HomeMy WebLinkAbout7. Village Manager's Report 02/17/2015Mount Prospect Public Works Department
INTEROFFICE MEMORANDUM
TO: ACTING VILLAGE MANAGER DAVID STRAHL
FROM: VILLAGE ENGINEER
DATE: FEBRUARY 12, 2015
SUBJECT: NORTHWEST HIGHWAY STREETSCAPE CONSTRUCTION BID CONCURRENCE
(VILLAGE COST NOT TO EXCEED $650,045)
Background
In 2013 the Village of Mount Prospect received $678,000 in Illinois Transportation Enhancement
(ITEP) Funds for the construction of Streetscape Improvements along Northwest Highway. The
project included the sections of Northwest Highway between Forest Avenue and Fairview
Avenue, Maple Street and Louis Street, and George Street to Albert Street. In May of 2014, the
Village signed a Local Agency Agreement with the Illinois Department of Transportation (IDOT)
establishing the division of cost for the project. The agreement also established that the project
construction contract would be awarded by IDOT through their competitive bidding process.
IDOT will pay the contractor directly and the Village will reimburse IDOT for our share of the
construction cost.
Bid Results
IDOT opened bids on January 30, 2015. 8 contractors bid on the project and Path Construction
Co. of Arlington Heights was the low bidder with a bid of $1,268,950. The complete bid results
are:
Path Construction Co., Inc.
$1,268,950.00
Alliance Contractors, Inc.
$1,274,985.90
A Lamp Concrete Contractors, Inc.
$1,282,348.75
Lorusso Cement Contractors, Inc.
$1,302,653.12
Martam Construction, Inc.
$1,364,023.00
Landmark Construction, Inc.
$1,390,118.50
Kovilic Construction Co., Inc.
$1,485,195.50
Engineer's Estimate of Cost $1,115,120.50
The low bid is $113,829.50 above the project estimate of cost. The increase is mainly due to
significant increases in concrete prices that are occurring on all 2015 construction projects. The
maximum federal participation is capped at $678,000, so the Village would be responsible for
the remaining cost of $590,950. IDOT is seeking the Village's concurrence to award the contract
to the as -read low bidder in the amount of $1,268,950. To allow for contingency in contract
quantities, 10 % should be added bringing the Village's share to a not to exceed amount of
$650,045.
Page 2 of 2
Northwest Highway Streetscape Construction Bid Concurrence ($650,045)
February 12, 2015
Recommendation
I recommend that we concur with the award by IDOT of the Northwest Highway Streetscape
Improvements Project to the low bidder path Construction Co., Inc. in the amount
$1,268,950.00. It is understood that the Village's maximum participation will be $650,045.00.
There are sufficient funds in the 2015 Budget to cover the Village's cost share.
Please include this item on the February 17t" Village Board Meeting Agenda.
J A. W Ibecker, P.E.
I concur with the above recommeVdation.
Director ofis Works Sean P. Dorsey
cc: Village Clerk Lisa Angell
H:\Engineering\Agencies\ITEP\ NW Hwy Streetscape\Bid Concur Mm.docx
Mount Prospect Mount Prospect Public Works Department
INTEROFFICE MEMORANDUM
TO: ACTING VILLAGE MANAGER DAVID STRAHL
FROM: WATER/SEWER SUPERINTENDENT
DATE: FEBRUARY 12, 2015
SUBJ: BID RESULTS FOR INSTALLATION OF EMERGENCY STAND-BY
GENERATOR AT BOOSTER STATION 11 ($422,000)
Background
The Village Board has sanctioned a multi-year capital improvement plan to equip each of the
deep well pumping stations with emergency generators to power deep wells and booster pumps
in the event power from Commonwealth Edison is disrupted. Three (3) generators were
previously acquired and installed at Stations 5, 16 and 17. Last year the Village Board
authorized the purchase of the fourth, and final, generator which is to be installed at Booster
Station 11 located on the Mount Prospect Park District Golf Course. The generator has been
manufactured and is awaiting delivery to the Village.
Prior to delivery, the site must be improved to accept and utilize the generator. This work
includes the provision of the concrete pads for the generator and a 4,000 gallon diesel fuel tank,
on-site electrical connections, utility relocation work, as well as wiring and conduit installation.
The work will also include the startup of the generator and coordination with the generator
vendor, Patten Power Systems of Elmhurst, Illinois to ensure the successful operation of the
generator system.
Staff worked with the Mount Prospect Park District to ensure that the generator installation
would not adversely affect the current golf course renovation. Both projects are to be completed
in the late spring of 2015.
The park district asked that a line item be added to the bid which would allow the new generator
to provide emergency backup power to both of the park district buildings located near the site.
The existing generator is sized to handle all loads; the deep well (400 HP motor), the high
service pumps (100 HP maximum) and the booster station normal electric and lighting loads.
The additional load for the park district's two maintenance buildings is minimal and can be
accommodated without upsizing the generator.
If the Mount Prospect Park District elects to perform this work, they will reimburse the Village for
the additional cost ($14,000).
