The URL can be used to link to this page

Home My WebLink About5. New Business 12/16/2014Mount 'Pr•o"'In Village of Mount Prospect Mount Prospect, Illinois INTEROFFICE MEMORANDUM TO: DAVID STRAHL, ACTING VILLAGE MANAGER FROM: FINANCE DIRECTOR 0—/ -I DATE: DECEMBER 11, 2014 SUBJECT: 2014 BUDGET AMENDMENT NO. 2 PURPOSE: Present a recommendation that the annual budget be amended for fiscal year beginning January 1, 2014 and ending December 31, 2014. BACKGROUND: Ordinance 6109, adopted December 17, 2013, established the annual budget for the year ending December 31, 2014. Ordinance 6130 adopted on March 18, 2014 provided for amendment #1 of the 2014 budget. DISCUSSION: Each year the Village prepares budget amendments impacting revenues and/or expenses to the current year's budget. The first of these amendments is typically prepared in Spring and amends the budget for carry-over items from the prior year's budget. Accounts adjusted in the first amendment are typically for capital projects started in the previous year but not completed. Amendment brought forward later in the year adjust the budget for material variations in revenues and expenditures resulting from extraordinary or unanticipated events. These amendments are necessary to comply with the Budget Officer Act. A proposed ordinance amending the 2014 annual budget is attached for the Board's consideration. In total, this amendment increases the budget for revenues by $2,193,000 and decreases the budget for expenditures by $6,318,000. Adjustments to revenues in this amendment are being made to various tax, grant, user fee and investment income accounts and impact a number of different operating and capital Funds. Of the $2.2 million total increase in revenue accounts, $1.9 million is attributed to a higher than expected state sales tax, $510,000 is from two supplemental payments of the state motor fuel tax and $210,000 is from additional ambulance transport fees. The Village also received $130,000 in insurance reimbursements resulting from the sprinkler damage to Village Hall in January 2014. There was also a notable decrease in the budget for telecommunication tax of $500,000. Adjustments to revenues are spread out among a total of nine (9) Village Funds. 2014 Budget Amendment No. 2 December 11, 2014 Page 2 Adjustments reducing total expenditures by $6.3 million are being made to various personnel, commodities & supplies, contractual service and capital equipment and infrastructure accounts. There is one significant budget decrease to note which impacts the Flood Control Construction Fund. The Isabella combined sewer project is being deferred until 2015. The harsh winter of 2013/14 did not permit preliminary engineering work to be completed in time to bid out the project. The total amount of the deferral is $9.4 million. Other notable changes to the budget for expenditures include adjustments to the claims accounts for liability and workers compensation. The budgets for these two accounts were increased $610,000 and $350,000 respectively due to higher than usual claims activity. There was also an increase to the budget for the purchase of water through the Joint Action Water Agency. The increase to this account is $153,000. Adjustments to expenses are spread out among a total of ten (10) Village Funds. The attached Ordinance details the recommended changes to the budget listing the impacted Funds and individual accounts therein. RECOMMENDATION: It is recommended the Village Board adopt the proposed budget amendment #2 for the 2014 annual budget. David O. Erb Finance Director Copy: Finance Commission Department Directors DOE/ H:\ACCT\BUDGET AMENDMENTS\Budget Amendments - Ordinances, Cover Memos, Presentation