Loading...
HomeMy WebLinkAbout2. VB Minutes 04/21/2015 MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT April 21, 2015 CALL TO ORDER Mayor Juracek called the meeting to order at 7:00p.m. ROLL CALL Present: Mayor Arlene Juracek Trustee Paul Hoefert Trustee John Korn Trustee John Matuszak Trustee Steven Polit Trustee Richard Rogers Trustee Michael Zadel PLEDGE OF ALLEGIANCE Pledge of Allegiance led by Trustee Korn. INVOCATION Trustee Rogers gave the Invocation. MINUTES Trustee Matuszak, seconded by Trustee Zadel, moved to approve the minutes of the regular Village Board meeting held April 8, 2015. Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers, Zadel Nays: None Motion carried. Trustee Polit, seconded by Trustee Rogers, moved to approve the minutes of the Special Meeting held April 14, 2015. Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers, Zadel Nays: None Motion carried. MONTHLY FINANCIAL REPORT AND APPROVE BILLS MONTHLY FINANCIAL REPORT AND APPROVE listed in that manner would be considered with one (1) vote as business item "IX. CONSENT Mayor Juracek stated Item D. A Resolution Authorizing the Village of Mount Prospect to Enter into a Reciprocal Reporting Agreement with Township High School District 214 would be removed from the Consent Agenda for discussion as listed under New Business. 1 page of 9 Village Board Meeting Minutes April 21, 2015 A. ACCOLADES Arbor Day24, 2015 Mayor Juracek presented the proclamation to Public Works Director Sean Dorsey. Mr. Dorsey thanked invitation to the Arbor Day celebration and tree planting Friday, April 24th at 1:15 pm; Robert Frost School, 1308 Cypress. Mr. Dorsey USA Award. In addition to the students, teachers and staff, members of the Mount Prospect Garden Club will participate in the event. B. Appointments none. COMMUNICATIONS AND PETITIONS CITIZENS TO BE HEARD No public comment. CONSENT AGENDA Trustee Zadel, seconded by Trustee Polit, moved to approve the following business items: 1. Monthly Financial Report March 2015 2. Bills dated April 1-15, 2015 3. An Ordinance Authorizing the Sale of Surplus Personal Property Owned by the Village of Mount Prospect (ORD No. 6191) 4. An Ordinance Reserving Volume Cap in Connection with Private Activity Bond Issues and Related Matters (ORD No. 6192) 5. Motion to accept bid for EAB insecticide treatment contract in an amount not to exceed $30,125. (VBA 15-15) Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers, Zadel Nays: None Motion carried. OLD BUSINESS A. PZ-21-14, 2806 Briarwood Drive West, Andrew Kalinowski nd 2 reading of An Ordinance Granting a Variation (Overall Lot Coverage) for Property Located at 2806 Briarwood Drive West. By a vote of 7-0 at the February 17, 2105 Village Board meeting this item was approved for deferral until April 21, 2015. Mayor Jura the variation request to allow an overall lot coverage of 48.07% was no longer needed. Community Development Deputy Director Consuelo Andrade provided background information and the request to withdraw the variation. Since the Variation request appeared before the Planning and Zoning Commission and Village Board in 2014 the Petitioner removed the wood deck and has cooperated with the Village Engineer to address concerns regarding the Village Floodplain Regulations. Based on the no impervious weed barrier beneath it and drains directly into Lake Briarwood. Hence, the wood deck is not considered impervious surface and should not be counted towards the lot coverage calculations. 2 page of 9 Village Board Meeting Minutes April 21, 2015 Ms. Andrade stated the overall lot coverage calculation excluding the deck is 44.74% and does not require a variation. The Petitioner would like to reinstall the wood deck; staff has no objections provided its consistent with the site plan dated June 2, 2014 and a permit is obtained for the concrete block patio and wood deck. The Petitioners, Mr. and Mrs. Kalinowski were in attendance to respond to questions and provide additional informaiton. The Village Board thanked staff for the thorough review of this case and discussions with the Metropolitan Water Reclamation District (MWRD) and the Illinois Department of Natural Resources (IDNR) to ensure there were no jurisdictional issues. In consideration of the information provided, no action needed to be taken by the Village Board. However, it was the consensus of the Village Board that the Engineering Division review the Village Code specific to impervious/pervious surfaces and materials as well as language regarding weed barriers; may need to amend the Village Code to ensure clear and consistent language. The Village needs to be consistent; do not want this case to set a precedent for future requests/decisions. NEW BUSINESS A. PZ-01-15, 212 East Rand Road, Des Plaines Family Pet Clinic 1st reading of An Ordinance Granting a Variation, Parking Lot Setback for Property Located at 212 East Rand Road. st Mayor Juracek presented for a first (1) reading An Ordinance Granting a Variation, Parking Lot Setback for Property Located at 212 East