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HomeMy WebLinkAbout2. VB Minutes 04/08/2015MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT April 8, 2015 CALL TO ORDER Mayor Juracek called the meeting to order at 7:02p.m. ROLL CALL Present: Mayor Arlene Juracek Trustee Paul Hoefert Trustee John Korn Trustee John Matuszak Trustee Steven Polit Trustee Michael Zadel Absent: Trustee Richard Rogers PLEDGE OF ALLEGIANCE Pledge of Allegiance led by Trustee Polit. INVOCATION Mayor Juracek gave the Invocation, MINUTES Trustee Zadel, seconded by Trustee Polit, moved to approve the minutes of the regular Village Board meeting held March 16, 2015. Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Zadel Nays: None Motion carried. APPROVE BILLS Mayor Juracek stated the next item on the agenda, "APPROVE BILLS" was noted by an asterisk and unless there was a request to remove an item(s), all items further listed in that manner would be considered with one (1) vote as business item "IX. CONSENT AGENDA." MAYOR'S REPORT A. ACCOLADES Proclamation: "National Library Week," April 12-18, 2015 Mayor Juracek presented the proclamation to Ms. Sylvia Fulk, Mount Prospect Public Library Board member. Ms. Fulk thanked the Mayor and Village Board for their support and recognition of the services and programs available at the Mount Prospect Public Library. Ms. Fulk provided an overview of the many activities to be held during the week of April 12 — 18. Proclamation: "Week of the Young Child," April 12-18, 2015 Mayor Juracek presented the proclamation to Mount Prospect Child Care Center, Inc. Executive Director Michael Davey. Mr. Davey thanked the Mayor and Village Board for recognizing the importance of early childhood literacy programs. page 1 of 7 Village Board Meeting Minutes April 8, 2015 He recognized the important role of teachers, parents and community leaders to facilitate early learning opportunities for our youngest learners and future leaders.. Proclamation: A Proclamation Recognizing the Saint Paul Lady Comets Basketball Team as the Lutheran Sports Association State Basketball Champions Mayor Juracek presented the proclamation to the Lady Comets basketball team, basketball coach, Mr.. Matthew Gutzler and school principal, Ms. Jennifer Heinze. Ms. Heinze thanked Mayor Juracek and the Village Board for recognizing the Lady Comets for their outstanding basketball season and championship. Ms. Heinze stated the winning team not only played with great skill but with a focus and commitment to good sportsmanship and humility. Mayor Juracek noted the significance of recognizing these organizations on same evening as they share in a common goal dedicated to the educational growth and opportunity for the youth in our community. Mayor Juracek called for a brief recess at 7:16 pm. Mayor Juracek resumed the Village Board meeting of April 8, 2015 at 7:19 pm. B. Separation and Release Agreement Separation and Release Agreement between the Village of Mount Prospect and Village Manager Michael E. Janonis. Mayor Juracek presented the Separation and Release Agreement for the Village Board's consideration. Mayor Juracek stated the Village of Mount Prospect and Village Manager Michael E. Janonis reached a separation agreement. The agreement was drafted in order for the Village Board to pursue new leadership to address the current and future fiscal challenges facing the State of Illinois and the Village. A settlement along this line is standard and customary in the private sector. The Village Board is keenly aware of taxpayers' concern that separation agreements strike an appropriate balance to responsibly address each party's concerns. (The agreement is a public document that was released through FOIA and can be viewed on the Village's web site.) Mayor Juracek stated a broad search will be conducted for the position of Village Manager. Mr. David Strahl will continue to serve as Acting Village Manager. Mayor Juracek recognized Mr. Janonis for his exemplary service to the Village for nearly thirty (30) years, including the last twenty-two (22) as Village Manager. Throughout his tenure, he was a dedicated public servant who acted in the best interest of the Village and community. Village Board Comments Trustee Zadel stated he would be voting No. He indicated he is not voting No, to the terms of the agreement which he believes is fair and in line with industry standards but No, to the separation of Mr. Janonis employment with the Village. Mr. Janonis has done an exemplary job in his position of Village Manager and doesn't believe a change in leadership is necessary. Trustee Korn stated he would also be voting No. Has worked with Mr. Janonis for twenty years beginning with his appointment to the Finance Commission. He too believes Mr. Janonis has served the Village very well and the Village will not be better off without his leadership. Trustee Hoefert stated Mr. Janonis has served the Village well and admirably. He supports the agreement; customary and reasonable. There will be questions about the agreement; entitled to FMLA and FMLA not part of disclosure. page 2 of 7 Village Board Meeting Minutes April 8, 2015 Trustee Polit stated he also recognizes the many contributions of the Mr. Janonis but is in support of the agreement. Deliberations took several months. It is the Village Board's responsibility to ask and demand leadership