consolidated Plan and PY2015 Action Man, which
will then be subi-nitted to Cook County for ajoint C."onsortiurn submission to IR JD by August 15, 20 15.
Pleasef(..)rward this rnernorandurn and attachments to the Village 113oard for their review arid consideration at their
July 2 p, 200 5 meeting,, Staff will 1.)e present at the ineeting to answer any questions regarding ti -ups matter.
..... . . ...... .........................
William 11, (],00ney, Jr., XI . CIP
Director of'Cornmunity Development:
MINUTES OFTHE REGULAR MEETING OF THE
RIJANNING & ZONING COMMISSION
CASE NO. N/A
PROPERTY ADDRESS:
PUB11CA.11ON DATE:
PIN NUMBER:
WENSM
MEMBERS PRESENT:
MEMBERS ABSEN'T:
STAFF MEMBERS PRESENT:
INTERESTED PARTIES'.-,
Hearing Date; May 28, 2015
N/A
N/A
May 13, 2015
N/A.
2015 CDBG Funding Recommendations & Presentations by
Public Service Agencies
Sharon Otternan
Thomas Fitzgerald
William Beattie
Keith Youngquist
Jeanne Kueter
Norbert Mizwicki
Joseph Donnelly, Chair
Agostino Filippone, Associate
None
Consuelo Andrade, Deputy Director
Janet Saewert, Neighborhood Planner
Various Public Service Agencies
After hearing two (2) additional cases, Chairman Donnelly introduced the next order of business as the
Community Development Block Grant- Public Service Agencies and 201.5 Funding Recommendations
and stated the decision is Village Board Final,
Ms. Saewert summarized that the Village receives annual allocation of funding front he Department of
Housing and Urban Development (HUD) for Community Development Mock Grant (CDBG)., She further
explained as a recipient of such funds, the Village is required to develop a five (5) year consolidated plan
through public participation, needs assessment and a. market analysis.
She further stated a strategic plan and priorities were developed to guide our use over funds over the five
(5) year period,
Ms. Saewert stated the Village is required to also submit an annual action plan to IRJD� She further
explained the plan proposes eligible actMties that address our priorities during program year 2015 or Oct
1, 2015 Sept 30, 2016,
Planning and Zoning Commission- May 28, 2015 Consolidated Plan 2015-2019 Draft
Joseph 13onnelly Chair
I
Ms. Saevvert stated in Mount Prospect, CDBG funds must be used for activities that benefit our
low/moderate income residents and the funding for the Annual Plan comes from 3 sources including-,
* Annual grant allocation
* program Income generated by loans paid back thru our 0% interest CDB(.., Rellab
programs
o Non allocated carry over funds
Ms., Saewert stated that the Planning and Zoning Commission has the responsibility of review funding
requests from non Village agencies and make recommendations concerning those requests, She further
explained numbers of public service representatives are going speak on behalf of their organization,,
Ms, Sa.ewert stated that limits the amount of funding that can be allocated to public service organizations
to a maximum of fifteen percent (15%) of the annual grant allocation with an additional fifteen percent
(1 5 %) of the prior year program income., She further explained that based on these guidelines the Village
can allocate up to $55,000 to public service organizations for the 2015 program year which is
approximately sixty-five percent (65%) of the total funding received,
Ms. Saewert explained the criteria used when reviewing applications for eligible activities as the
following:
o Does the agency have Administrative capacity for monitoring the use of funds & maintaining
required documents?
o Does the Program OVERLAP with services already being provided?
o Would the agency be able to provide their program WITHOUTthe help of CDBG funding?
o Does the Program fill a gap of set -vices needed in our community?
Ms, Saewert stated that staff believes each of the applicants fill a need with in the Village of Mount
Prospect and are recommending funding at approximately 65% of their requested arnount. She stated they
are recornmending a slightly higher funding for the Children's Advocacy Center and the Community
Connections Center where there is less of an overlap, She also stated that CDBG is the primary source of
funding for the Community Connections Center's educational programs.,
Ms, Saewert also stated staff is recommending that the draft 2015-2010 Consolidated Plan and Proposed
Action Plan Budget be made available for public review and comment from June I 30'1'
Commissioner Mizwicki asked how the public review is conducted.
