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Home My WebLink About2. VB Minutes 03/16/2015 MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT March16, 2015 CALL TO ORDER Mayor Juracek called the meeting to order at 7:00 p.m. ROLL CALL Present: Mayor Arlene Juracek Trustee Paul Hoefert Trustee John Korn Trustee John Matuszak Trustee Steven Polit Trustee Richard Rogers Trustee Michael Zadel PLEDGE OF ALLEGIANCE Pledge of Allegiance led by Trustee Matuszak. INVOCATION Trustee Korn gave the Invocation. MINUTES Trustee Korn, seconded by Trustee Matuszak, moved to approve the minutes of the regular Village Board meeting held March 3, 2015. Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers, Zadel Nays: None Motion carried. MONTHLY FINANCIAL REPORT AND APPROVE BILLS MONTHLY FINANCIAL REPORT AND APPROVE listed in that manner would be considered with one (1) vote as business item "IX. CONSENT A. ACCOLADES Mayor Juracek presented the proclamation to Ms. Patty Neuswanger, Senior Director of Community Investment & Program Integration, HandsOn Suburban Chicago (HOSC). Ms. Neuswanger thanked the Mayor and Village Board for recognizing and supporting volunteers. She encouraged community th members to learn more about HandsOn Suburban Chicago. In its 46 year, the agency provides support to over 200 non-profit organizations; annually coordinates service of 10,000 volunteers. Ms. Neuswanger stated there are volunteer opportunities for everyone. HandsOn Suburban will celebrate volunteers at th their annual day of volunteer recognition with a breakfast April 16. Several mayors, including Mayor Juracek will be in attendance to recognize the volunteers. 1 page of 7 Village Board Meeting Minutes March 16, 2015 On behalf of the Village Board and the community Mayor Juracek thanked Ms. Neuswanger, HandsOn Suburban and the volunteers that commit their time and effort to benefit others. st B. 1 Prospect Mayor Juracek presented for a first (1st) reading an ordinance amending Chapter 13 (Alcoholic Liquors) of the Mount Prospect Village Code. This ordinance amends the Village Code by decreasing the number -3, d/b/a , 113 South Emerson Street. Mayor Juracek stated a liquor license was issued to the new owner of House at the February 3, 2015 Village Board meeting. This ordinance deletes the liquor license issued to the previous owner of . Trustee Hoefert, seconded by Trustee Polit, moved to waive the rule requiring two (2) readings of an ordinance: Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers, Zadel Nays: None Motion carried. Trustee Hoefert, seconded by Trustee Zadel, moved for approval of Ordinance No. 6187: AN ORDINANCE AMENDING CHAPTER 13 (ALCOHOLIC LIQUORS) OF THE MOUNT PROSPECT VILLAGE CODE Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers, Zadel Nays: None Motion carried. APPOINTMENTS Centennial Commission Mr. Patrick Mogge, Township School District 214 2121 South Goebbert Road Arlington Heights Mayor Juracek stated Mr. Mogge replaces the vacancy of Ms. Jessica Thunberg, who is no longer with the school district. Trustee Hoefert, seconded by Trustee Rogers, moved to approve the appointment of Mr. Mogge to the Centennial Commission. Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers, Zadel Nays: None Motion carried COMMUNICATIONS AND PETITIONS CITIZENS TO BE HEARD Mr. Jose Garcia 308 South I-Oka 2 page of 7 Village Board Meeting Minutes March 16, 2015 Mr. Garcia stated since addressing the Village Board at the March 3, 2015 meeting regarding Village snow plow operations he circulated a petition requesting the Village alter snow plow operations on the 300 block of I-Oka Avenue; west side. Copies of the petition which reflected seven (7) signatures of the homeowners on the 300 block of I-Oka were provided to the Village Board. Mayor Juracek thanked Mr. Garcia for the petition which detailed the recommend alterations to snow plow operations on the 300 block of I-Oka Avenue. Mayor Juracek stated staff will review the proposed modifications and evaluate current snow removal procedures on I-Oka Avenue. Mayor Juracek stated it CONSENT AGENDA Trustee Matuszak, seconded by Trustee Zadel, moved to approve the following business items: 1. Monthly Financial Report February 2015 2. Bills dated February 26 March 11, 2015 3. Motion to approve request to waive the bid process and accept proposal for the lease and maintenance of two (2) replacement copiers in an amount not to exceed $25,748. (VBA 08-15) 4. Motion to accept bid for CDBG parkway tree furnishing and planting in an amount not to exceed $25,000. (VBA 