from Village Manager. Trustee Matuszak stated he supports the agreement; customary and standard type of agreement. Mr. Janonis has been a true leader for many decades with manv outstanding accomplishments. However, dynamics change; new leadership beneficial. Mayor Juracek stated personnel changes are never easy especially when individual has had a positive impact on organization/community. The Village of Mount Prospect is better off because of Mr. Janonis. However, looking to the future there is a need for different management style. Public Comment Mr. Louis Goodman 310 N. School ■ Mr. Goodman stated he is aware of all of Mr. Janonis accomplishment but that was what he was paid for. Questioned need for additional compensation. (Mayor Juracek stated the Village had received a similar comment from another Mount Prospect resident via email.) Mr. Wes Pinchot 747 Whitegate ■ Mr. Pinchot commented on the compensation Mr. Janonis will receive; is it necessary to give him additional money Ms. Dawn Fletcher Collins 417 N. Wille ■ Understands and respects Village Board's decision. Mr. Janonis has been effective leader; hoped he would remain as Village Manager. Ms. Teresa Van Opdorp 1201 Westgate ■ Privilege to work with Mr. Janonis for last thirteen (13) years. Respects decision of Village Board. Mr. John Dunn 11 N. Owen ■ Complimented Village on Newsletter — very informative. Recommended combining local elections with state/ elections; cost effective and increase voter turn -out. Questioned Village allowing use of sick time to pay salary. (Mayor Juracek stated the practice I usual and customary.) Mr. Roy Stobe 16 N. Lancaster ■ If Mr. Janonis did such a terrific job why are we letting him go. Mr.Stobe then reflected on the consturction of the current Village Hall. Believes there were many missteps during construction, recommends certain safety aspects be reviewed. (Mayor Juracek encouraged Mr. Stobe to discuss his concerns with Mr. Bill Cooney, Community Development Director. page 3 of 7 Village Board Meeting Minutes April 8, 2015 Trustee Hoefert, seconded by Trustee Polit, moved for approval of the Separation and Release Agreement. Upon roll call: Ayes: Hoefert, Matuszak, Polit Nays: Korn, Zadel Mayor Juracek asked if her vote should be called; the Village Clerk indicated the motion had carried. The Mayor's vote was not called COMMUNICATIONS AND PETITIONS — CITIZENS TO BE HEARD Mount Prospect Jaycees Becca Easely Linda Murbach Ms. Easely and Ms. Murbach stated the Jaycees' Memorial Day Carnival would be held May 21-25, at the Mount Prospect Plaza. The Jaycees is requesting the Village share in the cost of police services; fifty-fifty split. The Jaycees is pleased to bringing the carnival back for a second (2"d); continue to build on entertainment. While this request was not on the Agenda for approval, a "ceremonial" vote was conducted to approve the request and demonstrate the Village Board's on-going support of the carnival and the Jaycees' fundraising activities. Trustee Hoefert, seconded by Trustee Zadel, moved to approve the request to split the cost with the Mount Prospect Jaycees for police services at the Memorial Day Carnival. Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Zadel Nays: None Motion carried CONSENT AGENDA Trustee Korn, seconded by Trustee Matuszak, moved to approve the following business items. - 1 . tems:1. Bills dated March 12 — March 31, 2015 2. Motion to accept bid for 2015-2016 brick paver sealing contract in an amount not to exceed $75,000. (VBA 11-15) 3. Motion to accept bid for concrete restoration contract in an amount not to exceed $61,200. (VBA 12-15) 4. Motion to accept proposal for Downtown Wayfinding Signage Program — Phase I: Design Process in an amount not to exceed $37,842. Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Zadel Nays: None Motion carried. OLD BUSINESS A. PZ -21-14, 2806 Briarwood Drive West, Andrew Kalinowski 2nd reading of An Ordinance Granting a Variation (Overall Lot Coverage) for Property Located at 2806 Briarwood Drive West. By a vote of 7-0 at the February 17, 2105 Village Board meeting this item was approved for deferral until April 21, 2015. page 4 of 7 Village Board Meeting Minutes April 8, 2015 NEW BUSINESS A. A Resolution Approving an Amended and Restated Agreement for the Northwest Central Dispatch System. Mayor Juracek presented the Resolution Approving an Amended and Restated Agreement for the Northwest Central Dispatch System. Acting Village Manager Dave Strahl provided background information stating the amended intergovernmental agreement provides for additional benefits including the opportunity to enter cooperative agreements with member communities to share joint purchasing and services when financially prudent. He noted the agency is exploring the option of a shared emergency services coordinator. Acting Village Manager Strahl recommended approval of the Resolution. Trustee Polit stated calls to Central Dispatch (911) are for emergency purposes; dispatch of emergency vehicles and public safety personnel. Trustee Hoefert, seconded by Trustee Polit, moved for approval of Resolution No. 06-15: A RESOLUTION APPROVING AN AMENDED AND RESTATED AGREEMENT FOR THE NORTHWEST CENTRAL DISPATCH SYSTEM Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Zadel Nays: None Motion carried. B. A Resolution for Maintenance of Streets and Highways