Ms. Saewert explained that the draft and the action plan budget will be posted on the Village website and
hard copies at, the public library and in the Community Development Department available for residents
to review,,
Commissioner MizwUi stated he feels that staff would get a better response during the public review
period if it was better advertised,
Ms. Saewert explained that they are opened to suggestions since the Community Relations Commission
was dissolved it is now brought to the Planning and Zoning Corrimission.,
Commissioner Beattie clarified that the funds being allocated to the various community service agencies
are not Village funds, they are f6deral funds which were awarded to the Village fronil TUD,
Planning and Zoning (..,ornmission- May 28, 20l 5 Consolidated Plan 2015 2019 Draft
Joseph Donnelly Chair
Chairman Donnelly expWned that the Commission's responsibility isjust to approve as motion allowing
the public review period.
Commissioner Filippone asked if there were any agencies that had been denied funding before they went
to the public review period.,
Ms., Saewert stated there has been some denied in the past but not for the current cycle.,
Chairman Donnelly collectively swore in the representatives fironi the various ageric I i I es,
Greg Watkington from SEARCH, 4217 Lee Street, Skolde Illinois stated they are requesting $20,000 to
do as bathroom remodel at 1.007 Sycamore Mount Prospect. "rhe remodel would consist of as walk in
shower and raised commode and other "elder friendly" modifications. He gave as brief overview of what
SEARCH does and stated the home was purchased in 1992 and is home to six (6) females with
intellectual disabilities ranging frorn forty, two (42) years old to seventy-two (72) years old., Ile further
explained the need for the irnprovements is because a few of the ladies have mobility issues and walk.
with walkers.,
Katie Barnichel frorn Access to Care stated the organization is currently serving one hundred and twenty
eight (128) residents in Mount Prospect., She explained Access to Care is a primary health care program
for to income and underinsured residents of suburban Cook County, She stated they arc requesting
$6,000 which wffl help fund approximately eight people from Mount Prospect into the program in
addition to the money allocated from the County.,
Arny Fox from I...ifcSpan 700 I....ee Street Des Plaines, Illinois,, She stated they are requesting $5,000 to
provide direct, services to victims of domestic violence. She gave abrief history of the organization arid
stated they focus on giving counseling,, legal services, and advocacy for victims of domestic violence., She
Further explained that the services are free and serve in many different languages.
Commissioner Mizwicki stated in the information he received it stated there aren't, any geographical
boundaries or income limitations., He asked W, Fox to clarify that information,
Ms. Fox stated the money awarded from Mount Prospect will help serve Mount Prospect residents, She
stated geographically, I....ifeSpan, serves people in multiple communities,, She further expWned there are
no income guidelines for the counseling services but the maJority of the clients are tow income., She
further explained there are legal guidelines for the legal services they provide, She stated the demand for
their services Far exceeds their funds which is why the legal services are for the lower income clients.,
Commissioner Mizwicki asked what the income guidelines are for the legal services,
Ms., Fox explained that they are more lenient with guidelines because more often than not the victims are
under the economic control of their abuser and don't have access to funds.
There was general discussion between the board and Ms. ha ox. regarding the complexity of allocating
certain dollar amounts to mrdtiple communities.
