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HomeMy WebLinkAbout8. New Business (After Oaths) 05/05/2015Village of Mount Prospect Community Development Department TO: DAVID STRAHL, ACTING VILLAGE MANAGER FROM: DIRECTOR OF COMMUNITY DEVELOPMENT DATE: APRIL 28, 2015 N is i lnl. Prospect SUBJECT: PZ -09-15 / 1331 BUSINESS CENTER DRIVE / VARIATION (HEIGHT OF ACCESSORY STRUCTURE) The Petitioner proposes to construct an accessory structure in the rear yard of the Subject Property. The accessory structure would be a geodesic radome that would house testing equipment for GoGo Air; a tenant inside the building that provides in-flight internet services to airlines. The elevation plan indicates the accessory structure would measure fifteen feet (15') in height, which requires variation approval as the Zoning Code restricts the height of an accessory structure (that is not a detached garage) to a maximum of ten feet (10'). The Planning & Zoning Commission conducted a public hearing to review the request on Thursday, April 23, 2015, and by a vote of 5-0, recommended approval of a variation to allow an accessory structure (geodesic radome) measuring fifteen feet (15') in height, subject to the conditions listed in the staff report. Details of the proceedings and items discussed during the Planning and Zoning Commission hearing are included in the attached minutes. Please forward this memorandum and attachments to the Village Board for their review and consideration at their May 5, 2015 meeting. Staff will be present to answer any questions related to this matter. . William J. C oney, AICPA \\Vfl\rhl hcdS\PLANU'lunning Nc Zaning COMNU&Z 2015\Vilingc Mnuagcr MciiioOZa19-15 1331 Busiucss CCIIIcr Dr (VAR- licighl of Ac e-3, &—tin) docx X /1111\� �+ L Founded 1986 _ www.vincor.com LTD. "Global Earth Station Antenna Professional and Satellite Communication Product Distributor" William J. Cooney, AICP April 27, 2015 Director of Community Development Village of Mount Prospect 50 S. Emerson Street Mount Prospect, IL 60056 Dear Mr. Cooney, The Planning & Zoning Commission recommended approval of our variance for the height of accessory structure by a 5-0 vote. Our request is scheduled to go before Village Board for the ordinance's first reading May 5th 2015. We are requesting that the Village Board waive the second reading, tentatively scheduled for May 19th, and take final action at the May 5th meeting. Due to unexpected delays we are anxious to start the project as soon as possible. I appreciate your assistance in facilitating this request. Should you have any questions, feel free to contact us at 708-534-0008. Sincerely, Robert Vinezeano VP Operations Vincor Ltd. 5652 W. Monee-Manhattan Road, Monee, IL 60449 U.S.A. Tel: (708) 534-0008 Fax: (708) 534-0117 Village of Mount Prospect Community Development Department CASE SUMMARY — PZ -09-15 LOCATION: PETITIONER: OWNER: PARCEL #: LOT SIZE: ZONING: LAND USE: REQUEST: fiZ N 1331 Business Center Drive Vincor, Ltd. Netrix Building, LLC 03-35-201-010-0000 3.1243 acres (136,094 square feet) I1 Limited Industrial Data Center Variation to allow Accessory Structure (geodesic radome) measuring fifteen feet (15') in height. LOCATION MAP Village of Mount Prospect Community Development Department M3 FROM: DATE: HEARING DATE: SUBJECT: BACKGROUND MEMORANDUM MOUNT PROSPECT PLANNING & ZONING COMMISSION JOSEPH DONNELLY, CHAIRPERSON u CONSUELO ANDRADE, DEPUTY DIRECTOR OF COMMUNITY DEVELOPMENT APRIL 15, 2015 APRIL 23, 2015 PZ -09-15 / 1331 BUSINESS CENTER DR. / VARIATION TO THE HEIGHT OF AN ACCESSORY STRUCTURE A public hearing has been scheduled for the April 23, 2015 Planning & Zoning Commission meeting to review the application by Vincor, Ltd. (the "Petitioner") regarding the property located at 1331 Business Center Drive (the "Subject Property"). The Petitioner is seeking a Variation to allow an accessory structure (geodesic radome) measuring fifteen feet (15') in height. The P&Z hearing was properly noticed in the April 9, 2015 edition of the Daily Herald Newspaper. In addition, the Petitioner completed the required written notice to property owners within 250 -feet and Staff posted a Public Hearing sign on the Subject Property. PROPERTY DESCRIPTION The Subject Property is located on the south side of Business Center Drive and contains a one-story building with related improvements. The Subject Property is zoned I1 Limited Industrial and borders the I1 Limited Industrial District on all sides. SUMMARY OF PROPOSAL The Petitioner proposes to construct an accessory structure in the rear yard of the Subject Property. The accessory structure would be a geodesic radome that would shelter test equipment and mini satellite reception antennas, which would gather data on internet speed and test performance for GoGo Air. GoGo Air is a tenant inside the building that provides in-flight internet services to airlines. The structure would function as an accessory to the primary use, which would be the data center inside the building. Per the attached plans, the accessory structure would be round in shape and measure eighteen feet (18') in diameter at its widest point. The site plan indicates the accessory structure would be placed within a fenced -in area measuring thrifty -five feet (35') by thrifty -five feet (35'). The fence line would be setback two hundred fifty four feet (250') from the west lot line, fifteen feet (15') from the east side lot line and one hundred fifty-nine feet (159') from the south lot line. The attached landscape plan indicates shrubs would be installed on all sides of the proposed six foot (6') high chain-link fence. The accessory structure would be manufactured using white fiberglass. The elevation plan indicates the radome's design would consist of a hemispherical dome and include a door at the base to allow for personnel and equipment access. The accessory structure would measure fifteen feet (15') in height, which requires Variation PZ -09-15 Planning & Zoning Commission Meeting April 23, 2015 Page 3 approval. The Zoning Code limits the height of an accessory structure (that is not a detached garage) to a maximum of ten feet (10') in height. GENERAL ZONING COMPLIANCE The Subject Property complies with the Village's zoning regulations. The primary building meets the required setbacks and the overall lot coverage is under the maximum seventy five percent (75%) allowed. With the exception of the height, the proposed improvements would comply with the I1 bulk regulations. The following table compares the Petitioner' proposal to the I1 Limited Industrial District's bulk requirements: VARIATION STANDARDS The standards for a variation are listed in Section 14.203.C.9 of the Village Zoning Ordinance and include seven specific findings that must be made in order to approve a variation. The following list is a summary of these findings: • A hardship due to the physical surroundings, shape, or topographical conditions of a specific property not generally applicable to other properties in the same zoning district and not created by any person presently having an interest in the property; • Lack of desire to increase financial gain; and • Protection of the public welfare, other property, and neighborhood character. Per the Petitioner, the tenant's land use and accessory structure are unique. The tenant, GoGO, is in-flight internet provider which will use the proposed accessory structure as a testing facility. Testing equipment that gathers data on internet speed and performance would be located inside. Variation approval to allow the geodesic radome measuring fifteen feet (15') in height is necessary in order to accommodate the testing equipment and personnel accessing the structure. The proposed accessory structure would be located in the rear yard and would not be obtrusive to neighboring businesses or impair the supply of light and air to adjacent property. Staff reviewed the Petitioner's request and is supportive as the accessory structure is unique with respect to use. The proposed accessory structure would be a geodesic radome that would serve as a testing facility. The accessory structure would be placed in back of the principal building and would not be visible from Business Center Drive. The Village Code's ten foot (10') height restriction is intended for storage sheds in residentially Code Requirements Existing Proposed Setbacks: Front (1) Min. 30' (primary bldg.) 40.62' (primary bldg.) No Change (primary bldg.) Min. 30' (accessory structure) 253' (accessory structure) Side (W) Min. 15' (primary bdlg.) 78.95' (primary bldg.) No Change (primary bldg.) Min. 6' (accessory structure) Min. 15' (primary bdlg.) / 259' (accessory structure) No Change (primary bldg.) Side (E) 29.93' (primary bldg.) Min. 6' (accessory structure) 