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HomeMy WebLinkAbout05/19/2015 Shared Cost Sidewalk Program 2015Mount Mount Prospect Public Works Department INTEROFFICE MEMORANDUM TO: ACTING VILLAGE MANAGER DAVID STRAHL FROM: VILLAGE ENGINEER DATE: MAY 12, 2015 SUBJECT: 2015 SHARED COST SIDEWALK PROGRAM (CONTRACT AWARD NOT TO EXCEED $72,000.00) Background The Shared Cost Sidewalk Program is a cooperative effort between the residents and the Village to share in the cost of replacing eligible public sidewalk throughout the Village. Information about the Shared Cost Program was published in the village newsletter, giving residents an opportunity to have sidewalk replaced at a discounted cost. This year's cost to the resident is $62.50 per sidewalk square, approximately half of the total cost of one square. This program is dependent upon resident participation. Bid Results A Notice to Bidders was published in a local newspaper as required and invitations were sent to contractors familiar with this program. Sealed bids were received on May 11, 2015. Five (5) contractors submitted bids for this project. The bids ranged from a low of $54,165.00 by Globe Construction, Inc. to a high of $158,950.00 by Al -amp Concrete Contractors, Inc. The engineer's estimate for the project was $71,350.00 All but one of the bidders submitted a bid bond in the amount of 10% of the total bid as required in the bid proposal packet. Suburban Concrete, Inc. submitted a bid bond in the amount of 5% of the total bid. All bids were checked for their accuracy. No errors were found. All bidders correctly signed their bids and bid bonds. Below is a summary of the bids: Bidders Total Bid Globe Construction, Inc. $ 54,165.00 Suburban Concrete, Inc. $ 66,975.00 Mondi Construction, Inc. $ 75,375.00 Schroeder & Schroeder, Inc. $ 77,900.00 ALamp Concrete Contractors, Inc. $158,950.00 Engineer's Estimate $ 71,350.00 Discussion The low bidder, Globe Construction, Inc., is prequalified by the Illinois Department of Transportation for concrete construction projects and meets the requirements of the contract documents. Globe Construction, Inc. was awarded the 2013 CDBG Sidewalk Program and their work was completed to the satisfaction of the Village. Page 2 of 2 2015 Shared Cost Sidewalk Program May 12, 2015 The 2015 Shared Cost Sidewalk budget amount is $86,700.00. This year, $14,700.00 will be set aside for reimbursements to residents for the Village's share for work completed by their own contractors replacing public sidewalk in front of their homes in conjunction with driveway replacements. This leaves $72,000.00 as the available budget amount for the project. I recommend the contract be awarded to the available budget amount to allow for contingency in the contract quantities. Recommendation I recommend the low bidder, Globe Construction, Inc., of Addison, IL, be awarded the contract for the 2015 Shared Cost Sidewalk Program in the amount not to exceed $72,000.00. There are sufficient funds in the 2015 Budget to cover this proposed contract. Please include this item on the May 19th Village Board Meeting Agenda. — lbecker,P I concur with the above recoAhmendation. Director F Public Works Sean P. Dorsey cc: Village Clerk Lisa Angell H:\Engineering\Sidewalk\2015\Shared Cost\Bid & Award.docx