Fired Stupen from Resources for Community I...,iving stated that the organization supports adults with
developmental and physical disabilities so they can achieve as more active and independent life, fie gave as
Planning avid Zoning Commission May 28, 2015 Clonsolidated Plan 2015 201.9 Draft
Joseph Donnelly -Chair
M
brief history of the organization and stated in the past year they have assisted sixteen (p 6) Mount Prospect
residents with over three hundred hours (300) of direct services., He stated they are small organization that
works with a $250,000 annual budget, He stated the organization provides basic life skills such as money
management, public transportation usage, career assessment and job placemenL I le explained they are
opening a Financial Independent Center this coming year which will help clients manage rnoney and with
other Financial rnatters,, He stated they are requesting $6,000 to help with the prograrn,,
I eR.oy Messenger from Northwest Compass previously known as (..,EI)A 1300 W., Northwest Highway
Mount Prospect, Illinois stated they have been providing emergency services, education, and
empowerment, for over thirty (30) years,, fie stated the services they provide include counseling, food
prograrns., career and finance counseling, and transitional living. Ile explained that the amount of people
needing the funds nearly doubled during the first quarter of 20 15,
Sha.ina Makani frorn Journeys the Road Horne, 1140 E Northwest Highway Palatine, Illinois stated that
the organization helps homeless individuals and people who are on the road to being homeless., She stated
they run two shelters located in Mount Prospect at St,, Mark's L.,utheran Church and Trinity Methodist
Church., She stated they are the only emergency shelter in the Northwest Suburban Cook County area, She
explained they provide food pantry, vocational and housing services., 'rhey also operate two (2) apartment
buildings in Palatine for individuals transitioning out of homelessness, She stated. that five percent (5%)
of their clients are from Mount Prospect resulting in twenty-six. (26) homeless and seventeen (17)
individuals at as risk. o Ibecrrming, homeless,
Commissioner Mizwicki asked how the shelters are run throughout different communities.
Ms. Makani stated each shelter is open on a certain night and are operational from October to April.,
Jim Huenick. from Northwest CASA stated the organization provides comprehen.sive services to sexual
assault victirns of' all ages., He stated they run a 24 hour hotline were victims can call anytime for
emergency needs,, They also have agreements with community hospitals that allow them to provide social
services to rape victims that come into emergency rrcrom. He further explained all of their services are free
and unlimited, The staff has specialized training to help victims deal with sexual assault., Ile stated that
over 94% of their clients report a higher ability to cope with the traurna from receiving the services
provided,.
Mark Parr from the Children's Advocacy Center stated the organization provides comprehensive services
for children who have been victims of sexual abuse, physical abuse, or witnessed domestic violence., He
further explained they work closely with law enforcement and other government agencies so the child
only has to ext.flain the situation once. He further explained all of the services are free and ongoing to help
the child get the proper counseling, legal service, and medical treatment needed,,
Victoria Brand from the Village's Community Connections Center stated the organization brings Village
and library services to the south end of town, She explained the Cr DBG funds help fund health programs,
play and learn programing for young children, and other awareness programs,. She further explained sorne
of the services that the center provides, She stated that they work closely with students who attend
Holmes Junior High School and will lbe going to Rolling Meadows High school., She stated the money
also helps fund the car seat safety program that, helps residents on the south end of town ensure they are
Planning and Zoning Commission Ky 28, 2015 Consolidated Plan 2015 2019 Draft
Joseph Donnetty-hair
installing their car seats correctly,, She also stated the funds will help with the annual school supply drive
for children frorn low income households.
Chairman Donnelly asked for motion to approve the Draft for the CDBG 2015 2019 Consolidation Plan
and Proposed Prograrn Year 20 1 5Action Plan be made available for public review and comment through.
the month of June. Commissioner Beattie made the motion and it was seconded by Commissioner Kueter,
UPON ROLL CALI, AYES: Otteman, Fitzgerald, Beattie, Youngquist, Kueter, Mizwicki, Donnelly
The vote was approved 7-0 with a positive recommendation to Village Board,
After hearing two additional cases Commissioner Otternan made a rnotion seconded by Commissioner
Beattie and the meeting was adjourned at, 9:30 pyn,
Jenna der, COMMWty Diewflopment
Adrnkistradve Asslistant
Planning and Zoning Con'unission May 28, 2015 Consolidated Plan 2015-20 19 Draft
Joseph Donnelly -Chair
proposed CIDBG lBudget Pro0lralrn Year (IPY) 20:15
Nqte.°..
n. Actual IaY20i4 CIDOG 1Progiraro Income as of May 2015 Is $109,604,50, Estimated PY2015 CDBG Program Incoroe las $60,000.