229.63' (primary bldg.) 21.5'(accessory structure) No Change (primary bldg.) Rear (S) Min. 20' (primary bdlg.) / Min. 6' (accessory structure)_ 164.63' (accessory structure) Height Max. 40' (primary bldg.) 18.5' (primary bldg.) No Change (primary bldg.) Max. 10' (accessory structure) 58% 15' (accessory structure) 60% Lot Max. 75% Coverage VARIATION STANDARDS The standards for a variation are listed in Section 14.203.C.9 of the Village Zoning Ordinance and include seven specific findings that must be made in order to approve a variation. The following list is a summary of these findings: • A hardship due to the physical surroundings, shape, or topographical conditions of a specific property not generally applicable to other properties in the same zoning district and not created by any person presently having an interest in the property; • Lack of desire to increase financial gain; and • Protection of the public welfare, other property, and neighborhood character. Per the Petitioner, the tenant's land use and accessory structure are unique. The tenant, GoGO, is in-flight internet provider which will use the proposed accessory structure as a testing facility. Testing equipment that gathers data on internet speed and performance would be located inside. Variation approval to allow the geodesic radome measuring fifteen feet (15') in height is necessary in order to accommodate the testing equipment and personnel accessing the structure. The proposed accessory structure would be located in the rear yard and would not be obtrusive to neighboring businesses or impair the supply of light and air to adjacent property. Staff reviewed the Petitioner's request and is supportive as the accessory structure is unique with respect to use. The proposed accessory structure would be a geodesic radome that would serve as a testing facility. The accessory structure would be placed in back of the principal building and would not be visible from Business Center Drive. The Village Code's ten foot (10') height restriction is intended for storage sheds in residentially • PZ -09-15 Planning & Zoning Commission Meeting April 23, 2015 Page 4 zoned properties. The Subject Property is zoned I1 District and is located in the Kensington Business Center (KBC). A variation to allow an accessory structure (freestanding modular data center) measuring thirteen feet (13') in height was approved for 900 Business Center Drive in 2013. RECOMMENDATION Staff finds that the variation request to allow a fifteen foot (15') high accessory structure meets the variation standards as listed in the Zoning Code and that granting such request would be in the best interest of the Village. Based on these findings, Staff recommends that the Planning & Zoning Commission recommend approval of the following motion: "To adopt staff findings in the staff report as the findings of the Planning and Zoning Commission and recommend approval of - A. A variation to allow an accessory structure (geodesic radome) measuring fifteen feet (15') in height, subject to the following conditions: 1) The accessory structure (geodesic radome) shall be incidental to the proposed tenant; 2) Development of the site in general conformance with the site plan prepared by Vincor Ltd. dated 02/15/15; 3) Development of the site in accordance with all applicable Village Codes and requirements, including, but not limited to, Fire Prevention Code regulations, lighting regulations, landscape regulations; and building regulations; and 4) A building permit, in accordance with the current regulations and requirements of the Village of Mount Prospect, must be issued within one (1) year from the date of adoption of the enabling ordinance by the Village Board which authorized the development proposal. The development approvals granted herein, without need for further action by any Village board, commission or official, shall become null and void if no building permit is issued within the one (1) year requirement and improvements completed within a period of eighteen (18) months." The Village Board's decision is final for this case. I concur: William J. Cooney, A1611 Director of Community Development /it H:WLAMPIamung & Zoning COMMT&Z 20151S1aff Reports\PZ-09-15 1331 Business Ccnlcr Dc (VAR- Hcighl of Accessory Sruclure) docs MINUTES OF THE REGULAR MEETING OF THE PLANNING & ZONING COMMISSION CASE NO. PZ -09-15 PROPERTY ADDRESS: PETITIONER: PUBLICATION DATE: PIN NUMBER: REQUEST: MEMBERS PRESENT: MEMBERS ABSENT: STAFF MEMBERS PRESENT: INTERESTED PARTIES: Hearing Date: April 24, 2015 1331 Business Center Drive Vincor, Ltd. April 9, 2015 03-35-201-010-0000 Variation to allow Accessory Structure (geodesic radome) Measuring fifteen feet (15') in height Agostino Filippone Thomas Fitzgerald Keith Youngquist Norbert Mizwicki Joseph Donnelly, Chair Sharon Otteman William Beattie Jeanne Kueter Consuelo Andrade, Senior Planner Robert Vinzeano Chairman Donnelly called the meeting to order at 7:31 p.m. Commissioner Youngquist made a motion to approve the minutes of the March 26, 2015 meeting; Commissioner Fitzgerald seconded the motion. The minutes were approved 5-0. The board approved 5-0 to continue case PZ -05-15, 1050 Mt. Prospect Plaza to the May meeting. Chairman Donnelly introduced Case PZ -09-15, 1331 Business Center Drive and stated it was Village Board final. Ms. Andrade stated the Petitioner for PZ -09-15 is seeking Variation approval to allow an accessory structure measuring fifteen feet (15') in height for the property located at 1331 Business Center Drive. Ms. Andrade stated the Subject Property is located on the south side of Business Center Drive and is zoned I1 Limited Industrial. The Subject Property measures over 3 acres in area and contains a one-story building with related improvements. Ms. Andrade explained the Petitioner proposes to construct an accessory structure in the rear yard of the Subject Property. The accessory structure would shelter test equipment and mini satellite reception antennas, which would gather data on internet speed and test performance for GoGo Air, which is a tenant inside the building that provides in-flight internet services to airlines. The structure would function as an accessory to the primary use, which is the data center inside the building. Ms. Andrade further explained the site plan indicated the accessory structure would be placed within a fenced -in area measuring thirty-five feet (35') by thrifty -five feet (35'). The fence line would be setback Planning and Zoning Commission -April 24, 2015 PZ -09-15 Joseph Donnelly, Chair over two hundred fifty feet (250') from the west lot line, fifteen feet (15') from the east side lot line and one hundred fifty-nine feet (159') from the south lot line. Ms. Andrade stated that the elevation plan indicates the accessory structure would be round in shape and measure fifteen feet (15') in height, which requires Variation approval. The Zoning Code limits the height of an accessory structure (that is not a detached garage) to a maximum of ten feet (10') in height. The accessory structure would measure eighteen feet (18') in diameter at its widest point and would be manufactured using white fiberglass. She further stated with the exception of the height, the proposed improvements would comply with the I1 bulk regulations. Ms. Andrade summarized the standards for a variation as the following: • A hardship due to the physical surroundings, shape, or topographical conditions of a specific property not generally applicable to other properties in the same zoning district and not created by any person presently having an interest in the property; • Lack of desire to increase financial gain; and • Protection of the public welfare, other property, and neighborhood character Ms. Andrade stated, per the Petitioner, the tenant's land use and accessory structure are unique. GoGO, is in-flight internet provider which will use the accessory structure as a testing facility. The fifteen foot (15') height is necessary in order to accommodate the testing equipment and personnel accessing the structure. She further explained that Staff reviewed the Petitioner's request and is supportive as the accessory structure is unique. The accessory structure would be a geodesic radome that would serve as a testing facility. The structure would be located in back of the principal building and would not be obtrusive to neighboring businesses or impair the supply of light and air to adjacent property. The Village Code's ten foot (10') height restriction is intended for storage sheds in residentially zoned properties. Ms. Andrade stated the Subject Property is zoned I1 District and is located in the Kensington Business Center (KBC). A Variation to allow an accessory structure (freestanding modular data center) measuring