Materials\2014\Board Memo Amendment #2 - December 2014_docx ORDINANCE NO. AN ORDINANCE MAKING CERTAIN AMENDMENTS TO THE ANNUAL BUDGET ADOPTED FOR THE FISCAL YEAR COMMENCING JANUARY 1, 2014 AND ENDING DECEMBER 31, 2014 PASSED AND APPROVED BY THE PRESIDENT AND BOARD OF TRUSTEES the day of „ 2014 Published in pamphlet form by authority of the corporate authorities of the Village of Mount Prospect, Illinois the day of , 2014. ORDINANCE NO., AN ORDINANCE MAKING CERTAIN AMENDMENTS TO THE ANNUAL BUDGET ADOPTED FOR THE FISCAL YEAR COMMENCING JANUARY 1, 2014 AND ENDING DECEMBER 31, 2014 WHEREAS, the President and Board of Trustees of the Village of Mount Prospect have passed and approved Ordinance No. 2342 which sets the finances of the Village under the "Budget Officer System"; and WHEREAS, pursuant to the aforesaid Ordinance and the Statutes of the State of Illinois an annual budget for the fiscal year commencing January 1, 2014 and ending December 31, 2014 was adopted through the passage of Ordinance No. 6109 approved by the Corporate Authorities of the Village of Mount Prospect on December 17, 2013; and WHEREAS, the President and Board of Trustees of the Village of Mount Prospect have passed and approved Ordinance No. 6130 on March 18, 2014, amending the annual budget for the fiscal year commencing January 1, 2014 and ending December 31, 2014; and WHEREAS, the President and Board of Trustees of the Village of Mount Prospect have further reviewed certain additions and changes to the aforesaid budget for the fiscal year beginning January 1, 2014 and ending December 31, 2014; and WHEREAS, the President and Board of Trustees of the Village of Mount Prospect believe the changes, as specified on the attached January 1, 2014 through December 31, 2014 Budget Amendment No. 2 to be in the best interest of the Village of Mount Prospect; and WHEREAS, the Village has now revised the revenue projections or has reserves in each of the Funds in which the budget is being increased adequate in amount to cover the budget changes reflected in Budget Amendment No. 2, attached hereto. NOW THEREFORE BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS ACTING IN THE EXERCISE OF THEIR HOME RULE POWERS: SECTION ONE: That the fiscal year budget for January 1, 2014 through December 31, 2014 for the Village of mMount Prospect is hereby amended, as detailed on Budget Amendment No. 2 attached hereto. SECTION TWO: That this ordinance shall be in full force and effect from and after its passage, approval and publication in pamphlet form as provided by law. AYES: NAYES: ABSENT: PASSED and APPROVED this day of , 2014. Arlene A. Juracek Mayor ATTEST M. Lisa Angell Village Clerk VILLAGE OF MOUNT PROSPECT Budget Amendment No. 2 Fiscal Year January 1, 2014 through December 31, 2014 Fund/Account Number 001 General Fund 001.401.001 001.401.003 001.401.004 001.402.007 001.415.002 001.415.004 001.473.016 001.484.001 001.40.43.00.0.000.453.003 001.60.00.00.0.000.453.001 001.70.00.00.0.000.449.001 All other General Fund accounts Total General Fund Fund Revenues 020 Capital Improvement Fund 020.477.001 Developer Donations All other Capital Improvement Fund accounts Total Capital Improvement Fund Fund 023 Street Improvement Const Fund 023.453.008 Current 023.479.005 Amended 023.488.001 Budget Increase Budget Account Description Amount (Decrease) Amount ComEd Electric Tax 1,230,000 (66,000) 1,164,000 NICOR Gas Tax 450,000 125,000 575,000 Telecomm. Tax 2,600,000 (500,000) 2,100,000 Real Estate Trsfr Tax 800,000 75,000 875,000 State Income Tax 5,275,000 (90,000) 5,185,000 State Sales Tax 11,360,000 1,911,000 13,271,000 Insurance Reimb - 130,000 130,000 IPBC 640,000 (640,000) - Code Enforcement Fines 