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HomeMy WebLinkAbout03/03/2015 VB Minutes MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT March 3, 2015 CALL TO ORDER Mayor Juracek called the meeting to order at 7:05 p.m. ROLL CALL Present: Mayor Arlene Juracek Trustee Paul Hoefert Trustee John Korn Trustee John Matuszak Trustee Steven Polit Trustee Richard Rogers Trustee Michael Zadel PLEDGE OF ALLEGIANCE Pledge of Allegiance led by Trustee Rogers. INVOCATION Trustee Matuszak gave the Invocation. MINUTES Trustee Hoefert, seconded by Trustee Korn, moved to approve the minutes of the regular Village Board meeting held February 17, 2015. Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers, Zadel Nays: None Motion carried. APPROVE BILLS Mayor Juracek stated the next item on the agenda, “APPROVE BILLS” was noted by an asterisk and unless there was a request to remove an item(s), all items further listed in that manner would be considered with one (1) vote as business item "IX. CONSENT AGENDA.” MAYOR’S REPORT Mayor Juracek welcomed Boy Scout Joe Maret. He is a member of BSA Troop 23 and is working on his Citizen in the Community merit badge. A. ACCOLADES None B. 1st reading of An Ordinance Amending Chapter 13, “Alcoholic Liquors,” of the Village Code of Mount Prospect. Mayor Juracek presented for a first (1st) reading An Ordinance Amending Chapter 13 (Alcoholic Liquors) of the Mount Prospect Village Code. This ordinance amends the Village Code by increasing the number of Class “F-3” liquor licenses by one (1) Balkan Taste, Inc. d/b/a Balkan Taste, 2354 South Elmhurst Road. 1 page of 9 Village Board Meeting Minutes March 3, 2015 Acting Village Manager Dave Strahl provided background information stating the owner, Mr. Bojan Bojanovic has met Village requirements and submitted all required documentation. Mr. Bojanovic is aware of the Village’s particular sensitivity to the sale of alcohol to minors and clearly intoxicated st individuals. The establishment is Mr. Bojanovic’s first (1) restaurant; the restaurant will offer Serbian style food. Staff recommend approval of the request for a Class F-3 liquor license. Mr. Bojanovic and his mother and restaurant chef, Ms. Draga Bojanovic, were in attendance to provide additional information and respond to questions from the Village Board. Mr. Bojanovic stated the restaurant will offer eastern European dishes for individuals moving to the Northwest suburbs, looking for “home-cooked” meals from their native countries. Availability of alcohol is to compliment the meal. He anticipates opening the restaurant in late March. On behalf of the Village Board, Mayor Juracek welcomed and thanked Mr. Bojanovic for choosing Mount Prospect. Mayor Juracek noted the Chamber of Commerce Executive Director, Dawn Fletcher-Collins was in the audience and encouraged him to contact her for a ribbon cutting. Trustee Zadel, seconded by Trustee Polit, moved to waive the rule requiring two (2) readings of an ordinance: Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers, Zadel Nays: None Motion carried. Trustee Zadel, seconded by Trustee Rogers, moved for approval of Ordinance No. 6183: AN ORDINANCE AMENDING CHAPTER 13 (ALCOHOLIC LIQUORS) OF THE MOUNT PROSPECT VILLAGE CODE Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers, Zadel Nays: None Motion carried. APPOINTMENTS None. COMMUNICATIONS AND PETITIONS – CITIZENS TO BE HEARD Mr. Jose Garcia 308 South I-Oka Ms. Gloria Herrick 107 Sunset Mr. Garcia and Ms. Herrick addressed the Mayor and Village Board under Item XIII. Any Other Business. CONSENT AGENDA Trustee Korn, seconded by Trustee Matuszak, moved to approve the following business items: 1. Bills dated February 12 – February 25, 2015 2 page of 9 Village Board Meeting Minutes March 3, 2015 2. An Ordinance Authorizing the Execution of Real Estate Sale Contract Owned by the Village of Mount Prospect (1112 North Elmhurst Road, Mount Prospect, Illinois 60056) (Ordinance No. 6186) 3. A Resolution of the Village of Mount Prospect Authorizing the Cook County Multi-Jurisdictional Hazard Mitigation Plan. (Resolution No. 03-15) 4. A Resolution Authorizing Approval of the Official Zoning Map of the Village of Mount Prospect (Resolution No. 04-15) Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers, Zadel Nays: None Motion carried. Trustee Polit, seconded by Trustee Matuszak, moved to approve the following business items: 1. Monthly Financial Report – January 2015 2. Bills dated January 29 – February 11, 2015 3. A RESOLUTION AUTHORIZING THE VILLAGE BOARD OF TRUSTEES TO CLOSE MOUNT PROSPECT SPECIAL SERVICE AREA NUMBER 1 AND SPECIAL SERVICE AREA NUMBER 6 (Resolution No. 01-15) 4. Motion to