thirteen feet (13') in height was approved for 900 Business Center Drive in 2013. Ms. Andrade stated based on these findings, Staff recommends that the Planning & Zoning Commission make a motion to adopt staff's findings as the findings of the Planning and Zoning Commission and approve the following motion: A. A variation to allow an accessory structure (geodesic radome) measuring fifteen feet (15') in height, subject to the conditions listed in the staff report. She stated the Village Board's decision is final for this case. Commissioner Filippone asked if the lightening rod on top of the structure is included in the fifteen feet (15'). Ms. Andrade stated, per the Petitioner, the lightening rod and light fixtures shown in the drawings are optional and will not be installed; she further stated that the Petitioner could confirm. Chairman Donnelly swore in Robert Vinezeano, Vincor Ltd. 5652 W. Monee Manhattan Road, Monee, Illinois. Mr. Vinezeano gave a brief description of his business and stated that his customer needs an accessory structure that is capable of being transparent to satellite microwaves. He further explained the structure Planning and Zoning Commission -April 24, 2015 PZ -09-15 Joseph Donnelly, Chair will allow his customer the ability to collect data inside the dome without obstruction and in a semi - environmentally controlled area. Chairman Donnelly asked if there is a reason the dome can't be in the building. Mr. Vinezeano stated the equipment can't "see" through the walls in order to obtain the data. He explained these structures are prominent at airports and other like establishments where the equipment needs to be protected from the weather. Chairman Donnelly asked from where the information will be transmitted. Mr. Vinezeano stated the information will be transmitted through the Clark Belt which is where the majority of satellite communications are transmitted. Commissioner Mizwick asked if the Petitioner had other domes in the area. Mr. Vinzeano stated that his company doesn't have any in the area but there are others which are typically on top of buildings. He gave an example of one that is located off of I-355. Commissioner Mizwicki asked the purpose of the dome. Mr. Vinzeano stated that purpose of the dome is to test satellite communications for specialized antennas that will be used for onboard online internet. Commissioner Mizwicki asked the name of the company for the record. Mr. Vinzeano responded the name of the company is GoGo Air. Commissioner Filippone asked if the Petitioner has built similar structures that are placed on the ground. Mr. Vinzeano stated they have and further explained the construction materials needed for the project and how it is constructed. Mr. Filippone asked the Petitioner to verify the lightening rod won't be installed or be needed in the future. Mr. Vinzeano stated that the lightening rod is not needed and will not be installed. Commissioner Youngquist asked how the dome is constructed. Mr. Vinzeano stated that the building will sit on a concreate slab and be semi -temperature controlled. He further explained that the dome is made up of two (2) layers of plastic with a barrier material. Commissioner Youngquist stated he was concerned that the plans didn't show any kind of footing for the foundation and that the concreate slab can crack from inclement weather causing damage to the equipment. Mr. Vinzeano stated that the concreate has rebar to help prevent cracking, and further explained the building only weighs around two -thousand pounds (2,000 lbs.). Commissioner Youngquist stated he understood but still feels a footing would be needed to help stabilize the structure. He further stated it would be the building department's decision if they would require the footing. Mr. Vizeano also explained that the manufacturer verified the concrete slab was more than enough to support the dome and also stated the other reason a footing was not included was to prevent moisture from coming into the structure. Commissioner Mizwicki asked if there were any wind resistant tests performed. Mr. Vinzeano stated that the dome is capable of withstanding winds up to one hundred and fifty (150) miles per hour. Planning and Zoning Commission -April 24, 2015 PZ -09-15 Joseph Donnelly, Chair Chairman Donnelly asked if the Petitioner is in agreement with the conditions put forth by staff. Mr. Vinzeano stated that he agreed with the conditions. Commissioner Mizwicki asked if there were any security restrictions placed by the government. Mr. Vinzeano stated there are not any restrictions. Chairman Donnelly opened the case to the public, hearing no discussion he closed the public portion of the hearing and brought the discussion back to the board. Commissioner Youngquist made a motion seconded by Commissioner Mizwicki to approve the following motion: "A variation to allow an accessory structure (geodesic radome) measuring fifteen feet (15) in height, subject to the conditions listed in the staff report." UPON ROLL CALL: AYES: Filippone, Fitzgerald, Younquist, Mizwicki, Donnelly NAYS: None The vote was approved 5-0 with a positive recommendation to Village Board. Commissioner Youngquist made a motion seconded by Commissioner Filippone to close the hearing and the meeting was adjourned at 7:54 pm. _Jenna Moder Jenna Moder, Administrative Assistant Community Development Department Planning and Zoning Commission -April 24, 2015 PZ -09-15 Joseph Donnelly, Chair ORDINANCE NO. AN ORDINANCE GRANTING A VARIATION TO HEIGHT OF ACCESSORY STRUCTURE (GEODESIC RADOME) FOR PROPERTY LOCATED AT 1331 BUSINESS CENTER DRIVE , MOUNT PROSPECT, ILLINOIS WHEREAS, Vincor, Ltd. (Petitioner), has filed a petition for a Variation to Height to construct an accessory structure (geodesic radome) for property located at 1331 Business Center Drive (“Property") and legally described as: LOT 405 IN KENSINGTON CENTER- RESUBDIVISION SIXTEEN IN PART OF THE SOUTH HALF OF SECTION 35, TOWNSHIP 42 NORTH, RANGE 11 EAST OF THE THIRD PRINCIPAL MERIDIAN, ACCORDING TO THE PLAT THEREOF RECORDED MARCH 29, 1985 AS DOCUMENT NUMBER 27493606, COOK COUNTY, ILLINOIS. Property Index Number 03-35-201-010-0000; and WHEREAS, the “Petitioner” seeks a Variation to Height of an accessory structure (geodesic radome) measuring fifteen feet (15’) in height as shown on the Petitioner’s Site Plan dated February 15, 2015, attached as Exhibit “A”; and WHEREAS, a Public Hearing was held on the request for a Variation to Height being the subject of th PZ-09-15 before the Planning and Zoning Commission of the Village of Mount Prospect on the 24 day of April, 2015, pursuant to proper legal notice having been published in the Daily Herald th Newspaper on the9 day of April, 2015; and WHEREAS, the Planning and Zoning Commission has submitted its findings and recommendation to the Mayor and Board of Trustees of the Village of Mount Prospect in support of the request being the subject of PZ-09-15; and WHEREAS, the Mayor and Board of Trustees of the Village of Mount Prospect have given consideration to the request herein and have determined that the request meets the standards set forth in the Village Code and that the granting of the Variation to Height for the construction of an accessory structure (geodesic radome) would be in the best interest of the Village. NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS ACTING IN THE EXERCISE OF THEIR HOME RULE POWERS: SECTION ONE: The recitals set forth hereinabove are incorporated as findings of fact by the Mayor and Board of Trustees of the Village of Mount Prospect. SECTION TWO: The Mayor and Board of Trustees of the Village of Mount Prospect do hereby grant a Variation to Height for an accessory structure (geodesic radome) measuring fifteen feet (15’) in height as shown on the Petitioner’s site plan dated February 15, 2015, attached as Exhibit “A.” SECTION THREE: Approval of the Variation to Height for an accessory structure (geodesic radome) is subject to the following conditions: 1) The accessory structure (geodesic radome) shall be incidental to the proposed tenant; 2) Development of the site in general conformance with the site plan prepared by Vincor Ltd. Page 2/2 PZ-09-15 1331 Business Center Drive dated February 15, 2015; 3) Development of the site in accordance with all applicable Village Codes and requirements, including, but not limited to, Fire Prevention Code regulations, lighting regulations, landscape regulations and building regulations; and 4) A building permit, in accordance with the current regulations and requirements of the Village of Mount Prospect, must be issued within one (1) year from the date of adoption of the enabling ordinance by the Village Board which authorized the development proposal. The development approvals granted