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HomeMy WebLinkAbout04/14/2015 COW MinutesCOMMITTEE OF THE WHOLE MINUTES April 14, 2015 CALL TO ORDER — ROLL CALL The meeting was called to order at 7:07 p.m. in the Village Board Room of the Village Hall, 50 South Emerson Street, by Mayor Arlene Juracek. Trustees present included Paul Hoefert, John Korn, John Matuszak, Steven Polit, Richard Rogers and Michael Zadel. Staff present included Acting Village Manager David Strahl, Village Clerk Lisa Angell, Administrative Assistant Doreen Jarosz and Administrative Analyst Alexander Bertolucci. II. APPROVAL OF COMMITTEE OF THE WHOLE MINUTES FOR MARCH 24, 2015 Motion made by Trustee Korn seconded by Trustee Zadel. Minutes were approved. III. CITIZENS TO BE HEARD None IV. CENTENNIAL COMMISSION UPDATE DISCUSSION Jean Murphy, Centennial Commission Co -Chair spoke. She introduced the commission members in attendance and provided a summary of the commission's activities. She stated the commission plans to have few key, one -time -only, events and seeks to collaborate with local organizations to partner the centennial anniversary celebration fervor with established community events. She stated the commission has also been charged with creating a framework for the Village -wide celebration by providing diverse methods of communicating with all ages and segments of the Village's population and business community. She stated the commission will utilize social and traditional printed media to market the various community events with a centennial anniversary theme. She stated Ravenswood Events has been contracted to develop the mechanics of, hosting, and maintaining the centennial anniversary website. She stated Lindsay Rice, Executive Director of the Mount Prospect Historical Society, was hired part time to develop the content for the website. She stated the Centennial Commission presented its outlined plans to the Village Board last fall and requested seed money for the commission initiatives. She stated the Commission plans to raise funds through a variety of opportunities that includes sponsorships, commemorative items, t -shirts and more. She stated the funds raised would be used to defray costs associated with the planned celebratory events and to repay the Village funds granted to the commission by the conclusion of 2017. She stated in the tradition of celebrating Mount Prospect's Manager Dave Strahl, Finance and Public Information Officer assistance. Mount Prospect we want everyone to play a part in centennial anniversary. She thanked Acting Village Director Dave Erb, Public Works Director Sean Dorsey Marianthi Thanopoulos for their valuable advice and Committee of the Whole Page 1 of 2 04/14/15 General comments from the Village Board members included the following items: 1) There was general discussion regarding how the commission seeks to engage the Village's diverse community and coordinate events spread out around the Village. 2) There were suggestions regarding the utilization of social media to assist with involving the youth and the possibility of coordinating an event with Prospect High School. 3) There was a discussion regarding the Centennial Commission website and the possibility of including "this day in Mount Prospect history" page and sharing historical photos of Mount Prospect page. 4) It was noted how the Village's vehicle stickers' art designs have been coordinated with the history of Mount Prospect through 2018. 5) There was general discussion regarding the circumstances around the Village's incorporation in 1917 and the ordinances approved following incorporation. 6) It was noted that several commission members were also members of the 75`" Anniversary Commission and the Centennial Commission is building on the previous framework. V. MANAGER'S REPORT Acting Village Manager Strahl stated Arbor Day is Friday, April 24, 2015 and Public Works Department will host an Arbor Day tree planting ceremony at 1:15 p.m. at Robert Frost Elementary School, 1308 S. Cypress Drive, in Mount Prospect. The public is invited to attend. VI. ANY OTHER BUSINESS Major Juracek stated Mount Prospect Historical Society Victory in Europe (V -E) Day Dinner will be held at Rob Roy Country Club on Saturday, April 18. She also stated Sister Cities Commission's Pot Luck Dinner is on Thursday, April 23, 2015 VII. ADJOURNMENT The meeting adjourned at 7:33 p.m. ALEXANDER BERTOLUCCI Administrative Analyst Committee of the Whole Page 2 of 2 04/14/15