25,000 55,000 80,000 Circuit Court Fines 220,000 (60,000) 160,000 Ambulance Transp Fee 750,000 210,000 960,000 23,350,000 1,150,000 24,500,000 45,100 22,464, 066 22,464, 066 45,814,066 1,150,000 46,964,066 020 Capital Improvement Fund 020.477.001 Developer Donations All other Capital Improvement Fund accounts Total Capital Improvement Fund Fund 023 Street Improvement Const Fund 023.453.008 Forfeited Escrow Funds 023.479.005 Miscellaneous Income 023.488.001 Bond Proceeds 023.488.002 Bond Premium All other Street Improvement Const Fund accounts Total Street Improvement Const Fund Fund 041 Motor Fuel Tax Fund 041.415.003 State Motor Fuel Tax All other Motor Fuel Tax Fund accounts Total Motor Fuel Tax Fund Fund 043 Asset Seizure Fund 043.60.61.00.0.000.453.013 Seized Assets All other Asset Seizure Fund accounts Total Asset Seizure Fund Fund 10,000 131,000 141,000 10,000 131,000 141,000 1,247,000 1,247,000 1,257,000 131,000 1,388,000 118,000 118,000 6,000 98,000 104,000 6,500,000 (210,000) 6,290,000 ,. 300,000 300,000 6,506,000 306,000 6,812,000 3,102,100 3,102,100 9,608,100 306,000 9,914,100 1,290,000 520„000 1,810,000 1,290,000 520,000 1,810,000 6,100 6,100 1,296,100 520,000 1,816,100 2,000 43,000 45,000 2,000 43,000 45,000 100 100 2,100 43,000 45,100 044 DEA Share Funds Fund 044.60.61.00.0.000.453.004 DEA Shared Seized Assets 100 100 All other DEA Share Funds Fund accounts 100 Total DEA Share Funds Fund Fund 200 25,000 25,100 25,000 25,100 100 25„000 25,200 VILLAGE OF MOUNT PROSPECT Budget Amendment No. 2 Fiscal Year January 1, 2014 through December 31, 2014 Fund/Account Number 045 DUI Fine Fund 045.60.61.00.0.000.453.005 All other DUI Fine Fund accounts Total DUI Fine Fund Fund 070 Police Pension Fund 070.466.001 070.467.001 070.467.003 070.468.001 070.468.002 Revenues Current Amended Budget Increase Budget Account Description Amount (Decrease) Amount DUI Fines 20„000 12,000 32,000 20,000 12,000 32,000 100 100 20,100 12,000 32„100 Realized G/L - Mgr S Unrealized G/L - Mgr S Unrealized G/L - Mgr M Equity Income Dividend Income All other Police Pension Fund accounts Total Police Pension Fund Fund 071 Fire Pension Fund 071.466.001 071.467.001 071.467.005 Realized G/L - Mgr S Unrealized G/L - Mgr S Unrealized G/L - Mgr G All other Fire Pension Fund accounts Total Fire Pension Fund Fund Total Estimated Revenues Fund being changed All other Village Budget accounts Total Estimated Revenues After Changes 2 20,000 (20,000) - 100,000 (100,000) 100,000 (100,000) - 2,200,000 180,000 2,380,000 264,000 266,000 5308000 2,684,000 226,000 2,910,000 4,474,124 48474„124 7,158,124 226,000 7„364„124 20,000 (20,000) - 100,000 (100,000) 100,000 (100,000) - 220,000 (220,000) - 6,024,242 6,024,242 6,244,242 (220,000) 6,024,242 71,400,032 2,193,000 73,593,032 37,509,356 - 37,509,356 108,909,388 2,193,000 111„1028388 VILLAGE OF MOUNT PROSPECT Budget Amendment No. 2 Fiscal Year January 1, 2014 through December 31, 2014 Expenditures 023 Street Improvement Const Fund 023.30.01.00.0.000.564.001 Financing Costs All other Street Improvement Const Fund accounts Total Street Improvement Const Fund 024 Flood Control Const Fund 024.80.90.00.0.702.677.017 Isabella Combined Sewer Impr All other Flood Control Const Fund accounts Total Flood Control Const Fund 040 Refuse Disposal Fund 040.80.85.00.0.000.568.005 Tipping Fees - SWANCC All other Refuse Disposal Fund accounts Total Refuse Disposal Fund 3 41,000 41,000 82,000 Current 41,000 82,000 Amended - 9,973,880 10,014,880 Budget Increase Budget Fund/Account Number Account Description Amount (Decrease) Amount 1,175,266 001 General Fund 1,210,266 1,175,266 35,000 1,210,266 001. 10. 