With the completion of this project, four (4) of the Village's five (5) water wells/booster pumping
stations (Station 5, 16, 17 and this latest at Station 11) will have the capability of running
Page 2 of 2
Bid Results for Installation of Emergency Stand-by Generator at Booster Station 11 ($422,000)
February 12, 2015
independently of the Commonwealth Edison electrical power grid. Booster Station 4 cannot be
configured with an emergency generator due to site space restrictions.
Bid Results
Burns & McDonnell Consulting Engineers of Downers Grove, Illinois prepared the bid
specifications for the installation of the generator and diesel fuel tank. The bid was advertised in
the local paper for opening on February 2, 2015. The bid opening was delayed one week due to
the blizzard. There was a mandatory pre-bid meeting with five (5) local contractors in
attendance. The bids were received, opened and read aloud on February 9, 2015. The
following three (3) bids were received:
1. Argon Electric Co., Buffalo Grove IL $422,000
2. Courtesy Electric Inc., Chicago IL $520,500
3. Fitzgerald's Electrical Contracting, Big Rock IL $670,000
Discussion
All bids received were properly submitted and include necessary bid sureties. All bid forms
were properly signed. There were no discrepancies or irregularities in any of the bid
documents. The two (2) addenda were acknowledged by all bidders.
The apparent lowest cost bid was submitted by Argon Electric, Company of Buffalo Grove,
Illinois. The Village has worked with Argon Electric previously for the 2010 Sanitary Sewer
Relief Station Emergency Backup Power and the 2014 Standby Emergency Generator
installation at Booster Station 17 projects. The firm was responsive, on-time and on budget with
both projects. Argon Electric has performed generator work for commercial and institutional
clients and their references have been very favorable.
Staff is not recommending a contingency allowance for this project. It is the opinion of staff that
the scope of work and bid quantities are sufficiently defined to negate the need for a
contingency allowance on this project.
It is staff's goal to commence work in March and reach final completion, including site
restoration, prior to the mid -summer re -opening of the Mount Prospect Golf Course.
Recommendation
Staff recommends that the Board accept the lowest cost bid for the installation of an emergency,
stand-by generator at Booster Station 11 as submitted by Argon Electric, Inc. of Buffalo Grove,
Illinois in an amouni not to exceed $422,000. Sufficient funds exist in the water/sewer
enterprise fund.
Matt Overeem
Water Superintendent
I con
Sea uorsey
Director of Public Works
CC: Director of Public Works Sean Dorsey
Village Clerk Lisa Angell
H:\Water\projects\2015\gen I finstallation award rev3.docx
Mount Prospect Public Works Department
INTEROFFICE MEMORANDUM
�M?/
TO: ACTING VILLAGE MANAGER DAVID STRAHL
FROM: WATER/SEWER SUPERINTENDENT
DATE: FEBRUARY 12, 2015
SUBJ: CONSTRUCTION ENGINEERING FOR GENERATOR INSTALLATION
AT BPS 11 ($25,700)
BACKGROUND
The Village Board has authorized the installation of emergency, standby generators at
the Village's deep well sites. These standby units are designed to provide all of the
electrical power sufficient to run the village's deep wells and booster pumps at each
site.
Over the past several years, the village installed emergency generators at three (3)
deep well/booster pumping stations including station 5, 16 and 17. For each project, an
electrical engineer was needed to prepare the plans and specifications for both the
generator purchase and its subsequent installation.
DISCUSSION
For the first two sites; staff used the services of the Farnsworth Group of Bloomington,
Illinois and for the third unit, Burns & McDonnell Engineers of Downers Grove, Illinois.
Burns & McDonnell assisted with the review and purchase of the fourth generator unit
which was purchased in 2014 under a joint purchase agreement from Patten Power
Systems of Wheaton, Illinois.
Staff is recommending the continued use of consulting engineer, Burns & McDonnell
Engineers to complete the installation of the fourth unit at Station 11. At staff's request,
Burns submitted a proposal to supply specified engineering assistance after contract
award that includes oversight of the project and contract administration.
Their fee to assist the Village with this project for 2015 is $25,700 based on an
estimated four to six weeks of part-time assistance.
Engineering services for this type of work usually range between 8-10% of the overall
project costs. When the engineering fee is compared to the installation bid award being
considered by the Board, this engineering fee proposal is below that percentage range
and is considered reasonable by staff.
Page 2 of 2
Construction Engineering for Generator Installation at BPS 11 ($25,700)
February 12, 2015
Staff has worked well with Burns & McDonnell on several projects over the past few
years, including the acquisition and installation of standby generators for the sanitary
sewer relief stations, the replacement of George Street North and South sanitary sewer
relief stations, and the acquisition and installation of the standby, emergency generator
for Booster Pumping Station 17.
RECOMMENDATION
I recommend that the Village Board authorize a professional services agreement with
Burns & McDonnell Engineers of Downers Grove, Illinois, for construction engineering
services associated with the installation of a standby emergency generator at Station 11
for an amount not to exceed $25,700. Sufficient funds for this proposed contract exist in
the water/sewer enterprise fund.
