HomeMy WebLinkAbout03/24/2015 COW Minutes
COMMITTEE OF THE WHOLE MINUTES
March 24, 2015
I. CALL TO ORDER – ROLL CALL
The meeting was called to order at 7:00 p.m. in the Village Board Room of the Village
Hall, 50 South Emerson Street, by Mayor Pro Tem John Korn. Trustees present
included Paul Hoefert, Steven Polit, Richard Rogers and Michael Zadel. Staff present
included Acting Village Manager David Strahl, Community Development Director Bill
Cooney, Public Works Director Sean Dorsey, Fire Marshal Bryan Loomis and
Administrative Analyst Alexander Bertolucci.
II. APPROVAL OF COMMITTEE OF THE WHOLE MINUTES FOR MARCH 10, 2015
Motion made by Trustee Hoefert seconded by Trustee Polit. Minutes were approved.
III. CITIZENS TO BE HEARD
Bill Reddy from Millie’s Hallmark, 1024 S. Elmhurst Road
spoke. He stated the
trustee candidates had attributed comments made by him in a newspaper article during
the Candidates’ Forum on March 21, 2015. He clarified that his comments regarding
transparency were specific to Golf Plaza II and were not about the Village in general.
He requested the trustee candidates to stop using his name and comments out of
context.
IV. WAIVER OF PERMITS/FEES FOR NON-PROFIT AND GOVERNMENTAL AGENCIES
DISCUSSION
Acting Village Manager Strahl
stated staff seeks direction from the Village Board
regarding the waiver of fees and permits for non-profit and governmental agencies. He
stated a March 2015 survey from the Northwest Municipal Conference reflects a
decrease in community’s that offer fee and permit waivers since 2010. He stated 8 of
the 17 municipalities that completed the survey currently offer similar permit and fee
waivers. He provided a summary of the Village’s current fees, guarantees, and deposits
for development and site improvements, building permits, and fire protection. He stated
staff recommends limiting waivers options so that Village staff and out of pocket
expenses related to development are not singly incurred by the Village.
He presented the recommended waiver options. He stated Public Works fees proposed
to be eligible for a waiver would be limited to refundable guarantees and deposits. He
stated the proposed waiver of fire inspection and plan review fees would be limited to
fees related to retrofitting an existing structure. He stated the permit fee for projects that
are valued under $5,000 is $50 and the fee increases by $10 for each $1,000 of
additional construction value above the first $5,000. He stated that staff recommends the
building permit fees be capped at no more than $250 for a non-profit or religious
institution plus any direct costs associated with building inspections and plan reviews.
03/24/15
Committee of the Whole
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General comments from the Village Board members included the following items:
1) There was a question regarding how often non-profit agencies request the Village to
waive fees.
2) There was general discussion regarding the Village recovering costs related to
inspections and plan reviews.
3) There was a discussion regarding reviewing this topic again, if development in the
non-profit sector was to suddenly increase within the Village.
4) There were questions regarding consideration or liability scenarios associated with
waiving fees.
There was general consensus by the Village Board to proceed with staff
recommendations to modify the waiver fee options for non-profit organizations, religious
institutions and governmental agencies. These changes limit expenses that otherwise
would have been singly incurred by the Village.
V. MANAGER’S REPORT
Acting Village Manager Strahl
stated there is no Village Board meeting on March 31,
2015 as it is a fifth Tuesday.
He stated the April 7, 2015 Village Board meeting is rescheduled to Wednesday, April 8,
2015 due to the Consolidated Election on April 7, 2015.
VI. ANY OTHER BUSINESS
Trustee Rogers
stated he is uncertain if he will be able to attend April 8, 2015 Village
Board Meeting.
There was general discussion regarding the March 23, 2015 snow storm.
VII. ADJOURNMENT
The meeting adjourned at 7:29 p.m.
ALEXANDER BERTOLUCCI
Administrative Analyst
03/24/15
Committee of the Whole
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