11.00.8.400.503.001 Overtime 41,605 15,000 56,605 001.20.21.00.0.050.530.006 Other Prof. Serv. 1,000 12,000 13,000 001.20.21.00.0.050.531.001 Legal -General Counsel 400,000 275,000 675,000 001.30.01.00.0.000.535.001 Ambulance Billing 47,250 30,000 77,250 001.30.01.00.0.000.563.003 Bank Processing Fees 68,340 38,000 106,340 001.30.01.00.0.000.636.027 Arc Annexation - EGFPD - 45,000 45,000 001.30.01.00.0.000.636.030 Tax Rebate Expense - 135,000 135,000 001.50.01.00.0.000.513.003 Retiree Sick Incentive - 19,000 19,000 001.60.01.00.0.000.500.001 Full -Time Earnings 393,291 63,000 456,291 001.60.01.00.0.000.513.003 Retiree Sick Incentive - 155,000 155,000 001.60.61.65.0.000.505.001 Holiday Pay 166,191 64,000 230,191 001.70.01.00.0.000.513.003 Retiree Sick Incentive - 84,000 84,000 001.70.71.00.0.000.503.001 Overtime 351,000 154,000 505,000 001.80.01.00.0.000.513.003 Retiree Sick Incentive - 33,000 33,000 001.80.81.81.0.350.503.001 Overtime 25,000 25,000 50,000 001.80.81.81.0.354.503.001 Overtime 50,000 35,000 85,000 001.80.81.82.0.000.503.001 Overtime 63,300 62,000 125,300 001.80.82.83.0.000.503.001 Overtime 56,000 24,000 80,000 001.89.89.00.8.802.574.020 Other Services 52,500 28,000 80,500 1,715,477 1,296,000 3,011,477 All other General Fund accounts 44,300,237 - 44,300,237 Total General Fund 46,015,714 1,296,000 47,311,714 020 Capital Improvement Fund 020.80.90.00.1.706.651.001 Other Public Buildings 105,200 190,000 295,200 105,200 190,000 295,200 All other Capital Improvement Fund accounts 1,785,647 1,785,647 Total Capital Improvement Fund 1,890,847 190,000 2,080,847 023 Street Improvement Const Fund 023.30.01.00.0.000.564.001 Financing Costs All other Street Improvement Const Fund accounts Total Street Improvement Const Fund 024 Flood Control Const Fund 024.80.90.00.0.702.677.017 Isabella Combined Sewer Impr All other Flood Control Const Fund accounts Total Flood Control Const Fund 040 Refuse Disposal Fund 040.80.85.00.0.000.568.005 Tipping Fees - SWANCC All other Refuse Disposal Fund accounts Total Refuse Disposal Fund 3 41,000 41,000 82,000 41,000 41,000 82,000 9,973,880 - 9,973,880 10,014,880 41,000 10,055,880 9,800,000 (9,400,000) 400,000 9,800,000 (9,400,000) 400,000 1,094,800 - 1,094,800 10,894,800 (9,400,000) 1,494,800 1,175,266 35,000 1,210,266 1,175,266 35,000 1,210,266 3,351,007 - 3,351,007 4,526,273 35,000 4,561,273 Fund/Account Number 050 Water & Sewer Fund 050.80.84.87.0.378.570.001 050.80.84.87.0.378.570.002 VILLAGE OF MOUNT PROSPECT Budget Amendment No. 2 Fiscal Year January 1, 2014 through December 31, 2014 Expenditures Account Description JAWA - Water Purchase JAWA - Power Cost All other Water & Sewer Fund accounts Total Water & Sewer Fund 060 Vehicle Maintenance Fund 060.80.86.89.0.000.503.001 Overtime All other Vehicle Maintenance Fund accounts Total Vehicle Maintenance Fund 063 Risk Management Fund 063.00.00.00.4.000.599.002 Liability Claims 063.00.00.00.4.000.599.003 Workers' Comp. Claims All other Risk Management Fund accounts Total Risk Management Fund 070 Police Pension Fund 070.00.00.00.3.000.528.001 Retirement Pensions 070.00.00.00.3.000.528.005 Refund of Contrib. 070.00.00.00.3.000.530.006 Other Prof. Serv. All other Police Pension Fund accounts Total Police Pension Fund 071 Fire Pension Fund 071.00.00.00.3.000.528.001 Retirement Pensions 071.00.00.00.3.000.528.005 Refund of Contrib. 071.00.00.00.3.000.530.006 Other Prof. Serv. All other Fire Pension Fund accounts Total Fire Pension Fund Total Village Budget Funds being changed All other Village Budget Accounts Total Village Budget after Changes 4 Current Amended Budget Increase Budget Amount (Decrease) Amount 3,952,000 153,000 4,105,000 90,812 30,000 120,812 4,042,812 183,000 4,225,812 12,266,341 - 12,266,341 16,309,153 183,000 16,492,153 90,000 60,000 150,000 90,000 60,000 150,000 2,062,732 - 2,062,732. 