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HomeMy WebLinkAbout2. VB Minutes 02/17/2015 MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT February 17, 2015 CALL TO ORDER Mayor Juracek called the meeting to order at 7:11 p.m. ROLL CALL Present: Mayor Arlene Juracek Trustee Paul Hoefert Trustee John Korn Trustee John Matuszak Trustee Steven Polit Trustee Richard Rogers Trustee Michael Zadel PLEDGE OF ALLEGIANCE Posting of Colors by the Mount Prospect Police Department Honor Guard with Pledge of Allegiance led by Trustee Hoefert. INVOCATION Trustee Polit gave the Invocation. MINUTES Trustee Hoefert, seconded by Trustee Polit, moved to approve the minutes of the regular Village Board meeting held February 3, 2015. Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers, Zadel Nays: None Motion carried. APPROVE BILLS FINANCIAL REPORT AND noted by an asterisk and unless there was a request to remove an item(s), all items further listed in that A. ACCOLADES Officer of the Year: Investigator Jack Brogan Runners Up: Officer David Carlson Investigator Jonathan Juhl Officer Maureen Kerrigan Police Chief Tim Janowick highlighted the excellent service of each of these individuals. Mayor Juracek, Deputy Police Chief Mike Eterno and Deputy Police Chief Tim Griffin assisted with the presentation of the plaques. (Ms. Michaele Skowron, Chair of the Board of Fire and Police Commission was in attendance as was Reverend Russ Bechtold, Police and Fire Chaplain.) 1 page of 9 Village Board Meeting Minutes February 17, 2015 Mayor Juracek thanked all the men and women of the Mount Prospect Police Department for their commitment and service excellence and noted the exemplary performance of Officer of the Year Investigator Brogan, and Runners-up Officer Carlson,Officer Juhl and Officer Kerrigan. Mayor Juracek also thanked the families of all members of the police department for their support which allows the officers to excel in their commitment to the department and community. Acting Village Manager David Strahl presented the check annually awarded to the Officer of the Year to Mrs. Kristen Brogan. Acting Village Manager Strahl also recognized the families and thanked the men and women of the Police Department for their dedication and service to the community. Mayor Juracek called a brief recess at 7:36 p.m. Mayor Juracek resumed the February 17, 2015 Village Board meeting at 7:41 p.m. B. APPOINTMENTS Mayor Juracek presented the following appointment for Village Board approval: Economic Development Commission David Roe Term expires January 2019 Trustee Rogers, seconded by Trustee Polit, moved to approve the appointment of Mr. Roe to the Economic Development Commission. Upon roll call: Ayes: Korn, Matuszak, Polit, Rogers, Zadel Nays: None Absent: Hoefert Motion carried. (Trustee Hoefert was absent during the vote and returned to the meeting immediately after the vote.) COMMUNICATIONS AND PETITIONS CITIZENS TO BE HEARD Mount Prospect Jaycees Ms. Becca Easley Ms. Linda Murbach Ms. Easley provided highlights of the organizations recent activities and 2014 achievements including the advancement of three (3) members to compete in the National US Jaycees Convention competition at the end of March. To help defray the cost of attendance the Mount Prospect Jaycees are planning fundraising activities; 1) Magic Show Giusepp Ms. Easley sought approval from the Village Board to hold the pizza contest in the community room of village hall. Mayor Juracek congratulated the Jaycees on their recent accomplishments and noted the resurgence of the organization; success of the carnival and annual 5k races. Mayor Juracek asked Ms. Easley to room; there are rules/regulations regarding the use of the room. Ms. Easley was also encouraged to share Jaycee events with the ficer to promote events through the Village. 2 page of 9 Village Board Meeting Minutes February 17, 2015 CONSENT AGENDA Mayor Juracek stated the next item on the agenda, FINANCIAL REPORT AND A noted by an asterisk and unless there was a request to remove an item(s), all items further listed in that Trustee Polit, seconded by Trustee Matuszak, moved to approve the following business items: 1. Monthly Financial Report January 2015 2. Bills dated January 29 February 11, 2015 3. A RESOLUTION AUTHORIZING THE VILLAGE BOARD OF TRUSTEES TO CLOSE MOUNT PROSPECT SPECIAL SERVICE AREA NUMBER 1 AND SPECIAL SERVICE AREA NUMBER 6 (Resolution No. 01-15) 4. Motion to accept bid for turf mowing contract in an amount not to exceed $50,000. (VBA 05-15) Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers, Zadel Nays: None Motion carried. OLD BUSINESS A. PZ-21-14, 2806 Briarwood Drive West, Andrew Kalinowski nd 2 reading of An Ordinance Granting a Variation (Overall Lot Coverage) for Property Located at 2806 Briarwood Drive West. By a vote of 7-0 at the October 21, 2014 Village Board Meeting this item was approved for deferral until February 17, 2015. Mayor Juracek stated staff are requesting deferral of this item until the April 21, 2105 Village Board meeting. Community Development Director Bill Cooney stated staff are requesting further deferral to allow the petitioner the time necessary to finalize permitting and regulatory issues from appropriate jurisdictional authorities. Mr. Cooney stated if the petitioner does not get the required approval from the other agencies the request for variation will not move forward. Trustee Polit, seconded by Trustee Zadel moved for deferral of PZ-21-14, 2806 Briarwood Drive West, from the February 17, 2015 Village Board meeting to the April 21, 2015 Village Board meeting. Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers, Zadel Nays: None Motion carried. B. 2nd reading of AN ORDINACE AMENDING CHAPTER 18 (TRAFFIC) OF THE VILLAGE CODE -- Schedule IV, f the Village Code of Mount Prospect. The proposed ordinance would allow right hand turns from Millers Lane onto Central Road. The Transportation Safety Commission recommended approval by a vote of 7-0. st Mayor Juracek stated the first (1) reading of this ordinance was held at the January 20, 2015 and the nd second (2 requested by the Village Board. 3 page of 9 Village Board Meeting Minutes February 17, 2015 Project Engineer, Matt Lawrie, provided a summary of the additional information requested by the Village Board at the January 20, 2015 Village Board meeting: 1) aerial map showing Millers Station Subdivision and Centralwood Subdivision; 2) aerial map showing distances between private driveways and public streets along Central Road; 3) spreadsheet summarizing the recorded crashes along Central Road between Busse Road and Northwest Highway over the last five (5) years (2010-2014); 4) a conceptual plan to widen Cathy Lane to provide an exclusive right turn lane and shared left-thru lane at its intersection with Central Road; 5) a conceptual plan to construct a traffic signal system at the intersection of Cathy Lane and Central Road and 6) 1992/1993 minutes from Village Board and Zoning Board of Appeals. Mr. Lawrie stated Transportation Safety Commission Chair John Keane and Police Commander Bob Smith were in attendance to provide additional informational and respond to questions from the Village Board. In response to questions from the Village Board, Mr. Lawrie provided the following: Miller Station has 64 properties properties in the area that have driveways There were no recorded crashes involving a vehicle entering or exiting a private driveway. The estimated cost to widen Cathy Lane (adding an exclusive right turn lane) is $31,000. The estimated cost for the traffic signal system, necessary road improvements and engineering design/inspection is $800,000. A traffic signal warrant study at a cost of approximately $5,000 - $10,000 would be required. Cars exiting from Cathy Lane could reach a higher rate of speed by the time they reach single family homes on westbound Central Road versus rate of speed from cars exiting at Millers; cars travelling at a higher rate of speed have a harder brake time. Modification is not a PUD issue. IDOT has not voiced opMillers Lane; Village still needs to go through permit process with IDOT. IDOT must approve permit to modify Millers Lane; Village unable to modify without permit approval. Public Comment Judy Kirman 1042 Central Road Ms. Kirman read a statement detailing her concerns regarding the proposed modifications to Millers Lane. Her comments included the safety factor for property owners on Central Road, west of Millers Lane; exiting their driveways onto Central Road. Mayor Juracek thanked Ms. Kirman for her comments. Village Board Comments property under consideration for Village discussion/action. Modifications to Millers Lane will not increase the amount of traffic turning onto Central Road. Widening of Cathy Lane to add right-turn only lane; pleasantly surprised at cost. Support modification to Millers Lane and widening of Cathy Lane. Widening of Cathy Lane will relieve congestion on street; make widening of Cathy Lane part of resurfacing plan with modifications to Millers Lane. 4 page of 9 Village Board Meeting Minutes February 17, 2015 west of a public street. Millers Lane traffic is regulated by Village Code; not by covenant in PUD. Trustee Zadel, seconded by Trustee Polit, moved for approval of Ordinance No. 6182: AN ORDINANCE Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers, Zadel Nays: None Motion carried. NEW BUSINESS A. A Resolution Authorizing the Village Board of Trustees to Close Mount Prospect Special Service Area Number 1 and Special Service Area Number 6 Resolution No. 01-15 approved under the Consent Agenda () V A. Motion to accept IDOT bid award to low bidder Path Construction Co., for the Northwest Highway cipation is $650,045. Public Works Director Sean Dorsey provided background information including project history, scope of work and bid process/award. In 2013 the Village of Mount Prospect received funding from the Illinois Transportation Enhancement (ITEP) for the construction of Streetscape Improvements along Northwest Highway. In May of 2014 the Village of Mount Prospect signed a Local Agency Agreement with the Illinois Department of Transportation (IDOT) establishing the division of cost for the project. The agreement also established that the project construction contract would be awarded by IDOT through their competitive bid process. Eight (8) contractors bid on the project; Path Construction of Arlington Heights was the low bidder, $1,268.950. The maximum federal participation is capped at $678,000; Village responsibility would be for the remaining $590,950. To allow for contingency in contract Staff recommend concurrence with the award by IDOT of the Northwest Highway Streetscape maximum participation will be in an amount not to exceed $650,045. In response to questions/comments from the Village Board, Mr. Dorsey provided the following: Increase in the cost of concrete reflected in project cost. Overall life of brick pavers has been satisfactory; weather has created issues over the last few years. Staff researched the use of natural materials; extremely expensive Due to budget constraints have not been able to keep up with sealing schedule. Brick pavers consistent with existing streetscape concept; greater aesthetic appeal than stamped concrete. Failure of brick pavers; greater at train station, heavy use of salt contributes to degradation. . 