2. Program Income 0 generated froirn relpayrieinit of ouistanddra9 0% Interest Loans
3. The ruax aitsw yd by IN4„Is for f°y2015 Acirnin9 las $63,383.80 $51,1363.60 (I0% of C I:)IB I Alloca4:don) plus $17,000 (20% of$60,000 est. prograr9 lnocome of pror3rairm year).
4. The hoax ai owed by HUD 6br, PY2015 Public Service is $55,006.52) $38,537.85 ('Ii5% of CVy6Gv Allocation) plus $r,96,470,67 (,nJ"n% of$1.09,804.50 pre0ouaaa year's l)r(xyrnnrun income).
5. Isusnroters with "" care subbed to charge.
PX 2014 Actuuall
IRY 2015 Funding
12015 Proposed
IPn'l ori ty INeeds
Budget (Oct Ila 2014-
Requests (Oct1, 2015
Budget (O01 1, 20115-
Coimiments
Supt 30 2015)
Sept 30, 2016)
Sept 30, 2016)
eunen°all Admuiroiiiradeunre*m»,
$54,300��+-..(20°la) PI.�$.51,363
+ (2.0°lo)PI
73,703
$63,363
See nota #3
HoirRneiiessness/Contil of Cabe
Puullb1flic Service Needs
. , , , , , , , ...............
NW Compass Inc (f/k/a CE)A NW) ...Emergency Housing
15,000
20,000
13,000
Fads to Hope, Inc.
H15,000
20,000
:1.3,000
_------ ...... ___.._
WINGS
10,000
.. �.,..,..,...
1.5,000
9,000
Children's !advocacy Center
1.,800
2, 500
2,000
Life Span
nn,...
5,000
5,000
............................................................................................................................................_
3,000
................ _..........
nw
Northwest CASA
___ __ __
2,000
__________._.,._._.______.,
6,000
_._____.___.__. ____________.
4,OOO
-------------
____ __Resouruces
Resourcesfor C:onnnnnuurnity Living
6,000
........
6,000
4,000
SulYnrarllan Vrrdrnmary Otea0t0u Care Councdl Access toCau
6, 000
6,000
4,000
C.ormnnuinity Connections Center (Village of fit Prospect)
_....._.... .._.._....... ...._ .MSLULU-ff�dAL.ww---
4,000
4,000
-,--,--,--. ww. ..,..www
3,000
w,.,ww,
µ,..
tiHn� tiHtiHtiH w�.w�
67,600----
®500,..
55,000._.._
0a.ummnaroto#4......_..
Affffoirdalblle IHousing
I IEaciillty Needs
IPuulalliic lim piroveir nen[ Needs
.,,,,.,.,.,...�........................................................................................................................................................mmmm................,.mm........,.m....,.mmm....._........................................................................................,...........
,,,,,..,.,.,,, ,._...m
Single If aunnily Rehab C4 Weatherozation
..___..._._.___.
05,000
.�____________._____ __
93,000
.________�___________.......__._._._.�._.
9�.3,00d
-.__________.
�
____________-
Single L amilly Rehab Administration n
_
20,000
20,000
'20,000
...... . ......
Eun-eirgency Relpair Program
:10,000
---
:10,000
...... ............. .m.....m..
10,000
..........m. _.
Search Inc. ref2b Of grouall'n horne
20,000
20,000
20,000
....... ...�..
NW Compass lne- rehab at I t wit Lrnoslpe.ct office
:12,500
1.O,000
10,000
- �..... ....�
Low/Mod Area Sidewalk Improvements
..,.,,,,,-.
200,000
.............. ........
200,000
200,000
�.... ...... ._ ,........
Public parkway Tlreet IReplacement
2.0,000
20,000
20,000
Emergency Water System Interconnection (Redwood and
300,000
0
Dempster)
._ ._...................._.................. ..._.......www......_..
w
. ...w.,..w
_.._ ... _ .