09-15) Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers, Zadel Nays: None Motion carried. OLD BUSINESS A. PZ-21-14, 2806 Briarwood Drive West, Andrew Kalinowski nd 2 reading of An Ordinance Granting a Variation (Overall Lot Coverage) for Property Located at 2806 Briarwood Drive West. By a vote of 7-0 at the February 17, 2105 Village Board meeting this item was approved for deferral until April 21, 2015. NEW BUSINESS st A. 1 reading of An Ordinance Making Certain Amendments to the Annual Budget Adopted for the Fiscal Year Adopted for the Fiscal Year Commencing January 1, 2014 December 31, 2014. st Mayor Juracek presented for a first (1) reading An Ordinance Making Certain Amendments to the Annual Budget Adopted for the Fiscal Year Adopted for the Fiscal Year Commencing January 1, 2014 rd December 31, 2014. This is the third (3) and final amendment to the 2014 Budget. Finance Director Dave Erb presented the proposed amendment stating the ordinance provides for the rd third (3) and final amendment to the 2014 budget. In total the proposed amendment increases the Village budget for revenues by $2,022,955 while decreasing expenditures by $1,005,145. Adjustments, increases and decreases to the budget impacting revenues include adjustments to: various taxes, grants internal service and investment income accounts. Of the $2.0 million revenue increase; $1.6 million is the result of a change in accounting procedures; intergovernmental funds received from the Mount Prospect Public Library are now being recorded in Debt Service Fund. The balance of adjustments to revenues are spread out among four (4) other Village funds. 3 page of 7 Village Board Meeting Minutes March 16, 2015 Adjustments to the budget impacting expenditures are made up of adjustments to personnel, debt service, contractual service and capital equipment accounts. One significant amendment is related to the change in accounting procedures for recording debt service; $1.6 million, Principal and interest paid on Library debt. There was also a decrease in the Street Resurfacing account totaling $2 million. The balance of changes to the 2014 expense line items are being done to ensure compliance with state statutes. A total of eleven (11) Funds are having their expenses adjusted either up or down. Staff recommend the Village Board adopt the proposed budget amendment #3 for the 2014 annual budget. Trustee Zadel, seconded by Trustee Polit, moved to waive the rule requiring two (2) readings of an ordinance: Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers, Zadel Nays: None Motion carried. Trustee Korn, seconded by Trustee Matuszak, moved for approval of Ordinance No. 6188: AN ORDINANCE MAKING CERTAIN AMENDMENTS TO THE ANNUAL VILLAGE BUDGET ADOPTED FOR THE FISCAL YEAR COMMENCING JANUARY 1, 2014 AND ENDING DECEMBER 31, 2014 Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers, Zadel Nays: None Motion carried. B. 1st reading of An Ordinance Making Certain Amendments to the Annual Budget Adopted for the Fiscal Year Adopted for the Fiscal Year Commencing January 1, 2015 December 31, 2015. st Mayor Juracek presented for a first (1 ) reading An Ordinance Making Certain Amendments to the Annual Budget Adopted for the Fiscal Year Adopted for the Fiscal Year Commencing January 1, 2015 st December 31, 2015. This is the first (1) amendment to the 2015 Budget. Finance Director Dave Erb presented the proposed amendment stating the ordinance provides for the st first (1) amendment to the 2015 budget. Budget amendments are done to better manage the annual budget by accounting for carry-over items or material variations in revenues. In total the proposed amendment increases the Village budget for revenues by $1,571,260 and expenditures by $8,257,928. debt service budget rather than tracked in a separate Library debt fund. The increase in expenditures totaling $8.3 million consist mainly of capital projects budgeted in the Water and Sewer, Downtown Redevelopment, Flood Control, Capital Improvement and Vehicle Replacement Funds. There are also smaller amendments to expense accounts related to grant programs. Significant adjustments in Water and Sewer Fund include the automatic meter reading devices for commercial/industrial accounts totaling $769,731, combined sewer improvements totaling $620,279 and emergency generator installation totaling $484,150. Fire capital budgets related various equipment purchases and Fire station #13 improvements, $107,231 will permit the completion of projects/purchases currently in progress. 