Matt Overeem
S P. Dorsey
Director of Public Works
CC: Village Clerk Lisa Angell
H:\Water\projects\2015\gen 11\BOARD PSA Burns BPS 11 Generator.doc
Mount
Mount Prospect Public Works Department
INTEROFFICE MEMORANDUM
TO: ACTING VILLAGE MANAGER DAVE STRAHL
FROM: FORESTRY/GROUNDS SUPERINTENDENT
DATE: FEBRUARY 11, 2015
9.
TREE CM USA
SUBJECT: BID RESULTS FOR PARKWAY TREE FURNISHING AND PLANTING CONTRACT
($280,363)
BACKGROUND
Bids were recently opened for the provision and installation of parkway trees. Bid prices were sought for a wide
variety of tree species, in sizes ranging from 1-1/2" to 5" in trunk diameter. Bidders submitted a cost per tree to
furnish, install and guarantee each tree. Bid prices will be good through December 2015.
BID RESULTS
Twenty-three invitational bid packets containing the specifications were mailed. A separate "Bid Notice" was
published in a local newspaper. Six sealed bids were opened on February 9, 2015. Three No bid letters were
received. Bid results are attached.
DISCUSSION
At this time, we do not know how many trees we will need to order this year. Based on last year's parkways
tree removals, we estimate we may need about 800-900 trees for the Tree Replacement/Furnishing project.
We received bids from six contractors: Huffman Landscape, KGI Landscaping, Acres Group, Arthur Weiler,
Inc, Apex Landscaping, Inc, and Brancato Landscaping, Inc. No one contractor provided prices on all sizes and
species listed on our bid sheet, nor were any of the bidders low on every species they quoted. Huffman
Landscape, KGI Landscaping, Acres Group and Arthur Weiler, Inc. have successfully planted many trees for us
in the past. Apex Landscaping, Inc. and Brancato Landscaping, Inc. have not worked for us before. However,
each of the six contractors, including the new bidders, submitted bids with adequate references to complete an
order of tree furnishing and planting.
BID RECOMMENDATIONS
There is a total of $280,363 in various tree planting accounts in the 2015 Village budget. For the Parkway Tree
Furnishing and Planting project, I recommend that we split the order among Huffman Landscape, KGI
Landscaping, Acres Group, Arthur Weiler, Inc., Apex Landscaping, Inc. and Brancato Landscaping, Inc. Each
tree will be ordered from the lowest bidder for that size and species. If not available from that bidder, it will be
ordered from the next lowest bidder, etc.
The total of all expendit:—sev
for the contract wi not exceed $280,363. ITve
Dull
I concur:
Sean P. -Director of Public Works
Bid Results - 2015 Replacement Shade Tree Furnishing and Planting - February 17, 2015
Species
DBH Bid Pricel
Avail.
Bid Price I
Avail.
Bid Pricel
Avail.
Bid Pricel
Avail.
Bid Pricel
Avail.
Bid Pricel
Avail.
Acres Group
KGI Landscaping
Arthur Weiler
Huffman
Landscape
Apex Landscaping
Brancato Snow &
Ice
Hedge Maple
1.5"
$220:00 =
25+
2" $265;(}0 ;;
25+
2.5" $291:00 ;s
25+
Autumn Blaze or Marmo Freeman Maple
1.5"
$252.00
200
$1<7,500"
50
$230.00
25+
2" $321.00 200 �$25.Q 00 30 $266.00 40 $260.00
25+
2.5" $352.00 200 $300.00 15 42 (0 W
25+
Paperbark Maple
1.5"
_$2s00�-=
25+
2" $2900f?
25+
2.5" $325:04 `
25+
Miyabe Maple
1.5"
$262.00
200
$205;00;;'
50
$235.00
25+
2" $345.00 20 $255.00 27 $252<00 55 $265.00
25+
2.5" $305.00 10 $295 Q0: '
25+
Purpleblow Maple
1.5"
$235rW
25+
2" $26:;00 -
25+
2.5" $295=:00`+
25+
Crimson King Norway Maple
1.5"
$ ke34 00 s
50
$225.00
25+
2" �`$?f5 00:. 50 $250.00 50 $265.00
25+
2.5" vow 10 $315.00
25+
Emerald Queen or Emerald Luster
Norway Maple
1.5"
$225 f10
25+
2" $240 QO,; 15 $260.00
25+
2.5" 5 $290.00
25+
Legacy Sugar Maple
1.5"
$262.00
150$225
O0
25+
2" $322.00 100 42600 C
25+
2.5" $290fl0''';
25+
Black Alder
1.5"
$262.00
40
$1,70x0a:
25$225.00
25+
2"
2.5" $280.00,"; 15
Forest Prince Serviceberry or Autumn
Brillance
1.5"
$262.00
60
$25:00":
25+
2" $285.00 70 $26500,,
25+
2.5" $302.00 50 $29a:QO;
25+
'Spring Flurry' Serviceberry
1.5"
$260.00
30
$23:00
25+
2" $323.00 20 $265fiO4e
25+
2.5" 1
25+
American Hornbeam (Musclewood)
1.5"
$252.00
100
$140 00,;=
10
$200.00
20+
$240.00
25+
2" $345.00 100 „`80,00: 10 $274.00
25+
2.5" $398.00 40 $320:0(3,;
25+
Chicagoland', 'Windy City' or Common
Hackberry
1.5"
$252.00
100:$10
00.�=
10
$230.00
50
$175.00
20+
$235.00
25+
2" $315.00 150 $264 Q(
25+
2.5" $295t?0
25+
Katsura Tree
1.5"200OO,�a
20
$230.00
25+
2" $323.00 20 $244.00::
25+
H:\Forestry\EXCEL\2015\PLANT\BID-RESULT-SHEET-REPLACEMENT PLANTING BID 2015 -with highlights.xlsx.As
Bid Results - 2015 Replacement Shade Tree Furnishing and Planting - February 17, 2015
Species
DEIH Bid Pricel
Avail.