5 page of 9 Village Board Meeting Minutes February 17, 2015 Trustee Zadel, seconded by Trustee Rogers, moved to approve request to concur with the award by IDOT of the Northwest Highway Streetscape Improvements Project to the low bidder Path Construction to be in an amount not to exceed $650,045. Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers, Zadel Nays: None Motion carried. (VBA 01-15) B. Installation of emergency stand-by generator at Booster Station 11, Mt. Prospect Golf Course 1. Motion to accept bid for installation of emergency stand-by generator at Booster Station 11, Mt. Prospect Golf Course, in an amount not to exceed $422,000. 2. Motion to authorize the Village of Mount Prospect to enter a professional services agreement with Burns & McDonnell Engineers in an amount not to exceed $25,700. Public Works Director Sean Dorsey provided background information including project history, scope of th work and bid process/award. In 2014 the Village Board authorized the purchase of the fourth (4) and final emergency generator to power deep wells and booster pumps in the event power from Commonwealth Edison is disrupted. The last generator will be installed at Booster Station 11, at the Mt. Prospect Golf Course. Prior to installation site improvements will be made; concrete pad and a 4,000 gallon diesel fuel tank, on-site electrical connections, utility relocation work, as well as wiring and conduit installation. Staff worked with the Mt. Prospect Park District to ensure installation would not adversely affect the current golf course renovation. Three (3) bids were submitted; low bid submitted by Argon Electric, Co., in the amount of $422,000. Argon has satisfactorily performed work for the Village including installation of Booster Station 17 emergency generator. Staff recommend the Village Board accept the lowest cost bid for the installation of an emergency stand-by generator at Booster Station 11 as submitted by Argon Electric, Inc. in an amount not to exceed $422,000. In response to questions/comments from the Village Board Mr. Dorsey provided the following: Mt. Prospect Golf Course load on generator insignificant. Booster station emergency generators all the same brand; pumping station emergency generators all the same brand. Generators checked monthly. Diesel fuel routinely checked for quality. Trustee Zadel, seconded by Trustee Rogers, moved to approve request to accept bid for installation of emergency stand-by generator at Booster Station 11, Mt. Prospect Golf Course, in an amount not to exceed $422,000. Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers, Zadel Nays: None Motion carried. (VBA 02a-15) 6 page of 9 Village Board Meeting Minutes February 17, 2015 nd Public Works Director Sean Dorsey presented the second (2) request for the installation of the emergency stand-by generator; authorization to enter a professional services agreement with Burns & McDonnell Engineers in an amount not to exceed $25,700. Burns & McDonnell assisted with the review and purchase of the generator for Booster Station 11. Staff is recommending the continued use of consulting engineer Burns & McDonnell Engineers to complete the installation of the unit at Booster Station 11. The fee submitted by Burns & McDonnell, $25,700 to assist the Village with this project is considered reasonable by staff and below industry standards. Trustee Hoefert, seconded by Trustee Korn, moved to approve request to enter a professional services agreement with Burns & McDonnell Engineers for construction engineering services associated with the installation of a stand-by generator at Booster Station 11, Mt. Prospect Golf Course, in an amount not to exceed $25,700. Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers, Zadel Nays: None Motion carried. (VBA 02b-15) C. Motion to accept bid for parkway tree furnishing and planting contract in an amount not to exceed $280,363. Public Works Director Sean Dorsey presented background information including scope of work, bid process/results and staff recommendation for parkway tree replacement furnishing and planting. Based on 2014 parkway tree removals staff estimate 800-900 trees may be needed for the Replacement/Furnishing project. Bids were received from six (6) contractors Bidders submitted a cost per tree to furnish, install and guarantee each tree; no one contractor provided prices on all sizes and species listed nor were any of the bidders low on every species they quoted. Staff recommend splitting the contract award between