herein, without need for further action by any village board, commission or official, shall become null and void if no building permit is issued within the one (1) year requirement and improvements completed within a period of eighteen (18) months. SECTION FOUR: The Village Clerk is hereby authorized and directed to record a certified copy of this Ordinance with the Recorder of Deeds of Cook County. SECTION FIVE: This Ordinance shall be in full force and effect from and after its passage, approval and publication in pamphlet form in the manner provided by law. AYES: NAYS: ABSENT: ABSTAIN: PASSED AND APPROVED this day of May, 2015 ______________________________________ Arlene A. Juracek Mayor ATTEST: __________________________________ M. Lisa Angell Village Clerk H:\\CLKO\\WIN\\ORDINANCE2\\2015\\VAR-PZ-09-151331BusinessCenterDrMay52015.doc 8 7 6 5 4 3 2 1 1 REVISIONS REvDESCRIPTIDNCRx'D W GENERAL NOTES AND DESIGN CRITERIA 01 Initial Release Installation RF transparent Dome for data collection in an environmentally controlled ELECTRIC area. Town SERVICE ,iIIF This will include an electrical service, Interfacility link and fence around the dome. r I enln�� DD11 (wall mounted) ELECTRIC 11 I SERVICE I� II II 1 9.94' B a a n n #1331m a a 25D.69' Z STORY BRICK BUILDING Z. Z Z 3 - "em Lot o Im (/f w �: +- >. O' A X C KENSINGTON CENTER F+ N C .r Z 36'x36'F—d in area Z 6Tall 11111 5' Gate 5 16' Diameter kadome HVAC a�tra ldeenW r dDar: m'.14 rA r -Pedro noaae 1e' al—,,r Dome r uvttM1 atltlltivnal4'r 10' --r, t—p,t HVAC O 15 9.94' H IM RI 35 R n n m z H Zn B m P RKI G =? p SPACES g �P 159.ti3' M, Y. floe .GONG RAMM1 :�. n SITE LAYOUT F� Q� P RKI G S ACE A A COMRACT SNE NOTOIE. A.EES ARE FRACTIONSDECIMALS ANGLES xx 3.03 APPROVALS WE V I N C O R LTD x 3.005 n Ds/t5/ts TRLE MATERKL: SITE OVERVIEW LOCATION OVERVIEW TE— DETAIL STALE IS SUE MOE IDEM W. DR 1. x0. REV. NONE A. D 01 DRAWING SCALE SCALE: .tE: gogomme.a.q EET 8 7 6 5 4 3 2 1 1 RESOLUTION NO. A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND GOVHR USA WHEREAS , the Village of Mount Prospect operates under the Council/Manager form of government; and WHEREAS , under the Council/Manager form of government, power is concentrated in the elected Council (Board) which hires a professional Village Manager; the Village Manager serves at the pleasure of the Village Board and has the responsibility of preparing the budget, directing day to day operations, serving as the Village Board’s chief policy advisor and implementing Village policy; and WHEREAS , the position of Village Manager of the Village of Mount Prospect is currently vacant; and WHEREAS , the Mayor and Board of Trustees have determined that it is in the best interests of the Village of Mount Prospect to enter into an agreement with GovHR USA to conduct the selection and recruitment process for a new Village Manager. NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS, ACTING PURSUANT TO ITS HOME RULE POWERS: SECTION ONE: That the Board of Trustees of the Village of Mount Prospect do hereby authorize the Mayor to execute the agreement with GovHR USA; a copy of the agreement is attached and made a part of this resolution as Exhibit "A". SECTION TWO : That this Resolution shall be in full force and effect from and after its passage and approval in the manner provided by law. AYES: NAYS: ABSENT: PASSED and APPROVED this day of May, 2015. ______________________ Arlene A. Juracek Mayor ATTEST: ____________________ M. Lisa Angell Village Clerk H:\\CLKO\\WIN\\RESOLUTION\\agreementgovhrmay2015 251612_1 GovHRUSA Voorhees Associates GovTempsUSA April 13, 2015 The Honorable Arlene A. Juracek, Mayor Village of Mount Prospect 50 S. Emerson Street Mount Prospect, IL 60056 Dear Mayor Juracek: Thank you for the opportunity to provide you with a proposal for the Village of Mount Prospect's Village Manager recruitment and selection process. GovHR USA prides itself on a tailored, personal approach to executive recruitment and selection, able to adapt to your specific requirements for the position. QUALIFICATIONS AND EXPERIENCE GovHR USA is a public management consulting firm serving municipal clients and other public sector entities on a national basis. We work exclusively in the public sector, offering customized executive recruitment services, as well as providing other management studies and services for communities. GovHR USA is certified as an FBE (Female Business Enterprise) in the State of Illinois. GovHR USA was established in 2009 as Voorhees Associates, LLC. In January, 2014 Voorhees Associates combined with GovTempsUSA to form GovHR USA. This combination enables us to more effectively serve our clients by utilizing our combined resources to provide not only executive recruiting and management consulting, but also temporary staffing solutions, including short-term, long-term, and interim placements. Our headquarters offices are in Northbrook, Illinois. GovHR USA is led by Heidi Voorhees, President, and Joellen Earl, CEO. Ms. Voorhees previously spent 8 years with the nationally recognized public sector consulting firm, The PAR Group and was President of The PAR Group from 2006 — 2009. Ms. Voorhees has conducted more than 220 recruitments in her management consulting career, with many of her clients repeat clients, attesting to the high quality of work performed for them. In addition to her 12 years of executive recruitment and management consulting experience, Ms. Voorhees has 19 years of local government leadership and management service with the Villages of Wilmette and Schaumburg, Illinois, as well as the City of Kansas City, Missouri. Ms. Earl is a seasoned manager, with expertise in public sector human resources management. She has held positions from Human Resources Director and Administrative Services Director to Assistant Town Manager and Assistant County Manager. Ms. Earl has worked in forms of government ranging from Open Town Meeting to Council -Manager and has supervised all municipal and county departments ranging from Public Safety and Public Works to Mental Health and Social Services. The firm has a total of twenty-two consultants, both generalists and specialists (public safety, finance, parks, etc.), who are based in Arizona, Florida, Illinois, Michigan, and Wisconsin, as well as five reference specialists and eight support staff. 650 Dundee Road, Suite 270, Northbrook, Illinois 60062 Local: 847.380.3240 Toll Free: 855.68GovHR (855.684.6847) Fax: 866.401.3100 GovHRUSA.COm EXECUTIVE RECRUITMENT • INTERIM STAFFING • MANAGEMENT AND HUMAN RESOURCE CONSULTING Village of Mount Prospect, Illinois Experience page 2 GovHR USA has completed 230 recruitments since its establishment in 2009, including 72 for city management positions. We have 16 current recruitments in various stages of completion. Our consultants are experienced executive recruiters who have conducted over 500 recruitments, working with cities, counties, special districts and other governmental entities of all sizes throughout the country. In addition, we've held leadership positions within local government, giving us an understanding of the complexities and challenges facing today's public sector leaders. References The following references can speak to the quality of service provided by GovHR USA (recruitments marked * were conducted under the firm's previous name, Voorhees Associates): Village Manager recruitment Village of Arlington Heights, Illinois Thomas Hayes, Mayor 333 Arlington Heights Road Arlington Heights, IL 60005 847-368-5000 thaves(a�vah.com Village Manager recruitment* Village of Glencoe, Illinois Lawrence Levin, Village President 675 Village Court Glencoe, IL 60022 847-835-4170 Village Manager recruitment* Village of Skokie, Illinois Mayor George Van Dusen 5127 Oakton Street Skokie, IL 60077 847-673-0500 George.vandusen(a�skokie.org Consultant Assigned GovHR USA President Heidi Voorhees will be responsible for your recruitment and selection process. Heidi J. Voorhees President Ms. Voorhees has extensive experience in both executive search and general management consulting assignments. She has led more than 220 recruitments for local government entities across the country and takes pride in facilitating a tailored, thorough process that gives elected and appointed officials the tools they need to make critical personnel decisions. Her clients have included the City of Austin, Texas; Johnson County, Kansas; Evanston, Illinois; Waukesha, Wisconsin; Fort Worth, Texas; Bloomington, Illinois; Carbondale, Illinois; Fayetteville, North Carolina; and clients in Arizona, Rhode Island, and Colorado. In addition to her eleven years of executive recruitment and management consulting experience, she has 19 years of local government leadership and management service, with the Villages