Rand Road. This ordinance grants a variation to allow a four foot parking lot setback to increase the number of parking spaces from ten (10) to eighteen for property located at 212 East Rand Road. The Planning and Zoning Commission recommended approval by a vote of 6-0. Community Development Deputy Director Consuelo Andrade presented background information stating the Petitioner would like to expand the existing parking lot located in front of the building. The parking lot lines, but requires a number of parking spaces would increase from ten (10) to eighteen (18); includes one (1) handicap accessible space. In response to questions from the Village Board, Ms. Andrade provided the following: Old parking lot will be replaced. Staff recommend the proposed modifications to parking lot; only one (1) variation required. Dr. Rajinder Kumar, Petitioner and Mr. Martin Susala, Bradley Engineering were in attendance to provide additional information and respond to questions. Mr. Susala stated the original plan was to have a rear parking lot. The Petitioner and he worked with staff to finalize an acceptable plan. Dr. Kumar stated his business has grown significantly since opening the facility in 2012; additional parking for staff. The pet clinic does not kennel. 3 page of 9 Village Board Meeting Minutes April 21, 2015 Trustee Zadel, seconded by Trustee Matuszak, moved to waive the rule requiring two (2) readings of an ordinance: Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers, Zadel Nays: None Motion carried. Trustee Zadel, seconded by Trustee Korn, moved for approval of Ordinance No. 6190: AN ORDINANCE GRANTING A VARIATION, PARKING LOT SETBACK FOR PROPERTY LOCATED AT 212 EAST RAND ROAD Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers, Zadel Nays: None Motion carried. B. PZ-02-15, 600 See Gwun Avenue, Mt. Prospect Park District Mayor Juracek stated the Mt. Prospect Park District (Petitioner) is seeking approval of plats for the Mt. Prospect Golf Course located at 600 See Gwun Avenue. These plats clarify existing and newly created easements, rights-of-way and property boundaries between the Village of Mount Prospect and the Mt. Prospect Park District. Community Development Deputy Director Consuelo Andrade presented background information for the plats presented for Village Board consideration and approval. The plats did not require Planning and Zoning review. 1) -a Wa Trail vacates 19,930 square feet of We-Go Trail and 20,880 square feet of Man-a-Wa Trail that are part of the golf course. The Village has no plans for public improvements in these areas; the plat vacates the areas of We-Go Trail and Man-a-Wa Trail to the Mt. Prospect Park District. 2) 0 access and water main easement granted in 1967. 3) grants new access and water easements and a well and reservoir easement to the Village of Mount Prospect. 4) edicates the required public utility and drainage easements along the property lines. Mr. John Green, Groundwork, ltd. was in attendance to provide additional information and respond to questions on behalf of the Mt. Prospect Park District. In response to questions from the Village Board, Mr. Green provided the following: Anticipate the golf course will open August 1, 2015; weather dependent. Existing maintenance building will remain. Trustee Zadel, seconded by Trustee Rogers, moved for approval of Resolution No. 08-15: 4 page of 9 Village Board Meeting Minutes April 21, 2015 A RESOLUTION APPROVING A PLAT OF VACATION OF A PORTION OF CERTAIN PUBLIC RIGHT-OF-WAY AT WE GO TRAIL AND MAN-A-WA TRAIL, THAT ARE PART OF THE MT. PROSPECT GOLF COURSE LOCATED AT 600 SEE GWUN AVENUE, MOUNT PROSPECT, ILLINOIS Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers, Zadel Nays: None Motion carried. Trustee Matuszak, seconded by Trustee Korn, moved for approval of Resolution No. 09-15: A RESOLUTION APPROVING A PLAT OF ACCESS AND WATER MAIN EASEMENT VACATION FOR PROPERTY LOCATED AT 600 SEE GWUN AVENUE, (MT. PROSPECT GOLF COURSE), MOUNT PROSPECT, ILLINOIS Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers, Zadel Nays: None Motion carried. Trustee Polit, seconded by Trustee Rogers, moved for approval of Resolution No. 10-15: A RESOLUTION APPROVING A PLAT OF EASEMENT DEDICATION FOR PROPERTY LOCATED AT 600 SEE GWUN AVENUE, (MT. PROSPECT GOLF COURSE), MOUNT PROSPECT, ILLINOIS Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers, Zadel Nays: None Motion carried. Trustee Korn, seconded by Trustee Matuszak, moved for approval of Resolution No. 11-15: A RESOLUTION APPROVING A PLAT OF CONSOLIDATION, CREATING A LOT OF RECORD, FOR PROPERTY LOCATED AT 600 SEE GWUN AVENUE, (MT. PROSPECT GOLF COURSE), MOUNT PROSPECT, ILLINOIS Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers, Zadel Nays: None Motion carried. C. PZ-10-15, Randhurst Village Shopping Center, Casto Lifestyle 1st reading of An Ordinance Amending Ordinance NO. 5705, as Amended by Ordinance No. 5821, Ordinance No. 5874 and Ordinance No. 6136 to Include Development Code Exception (Waiver of Street Lighting) for the Randhurst Village Planned Unit Development Located at 999 North Elmhurst Road, Mount Prospect, Illinois st Mayor Juracek presented for a first (1) reading An Ordinance Amending Ordinance NO. 5705, as Amended by Ordinance No. 5821, Ordinance No. 5874 and Ordinance No. 6136 to Include Development Code Exception (Waiver of Street Lighting) for the Randhurst Village Planned Unit Development Located at 999 North Elmhurst Road, Mount Prospect, Illinois. 