2,152,732 60,000 2,212,732 100,000 610,000 710,000 400,000 350,000 750,000 500,000 960,000 1,460,000 7,344,938 - 7,344,938 7,844,938 960,000 8,804,938 4,173„761 129,000 3,254,767 160,000 3,414,767 - 14,000 14,000 1,000 14,000 15,000 3,255,767 188,000 3,443,767 844,049 - 844,049 4,099,816 188„000 4,287,816 3,179,149 65,000 3,244,149 - 50,000 50,000 2,000 14,000 16,000 3,181,149 129,000 3,310,149 992,612 - 992,612 4,173„761 129,000 4,302,761 107,922,914 (6,318,000) 101,604,914 12,400,307 12,400,307 120,323,221 (6,318,000) 114,005,221 IL IVI'OU11t Prospect Village of Mount Prospect Mount Prospect, Illinois V) INTEROFFICE MEMORANDUM TO: DAVID STRAHL, ACTING VILLAGE MANAGER IZ— FROM: FINANCE DIRECTOR DATE::. DECEMBER 9, 2014 SUBJECT: PROPOSED WATER AND SEWER RATE INCREASE PURPOSE: To present for the Board's consideration an ordinance increasing the Village's combined water and sewer rate. BACKGROUND: Since 1990 the Village has followed the practice of approving moderate annual increases to the water and/or sewer rate, as opposed to implementing large increases periodically. The 2015 Budget included an anticipated 9.0% increase in the combined water and sewer rate. Results from an updated five-year rate study prepared in response to the series of increases in the City of Chicago water rate indicated a need for this higher than typical adjustment to village rates for billings after January 1, 2015. DISCUSSION: The following table illustrates the recommended rates as reflected in the proposed ordinance, ......_. . ........ Current Rate Proposed Rate Percent Inside Villaqe Per 1,000 Gallons Per 1,000 Gallons Change Water....... _.... $7.51 ....$8.34...... _ 11.1 % _____ Sewer $1.71 $1.71 0.0% Combined.. _____.......� $9.22 ...�.�.....$10.05 9.0% .................................. Current Rate Proposed Rate Percent Outside Villaqe Per 1,000 Gallons Per 1,000 Gallons Chanqe _._ _ ........ _...................._ . ..._......................................... _ ...y. ..... .. . Water $15.02 $16.68 11.100 Sewer_ $1.71 ............... ................$1.71 0.0 Com bi ned ..._..................�.�............_.................�wY.� _ m ��_��. $16.73 $18.39 9.9% For sewer users not connected to the Village's water system, whether located inside or outside the Village, the monthly charge per dwelling unit does not change from the current rate of $4.58. No increase is proposed for the $5.00 per month sewer construction fee. Water and Sewer Rate Increase December 9, 2014 Page 2 If a Mount Prospect household uses 8,000 gallons of water during a one-month period, their monthly water and sewer usage fee would be $85.40, an increase of $6.64 from the current rate. No increase is being proposed for the monthly availability charge assessed customers outside of Special Service Area No. 5. For most customers, those with a 5/8" water line, the charge will remain at $10.00. RECOMMENDATION: It is recommended the Village Board approve the attached ordinance increasing water and sewer rates effective for bills rendered on or after January 1, 2015. David O. Erb Finance Director DOE/ I:\Water & Sewer\2015 Rate Increase\Board Memo - December 2014.docx ORDINANCE NO. AN ORDINANCE TO AMEND WATER RATES SET FORTH IN APPENDIX A, DIVISION II OF THE VILLAGE CODE Passed and approved by the President and Board of Trustees the day of December, 2014. Published in pamphlet form by authority of the corporate authorities of the Village of Mount Prospect, Illinois, the day of December, 2014. ORDINANCE NO. AN ORDINANCE TO AMEND WATER RATES SET FORTH IN APPENDIX A, DIVISION II OF THE VILLAGE CODE NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS: SECTION ONE: That Section 22.504.2 entitled "Water Rates" of Appendix A, Division II of the Village Code, as amended, is hereby further amended in its entirety; so that hereinafter said Section 22.504.2 of Appendix A, Division II shall be and read as follows: " Sec. 22.504.2 WATER RATES: A. All village users within the village, having a direct or indirect connection with village water mains or pipes: $8.34 per 1,000 gallons of water consumed or portion thereof. All village users outside the corporate limits of the village having a direct or indirect connection with village water mains or pipes: $16.68 per 1,000 gallons of water consumed or portion thereof. All village users located outside the boundaries of Special Service Area Number 5 shall pay an additional monthly availability charge based upon the size of the water meter as follows: 5/8 inch meter $ 10.00 3/4 inch meter $ 15.00 1 inch meter $ 30.00 11/2 inch meter $ 50.00 2 inch meter $ 90.00 3 inch meter $150.00 4 inch meter $250.00 6 inch meter $475.00 8 inch meter $990.00 B. Hook-up charge for water furnished by the truckload: $10.00." SECTION TWO: That the fees set forth in this Ordinance shall be applied to all water bills rendered on or after January 1, 2015. SECTION THREE: That this Ordinance shall be in full force and effect from and after its passage, approval and publication in pamphlet form in the manner provided by law. AYES: NAYS:. ABSENT., PASSED and APPROVED this day of .................. _._ 2014. Arlene A. Juracek, Village President ATTEST: M. Lisa Angell, Village Clerk Village of Mount Prospect Mount Prospect, Illinois INTEROFFICE MEMORANDUM TO: ASSISTANT VILLAGE MANAGER, DAVID STRAHL FROM: ADMINISTRATIVE INTERN, ALEX BERTOLUCCI DATE: DECEMBER 11, 2014 SUBJECT: WILLE STREET LOT PARKING Background The Wille Street lot north of Evergreen Avenue is the only municipal lot designated as a leased parking zone and it has been classified as such since 1988. The lot has 62 parking spots for Mount Prospect residents and Prospect Avenue businesses to lease. Prospect Avenue businesses may purchase parking leases to provide their employees off street parking and prior to the recent zoning changes in December 2013 (Ord. 6112) this lot also provided businesses the opportunity to meet zoning requirements for parking. Discussion Current Process: The current lease process allows Mount Prospect residents and Prospect Avenue businesses to purchase an annual parking lease that expires on December 31 of the year the lease is issued. Around the beginning of December the Finance Department’s Customer Service staff mails renewal applications to leaseholders to be returned with st payment by the 1 of January. Staff records parking and vehicle changes into a spreadsheet when the renewals are completed and this data is forwarded to the Police Department to use for parking enforcement. Initiating mid-year leases or requests for refunds are rare, but when a request is submitted the charge or refund is pro-rated by quarters. Proposed Changes: Staff would like to terminate and replace the lease parking agreements by switching to a process of issuing permits in the form of vehicle hangtags. An amendment to the Village Code is required to facilitate this change as the Wille Street lot is designated as a leased parking zone within the Village Code. Also, staff requests that only the resident annual fee be adjusted from $240 to $360. The business annual fee would remain at $90. The proposed amount would bring the Wille Street lot fee to a competitive market rate with the Village’s commuter parking lots. Wille Street Parking December 11, 2014 Page 2 Expected Process Enhancements Overall, the permit parking