SUB -TOTAL
377,500
$373,000
TOTAL FUNDS COMMITTED
- ,,,,, ,,,,,,,,,
19,0 3
�...
$ V3r 3....
-------
[IUD Allocation
271,504
2.56,919
........
Prograrn Income"
97,0 19
60,000
See motes #1,2
funds available to conarnndt *
....,
150,4$0
17.5,000
TOTAL FUNDS D AVAILABLE
519,003
$ 91,913
Nqte.°..
n. Actual IaY20i4 CIDOG 1Progiraro Income as of May 2015 Is $109,604,50, Estimated PY2015 CDBG Program Incoroe las $60,000.
2. Program Income 0 generated froirn relpayrieinit of ouistanddra9 0% Interest Loans
3. The ruax aitsw yd by IN4„Is for f°y2015 Acirnin9 las $63,383.80 $51,1363.60 (I0% of C I:)IB I Alloca4:don) plus $17,000 (20% of$60,000 est. prograr9 lnocome of pror3rairm year).
4. The hoax ai owed by HUD 6br, PY2015 Public Service is $55,006.52) $38,537.85 ('Ii5% of CVy6Gv Allocation) plus $r,96,470,67 (,nJ"n% of$1.09,804.50 pre0ouaaa year's l)r(xyrnnrun income).
5. Isusnroters with "" care subbed to charge.
RESOLUTION NO.
A RESOLUTION APPROVING THE 2015-2019 CONSOLIDATED PLAN
INCLUDING THE 2015 PROGRAM YEAR (PY) ACTION PLAN
COMMUNITY DEVELOPMENT BLOCK GRANT ENTITLEMENT PROGRAM
WHEREAS, the Village of Mount Prospect has prepared a five-year Consolidated Plan, which includes
The Process used to develop this Plan, a Needs Assessment, Market Analysis, Strategic Plan, and the
Annual Action Plan for Program Year 2015, which runs from October 1, 2015 to September 30, 2016;
and
WHEREAS, the Village of Mount Prospect is entering its thirty fifth year as an entitlement community
under the federal Community Development Block Grant Program; and
WHEREAS, in the past thirty four years the Village has used its Community Development Block Grant
entitlement to implement various projects to address the community development and housing needs of
low and moderate -income and elderly residents, to reduce and prevent the occurrence of deterioration in
the Village, to increase accessibility for the handicapped, and to address other community needs in
conformance with the objectives of the Community Development Block Grant Program; and
WHEREAS, the Village of Mount Prospect expects to be allocated $256,919 for Program Year 2015
from the U.S. Department of Housing and Urban Development and expects to generate $60,000 in annual
program income, and anticipates carry-over funds in the amount of $175,000;
WHEREAS, the Mayor and Board of Trustees have determined that the Consolidated Plan and the use of
CDBG funds can be of benefit in providing for residents' health, safety and welfare and in meeting the
community and housing needs of its citizens:
NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND BOARD OF TRUSTEES OF
THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS ACTING IN THE
EXERCISE OF THEIR HOME RULE POWERS:
SECTION ONE: The Mayor and Board of Trustees of the Village of Mount Prospect hereby approve
the attached 2015-2019 Consolidated Plan, which includes the 2015 Action Plan. The Action Plan
anticipates spending Community Development Block Grant funds in the amount of $491,383:
Affordable Housing $123,000
Homeless/Continuum of Care 35,000
Supportive Programs for Persons w/Special Needs 20,000
Public Facility Needs 30,000
Neighborhood Safety/Public Improvements 220,000
General Administration 63,383
PY 2015 CDBG TOTAL FUNDS COMMITTED
�Iagc /2
SECTION TWO: As a member of Cook County's HOME Consortium, the Village of Mount Prospect,
along with all the Consortium members, are submitting their Consolidated Plans as a joint and
coordinated document to the U.S. Department of Housing and Urban Development. The Mayor and
Board of Trustees of the Village of Mount Prospect hereby authorize the Acting Village Manager to
prepare and forward to Cook County a submission of Mount Prospect's 2015-2019 Consolidated Plan in
accordance with Federal guidelines. This Plan includes an application for PY 2015 federal Community
Development Block Grant funds.