of Wilmette and Schaumburg, Illinois, and the City of Kansas City, Missouri. Village of Mount Prospect, Illinois page 3 From 1990 to 2001, Ms. Voorhees served as the Village Manager for Wilmette, Illinois, one of Chicagoland's notable residential suburbs located on the shore of Lake Michigan. During her tenure, Ms. Voorhees focused on delivering high quality services and responsiveness to a recognized interactive community, streamlining administrative and management functions and team building throughout the organization that employed 200 individuals. Under her leadership, the organization developed a collaborative budget process, formalized its long range capital improvement program, and developed budget and financial policies that led to the achievement of a AAA bond rating for the community. Since leaving the Village of Wilmette in 2001, Ms. Voorhees has been an Adjunct Instructor for the Center for Public Safety located on the campus of Northwestern University. She also instructs law enforcement executives in the Executive Management Program on management, community relations, and organizational culture. Ms. Voorhees has also been an Instructor for the Northwestern University Master's Degree Program in Public Policy and Administration. She is a frequent speaker on recruitment and selection issues and has conducted training programs for the Illinois City and County Management Association, the Ohio City and County Management Association, the American Public Works Association — Chicago Metro Chapter, the Illinois Association of Municipal Management Assistants, the Northern Illinois University Civic Leadership Program, and the Great Lakes Leadership Academy. Ms. Voorhees holds a Master's Degree in Public Affairs from the School of Public and Environmental Affairs at Indiana University where she was a fellow in the Eli Lilly State and Local Government Fellowship Program. Ms. Voorhees was recognized as the distinguished Alumnus for the School in 1998. She also has a Bachelor of Science degree in Political Science from Illinois State University. Ms. Voorhees has served on the Boards of Directors of numerous professional associations including the Chicago Metropolitan Managers' Association and the Illinois City and County Management Association. For two years, she was the Illinois representative to the ICMA University, the professional development arm of the International City and County Management Association. In 1999, she was selected to participate in the Leadership Greater Chicago Program and has been an active Rotarian for 23 years. SCOPE OF WORK A typical recruitment and selection process can take 175 hours to conduct. At least 50 hours of this time is "administrative" including ad placement, acknowledgment of resumes, reference interviews, and due diligence on candidates. These tasks may take longer if someone is performing them for the first time. We believe our experience and ability to professionally administer your recruitment will provide you with the best possible outcome. GovHR USA clients are kept informed of the progress of a recruitment throughout the recruitment process. Consultants are always available to provide information and answer questions, and details of the process such as placement of advertising and applications received are discussed in regular updates via either telephone or email. GovHR USA suggests the following approach to your recruitment, subject to your requests for modification: Phase I — Position Assessment, Position Announcement and Brochure Development Phase I will include the following steps. ➢ Interviews with the Members of the Board of Trustees, and the Village's senior staff as well as any other individuals you deem appropriate to best understand the responsibilities, challenges, and culture of the Village. At least eight (8) hours of one-on-one interviews will be conducted with elected officials, staff and the public in order to develop our Recruitment Brochure. This important document outlines the expectations that the Village has for its next Village Manager, providing us with the information we need to target our recruitment. During this process we will assist you with establishing the Village of Mount Prospect, Illinois page 4 salary for the Village Manager by conducting a salary survey of comparable communities, if so desired. ➢ Development of a Position Announcement. ➢ Development of a detailed Recruitment Brochure for your review and approval. ➢ Agreement on a detailed Recruitment Timetable. Phase II — Advertising, Candidate Recruitment and Outreach Phase II will include the following steps: ➢ Placement of the Position Announcement in appropriate professional online publications. In addition to public sector publications and web sites, outreach will include Linkedln and other private sector resources. We can provide the Village with placement recommendations, if so desired. ➢ The development of a database of potential candidates unique to the position and to the Village of Mount Prospect, focusing on the leadership and management skills identified in Phase I as well as size of organization, and experience in addressing challenges and opportunities also outlined in Phase I. ➢ Outreach will be done through e-mail and telephone contacts as appropriate. GovHR USA consultants have extensive knowledge of the municipal government industry and will personally identify and contact potential candidates. With more than 600 collective years of municipal and consulting experience among our consultants, we often have inside knowledge about candidates. Phase III — Candidate Evaluation and Screening Phase III will include the following steps ➢ Review and evaluation of candidates' credentials considering the criteria outlined in the Recruitment Brochure. ➢ Candidates will be interviewed by skype or facetime to fully grasp their qualifications and experience as well as their interpersonal skills. This is an hour long interview, asking specific questions about their experience and skill set. This allows us to ask follow up questions and probe specific areas. It also provides us with an assessment of their verbal skills and their level of energy for and interest in the position. ➢ Formal and informal references (two per candidate) and an internet search of each candidate will be conducted to further verify candidates' abilities, work ethic, management and leadership skills, analytical skills, interpersonal skills, ability to interact with the media, and any areas identified for improvement. ➢ All resumes will be acknowledged and contacts and inquiries from candidates will be personally handled by GovHR USA, ensuring Mount Prospect's process is professional and well regarded by all who participate. Phase IV — Presentation of Recommended Candidates Phase IV will include the following steps: ➢ GovHR USA will prepare a Recruitment Report that presents the credentials of those candidates most qualified for the position. You will advise us of the number of reports you will Village of Mount Prospect, Illinois page 5 need for the individuals involved in this phase of the recruitment and selection process. We provide a binder which contains the candidate's cover letter and resume. In addition, we prepare a "mini" resume for each candidate, so that each candidate's credentials are presented in a uniform way. As resumes come in all different formats, these "mini" resumes will give you a clear, consistent look at each candidate "at a glance." ➢ GovHR USA will provide you with a log of all candidates who applied. You may also review all of the resumes should you so desire. ➢ GovHR USA will meet with you to review the Recruitment Report and expand upon the information provided. The report will arrive two to three days in advance of the meeting, giving you the opportunity to fully review it. In addition to the written report, we will spend 2 to 3 hours with you to bring the candidates to "life" by reviewing their telephone interview and providing excerpts from two (2) references we will have done on the individual. Phase V —Interviewing Process Phase V will include the following steps: ➢ At the Recommendation meeting, the Interviewing Process will be finalized including the discussion of any specific components you deem appropriate, such as a writing sample. ➢ GovHR USA will develop the first and second round interview questions for your review. GovHR USA will provide you with interview books that include the credentials each candidate submits, a summary of each candidate's credentials, a set of questions with room for interviewers to make notes, and an evaluation sheet to assist interviewers in assessing each candidate's skills and abilities. ➢ GovHR USA will work with you to develop an interview schedule for the candidates, coordinating travel