Bid Price I
Avail. Bid Pricel
Avail.
Bid Price
Avail.
Bid Pricel
Avail.
Bid Pricel
Avail.
Acres Group
KGI Landscaping Arthur Weiler
Huffman
Landscape
Apex Landscaping
Brancato Snow &
Ice
2.51
$29.400`,;x'
25+
Eastern Redbud
1.15"
$262.00
70
$280.00
30
25+
2'° $310.00 90 $292.00 50
25+
2.5" $337.00 50 $320:00 _
25+
Turkish Filbert
1.5"
$272.00
15
$20oH`OO r
20+
$250.00
25+
2'° $300:00
25+
2.5' $340 00 ;`.
25+
"Golden Glory' dogwood (tree form)
1.5"
$250.00
50
:$205;00;:
25
$250.00
25+
2" $287.00 50 15 $300.00
25+
2.:5' $345.00 10 $346 61'!,.
25+
American Yellowwood
1.:5"
2"
Thornless Cockspur Hawthorn
1.61
$235:0;0;1
25+
2" $200.00 10 $190;00° 50 $265.00
25+
2.5" $240.00 30 45 $300.00
25+
Riversii Purple Beech
1.511
5$250 00 ;
25+
21' $310.00 20 Woo 3
25+
2.5" $365.00 A 18 4350"00V
25+
Autumn Gold Ginkgo
1.
50+
$250.00
25+
211 $32t}:00
25+
2.5°' $380:`00
25+
Princeton Sentry Ginkgo
1.5"
$296.00
50
$200 00:;'
50+
$302.00
90
$250.00
25+
2" $310:00 60 $320.00
25+
2.5' $380:00`_'
25+
Skyline, Shademaster or Sunburst
Honeylocust
1.5"
$260.00
140
$116 00;x":
20
$170.00
50+
$250.00
100
$220.00
25+
2" $306.00 300 $139 00, 20 $247.00 50 $240.00
25+
2.511 $356.00 100 $285.00 100 $277.00 94 > $200:00 ,1
25+
Kentucky Coffeetree
1.5"
$286.00
200
$1;49 00 `>"
20
$180.00
50+
2" $335.00 300 $1:84 00 •° 100
2.5" $385.00 100 $300:00;; 222
JC McDaniels Kentucky Coffeetree
1.5"
$310.00
200
$190 10,
10
$240.00
25+
2° $262 `t70"�s 200 $270.00
25+
2.511 $309:00
25+
Tuliptree
10
2" $323.00 100 $2fi500.;x 60
2.5 $372 00„ 100
Amur Maackia
1.5"
$185x00
20
$250.00
25+
211 $300:00, ;
25+
2.5" $35000 �
25+
Sentinel Crabapple
1.511
25+
H:\Forestry\EXCEL\2015\PLANT\BID-RESULT-SHEET-REPLACEMENT PLANTING BID 2015 -with highlights.xlsx.As
Bid Results - 2015 Replacement Shade Tree Furnishing and Planting - February 17, 2015
Species
DBH Bid Pricel
Avail.
Bid Price I
Avail.
Bid Pricel
Avail.
Bid Pri6ej
Avail.
Bid Price Avail.
Bid Pricel
Avail.