SECTION THREE: This Resolution shall be in full force and effect from and after its passage and
approval in the manner provided by law.
AYES:
NAYS:
ABSENT:
PASSED and APPROVED this day of July, 2015.
Arlene Juracek
Mayor
ATTEST:
M. Lisa Angell
Village Clerk
H:ACLKO\WIN\RESOLUTION\2015\CDBGActionPlanResolutionjul}212015.doc
CDBG DRAFT CONSOLIDATED PLAN
May be viewed on the
Village's website at:
tt :// nt i s t,a it / I s/ nt,a
apL2documenfid=3791
Village of Mount Prospect
Mount Prospect, Illinois
INTEROFFICE MEMORANDUM
TO: DAVID STRAHL, ACTING VILLAGE MANAGER
FROM: FINANCE DIRECTOR
DATE: JULY 15, 2015
SUBJECT: 2016-2020 CAPITAL IMPROVEMENT PLAN (CIP)
A joint Village Board/Finance Commission workshop was held July 14, 2015 to discuss the proposed
2016-2020 Capital Improvements Plan (CIP). Copies of the CIP document were distributed to the Board
and Commission members in advance of the meeting. Copies had also been placed in the Village
Clerks Office and Mount Prospect Library for public viewing. Additionally, an electronic version of the
CIP document was placed on the Village website.
At the July 14 meeting, the Finance Department provided an overview of the 5 -year capital plan. Staff
was on hand to make departmental presentations on their project submittals and general discussion
followed. The five-year total for all projects included in the proposed plan was $65,208,503. First-year
projects (2016) totaled $11,551,775.
There was only one modification to the proposed plan as a result of the departmental presentations and
the discussion that followed. The purchase of a zodiac boat with trailer scheduled for 2017 was moved
up to the current budget year due to the inoperable condition of the boat. The $15,000 projected cost of
the boat was removed from the 5 -year plan. No other changes were made to the timing or amounts of
the projects submitted by the departments. In general, the projects being presented directly relate to the
monies expected to be available. Further consideration for funding will be done during the upcoming
budget process for 2016.
The following are some general comments on the final capital improvement plan. Page numbers
reference the proposed CIP document distributed to the Village Board and Finance Commission and
available on the village website.
General Fund
The CIP is showing first-year projects being paid from the General Fund totaling $1.4 million (page 20).
Projects include two (2) Rand Road traffic studies, ash tree removals and plantings, new sidewalks and
the sidewalk cost -share program, annual tree planting program, and various IT projects. The five-year
average for capital projects to be funded from the General Fund is $1,041,000.
The financial forecast for the General Fund is showing an operating deficit in 2016 of $155,000 with
annual deficits through 2020 ranging between $124,000 and $489.000. Each year's deficit will be
addressed during the appropriate budget cycle with capital projects being deferred as necessary to help
eliminate the deficit. See a complete five-year forecast for the General Fund and all other major capital
Funds beginning on page 144.
Capital Improvement Fund
The Capital Improvement Fund was created to support intermediate sized capital expenditures for
various departments that are non-recurring in nature. Some examples of these projects are detention
pond maintenance, equipment purchases and building improvements. Supported by a one-quarter cent
home rule sales tax, there is approximately $1.2 million annually available for these types of capital
projects. A total of $1.9 million in projects are budgeted for 2016. Reserves totaling $0.7 million permit
the higher than usual spending for the year. Some larger projects planned for 2016 include public works
2016-2020 CIP
July 15, 2015
Page 2 of 2
roof repair and the KBC jogging path. Projects included in the five-year plan beyond 2016 will need to be
further prioritized with some deferrals to bring the total annual amount down to what can be supported
with current revenue streams. See a complete five-year forecast for the General Fund and all other
major capital Funds beginning on page 151.