4 page of 7 Village Board Meeting Minutes March 16, 2015 Other notable projects carried over into 2015 include street resurfacing, infrastructure improvements, vehicle replacements of the Village fleet and other capital equipment purchases. Staff recommend the Village Board adopt the proposed budget amendment for the 2015 annual budget. Village Board Comments Isabella project severe weather delayed engineering; part of carryover from 2014 budget. Approval of budget amendment not an approval for funding of new items not included in 2015 budget. Trustee Hoefert, seconded by Trustee Zadel, moved to waive the rule requiring two (2) readings of an ordinance. Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers, Zadel Nays: None Motion carried. Trustee Hoefert, seconded by Trustee Zadel, moved for approval of Ordinance No. 6189: AN ORDINANCE MAKING CERTAIN AMENDMENTS TO THE ANNUAL VILLAGE BUDGET ADOPTED FOR THE FISCAL YEAR COMMENCING JANUARY 1, 2015 AND ENDING DECEMBER 31, 2015 Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers, Zadel Nays: None Motion carried. C. A Resolution Urging the Governor and General Assembly to Protect Full Funding of Local Government Distributive Fund Revenues (LGDF). Mayor Juracek presented, A Resolution Urging the Governor and General Assembly to Protect Full Funding of Local Government Distributive Fund Revenues. Mayor Juracek stated, she and Trustee Zadel will be in Springfield over the next few days to meet with in articulating the devastating impact to local programs/services if LGDF revenues are used budget needs. While goal of restoring the Sfinancial health and sustainability, taking local funds from communities is not the way to do it. to the loss of LGDF revenues. State is confiscating municipal money. LGDF is Mount Prospect money not a gift from the State. Village penalized for doing a good job of balancing budget and long-term financial needs on behalf of residents. Issue residents can become involved in; write letter to state representatives; local revenue funds not 5 page of 7 Village Board Meeting Minutes March 16, 2015 Revenue generated by Mount Prospect residents; money dedicated to provide programs and services for residents. State keeping money would be like a credit card company keeping payment owed a merchant. Village reserve fund may be able to use reserve for a one (1) time fix to State budget, but a structural change to LGDF would be $3.1 million dollar loss every year. Cannot pull money out of reserves every year; reserves are for emergency purposes. Acting Village Mana also provided; residents are encouraged to state their opposition to the proposed reduction in LGDF revenues. Trustee Matuszak, seconded by Trustee Polit, moved for approval of Resolution No. 05-15: A RESOLUTION URGING THE GOVERNOR AND GENERAL ASSEMBLY TO PROTECT LOCAL GOVERNMENT DISTRIBUTIVE FUND REVENUES Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers, Zadel Nays: None Motion carried. V A. Motion to approve request to waive the bid process and accept proposal for the lease and maintenance of two (2) replacement copiers in an amount not to exceed $25,748. (VBA 08-15 approved under the Consent Agenda) B. Motion to accept bid for CDBG parkway tree furnishing and planting in an amount not to exceed $25,000. (VBA 08-15 approved under the Consent Agenda). C. Status Acting Village Manager Dave Strahl announced the following: th Candi Consolidated Election th Thursday, March 18 - Journal and Topics at Mount Prospect Public Library st Saturday, March 21 - League of Women Voters at Mount Prospect Village Hall (televised). Public Meetings March 31,2015 is a fifth Tuesday; no Village Board meeting. ANY OTHER BUSINESS st ) quarter budget meeting, Finance ndth Director Dave Erb stated it would be held the second (2) COW meeting in April; April 28, Trustee Polit recognized and thanked Mr. as Northwest Compass and Elk Grove Township food pantries. Mr. Marikanos raised $4100 over the last year; he used The generous food donation will go a long way in helping struggling families. 6 page of 7 Village Board Meeting Minutes March 16, 2015 Mayor Juracek stated the Citizens Utility Board would be holding a free community meeting at the Mount th Prospect Public Library, March 24. The meeting is designed to help residents understand electricity provider choices. ADJOURNMENT There being no further business to discuss Mayor Juracek asked for a motion to adjourn. Trustee Zadel, seconded by Trustee Rogers, moved to adjourn the meeting. By unanimous vote the March 16, 2015 Village Board meeting adjourned at 7:45 p.m. M. Lisa Angell Village Clerk 7 page of 7 Village Board Meeting Minutes March 16, 2015