program would be similar to the leased parking program as hangtag permits will be offered on a calendar year basis, parking spots will be assigned, and patrons will be able to continue to make requests for a particular parking spot. However, the Finance Department would not have to manage individual leases for residents nor businesses, send out annual lease renewals, or subsequent follow ups. The parking permit application will be available online for parking lot patrons to complete at the end of the year for the following year’s permit or pro-rated throughout the year as needed. Vehicle hangtags could allow for improved parking enforcement as the vehicle hangtag is a more visible marker of parking compliance versus having to reference license plate and vehicle data provided in a spreadsheet by the Finance Department. The vehicle hangtag design would change annually to further visually enhance parking enforcement. The parking needs of the businesses and residents can be adjusted as needed over time by annually issuing parking permits based on demand. Parking lot patrons were notified of the proposed change in a letter sent on November 26, 2014, which also included the new parking permit application and additional information on how to purchase a permit. Recommendation I recommend Village Board approval of these proposed modifications to the Village Code to allow for permit parking to replace leased parking in the Wille Street parking lot and to adjust the resident parking fee to $360. Appropriate staff will be available to answer questions and facilitate discussion. Alex Bertolucci Administrative Intern /ab c: Finance Director David Erb Customer Service Supervisor Claire Wheatley H:\\CLKO\\WIN\\Alex Projects\\Projects\\WILLE STREET PARKING Memo.docx �N d` q//0y N; rl Evergreen Ave ORDINANCE NO. ____ AN ORDINANCE AMENDING CHAPTER 18, ‘TRAFFIC’ AND APPENDIX A, DIVISION II OF THE VILLAGE CODE OF MOUNT PROSPECT BE IT ORDAINED BY THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS ACTING IN THE EXERCISE OF THEIR HOME RULE POWERS: SECTION ONE : Section 18.1327, “Leased Parking Zones”, of Article XIII, “Stopping, Standing and Parking”, of Chapter 18, “Traffic”, of the Mount Prospect Village Code, as amended, shall be further amended by deleting Section 18.1327 and inserting a new Section 18.1327, to be and read as follows: 18.1327: PERMIT PARKING ZONES: A. Zones Established: There are hereby established certain parking zones to be known as “permit parking zones” which zones shall be within the districts described in section 18.2019, schedule XIX of this chapter. B. Parking Permit: It shall be unlawful for any person to park a motor vehicle in permit parking zones unless a parking permit is purchased from the village. Such parking permit must be displayed when parking in the established zones. C. Permit Amount: 1. Any proprietor or owner of a business licensed to do business in the village shall pay an annual permit fee, as set forth in appendix A, division II of this code, for each parking space in a permit parking zone. 2. Any resident of the village who is not a proprietor of a business licensed to do business in the village shall pay an annual permit fee, as set forth in appendix A, division II of this code, for each parking space in a permit parking zone. 3. The annual permit amount shall be paid simultaneously with the acceptance and delivery of the permit. SECTION TWO : Section 18.2019, “Schedule XIX – Leased Parking Zones”, of Article XX, “Appendix”, of Chapter 18, “Traffic”, of the Mount Prospect Village Code, as amended, shall be further amended, as follows: The term “Leased” in the title of Section 18.2019 shall be replaced with the term “Permit”. 