Acres Group
KGI Landscaping
Arthur Weiler
Huffman
Landscape
Apex Landscaping
Brancato Snow &
Ice
2"
$250';00
25+
2.5" $275.00,
25+
White Angel, Donald Wyman, or
Ormiston Roy Crabapple
1.5"
$ f 1gQ0
30
$165.00
10
$230.00
25+
2" 20 $250.00
25+
2.5" $262;00 ',, 40 $275.00
25+
Jackii Crabapple
1.5"
$2400(}..s
25+
2" $270:`00 ;;
1$230.00
25+
2.5" X289:00 ;
25+
Adams Crabapple
1.5"$104
00,
5
25+
2" $1,14:00, 5 $250.00
25+
2.5" .5:00 ,
25+
'Cardinal' Crabapple
1.5"$1651OrY
25
$230.00
25+
2°,50:00.:
25+
2.5"$
25+
'Firebird' Crabapple
1.5"
$165OD r
25$230.00
25+
2.0" ,QQ ,
25+
2.5" $2t500'<
25+
Prairifire Crabapple
1.5"
$134 00 ;a
20
$230.00
25+
2" $210.00 80 23 $250,00
25+
2.5" $250 00 30 $275.00
25+
Purple Prince Crabapple
1.5"
$16500a
25
$230.00
25+
2"
25+
2.5" s
25+
Red Jewel Crabapple
1.5"
$220.00
90
41,65:'00;:'
25
$230.00
25+
2" $275.00 20 $250(QO'
25+
2.5" $275"00 °;:
25+
Adirondack Crabapple
1.5"
$1'65OOh'
25
$230.00
25+
2„ $25,0:00,.:;
25+
2.5" $275:OQ ;
25+
Harvest Gold Crabapple
1.5"
$2$0p0'w
25+
2" t$25000,<
25+
2.5" $275;.00;
25+
Royal Raindrops Crabapple
1.5"
$262.00
100
$210.00
30
$165 00
25
$230.00
25+
2.5" $275.00;,"
25+
Sugar Tyme Crabapple
1.5"
10
$230.00
25+
2" $1:24 rQ 10 $250.00
25+
2.5" $275:00`<
25+
Dawn Redwood
1.5"
$19$,AO
20
$250.00
25+
2 $300 OOx;'
25+
2.5" $350:00 ;<
25+
H:\Forestry\EXCEL\2015\PLANT\BID-RESULT-SHEET-REPLACEMENT PLANTING BID 2015 -with highlights.xlsx.As 3
Bid Results - 2015 Replacement Shade Tree Furnishing and Planting - February 17, 2015
Species
D 1 Bid Pricel
Avail.
Bid Price I Avail.
Bid Pricel
Avail.
Bid Pricel
Avail.
Bid Pricel
Avail.
Bid Pricel
Avail.
Acres Group
KGI Landscaping
Arthur Weiler
Huffman-__.,.
La11 ndscape ;,
Apex Landscaping
Brancato Snow &
Ice
Blackgum
1.5"
421$40
30 . ``
60.00
25+
2,. �__ . 7 O f0
°;
25+
2.5" 60:0;0
F$260.00
r'`
25+
Ironwood (Hophornbeam)
1.5"
$280.00
200
�$13f�j 20
$215.00
30
25+
2" $355.00 50 $294:00 53 10.00
25+
2.5" $3600A;
25+
Persian Ironwood 'Vanessa'
1.5"
$2600:?
25+
2" $OffflO
25+
2.5" $36O OOs"
25+
Macho Amur Corktree
1.5"
25+
2" $310:;00 wt
25+
2.5" $360,f00;`=
25+
Bloodgood, Ovation or Exclamation
London Planetree
1.5"
$266.00
500
$,900'„
30
$235.00
25+
2" $312.00 200 X2$0:00 10 $257.00 40 $260.00
25+
2.5" $370.00 40 $300.00 10$290.00
25+
Schubert Chokecherry (tree form)
1.5" b$220 00
100
$240.00
25+
2" $285.00 100 $270 `00 °
25+
2.5" $320.00 100 $30 OAS
25+
Autumn Blaze Callery Pear
1.5"
$262.00
80
$190:00:
30
$237.00
25+
2" $267tW
25+
2.5" $2x000, 20 $297.00
25+
Redspire Callery Pear
1..5"
$23TOD:
25+
2" $47 Or
25+
2.5" ;$29700
25+
Chanticleer or Cleveland Select Callery
Pear
1.5"
$262.00
500
°$24000
25+
2" $323.00 300 x$260:00
25+
2.5" $384.00 100 $280 OO£%
25+
Sawtooth Oak
1.
25+
2" $285;00 `
25+
2.5" $31 O0 <i;
25+
White Oak
1.5"
$276.00
40
$22?0
80
$245.00
25+
2" $365.00 11 $26aOt�, 10 $291.00 35 $285.00
25+
2.5" $438.00 12 $320.00 56 [$315:0A
25+
Northern Red Oak
1.5"
$266.00
92
$144,130 20
$225.00
25
$190.00
25
$267.00
30
$230.00
25+
2" $332.00 300 $2613:00 ` 20 $260:00.
25+
2.5" $412.00 70 Y00
25+
Shingle Oak
1.:�'
$266.00
10090:00°
25
5 -090
25+
2" $270:00. 75 5.0
L$0
25+
2. 5' 5:00w25+
BurOak
1.5"
$266.00
150
$15400 10
$220.00
100
$190.00
25
$267.00
50
0.00
25+
2" $332.00 100 20 $260':00,;?
25+
H:\Forestry\EXCEL\2015\PLANT\BID-RESULT-SHEET-REPLACEMENT PLANTING BID 2015 -with highlights.xlsx.As
Bid Results - 2015 Replacement Shade Tree Furnishing and Planting - February 17, 2015
Species
DBH Bid Pricel
Avail.
Bid Price Avail.
Bid Pricel
Avail.
Bid Pricel
Avail.
Bid Pricel
Avail.
Bid Pricei
Avail.