and accommodations. The schedule will incorporate a tour of Village of Mount Prospect facilities and interviews with Department Heads and elected officials. We offer a community "Meet and Greet" option, at no charge, as a means for the community to interact and get to know the candidates in an informal setting. At this "Meet and Greet," candidates would give a brief overview of themselves and answer questions from the audience. ➢ Once candidates for interview are selected, additional references will be contacted, along with verification of educational credentials, criminal court, credit, and motor vehicle and records checks. Using the candidate's name and work experience we review the top 200 search results available from Google, as well as his/her activity (if publicly available) on Facebook, Twitter, and other social media platforms. Employment verification can also be provided if so desired. GovHR USA recommends a two-step interviewing process with (typically) five candidates interviewed in the first round. Following this round, we strongly suggest that two or three candidates are selected for second round interviews. Again, we will prepare a second round of interview questions and a "score sheet." ➢ GovHR USA consultants will be present for all of the interviews, serving as a resource and facilitator. Phase VI — Appointment of Candidate ➢ GovHR USA will assist you as much as you request with the salary and benefit negotiations and drafting of employment agreement, if appropriate. Village of Mount Prospect, Illinois page 6 ➢ GovHR USA will notify all applicants of the final appointment, including professional background information on the successful candidate. Optional 360° Evaluation As a service to the Village of Mount Prospect, we offer the option to provide you with a proposal for a 360° performance evaluation for the appointed Village Manager at about six months into his or her employment. This evaluation will include seeking feedback from both Elected Officials and Department Directors, along with any other constituent the Village feels would be relevant and beneficial. This input will be obtained on a confidential basis with comments known only to the consultant. If you are interested in this option, GovHR USA will prepare a proposal for this service. Recruitment Schedule A detailed recruitment schedule will be provided in Phase I. The recruitment and selection process typically takes 90 days from the time the contract is signed until the candidate is appointed. We can work with you on a shorter process, should you so desire. Our typical recruitment process includes the following milestones and deliverables: On-site interviews of Mount Prospect officials and staff, weeks 1-2 development and approval of recruitment brochure Deliverable: recruitment brochure Placement of professional announcements; candidate weeks 3-8 identification, screening, interview and evaluation by consultant Consultant recommendation to Board of qualified candidates week 9 Deliverable: recruitment report Selection of candidate finalists by Board; additional week 10 background and reference checks, report preparation and presentation Deliverable: interview reports including suggested questions and evaluation sheets Interviews of selected finalist candidates; Board selection weeks 11-12 of final candidate; negotiation, offer, acceptance and appointment Summary of Costs Recruitment Fee: $12,000 Recruitment Expenses: (not to exceed) 4,000 Expenses include consultant travel, postage/shipping, telephone, support services, copying etc. Also includes candidate due diligence efforts. Advertising costs 2,000" Total Fees: $18,000** Village of Mount Prospect, Illinois page 7 "Advertising costs over $2,000 will be placed only with client approval. If less than $2,000, Client is billed only for actual cost. "This fee does not include travel and accommodations for candidates interviewed. Recruitment brochures are produced as electronic files. Printed brochures can be provided, if desired, for an additional cost of $900. Payment for Fees and Services Professional fees and expenses will be invoiced as follows: Recruitment expenses and the costs for the Recruitment Brochure printing will be itemized with sufficient detail and invoiced as incurred. In addition, the Recruitment Fee will be invoiced in three (3) equal payments, billed during the course of the recruitment. The first invoice for the Recruitment Fee will be sent upon acceptance of our proposal. The second invoice will be sent following the recommendation of candidates and will include any expenses incurred to date. The final invoice will be sent upon completion of the recruitment assignment and will include all remaining expenses. Upon receipt of each invoice the Village will approve payment in accordance with its claims procedures within thirty (30) days of receipt. GovHR USA Guarantee It is the policy of GovHR USA to assist our clients until an acceptable candidate is appointed to the position. Therefore, no additional professional fee would be incurred should the Board not make a selection from the initial group of recommended candidates and request additional candidates be developed for interview consideration. Additional reimbursable expenses may be incurred should the situation require consultant travel to Mount Prospect beyond the planned three visits. Upon appointment of a candidate, GovHR USA provides the following guarantee: should the selected and appointed candidate, at the request of the Village of Mount Prospect or the employee's own determination, leave the employ of the Village of Mount Prospect within the first 24 months of appointment, we will, if desired, conduct another search for the cost of expenses and announcements only. In addition, in accordance with the policy of our firm as well as established ethics in the executive search industry, we will not actively recruit the placed employees for a period of five years. Why Choose GovHR USA? The heart and soul of a professional recruitment firm is the expertise it brings to its clients. GovHR USA consultants are all experienced local government executives who have demonstrated careers and expertise that brings first hand knowledge of the disciplines in which they now consult. This knowledge can assist clients in designing the appropriate interview questions, the development of written and oral exercises to best assess candidates' abilities, and facilitation of the clients' discussion of the candidates. Our process reflects the client's goals and objectives—therefore, the time we spend developing the Recruitment Brochure is critical in our understanding of the challenges, opportunities, and culture of the position under consideration. Our candidate assessment and interviewing skills are based on thousands of interviews over the course of our Consultants' many years of experience in the recruitment and selection field. This professional familiarity allows us to be sensitive to the nuances, not only the obvious. In addition, as experienced local government professionals, our Consultants are able to ask probing, thoughtful questions and effectively evaluate the candidates' answers. We provide the client with a diverse list of potential candidates who have been fully vetted by our staff and who are truly interested in and well-qualified for the position. We respect the confidentiality of candidates' applications and are respectful of the candidates' current employment situation when we conduct reference calls. We are not a gatekeeper—clients will be provided with a list of everyone who applied and may view the resumes should they so desire. Village of Mount Prospect, Illinois page 8 Our firm's executive recruitment standards embrace a professional process of integrity, trust, and respect toward all parties involved and a commitment toward meeting the expressed needs and desires of our Client. Our ultimate goal is for the client to be completely satisfied with the selected candidate. This proposal will remain in effect for a period of six months from the date of the proposal. We look forward to working with you on this recruitment and selection process! Sincerely, Heidi J. Voorhees President GovHR USA ACCEPTED BY THE VILLAGE OF MOUNT PROSPECT, ILLINOIS BY: TITLE: DATE: ORDINANCE NO. AN ORDINANCE DESIGNATING REPRESENTATIVES TO THE NORTHWEST SUBURBAN MUNICIPAL JOINT ACTION WATER AGENCY FOR THE VILLAGE OF MOUNT PROSPECT WHEREAS , the Village of Mount Prospect is a member of the Northwest Suburban Municipal Joint Action Water Agency, as authorized by Ordinance No. 3081; and WHEREAS , Section 9 of the Joint Action Water Agency Agreement and Articles II and III of the by-laws to said Agency require the members to designate and appoint both a representative and alternate