5 page of 9 Village Board Meeting Minutes April 21, 2015 This ordinance amends Ordinance No. 5705, Randhurst Planned Unit Development, (PUD) located at 999 North Elmhurst Road as amended by Ordinance Nos. 5705, 5821, 5874 and 6136 to include Development Code exception (waiver of street lighting). This ordinance did not require a public hearing/recommendation by the Planning and Zoning Commission. Community Development Deputy Director Consuelo Andrade presented background information stating the Petitioner is seeking to amend Ordinance No. 5705 that granted a Conditional Use Permit for a Planned Unit Development (PUD), Variations and a Sign Special Use to allow a development code exception to waive the street light requirement. This request was not referred to the Planning and Zoning Commission as Ordinance No. 5705 allows such matters to be considered directly by the Village Board nges in actual numerical values set forth in the text of the Per the Petitioner, installing street lighting would be costly and a challenge as the subject property has three (3) street frontages with varying jurisdictions; Village of Mount Prospect, Cook County and Illinois Department of Transportation (IDOT). In addition, the subject property was a redevelopment, and granting of the code exception would not alter the character of the neighborhood as the subject property has lacked street lighting for over fifty (50) years. Ms. Andrade stated the Village Code requires the installation of street lights in the public right-of-way along Elmhurst Road, Euclid Avenue and Kensington Road adjacent to the subject property. Staff is not Code is for major roadways to be illuminated for safety purposes. oes not constitute hardships for justification to waive the code requirement. Ms. Andrade stated Mr. Jim Conroy, CASTO, was in attendance to provide additional information and respond to questions. Trustee Rogers stated he was the Chair of the Planning and Zoning Commission when the original request for the PUD was presented. The Petitioner was aware at that time of the lighting requirements; Petitioner withdrew request for lighting variation. P & Z was adamant about installation of lights; conditions have not changed - the lights need to be installed for motorist and pedestrian safety. The Village and the Petitioner worked together to obtain grant money from IDOT for the installation of LED lighting; no grant money was awarded. Ms. Andrade and Public Works Director Sean Dorsey provided additional information regarding the lighting requirements of the other governmental agencies including location of poles. Mr. Conroy addressed the Village Board citing a number of hardship request for the exception to the Village Code; 1) Randhurst is a unique property with street frontage on three (3) sides vary in jurisdiction; creates an exaggerated impact on street lighting requirements; 2) would be financially beneficial not to do the lighting but not the sole or primary reason. Randhurst has on a number of occasions incurred additional costs beyond PUD requirements; exception will not be detrimental to public welfare or have a negative impact on other properties enforcement of lighting requirement will create lighting issues for residential properties; 4) enforcement of lighting requirement will alter the existing character of the neighborhood which has existed for 50+ years and 5) enforcement of lighting requirements could have a negative impact on future commercial developments/re-developments. 6 page of 9 Village Board Meeting Minutes April 21, 2015 Mr. Conroy added the substantial improvements implemented at Randhurst since 2008 have strengthened the mail and subsequently strengthened the areas around the mall. The mall has generated $240 million in sales and is 92% leased. Village Board Comments The Village Board responded to the points made by Mr. Conroy, remaining focused on the need for the required lighting at Randhurst. Lighting is a safety issue; benefit to motorists/pedestrians/neighborhood/community. Other parcels in the community lighting requirement will be part of development/redevelopment Strip mall on south Elmhurst Road very poor lighting; increased illumination needed. full cut-off lighting requirements minimizes lighting issues of neighboring properties. Re-development of Randhurst generating more traffic developer responsible for lighting Request not required to go to P & Z no public notice to residents required. Golf Plaza II is well leased. Traffic accident reports; may be beneficial in decision process. Lighting requirement Village to enforce requirement. nd Mayor Juracek