Acres Group
KGI Landscaping
Arthur Weiler
Huffman
Landscape
Apex Landscaping
Brancato Snow &
Ice
2.5"
$412.00
30
$330.00
30
x:$290:00.;;
25+
Chinkapin Oak
1.5"
$276.00
200
$190;00
25
$230.00
25+
2" $272.00 100-7--25+
2.5" $290fl0
25+
English Oak
12.5"
1.5"
$'t90:O
25
$230.00
25+
2" ;.$260 Q;0 ;,
25+
25+
Heritage 'Clemons' Oak
1.5"
1
;$245:'00,`;
25+
2" $291.00 36 k$28„„S:.QQ.;=
25+
2.5" 1 ;$31,5;00;..;
25+
Regal Prince'Long' Oak
1.5"
$266.00
100
$19(X00
25
$245.00
25+
2" $332.00 60 10 $272.00 90 $285.00
25+
2.5" $396.00 100 $30010x;` 15 $315.00
25+
Bur/Swamp White Oak Hybrid
1.5"
440 OK
25+
2' $262:00,'. 100 $270.00
25+
2.5" ;$300:00;
25+
Chicago Blues' Black Locust
1.5"
$252.00
40
$2200,=,.
20
$250.00
25+
2" $312.00 303 $290 Q0,3,
25+
2.5" „$320;00: 36 $329.00
25+
Common Sassafras
1.5"
25+
2" $295aU,;;
25+
2.5" $33:00 -%
25+
Ivory Silk Tree Lilac
1.5"
$zoix 00`
15
$240.00
25+
2" $250:"00 80 $300.00
25+
2.5" 43, 00Q;!
25+
China Snow or Summer Charm Tree
Lilac
1.5"
$262.00
25
$200:00:
15
$240.00
25+
2" $300, Q0,'<'
25+
2.5" $33QOQ;`
25+
Bald Cypress
1.5"
$262.00
80
$9,3500=.' 5
1
$185.00
25
$250.00
25+
2" $320.00 80 $25710J', 75 $289.00
25+
2.5" $376.00 30 3319;00°:
25+
Greenspire or-Glenleven Littleleaf Linden
1.5"
„$[19,U0 10
$230.00
25+
2" $23E1;00.,; 15 $255.00
25+
2.5" $280.00 40 $265M0°,% 25 $278.00
25+
Summer Sprite Linden
1.5"
$230U0
25+
2" $255.00';':
25+
2.5" $278 c0
25+
Redmond Linden
1.5"
$262.00
100
$124 OO,t 10
$200.00
20
$230.00
25+
2" $332.00 100$295'OOl'
25+
2.5" $280.00 15 100 $278.00
25+
Sterling Silver Linden
1.5"
$262.00
30
$7000,'<
25
$252.00
30
$230.00
25+
H:\Forestry\EXCEL\2015\PLANT\BID-RESULT-SHEET-REPLACEMENT PLANTING BID 2015 -with highlights.xlsx.As
Bid Results - 2015 Replacement Shade Tree Furnishing and Planting - February 17, 2015
Species
DISH Bid Pricel
Avail.
Bid Price I
Avail.
Bid Pricel
Avail.
Bid Pricel
Avail.
Bid Pricel
Avail.
Bid Pricel
Avail.
Acres Group
KGI Landscaping
Arthur Weiler
Huffman
Landscape
Apex Landscaping
Brancato Snow &
Ice
2"
$332.00
40
,$256,.'00,,i',,,'j
10
$264.00
80
$255.00
25+
2.5" $396.00 30 $273:00 r
25+
Douglas' or'American Sentry' American
Linden
1.5"
$262.00
50
$.149.00,"'
10
$230.00
25+
2" $332.00 80 $26fl,00.
25+
2.5" $412.00 20
25+
Accolade American Elm
1.5"$200,00°.
30
$257.00
100
$230.00
25+
2' $268.00 100 $260 00 "
25+
2.5" $28200 100 $284.00
25+
Triumph American Elm
1.5"
$262.00
70
$133 00 ,'
10
$185.00
50
$257.00
30
$229.00
25+
2" $332.00 20 :$200 35 $268.00 30 $260.00
25+
25" $412.00 30 $28.8.00 60 $284:00`:
25+
'Valley Forge' Am. Elm
1.5"
420000
30
$229.00
25+
$268.00 40 $25x70, =f:
25+
2.5" $270t3tt,`
25+
Homestead Elm
1.5"
$262.00
30
=$200 00�
30
$229.00
25+
2" $259;W
25+
2.5" $284;-00;'
25+
Princeton' American Elm
1.5"
$262.00
40
$220.00
20
$185OO:u
50
$229.00
25+
25+
2.5" $412.00 70 $2840°'
25+
Frontier Elm
1.5"
;$173.00 ;
20
$195.00
25
$229.00
25+
2" $332.00 70 $268.00 80 4253.13W
25+
2.5" $412.00 20 $282:00' 40 $284.00
25+
Lacebark Elm
1,5"
-$229:009
25+
25+
25" $284;00 °
25+
Commendation Elm
1.5"
$2290
25+
>" $259,00
"
25+
2.5" $284:00
N
25+
Patriot Elm
1.5"
$185 00
50
$229.00
25+
2" $268.00 50 $259:00,,=;
25+
2.5" $285.00 20$2$2On 75 $284.00
25+
Danada Charm Elm
1.5"
$2390 °
25+
�? $269 fl0
25+
2..5" $294>,{70
25+
Regal' Elm
1..5"
$239 00 =
25+
$269(0'x'
25+
PZ5"25+
Miscellaneous Trees 3" and Larger
H:\Forestry\EXCEL\2015\PLANT\BID-RESULT-SHEET-REPLACEMENT PLANTING BID 2015 -with highlights.xlsx.As
Bid Results - 2015 Replacement Shade Tree Furnishing and Planting - February 17, 2015
Species
DBH Bid Pricel
Avail.