by Municipality Under the Illinois Highway Code (BLR 14320). Mayor Juracek presented the Resolution for Maintenance of Streets and Highways by Municipality Under the Illinois Highway Code (BLR 14320). This resolution adjusts Motor Fuel Tax (MFT) fund authorization to reflect actual 2014 fiscal year expenditures for road salt, pavement maintenance, pavement markings and electricity (streetlights). Public Works Director Sean Dorsey presented background information stating, in December of 2013 the Village passed a Resolution for Maintenance of Streets and Highways by Municipality Under the Illinois Highway Code (BLR 14320; as required for the expenditure of MFT funds. The Resolution amount of $553,293 was based on estimated quantities for certain items. Following completion of 2014 activities, the final cost exceeded the estimate by $93,008.80; predominately due to the additional cost of material for pavement deicing activities as a result of excessive snow events. An additional Resolution is required by the Illinois Department of Transportation to cover the additional cost. Staff recommend approval of the Resolution. Village Board Comments ■ Administrative adjust; money available in MFT funds. ■ MFT funds may disappear if Governor Rauner's proposed budget is approved. ■ MFT funds collected by State; funds generated from Mount Prospect purchases. Now State wants funds municipalities need for roads. Trustee Zadel, seconded by Trustee Polit, moved for approval of Resolution No. 07-15: page 5 of 7 Village Board Meeting Minutes April 8, 2015 A RESOLUTION FOR MAINTENANCE OF STREETS AND HIGHWAYS BY MUNICIPALITY UNDER THE ILLINOIS HIGHWAY CODE (BLR 14230) Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Zadel Nays: None Motion carried. VILLAGE MANAGER'S REPORT A. Motion to accept proposal for Northwest Streetscape Project Construction engineering services agreement in an amount not to exceed $136,541. Public Works Director Sean Dorsey presented background information and staff recommendation. The Village is seeking to have streetscape improvements made to Northwest Highway from Maple Street to Louis Street, Georg Street to Albert Street and Forest Avenue to Fairview Avenue. The project was approved for Illinois Transportation Enhancement Program (ITEP) funding with a 80/20 spilt construction costs. The Village is responsible for the Phase III construction Engineering cost; estimated to be $136,541. With the start of construction approaching, the Village must enter into a Construction Engineering Services Agreement with a consulting engineer. Hancock Engineering Co. performed engineering services for the Village for Phase I and II of the streetscape project. As the first (1s) ranked engineering consultant during the evaluation process, their satisfactory work on Phase I and Phase II and their specific knowledge about the project, staff recommend the Phase III Construction Engineering construct be awarded to Hancock Engineering in an amount not to exceed $136,541. The proposed construction engineering cost of $136,541 represents 10.7% of the bid construction cost of $1,268,950; a reasonable and expected ratio Trustee Zadel, seconded by Trustee Korn, moved for approval of request accept proposal for Northwest Highway Streetscape Project construction engineering services agreement in an amount not to exceed $136,541 Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Zadel Nays: None Motion carried. (VBA 10-15) B. Motion to accept bid for 2015-2016 brick paver sealing contract in an amount not to exceed $75,000. (VBA 11-15 approved under the Consent Agenda). C. Motion to accept bid for 2015 concrete restoration contract in an amount not to exceed $61,200. (VBA 12-15 approved under the Consent Agenda). D. Motion to accept proposal for Downtown Wayfinding Signage Program — Phase l: Design Process in an amount not to exceed $37,842. (VBA 13-15 approved under the Consent Agenda). E. Status Acting Village Manager Dave Strahl announced the following; ■ Coffee with Council — April 11th, 9-11 am Village Hall - community room page 6 of 7 Village Board Meeting Minutes April 8, 2015 ■ Sister Cities Potluck — April 23�d Village Hall — community room ■ Irish Fest —April 25th Downtown Mount Prospect ANY OTHER BUSINESS Mayor Juracek stated there would be a ribbon cutting at Emerson Ale House, April 9th. Emerson Ale House is under new ownership and celebrating its grand opening. Trustee Korn stated, as a result of yesterday's election his term of office will end. It has been his honor to serve and contribute positively to the community. He congratulated all those elected in the April 7th election; Village Board Trustees, School Districts, Library and Park Districts. In light of the potential local funding cuts at the State level, he recognized the continued wisdom elected officials will need in adjusting to the loss of revenue. Trustee Matuszak stated newly -elected Trustee Colleen Saccotelli was in attendance. The Mayor and Village Board offered their congratulations to Trustee elect Saccotelli. ADJOURNMENT There being no further business to discuss Mayor Juracek asked for a motion to adjourn,. Trustee Korn, seconded by Trustee Zadel, moved to adjourn the meeting, By unanimous vote the April 8, 2015 Village Board meeting adjourned at 8:07 p.m. M. Lisa Angell Village Clerk page 7 of 7 Village Board Meeting Minutes April 8, 2015