Motor Fuel Tax Fund (MFT)
The Motor Fuel Tax Fund supports various maintenance programs of village streets. Activities supported
include crack filling, pavement markings, salt/calcium chloride purchases, utilities and traffic light
maintenance. The MFT Fund also supports a portion of the street resurfacing program. Receipts from
motor fuel taxes have been flat for the past several years. Due to a lack of growth in revenue, the annual
amount allotted to the annual street resurfacing program has been held flat.
During 2013, a long-range funding plan was put in place to address the street program's annual funding
shortfall while eliminating a resurfacing backlog. A combination of tax and fee increases along with the
reallocation of vehicle sticker monies into the Street Fund reduces the reliance on MFT to support the
resurfacing program. Annual spending on street resurfacing during the five-year capital plan is
$550,000.
Street Improvement Construction Fund Projects
This fund supports a larger share of the annual street resurfacing program and other street -related
projects. First priority is given to supporting the resurfacing program. Funding comes from a quarter -
cent home rule sales tax along with the local motor fuel tax and vehicle sticker fees. The current funding
plan for street resurfacing was put in place during 2013 due to stagnant revenues in this and the MFT
Fund.
A total of $4.1 million is budgeted in 2016, of which $3.9 million is for the annual street resurfacing
program. The five-year average for the resurfacing program paid from this fund is $4.0 million.
Adjustments to the program will be made as needed to ensure adequate funding continues.
Flood Control Construction Fund Projects
Bond issues in 2013 and 2014 provided funds to complete work recommended by the comprehensive
storm water study completed in 2011. Payment on the bonds will come from a quarter cent home rule
sales tax. Projects included in the 2016-2020 financial forecast for the Flood Control Fund are
maintenance in nature and include creek tree trimming and bank stabilization, neighborhood drainage
improvements and costs related to the operation of Levee 37. The five-year average funding needs for
the flood control program is $705,000.
Water and Sewer Fund
There are several large capital projects included in the Water and Sewer Fund budget for 2016-2020.
The first is the Reservoir 17 water tank rehabilitation project at a projected cost of $650,000. Two other
major projects planned for 2016 are the water main replacement and sewer main rehabilitation costing
$600,000 and $525,000 respectively. Other projects include lift relief station rehabilitation and a locating
and leak detection equipment purchase.
As a result of the one small modification to the plan (removal of zodiac boat), the five-year total for all
projects included in the plan is now $65,193,503. First year projects (2016) remain unchanged at
$11,551,775. Please place acceptance of the 2016-2020 Capital Improvement Plan on the July 21, 2015
board meeting agenda for board consideration. Please let me know if you have any questions.
David O. Erb
Finance Director
H:WCCT\CIP\CIP 2016-2020\CIP Acceptance Memo - 2016-2020 CIP - July 2015.docx
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MEMORANDUM
TO: MAYOR ARLENE A. JURACEK
VILLAGE BOARD OF TRUSTEES
FROM: VILLAGE ATTORNEY EVERETTE HILL
DATE: JULY 16, 2015
RE: ELECTRONIC PARTICIPATION ORDINANCE
15010 S. Ravinia Avenue, Ste 10
Orland Park, Illinois 00402-5353
T 708 340 3888 F 708 3401500
www.ktjlaw.com
The Village of Mount Prospect has always required actual "in-person" attendance in
order for its officials to participate in village meetings. However, upon the adoption of a
local ordinance and subject to very strict guidelines, state law allows village officials to
attend meetings by electronic means. Attached is such an ordinance. Note that a
quorum of the board or commission must still be physically present in the appointed
room in order for a meeting to take place. No meeting can be held unless a majority of
the members are in actual, physical attendance. In addition, electronic participation and
voting is permitted only if the official is absent due to (1) his or her own illness; (2)
employment or village business; or (3) family or other emergency. In other words,
vacations or Hawks games are not valid reasons for participating telephonically.