Bid Price
Avail.
Bid Pricel
Avail.
Bid R77 Avail. Bid Pricel
Avail.
Bid Pricel
Avail.
Acres Group
KGI Landscaping
Arthur Weiler
Huffman
Landscape Apex Landscap . i . ng
Brancato Snow &
Ice
Autumn Blaze, Marmo or Celebration
Freeman Maple
3"
20+
4" $500.00 30 $425£0
20+
5" 1$716.00 5 $600.00 100,
20+
Crimson King Norway Maple
3"
$279 00,
15
$350.00
20+
4" $3900
20 $550.00 10 $460.00
20+
5" $57M
20+
Emerald Queen Norway Maple
3"
$31,0x0
80
$350.00
20+
4" $1,9$;;00 ': 50 $460.00
20+
5" $575.0;0;`
20+
Sugar Maple
3"
$319.00
50
$31.5' 00
30
$350.00
20+
4" $395 00„ 50 $460.00
20+
5" $575Q0: `
20+
Miyabe Maple
3"$38O:U0.'R
20+
4" $640.00 50 4500;00 !` 10 $520.00
20+
5" 1$716.00 20 $645 00,, :
20+
Chicagoland, Windy City or Common
Hackberry
3"
$239,00, ;=
5
$350.00
20+
4" $308;00_ 5 $460.00
20+
5.. $575" OO,A
20+
Autumn Gold Ginkgo
3"
=,$4,36',,O -
20+
4" $545x00
20+
5" $700:Q6'µ;
20+
Princeton Sentry Ginkgo
3"
20+
_$435x0(}
4" $545:00 a:
20+
5" $700t?01'
20+
Skyline or Shademaster Honeylocust
3"
$279x00
50
$289.00
248
$335.00
20+
4" $684.00 20 $32400:' 50 $500.00 30 $520.00
20+
5" $500:00
20+
Kentucky Coffeetree
3"
$30400"s
30
$347.00
104
$395.00
20+
4"$50000; 30$520.00
20+
5" $630.OQ%
20+
AdamsCrabapple
3"
$390.00
30
$335 f0
20+
4" $520:00;
20+
5" $525QfJ
20+
Prarifire Crabapple
3"
$21.3;;00°
38
$335.00
20+
4" fi$520x'Op r
20+
5" '>$525'QO�'
20+
Purple Prince Crabapple
3"
$335 t0 `
20+
4" :$52000
-20+
5" ;$525:QQh
20+
Red Jewel Crabapple
3"'OOn
15
$335.00
20+
4" $520Q0='
20+
H:\Forestry\EXCEL\2015\PLANT\BID-RESULT-SHEET-REPLACEMENT PLANTING BID 2015 -with highlights.xlsx.As
Bid Results - 2015 Replacement Shade Tree Furnishing and Planting - February 17, 2015
Species
DEH Bid Price Avail.
Bid Price I
Avail.
Bid Pricel Avail.
Bid Pricel Avail. Bid Pricel Avail. Bid Pricel
Avail.
Acres Group
KGI Landscaping
Arthur Weiler
Huffman Brancato Snow &
Landscape Apex Landscaping Ice
White Angel, Donald Wyman or
Ormiston Roy Crabapple
3'°
x$239 00 :y
50
$335.00
20+
4" $52M
20+
5" $525;00,
20+
Bloodgood, Ovation or Exclamation
London Planetree
3" $464.00 12
;$435'0;0^
20+
4":$520:00
20+
5 $700`4Q.;
20+
Autumn Blaze Callery Pear
3"
$390:f0'`
20+
4 $520:00:=
20+
5" $625:00:`'
20+
Redspire or Chanticleer Callery Pear
3"
:$256 0C
15
$390.00
20+
4" 299Mr 20 $500.00 30 $520.00
20+
5" $625:W
20+
Ivory Silk Tree Lilac
3"
$390.00,
20+
4 $520:0;0.:;
20+
5 $70ti 0;0 :
20+
Greenspire Littleleaf Linden
3"
,7$239 00
50
$355.00
20+
4" $658.00 100 x$3'95 00 ;`.< 50 $480.00 30 $475.00
20+
5" $669.00 10 $590:00 `
20+
Sterling Silver Linden
3"
, $355.00..:
20+
4 $475.00 ""?