the six (6) contractors, Huffman Landscape, KGI Landscaping Company, Acres Group, Arthur Weiler, Inc., Apex Landscaping, Inc. and Brancato Landscaping, Inc.; each tree will be ordered from the lowest bidder for that particular size and species. In response to questions/comments from the Village Board Mr. Dorsey provided the following: Some price increases were noted but not as much as expected. Most of the trees will be Ash tree replacements. Residents cannot go through Village to purchase private property tree. Residents can pay full cost for larger parkway tree if desired. Trustee Zadel, seconded by Trustee Polit, moved for approval of request to split the contract award for tree replacement furnishing/planting project between Huffman Landscape, KGI Landscaping Company, Acres Group, Arthur Weiler, Inc., Apex Landscaping, Inc and Brancato Landscaping, Inc. in an amount not to exceed $280,363. Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers, Zadel Nays: None Motion carried. (VBA 03-15) 7 page of 9 Village Board Meeting Minutes February 17, 2015 D. Motion to reject the RFP submitted by Environmental Consulting Group, Inc. (ECG) as non- responsive and accept next lowest responsive RFP as submitted from Tetra Tech for environmental assessment for property located at 2-40 North Main Street in an amount not to exceed $24,774. Community Development Director Bill Cooney presented background information and staff recommendation. The Village is currently pursuing the demolition of the Central Plaza Shopping Center, 2-40 North Main Street to eliminate existing property maintenance issues that remain unaddressed. The Village is pursuing the demolition order because to date no person or identity has claimed ownership or responsibility of the subject property. To fully evaluate the condition of the property and determine the Environmental Assessment. Request for Proposals (RFPs) were sent to six (6) environmental contractors; five submitted proposals. The lowest cost proposal submitted by Environmental Consulting Group, Inc. (ECG) did not fully address all the components of the RFP. The next lowest proposal submitted by Tetra Tech in the amount of $24,774 addressed all components of the RFP. Tetra Tech has extensive experience with similar projects throughout the area. If approved work, will be scheduled to begin in the next few weeks with a final report completed by mid-March. Staff recommend the Village Board reject the proposal submitted by ECG as non-responsive to the RFP documents and award the environmental site assessment services contract to the lowest, responsive proposal, Tetra Tech in an amount not to exceed $24,774. Mr. Cooney provided the following in response to questions/comments from the Village Board: Village does not own property; measures taken by Village for demolition may bring ownership to light. Based on safety factor; Courts have given Village authority to move forward with demolition. Environmental assessment inside and outside of structure. Seven (7) heating tanks on property. Boring test results may determine remediation or seal/covering after demolition. Village Board Comments Title/ownership fell into black hole; property transfers. Based on report additional findings/test could significantly raise cost. Property has been vacant for several years assessment will assist in determining what can be done. Trustee Zadel, seconded by Trustee Korn, moved to approve request to reject the proposal submitted by ECG as non-responsive to the RFP documents and award the environmental site assessment services contract to the lowest, responsive proposal, Tetra Tech in an amount not to exceed $24,774. Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers, Zadel Nays: None Motion carried. (VBA 04-15) E. Motion to accept bid for turf mowing contract in an amount not to exceed $50,000. (VBA 05-15 approved under the Consent Agenda) 8 page of 9 Village Board Meeting Minutes February 17, 2015 F. Status Acting Village Manager Dave Strahl stated on Thursday, February 19, Team Mount Prospect led by Mayor Juracek would take on challenger Team Arlington Heights led by Mayor Tom Hayes in the WGN, Battle of the Burbs. OTHER BUSINESS utstanding Woman Elected Company. Trustee Korn reminded residents the holidays are over and outside holiday lighting should be removed. CLOSED SESSION/ADJOURNMENT There being no further business to discuss Mayor Juracek asked for a motion to move into Closed Session to discuss: PERSONNEL 5 ILCS 120/2 (c) (1) The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body, including hearing testimony on a complaint lodged against an employee to determine its validity. PERSONNEL 5 ILCS 120/2 (c) (2) - Collective negotiating matters between the public body and its employees or their representatives, or deliberations concerning salary schedules for one or more classes or employees. Trustee Hoefert, seconded by Trustee Polit, moved to enter Closed Session. Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers, Zadel Nays: None Motion carried. The Village Board entered closed session at 9:28 pm. The Closed Session meeting ended at 10:45 pm at which time the Village Board reconvened in Open Session and immediately adjourned. M. Lisa Angell Village Clerk 9 page of 9 Village Board Meeting Minutes February 17, 2015