ORDINANCE NO.
AN ORDINANCE AMENDING, ARTICLE I "GENERAL PROVISIONS" OF
CHAPTER 2, ENTITLED "BOARD OF TRUSTEES" OF THE VILLAGE CODE OF
MOUNT PROSPECT, ILLINOIS
BE IT ORDAINED BY THE MAYOR AND BOARD OF TRUSTEES OF THE
VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS:
SECTION 1: Article I entitled "General Provisions" of Chapter 2 entitled "Board
of Trustees" of the Mount Prospect Village Code shall be amended by adding a new
Section 2.104 entitled "Participation in Meetings by Telephone Conference Call or Other
Electronic Means" which shall be and read as follows:
A. Findings: Public act 94-1058, effective January 1, 2007, amends the open
meetings act(i) to allow municipalities to adopt rules and procedures that permit
appointed and elected members of boards, commissions and committees to
attend, participate and vote at open and closed public meetings through the use
of telephone conference calls or other electronic means. The corporate
authorities of the village find that it is in the public interest to adopt a set of rules
and procedures that allow appointed and elected members of village boards,
commissions and committees to attend, participate in and vote at open and
closed public meetings through the use of telephone conference calls or other
electronic means (e.g., video or audio conference).
B. Definitions: The definitions of the terms "meeting", "public body", 'other means",
"quorum" or any other defined term used in this section, which is also found in the
open meetings act, shall have the same definitions as contained in the open
meetings act(2), as amended.
C. Rules and Procedures:
1. Village boards, committees and commissions must comply with all of the
applicable requirements of the open meetings act(), as amended.
2. Village boards, committees and commissions are prohibited from establishing a
quorum to conduct business at an open or closed meeting through the attendance of
board members by the use of telephone conference calls or other electronic means.
A quorum of members of a village board, commission or committee must be
physically present at the location of a properly noticed, open or closed meeting.
3. Village officials who wish to attend a meeting electronically must give notice
before the commencement of the meeting to the village manager, or the village clerk
(or deputy clerk), unless advance notice is impractical.
4. Meeting minutes must reflect whether a member is present physically or
electronically, regardless of whether any members are attending through the use of
a telephone conference call or other electronic means.
5. Provided that the audio, telephone or video conference connection allows the
voice of an absent member to be clearly heard by the attendees of the meeting
(including the public) and the absent member can clearly hear the voices of the
attendees who participate in the meeting, a member of a village board, committee
and commission may attend, participate and vote at an open or closed meeting
through the use of a telephone conference call or other electronic means if the
member is prevented from physically attending because of:
a. Personal illness or disability; or
b. Employment purposes or the business of the public body; or
c. A family or other emergency.
6. Where one or more members of a village board, committee and commission is
attending the meeting by use of a telephone conference call or other electronic
means, the presiding officer shall, immediately after convening of the meeting,
announce to the public which member is attending the meeting by use of a
telephone conference call or other electronic means, identify the method of
attendance and the reason why the absent member is participating by such means.
7. If the presiding officer attends the meeting through the use of a telephone
conference call or other electronic means, he or she shall not be required to vacate
the chair and may act in his or her capacity as the presiding officer for the purposes
of the meeting despite not being physically present.
8. The voice of the absent member participating by telephone conference call or
other electronic means, after being identified by the other village board, committee
and commission members as belonging to the absent member, shall be
simultaneously broadcast to the public present at the meeting so that his or her
voice can be heard, and the member shall also be able to hear any discussions of
the other members and the public comment regarding any issue discussed at the
meeting before a vote is taken.
SECTION 2: This Ordinance shall be in full force and effect from and after its passage,
approval and publication form in the manner provided by law.
AYES-
YES:
NAYS-
NAYS:
ABSENT-
ABSENT:
PASSED
PASSED AND APPROVED this day of July, 2015.
Arlene A. Juracek
Mayor
ATTEST:
M. Lisa Angell
Village Clerk