representative of the Village to the Board of Directors of the Joint Action Water Agency and the Executive Committee. NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS ACTING IN THE EXERCISE OF THEIR HOME RULE POWERS : SECTION ONE : That Arlene A. Juracek, Village Mayor, is hereby appointed as Director, and John J. Matuszak, Village Trustee, as Alternate Director of the Board of Directors of the Northwest Suburban Municipal Joint Action Water Agency, in each case for a term beginning May 1, 2015 and expiring April 30, 2017, or until a successor is appointed. SECTION TWO : That this Ordinance shall be in full force and effect from and after its passage, approval and publication in pamphlet in the manner provided by law. AYES: NAYS: ABSENT: PASSED and APPROVED this day of May, 2015. ___________________________________ Arlene A. Juracek Mayor ATTEST: _______________________________ M. Lisa Angell Village Clerk H:\\CLKO\\WIN\\ORDINANCE2\\JAWADIRECTORS2015-2017.doc RESOLUTION NO. A RESOLUTION APPOINTING A DIRECTOR AND ALTERNATE DIRECTORS TO THE SOLID WASTE AGENCY OF NORTHERN COOK COUNTY BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS ACTING IN THE EXERCISE OF THEIR HOME RULE POWERS: SECTION ONE: The Village of Mount Prospect is a member of the Solid Waste Agency establishing the Agency, is entitled to appoint a Director and one or more Alternate Directors to the Board of Directors of the Agency. SECTION TWO: The Mayor and Board of Trustees of the Village of Mount Prospect appoint Trustee Paul Wm. Hoefert the Agency, and Mayor Arlene A. Juracek and Trustee Steven S. Polit as Alternate Directors, in each case for a term expiring April 30, 2017, or until a successor is appointed. SECTION THREE: This Resolution shall be in full force and effect upon its passage and approval in the manner provided by law. AYES: NAYS: ABSENT: th PASSED and APPROVED this day of May, 2015. _____________________________________ Arlene A. Juracek Mayor ATTEST: ________________________________ M. Lisa Angell Village Clerk H:\\CLKO\\WIN\\RESOLUTION\\SWANCC reps may2015-2017.doc RESOLUTION NO. A RESOLUTION AUTHORIZING EXECUTION OF A GRANT OF LICENSE WITH THE MOUNT PROSPECT LIONS CLUB TO CONDUCT A FARMERS’ MARKET WHEREAS, the Village of Mount Prospect supports the annual Farmers’ Market held in the commuter parking lots; and WHEREAS, the President and Board of Trustees of the Village of Mount Prospect have determined that the best interests of the Village would be served by entering into a Grant of License between the Village and the Mount Prospect Lions Club in order to conduct the annual Farmers’ Market from May 31, through October 11, 2015. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS A HOME RULE MUNICIPALITY: SECTION ONE: That the Mayor and Board of Trustees of the Village of Mount Prospect do hereby authorize the execution of a Grant of License to the Mount Prospect Lions Club to conduct the Farmers’ Market on Union Pacific Railroad property, which property is leased by the Village and under the control of said Village, a copy of the Grant of License is attached hereto and hereby made a part of as Exhibit "A". SECTION TWO: That this Resolution shall be in full force and effect from and after its passage and approval in the manner provided by law. AYES: NAYS: ABSENT: th PASSED and APPROVED this 5 day of May, 2015. ___________________________________ Arlene A. Juracek Mayor ATTEST: ____________________________________ M. Lisa Angell Village Clerk H:\\CLKO\\WIN\\RESOLUTION\\FarmersMarket,2015.doc Exhibit “A” GRANT OF LICENSE The Village of Mount Prospect hereby grants a license to the MOUNT PROSPECT LIONS CLUB (licensee) for the purpose of operating a Farmers’ Market on the parking lots located at the Union Pacific Railroad property located both east and west of Main Street/Elmhurst Road, which property is currently leased by the Village of Mount Prospect from the Union Pacific Railroad Company. This License is subject to the following conditions: 1. The term of the License shall be from May 31 through October 11, 2015. 2. Each vendor operating at the Farmers’ Market shall possess a Certificate of Public Liability Insurance in an amount not less than $100,000 per occurrence and shall execute a Hold Harmless Agreement, a copy of which is attached hereto and hereby made a part of as Exhibit "B". 3. This License shall be revocable at any time by the corporate authorities of the Village of Mount Prospect if the licensee or any vendor is in violation of state or local laws or this Grant of License. 4. The licensee must issue written rules applicable to all vendors and must certify each vendor as qualified prior to the vendor's participation in the Market. The licensee shall ensure all applicable Village food code regulations (Chapter 12 of the Mount Prospect Village Code) are followed and enforced. The licensee shall cooperate fully with duly authorized Village employees for enforcement of Village codes including but not limited to prequalification, spot inspections, etc. 5. Within ten (10) days of the execution of this Grant of License, the licensee shall submit to the Village Manager a pro forma revenue and expense statement setting forth certification fees and estimated revenues, expenses, management fees, if any, and the proposed disposition of potential net revenues. 6. Prior to November 30, 2015, the licensee shall issue a written report to the Village Manager outlining the financial aspects of running the Market, problems encountered in the year 2014 season, along with proposed solutions, proposals for improving the Market and the outlook for the future of the Market. 7. The licensee shall possess a Certificate of Insurance for public liability insurance in an amount of not less that $1,000,000 per occurrence naming both the Village of Mount Prospect and the Union Pacific Railroad Company as additional insured. 8. The licensee/grantee shall not discriminate against any employee, applicant, volunteer, authorized vendor or event participant because of race, color, religion, sex, sexual orientation, marital status, national origin or ancestry, citizenship status, age, physical or mental handicap unrelated to ability, military status or an unfavorable discharge from military service. Page 2/2 Farmers Market License 2015 This Grant of License is personal to the MOUNT PROSPECT LIONS CLUB and may not be transferred to any other person or entity. th Dated this 5 day of May, 2015. VILLAGE OF MOUNT PROSPECT By: ____________________________ David Strahl Acting Village Manager APPROVED/ACCEPTED: _________________________________ for the Mount Prospect Lions Club Exhibit “B” HOLD HARMLESS WHEREAS, MOUNT PROSPECT LIONS CLUB ("GRANTEE") has requested permission of the corporate authorities of the Village of Mount Prospect, ("GRANTOR") to operate a Farmer's Market within the parking lots located on the Union Pacific Railroad property, located both east and west of Main Street/Elmhurst Road; and WHEREAS, the President and Board of Trustees of the Village of Mount Prospect did adopt Resolution No. on May 5, 2015, entitled "A Resolution Authorizing Execution of a License to the Mount Prospect Lions Club to Conduct the Annual Farmers’ Market in the Village". NOW, THEREFORE, upon the mutual covenants and agreements hereinafter set forth and other good and valuable consideration, the receipt of sufficiency of which are hereby acknowledged, the GRANTOR has granted a Grant of License to GRANTEE to operate a Farmers Market within the parking lots located on the Union Pacific Railroad property, located on both the east and west sides of Main Street/Elmhurst Road, which license is conveyed, however, subject to the following terms, covenants and conditions: 1. The GRANTOR may at any future time after the date hereof revoke the License referenced herein and without notice to the GRANTEE and without cost to either the GRANTOR or his/her successors or assigns. 2. Upon such revocation of said License by the GRANTOR, and with written notice of said revocation to the GRANTEE, the GRANTEE shall cease operation of said Farmers’ Market. 3. GRANTEE shall at all times, and under all circumstances, indemnify, protect, and save harmless the GRANTOR, its grantees, licensees, agents, lessees and invitees, from and against any and all damages, losses, claims, demands, actions, and causes of action whatsoever (including any reasonable costs, expenses, and attorneys' fees which may be incurred in connection therewith) whether or not the claim, demand or other action asserted by meritorious, and which results from or is alleged to arise as a result of the activity being the subject of this Agreement. 