20+
5„ $$90;D0 ;
20+
Douglas American Linden
3"$35500
°
20+
4 $4751j0 ;:
20+
20+
Substitutions/Notes
A blue
H:\Forestry\EXCEL\2015\PLANT\BID-RESULT-SHEET-REPLACEMENT PLANTING BID 2015 -with highlights.xlsx.As
TO:
FROM:
DATE:
SUBJECT:
BACKGROUND
Village of Mount Prospect
Community Development Department
MEMORANDUM
DAVID STRAHL, ACTING VILLAGE MANAGER
DIRECTOR OF COMMUNITY DEVELOPMENT
FEBRUARY 11, 2015
Mount Prospect
ENVIRONMENTAL SITE ASSESSMENT SERVICES FOR 2-40 N. MAIN STREET
The Village is currently pursuing the demolition of the Central Plaza Shopping Center located at 2-40 N. Main
Street to eliminate existing property maintenance issues that have not been addressed. The Village has had to
pursue the demolition order because no person or entity has come forward to claim ownership of the property
and therefore responsibility for addressing these issues. In order to fully evaluate the current condition of the
property and to strategize our next steps in possibly acquiring the property, the Village is pursuing a Phase II
Environmental Assessment.
PROPOSALS
A Request for Proposals (RFP) was sent out on January 23, 2015 to environmental contractors who specialize in
environmental assessments. Six (6) firms were solicited for this work and five (5) responded by the February 6,
2015 deadline.
The following proposals were received:
DISCUSSION
The lowest cost proposal was from Environmental Consulting Group, Inc. (ECG) in the amount of $9,970.
Unfortunately this proposal did not fully address all of the components of the RFP and provided for a more
limited scope of work on key components of the RFP.
The next lowest cost proposal which was submitted by Tetra Tech addressed all components of the RFP. Tetra
Tech also demonstrated that they have extensive experience with similar projects throughout the area.
Therefore, staff is recommending that the Village award the contract to the lowest, responsive proposal, Tetra
Tech.
The work will be scheduled to begin in the next few weeks with a final report completed by mid-March..
RECOMMENDATION
The following two recommendations are being made:
1. That the Village Board reject the proposal submitted by ECG as non-responsive to the RFP documents.
2. That the Village Board award the environmental site assessment services contract to the lowest,
responsive proposal, Tetra Tech in an amount not to exceed $24,774.
Please forward this memorandum and attachments to the Village Board for their review and discussion at the
February 17th Village Board meeting.
William J.. ooney Jr.
[punt Prospect
An?)
Mount Prospect Public Works Department
INTEROFFICE MEMORANDUM
TO: ACTING VILLAGE MANAGER DAVE STRAHL
FROM: FORESTRY/GROUNDS SUPERINTENDENT
DATE: FEBRUARY 11, 2015
SUBJECT: BID RESULTS — TURF MOWING — $50,000
BACKGROUND
Bids were recently opened for turf mowing of publicly owned sites throughout Mount Prospect.
Bidders submitted a weekly cost to mow each individual site. Contractors were also asked to
include a price quote to mow 100 square feet, in order for the Village to add areas during the
course of the contract. Finally, a provision was included which will allow us to extend the
contract for a second and third year at the same bid prices, if both the contractor and Village
agree.
BID RESULTS
Nineteen invitational bids were mailed and a notice was published in a local newspaper. Five
bids and one "no bid" letter were received. Bid results to weekly mow 81 sites totaling an
estimated 1,167,174 square feet are shown below.
Contmetor
Herrera Landscape, Inc.
Acres Group
Milieu Design Inc.
Flecks Landscaping
KGI Landscaping
2015 Weekly Total
$1,331.63
$1,750.16
$2,078.00
$2,420.00
$3,282.00
2015 Total Cost
$46,607.05
$61,255.60
$72,730.00
$84,700.00
$114,870.00
DISCUSSION
We currently expect 35 weekly mowings per year, but we have the ability to add or subtract
mowing as determined by turf growth. We also have the ability to add or remove sites from the
contractor's assignment list if we wish. It is feasible we may increase the number of mowing
sites or size of the sites. Therefore, staff requests that the bid award include a small contingency,
in the amount of $3,392.95, in the event that additional mowing sites are needed.
Bid Results —Turf Mowing
February 11, 2015
Page 2 of 2
The lowest bidder, Herrera Landscape, Inc. has not worked for us before. However, they
submitted four satisfied references for municipal or housing authority mowing contracts of a
similar size and nature.
BID RECOMMENDATION
I recommend award of contract to the lowest qualified bidder, Herrera Landscape, Inc. in an
amount not to exceed $50,000 ($46,607.05 base bid + $3,392.95 contingency = $50,000) in
2015. Funds are available for this contract in the current budget.
I also recommend that the Village Board authorize staff to execute up to two (2) one year
contract extensions provided the work is performed satisfactorily and the contractor agrees to
hold prices. Expenditures in years two and three will be in whatever amount is appropriated in
the future budgets.
I concur:
Sean P. Dot'sev, Director of Public Works
C:\Users\sdorsey\AppData\Local\Microsoft\Windows\Temporary Internet Fi1es\Content.Out1ook\ZBQII15D\Memo-
Turf Mow Bid - 2015.docx