stated this request would be held for a second (2) reading at the May 5, 2015 Village Board meeting. To facilitate discussion and the decision process, Mayor Juracek requested staff: 1) provide traffic accident information for the roadways associated with the request (last five (5) years) and 2) notification to residents in the subject area of the request for the lighting code exception. Mayor Juracek stated this matter would be on the May 5, 2015 Village Board Agenda under Old Business for the current Village Board consideration and action. D. A Resolution Authorizing the Village of Mount Prospect to Enter into a Reciprocal Reporting Agreement with Township School District 214. this item was removed from the Consent Agenda. Acting Village Manager Dave Strahl stated the agreement was under further review by the School District; not ready for final action. Trustee Polit, seconded by Trustee Rogers, moved for approval to defer Item D. A Resolution Authorizing the Village of Mount Prospect to Enter into a Reciprocal Reporting Agreement with Township School District 214 until the May 5, 2015 Village Board meeting. Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers, Zadel Nays: None Motion carried. st E. 1 reading An Ordinance Authorizing the Sale of Surplus Personal Property Owned by the Village of Mount Prospect Ordinance No. 6191 - Approved under the Consent Agenda) ( st F. 1 reading of An Ordinance Reserving Volume Cap in Connection with Private Activity Bond Issues and Related Matters (Ordinance No. 6192 - Approved under the Consent Agenda ) 7 page of 9 Village Board Meeting Minutes April 21, 2015 V A. Motion to accept National Joint Purchasing Alliance contract for the purchase of 2015 John Deere backhoe/loader 410L in an amount not to exceed $107,779. Public Works Director Sean Dorsey presented background information and staff recommendation. The Public Works Department is seeking to replace a 2000 backhoe/loader used to excavate water mains, sewer lines, minor street repairs and ground work. In addition, during the winter months it is used to help with snow plow operations Mr. Dorsey reviewed the results of the vehicle evaluation and the life cost analysis; assessments The summary report indicates the vehicle should be replaced. In addition, the cur power or lifting capacity it had when new. These conditions are due to the hydraulic system/engine that has slowly worn in the past few years and is operating at approximately 80% of its capacity. The proposed purchase has 16 more horsepower, 1,500 lbs. more lifting capacity and 220 lbs. more backhoe bucket force compared to the existing unit when new. The recommended John Deere model has a Tier 4 diesel engine; better fuel economy and cleaner burning in compliance of tighter EPA standards/technology. There is no local or State purchasing program for this vehicle. Public Works is part of a national joint purchase cooperative, the National Joint Powers Alliance (NJPA) through which the Village can purchase this unit from West Side Tractor. Staff recommend the Village Board accept the NJPA bid contract award for the purchase of one (1) new 2015 John Deere Backhoe/Loader 410L, from West Side Tractor Sales Co., Wauconda at a cost not to exceed $107,779; includes a trade-in credit of $21,000 for the existing 410E vehicle. In response to questions from the Village Board, Mr. Dorsey provided the following: NJPA price purchase price reflects 40% discount This type of equipment must have certain amount of power for work performed. Trustee Hoefert, seconded by Trustee Zadel, moved for approval of request to accept National Joint Purchasing Alliance contract for the purchase of 2015 John Deere backhoe/loader 410L in an amount not to exceed $107,779. Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers, Zadel Nays: None Motion carried. (VBA 14-15) B. Motion to accept bid for EAB insecticide treatment contract in an amount not to exceed $30,125. (VBA 15-15 approved under the Consent Agenda). C. Status Acting Village Manager Dave Strahl announced the following: Vehicle Stickers 2015/2016 vehicle stickers must be displayed by May 1, 2015 Stickers available for purchase; Village Hall; Currency Exchange and on-line. th Village Hall will be open Saturday, April 25 from 9-noon for sticker sales. th Irish Fest April 25 Downtown Mount Prospect 8 page of 9 Village Board Meeting Minutes April 21, 2015 th The COW meeting scheduled for April 28 is cancelled. A Joint Financial Workshop with the Village th Board and Finance Commission will be conducted on the 28; the meeting will be televised. ANY OTHER BUSINESS rd Mayor Juracek stated Sister Cities Potluck is April 23 at 6:00 pm in the Village Hall community room. ADJOURNMENT There being no further business to discuss Mayor Juracek asked for a motion to adjourn. Trustee Korn, seconded by Trustee Polit, moved to adjourn the meeting. By unanimous vote the April 21, 2015 Village Board meeting adjourned at 8:59 p.m. M. Lisa Angell Village Clerk 9 page of 9 Village Board Meeting Minutes April 21, 2015