accept bid for turf mowing contract in an amount not to exceed $50,000. (VBA 05-15) Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers, Zadel Nays: None Motion carried. OLD BUSINESS A. PZ-21-14, 2806 Briarwood Drive West, Andrew Kalinowski nd 2 reading of An Ordinance Granting a Variation (Overall Lot Coverage) for Property Located at 2806 Briarwood Drive West. By a vote of 7-0 at the February 17, 2105 Village Board meeting this item was approved for deferral until April 21, 2015. NEW BUSINESS st reading of An Ordinance Amending Chapter 18 (Traffic) of the Village Code A. 1 st reading An Ordinance Amending Chapter 18 (Traffic) of the Village Mayor Juracek presented for a 1 Code. This ordinance amends Section 18.2005, Schedule V, “No Stopping, Standing or Parking,” Section 18.2006 – Schedule VI, “No Parking Any Time” and Section 2009.C – Schedule IX, “Parking During School Hours,” of the Village Code of Mount Prospect. The proposed modifications to Chapter 18 are consistent with the traffic calming project along Lincoln Street to enhance student safety and slow traffic along Lincoln Street. The Transportation Safety Commission recommended approval by a vote of 7-0. Project Engineer Matt Lawrie provided background information and the Transportation Safety Commission’s recommendations for the traffic calming project on Lincoln Street and amendments to Chapter 18 of the Village Code. Mr. Lawrie stated in 2012 and 2013 the Village and School District 57 held discussions to enhance student safety along Lincoln Street in front of Lincoln Middle School; improvement of safety measures for students crossing Lincoln Street. Based on criteria established in the Village’s Neighborhood Traffic Calming Program this section of Lincoln Street qualifies for the traffic calming measures that target pedestrian safety. A combination of curb extensions or “bump-outs,” and pavement markings are the preferred solution. 3 page of 9 Village Board Meeting Minutes March 3, 2015 Mr. Lawrie noted the benefits of the bump-outs and pavement markings including the ability to move STOP signs in line with the driver’s view; increases compliance. A trial of the proposed plan conducted last fall resulted in positive feedback from the school and students. The proposal has been reviewed by the Police and Fire Departments; no concerns identified. If approved, the curb extensions would be done as part of the Village’s annual street resurfacing program; estimated cost of the curb extensions is $45,000. Mr. Lawrie also presented the impact to on-street parking including recommended modifications to the Village Code to prohibit stopping, standing or parking on Lincoln Street. As part of the Lincoln Street calming study, surveys were sent to residents on Lincoln Street between We Go Trail and Candota Avenue as well as Lincoln Middle School and School District 57. The issue was presented at the February 9, 2015 Traffic Safety Commission. Public comment included: District 57 representatives who spoke in favor of the project; one (1) resident who supported the project in front of the school but not the proposed curb extensions at Lincoln Street and We Go Trail; and one (1) resident who opposed the entire project. The Transportation Safety Commission voted 7-0 in support of the entire traffic calming project as proposed by the Engineering Division and the amendments to the Village Code. The project will enhance student safety and slow traffic along Lincoln Street. In response to questions from the Village Board, Mr. Lawrie provided the following: As part of survey staff observed number of students crossing at the cross streets on Lincoln Street See Gwun Avenue – no recommendation; not a marked crosswalk. Na Wa Ta Avenue – main crossing Prospect Avenue at William Street – similar bump out. We Go Trail – survey showed 60 students crossing at Lincoln Street and We Go Trail Proposed bump out – no room for parking. Definite benefits to proposal. Bump out – associated with greater stop sign compliance (example Prospect/William) Speed limit on Lincoln Street – 25 mph; average speed by school 26-28 mph Benefit to having bump outs prior to stop sign – narrows lane, gets traffic where you want it before reaching stop sign. Public Comment Jason Katz, Principal Lincoln Middle School Supports traffic calming project; work with Village to enhance student safety. Three-fourths (3/4) of Lincoln students walk/bike to school. Lincoln Street can be difficult to cross; two (2) adult crossing guards assist students but changing the roadway will help slow traffic and make crossing safer for students. In response to comments/questions from the Village Board, Mr. Katz provided the