4. GRANTOR shall not be liable to GRANTEE, her grantees, licensees, agents, lessees, or invitees for any damages or injuries (including death) to any person thereof except to the extent that injuries or damages are caused by the negligent, willful, or malicious misconduct of GRANTOR. Page 2/2 Farmers’ Market Hold Harmless 2015 5. Any notice herein provided to be given shall be deemed properly given if in writing and delivered personally or mailed to the GRANTOR at: 50 South Emerson Street Mount Prospect, Illinois 60056 or to the GRANTEE at: P. O. Box 332 Mount Prospect, Illinois 60056 or to such other person or address as the parties hereto may from time to time designate upon written notice. 6. This Agreement shall insure to the benefit of and be binding upon the parties hereto and their respective successors in interest. IN WITNESS WHEREOF, the parties hereto have caused this License Agreement to be executed th by their proper officers, thereunto duly authorized and their respective seals to be affixed this 5 day of May, 2015. MOUNT PROSPECT LIONS CLUB By:__________________________________ VILLAGE OF MOUNT PROSPECT, a municipal corporation By: __________________________________ David Strahl Acting Village Manager ATTEST: ______________________________ M. Lisa Angell Village Clerk H:\\CLKO\\WIN\\RESOLUTION\\FarmersMarket,2015.doc RESOLUTION NO. A RESOLUTION AUTHORIZING EXECUTION OF A GRANT OF LICENSE WITH THE DOWNTOWN MOUNT PROSPECT MERCHANTS ASSOCIATION TO CONDUCT WEEKLY CAR SHOWS WHEREAS, the Village of Mount Prospect supports the summer “Blues Mobile Cruise Night” car shows held in the commuter parking lots; and WHEREAS, the Mayor and Board of Trustees of the Village of Mount Prospect have determined that the best interests of the Village would be served by entering into a Grant of License between the Village and the Downtown Mount Prospect Merchants Association in order to conduct the annual Car Shows from May 16, 2015 through September 22, 2015. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS: SECTION ONE: That the Mayor and Board of Trustees of the Village of Mount Prospect do hereby authorize the execution of a Grant of License to the Downtown Mount Prospect Merchants Association to conduct the Car Show on Union Pacific Railroad property, which property is leased by the Village and under the control of said Village, a copy of the Grant of License is attached hereto and hereby made a part of as Exhibit "A". SECTION TWO: That this Resolution shall be in full force and effect from and after its passage and approval in the manner provided by law. AYES: NAYS: ABSENT: PASSED and APPROVED this 5th day of May, 2015. ___________________________________ Arlene A. Juracek Mayor ATTEST: ____________________________________ M. Lisa Angell Village Clerk H:\\CLKO\\WIN\\RESOLUTION\\car show resolution2015.doc Exhibit “A” GRANT OF LICENSE The Village of Mount Prospect hereby grants a license to the DOWNTOWN MOUNT PROSPECT MERCHANTS ASSOCIATION (licensee) for the purpose of operating a Car Show on the parking lots located at the Union Pacific Railroad property located both east and west of Main Street/Elmhurst Road, which property is currently leased by the Village of Mount Prospect from the Union Pacific Railroad Company. This License is subject to the following conditions: 1. The term of the License shall be from May 16, 2015 through September 22, 2015. 2. Each vendor selling food at the Car Show shall utilize a food cart licensed by the Village of Mount Prospect Environmental Health Division and in compliance with all health and sanitation regulations of the Village and the State of Illinois. 3. This License shall be revocable at any time by the corporate authorities of the Village of Mount Prospect if the licensee or any vendor is in violation of state or local laws or this Grant of License. 4. Within ten (10) days of the execution of this Grant of License, the licensee shall submit to the Village Manager a pro forma revenue and expense statement setting forth certification fees and estimated revenues, expenses, management fees, if any, and the proposed disposition of potential net revenues. 5. Prior to November 30, 2015, the licensee shall issue a written report to the Village Manager outlining the financial aspects of running the Car Show, problems encountered in the year 2014 season, along with proposed solutions, proposals for improving the Car Show and the outlook for the future of the Car Show. 6. The licensee shall possess a Certificate of Insurance for public liability insurance in an amount of not less that $1,000,000 per occurrence naming both the Village of Mount Prospect and the Union Pacific Railroad Company as additional insured. 7. The licensee/grantee shall not discriminate against any employee, applicant, volunteer, authorized vendor or event participant because of race, color, religion, sex, sexual orientation, marital status, national origin or ancestry, citizenship status, age, physical or mental handicap unrelated to ability, military status or an unfavorable discharge from military service. Page 2/2 Car Show License 2014 This Grant of License is personal to the DOWNTOWN MOUNT PROSPECT MERCHANTS ASSOCIATION and may not be transferred to any other person or entity. th Dated this 5 day of May, 2015. VILLAGE OF MOUNT PROSPECT By: ____________________________ David Strahl Acting Village Manager APPROVED/ACCEPTED: _________________________________ for the Downtown Mount Prospect Merchants Association EXHIBIT “B” HOLD HARMLESS WHEREAS, DOWNTOWN MOUNT PROSPECT MERCHANTS ASSOCIATION ("GRANTEE") has requested permission of the corporate authorities of the Village of Mount Prospect, ("GRANTOR") to operate a Car Show within the parking lots located on the Union Pacific Railroad property, located both east and west of Main Street/Elmhurst Road; and WHEREAS, the Mayor and Board of Trustees of the Village of Mount Prospect did adopt Resolution No. on May 5, 2015, entitled "A Resolution Authorizing Execution of a License to the Downtown Mount Prospect Merchants Association to Conduct the Annual Car Show in the Village". NOW, THEREFORE, upon the mutual covenants and agreements hereinafter set forth and other good and valuable consideration, the receipt of sufficiency of which are hereby acknowledged, the GRANTOR has granted a Grant of License to GRANTEE to operate a Car Show within the parking lots located on the Union Pacific Railroad property, located on both the east and west sides of Main Street/Elmhurst Road, which license is conveyed, however, subject to the following terms, covenants and conditions: 1. The GRANTOR may at any future time after the date hereof revoke the License referenced herein and without notice to the GRANTEE and without cost to either the GRANTOR or his/her successors or assigns. 2. Upon such revocation of said License by the GRANTOR, and with written notice of said revocation to the GRANTEE, the GRANTEE shall cease operation of said Car Show. 3. GRANTEE shall at all times, and under all circumstances, indemnify, protect, and save harmless the GRANTOR, its grantees, licensees, agents, lessees and invitees, from and against any and all damages, losses, claims, demands, actions, and causes of action whatsoever (including any reasonable costs, expenses, and attorneys' fees which may be incurred in connection therewith) whether or not the claim, demand or other action asserted by meritorious, and which results from or is alleged to arise as a result of the activity being the subject of this Agreement. 4. GRANTOR shall not be liable to GRANTEE, her grantees, licensees, agents, lessees, or invitees for any damages or injuries (including death) to any person thereof except to the extent that injuries or damages are caused by the negligent, willful, or malicious misconduct of GRANTOR. 5. Any notice herein provided to be given shall be deemed properly given if in writing and delivered personally or mailed to the GRANTOR at: 50 South Emerson Street Mount Prospect, Illinois 60056 or to the GRANTEE at: Page 2/2 Car Show Hold Harmless P. O. Box 632 Mount Prospect, Illinois 60056 or to such other person or address as the parties hereto may from time to time designate upon written notice. 6. This Agreement shall insure to the benefit of and be binding upon the parties hereto and their respective successors in interest. IN WITNESS WHEREOF, the parties hereto have caused this License Agreement to be executed th by their proper officers, thereunto duly authorized and their respective seals to be affixed this 5 day of May, 2015. DOWNTOWN MOUNT PROSPECT MERCHANTS ASSOCIATION By:__________________________________ VILLAGE OF MOUNT PROSPECT, a municipal corporation By: __________________________________ David Strahl Acting Village Manager ATTEST: ______________________________ M. Lisa Angell Village Clerk H:\\CLKO\\WIN\\RESOLUTION\\car show resolution2015.doc