following: School has an established safe walking route for students; school routinely reminds students about safety – cross with guards; also educate parents on school drop-off/pickup. No crossing guard at See Gwun Avenue or We Go Trail. Public Comment Mr. Jose Garcia 308 South I-Oka 4 page of 9 Village Board Meeting Minutes March 3, 2015 In response to Mr. Garcia’s question for clarification of a “bump-out”, an illustration of the proposed bump- out was shown and explained. Mr. John Heidkamp 400 We Go Trail Not significant number of students crossing at Lincoln We Go; mainly cross east/west at We Go. Generally supports traffic calming plan except for the proposed bump-out in front of his home. questioned the benefit/need. In response to Mr. Heidkamp’s comments the Village Board questioned the need for curb extensions at this location and sought additional input from Mr. Lawrie. Mr. Lawrie stated the curb extension at this location could be viewed as a separate issue. Use of pavements markings rather than curb extension could be successful. In addition, Mr. Lawrie explained the importance of stop signs at We Go Trail; signs have made this area safer. He indicated pavement markings have proved successful in slowing traffic and indicated the stripping on Lincoln could be added to the resurfacing program. There was a general consensus of the Village Board to modify the Lincoln Street traffic calming project by removing the recommendation for curb extensions at We Go Trail and adding pavement markings. Mr. Lawrie clarified that the Village Board’s recommendation for We Go Trail did not affect the ordinance presented for their consideration; amend Chapter 18 (Traffic). Mr. Lawrie stated at the Village Board’s direction the curb extensions at We Go Trail and Lincoln Street would be eliminated from the traffic calming project; recommended curb extensions at Na Wa Ta and Lincoln and Can Dota and Lincoln will remain. In addition, at the Village Board’s direction, pavement marking (parking lanes & centerline) will be installed along Lincoln from Busse Road to Can Dota Avenue. Mayor Juracek shared information regarding the use of flashing stop signs located at the Des Plaines Oakton Community College campus. The Village may want to explore this type of technology for our critical intersections. Trustee Zadel, seconded by Trustee Rogers, moved to waive the rule requiring two (2) readings of an ordinance. Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers, Zadel Nays: None Motion carried. Trustee Korn, seconded by Trustee Zadel, moved for approval of Ordinance No. 6184: AN ORDINANCE AMENDING CHAPTER 18, “TRAFFIC” OF THE VILLAGE CODE Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers, Zadel Nays: None Motion carried. st B. 1 reading of An Ordinance Amending Chapter 18 (Traffic) of the Village Code Mayor Juracek presented for a 1st reading An Ordinance Amending Chapter 18 (Traffic) of the Village Code. This ordinance amends the Village Code by deleting Section 1322.D. “Parking in Municipal Lots.” 5 page of 9 Village Board Meeting Minutes March 3, 2015 This deletion provides for uniform regulations of the “no parking” hours for municipal lot as described in Section 18.1323 of the Village Code. Administrative Analyst Alex Bertolucci presented background information and staff recommendation. With the recent change to the Wille Street Parking lot from leased to permitted parking, staff determined the posted “no parking” hours did not match the “no parking” hours listed in Section 18.323, “Parking in Municipal Lots,” of the Village Code. In addition, staff identified a discrepancy in Section 18.322, “Pay Parking Zones,” of the Village Code. Staff recommend approval of the ordinance, deleting Item D. of Section 18.1322 language in the “Pay Parking Zone.” With this deletion, the hours currently posted in commuter lots accurately reflects the hours listed in Section 18.1323 “Parking in Municipal Lots,”; provides uniform regulation of the “no parking” hours in municipal lots. In response to a question regarding vehicles remaining in the commuter lot before the final train arrives, Mr. Bertolucci stated, the Police Department use discretionary enforcement of vehicles remaining in the lot between 1:00 a.m. and arrival of the last train from the city at approximately 1:11 a.m. Trustee Hoefert, seconded by Trustee Zadel, moved to waive the rule requiring two (2) readings of an ordinance. Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers, Zadel Nays: None Motion carried. Trustee Hoefert, seconded by Trustee Zadel, moved for approval of Ordinance No. 6185: AN ORDINANCE AMENDING CHAPTER 18, “TRAFFIC” OF THE VILLAGE CODE Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers, Zadel Nays: None Motion carried. C. An Ordinance Authorizing the Execution of Real Estate Sale Contract Owned by the Village of Mount Prospect, Illinois, 60056 (Ordinance No. 6186 - approved under the Consent Agenda) D. A Resolution Supporting the Northwest Municipal Conference 2015 Legislative Program Mayor Juracek presented, A Resolution Supporting the Northwest Municipal Conference (NWMC) 2015 Legislative Program. As a member of the Northwest Municipal Conference the Village assisted the NWMC in developing the annual legislative program that serves as a comprehensive platform on legislative issues in order to protect and benefit the interests of member municipalities, residents and businesses in the region. Since Governor Rauner’s 2016 Budget address which included a proposed 50% reduction in the local share of income tax, local officials have responded in strong opposition, making the reduction of these funds and pension reform key issues. Acting Village Manager Dave Strahl stated the Village has sent letters to local representatives, NWMC and the Illinois Municipal League in opposition to the Governor’s proposal; significant revenue loss to Village impacting programs and services. 6 page of 9 Village Board Meeting Minutes March 3, 2015 Mayor Juracek and each of the Trustees commented on the Governor Rauner’s proposed budget specific to the loss of income tax revenue. State is confiscating municipal money Village penalized for doing a good job; Village’s reserve fund, why we have excellent financial rating. Municipalities are mandated by State to have balanced budgets; victim of our own success. Need to use our reserves when State pays late. Issue residents can become involved in; write letter to state representatives; local revenue funds not the State’s money, taxpayer’s money. Money we collect needed for local projects/services. Legislators need to make same hard budgetary decisions local elected officials make. Challenged Governor Rauner’s staff to meet with Village Board to discuss budget. Hopeful, logic and reason will take over and revenue will remain with Village. Village could lose $2.6 million dollars; drastic cut in services. Trustee Zadel, seconded by Trustee Polit, moved for approval of Resolution No. 02-15: A RESOLUTION SUPPORTING THE NORTHWEST MUNICIPALCONFERENCE 2015 LEGISLATIVE PROGRAM Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers, Zadel Nays: None Motion carried. E. A Resolution of the Village of Mount Prospect Authorizing the Adoption of the Cook County Multi- Jurisdictional Hazard Mitigation Plan (Resolution No. 03-15 - approved under the Consent Agenda) F. A Resolution Authorizing Approval of the Official Zoning Map of the Village of Mount Prospect (Resolution No. 04-15 - approved under the Consent Agenda) VILLAGE MANAGER’S REPORT A. Motion to accept bid for the 2015 Street Resurfacing Program in an amount not to exceed $5,632,263. Public Works Director Sean Dorsey presented background information and staff recommendation for the 2015 Street Resurfacing Program. The goal of the Village’s Street Resurfacing Program is to maintain an average 20-year life for all Village streets; this requires that 6.8 miles of Village streets are resurfaced on a yearly basis. In addition to the 6.8 mile criteria, this year’s program includes 3.7 miles of streets that are related to other construction projects such as the Isabella Combined Sewer Improvements project. The 2015 program is being funded through the street improvement fund. Due to the size of this year’s program it is to the Village’s advantage to delay the use of Motor Fuel Tax (MFT) funds until next year; this will allow the Village to streamline the preparation of plan/specifications to meet the Village’s project schedule. Mr. Dorsey stated it is financially prudent for the Village to remain on target with the street resurfacing program. The cost to resurface roadways is significantly less than reconstruction of a roadway that has deteriorated due to lack of proper maintenance. 7 page of 9 Village Board Meeting Minutes March 3, 2015 Three (3) contractors submitted bids: the lowest bid submitted for the project was from Arrow Road Construction Company; $5,120,238.778. (Engineer’s estimate was $5,234,431.00) Staff recommend the 2015 Street Resurfacing Program contract be awarded to the low bidder Arrow Road Construction in an amount not to exceed $5,632,263; a 10% contingency of $512,024 was added to the base bid to allow for variances in quantities. Village Board Comments MFT fund balance will continue to grow; next year’s project. If the Village loses $3 million dollars each year under Governor Rauner’s proposed budget the Village would fall further and further behind each year in street resurfacing. Trustee Zadel, seconded by Trustee Rogers, moved for approval of request to accept bid for 2015 Street Resurfacing Program in an amount not to exceed $5,632,263. Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers, Zadel Nays: None Motion carried. Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers, Zadel Nays: None Motion carried. (VBA 01-15) B. Motion to accept bid for parkway tree stump removal in an amount not to exceed $100,000. Public Works Director Sean Dorsey provided background information including the bid process, bid results and staff recommendation for parkway tree stump removals. The contract requires grinding tree stumps, removal of the grindings and restoring the area with topsoil and grass seed. In order to expedite tree replacement near the existing stumps, the bid specifications included pricing for an additional surcharge to grind deeply enough to accommodate the root ball of a new tree planting. At this time staff doesn’t know how many stumps will need to be removed; with EAB losses the number could be 1,000. A provision allowing the Village to extend the contract for a second (2nd) and third (3rd) year at the same prices, if both the Village and contractor agree was included. Five (5) bids were received; low bidder was Alpine Tree Service - $84,000. Staff recommend award of a possible three (3) year contract to the lowest qualified bidder, Alpine Tree Service, Inc. Year one (1) in an amount not to exceed $100,000; a 10% contingency of $16,000 for additional stumps over the projected total that may need to be removed. If year one (1) is successful and a contract extension is agreed upon years (2) and three (3) will be in the amount appropriated in the 2015 and 2016 budgets. In response to questions from the Village Board Mr. Dorsey provided the following: Three (3) classes of stump diameter; contractor paid by inch diameter. Did not complete 2014 stump removal list due to lack of black dirt. Village buys quality seed for parkway; if a problem with seeding, resident can contact Public Works. 8 page of 9 Village Board Meeting Minutes March 3, 2015 Trustee Korn, seconded by Trustee Matuszak, moved to approve the request to award contract for parkway tree stump removal to Alpine Tree Service in an amount not to exceed $100,000 (year one; if year one (1) is successful and a contract extension is agreed upon years (2) and three (3) will be in the amount appropriated in the 2016 and 2017 budgets. Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers, Zadel Nays: None Motion carried. (VBA 04-15) C. Status Acting Village Manager Dave Strahl announced changes to the March and April Village Board meeting dates. The Village Board meeting scheduled for Tuesday, March 17, 2015 will be held Monday, March 16, 2015. The Village Board meeting scheduled for Tuesday, April 7, 2015 will be held Wednesday, April 8, 2015. March 31,2015 is a fifth Tuesday; no Village Board meeting. ANY OTHER BUSINESS Mr. Jose Garcia 308 South I-Oka Ms. Gloria Herrick 107 Sunset Mr. Garcia requested public works’ snow plow crews discontinue the practice of curb to curb plowing on his block of I-Oka. He stated the practice is unnecessary and creates more snow being dumped on his drive-way after he has already shoveled. Mrs. Herrick stated she had a similar problem with an excessive amount of snow being dumped on her driveway; she pays for snow removal and cannot afford to pay each time the plows add more snow. She was asking for assistance/direction from the Village on her options. Mrs. Herrick also encouraged the Village Board to utilize public information sources to advise residents of Governor’s proposed budget. Residents need to know the impact if the Village loses revenue. Mayor Juracek thanked both Mr. Garcia and Ms. Herrick for their comments. Noting the accumulation of snow on driveways after the plows cannot be completely eliminated Mayor Juracek stated residents can reduce the amount of snow deposited on their driveway by practicing the snow removal suggestions offered by the Public Works Department. At the request of Mayor Juracek, Public Works Director Sean Dorsey spoke with Mr. Garcia and Ms. Herrick regarding snow plow operations and how best to address their concerns. ADJOURNMENT There being no further business to discuss Mayor Juracek asked for a motion to adjourn. Trustee Korn, seconded by Trustee Polit, moved to adjourn the meeting. By unanimous vote the March 3, 2015 Village Board meeting adjourned at 8:54 p.m. M. Lisa Angell, Village Clerk 9 page of 9 Village Board Meeting Minutes March 3, 2015