1 SECTION THREE: Section 18.1327, “Leased Parking Zones”, of Chapter 18, “Traffic”, of Appendix A, Division II, “Fees, Rates and Taxes”, of the Mount Prospect Village Code, as amended, shall be further amended by deleting Section 18.1327 and inserting a new Section 18.1327, to be and read as follows: Section 18.1327: Permit Parking Zones: C.1. Annual permit fee: $90.00. 2. Annual permit fee: $360.00. SECTION FOUR : This Ordinance shall be in full force and effect from and after its passage, approval and publication form in the manner provided by law. AYES: NAYS: ABSENT: ABSTAIN: PASSED and APPROVED this _______ day of ____________, 2014 ________________________________ Arlene A. Juracek Mayor ATTEST: ____________________________________ M. Lisa Angell Village Clerk 2 Mount Prospect Public Works Department X ?/ INTEROFFICE MEMORANDUM TO: ACTING VILLAGE MANAGER DAVID STRAHL FROM: VEHICLEXQUIPMENT MAINTENANCE SUPERINTENDENT DATE: DECEMBER 5, 2014 SUBJECT: SURPLUS VEHICLES/EQUIPMENT SOLD THROUGH THE GOVDEALS ON-LINE AUCTION We have received and/or placed into service various new vehicles and need to sell our old surplus vehicles that are no longer needed. I have attached an ordinance that allows us to sell our surplus items through GovDeals Internet auction. As you are aware, in the past the Northwest Municipal Conference (NWMC) has hosted live vehicle auctions in the spring and fall. More recently, the NWMC has moved the live auction site from participating Northwest Municipal Conference communities to the auctioneer's facility (Manheim Arena Illinois) in Bolingbrook, Illinois. Manheim was established in 1945 as a wholesale vehicle auction operation. They have also changed the auction from a weekend to a weekday event. Due to these changes, I foresee an increase in transportation costs, lower public participation, and lower salvage values. GovDeals Internet auction has provided another way to maximize our revenue stream from our surplus property that is no longer needed. We can utilize this method at any time and allows us a cost effective alternative to sell our surplus property nationwide. The total administrative fee for utilizing this service is 7.5% of the final sales price, which we have the option to recover this cost from the buyer. We have had great success over the last several years utilizing GovDeals as our main method of disposal. Our total sales have reached over $200,000.00 from 48 items and prices have resulted in a 10-20% premium over recent live auction sales history. The Village will have three (3) vehicles that will soon be replaced or removed from the fleet and will be available for the above-mentioned Internet auction. Attached is an ordinance declaring three (3) vehicles surplus. With your concurrence, I would like to present this ordinance to the Mayor and Board of Trustees for their consideration at the December 16, 2014 Village Board Meeting. Fames R. Breitzman Director of Public Works Attachments cc: Deputy Director Jason Leib ORDINANCE NO. AN ORDINANCE AUTHORIZING THE SALE OF SURPLUS PERSONAL PROPERTY OWNED BY THE VILLAGE OF MOUNT PROSPECT WHEREAS , pursuant to Section 11-76-4 of the Illinois Municipal Code (65 ILCS 5/11-76-4), the Corporate Authorities of the Village of Mount Prospect may dispose of personal property owned by the Village when, in the opinion of a simple majority of the Corporate Authorities, such property is no longer necessary or useful to, or for the best interests, of the Village; and WHEREAS , Mayor and Board of Trustees of the Village of Mount Prospect deem it no longer necessary, useful or in the best interests of the Village to retain the personal property described in Exhibit “A,” which is attached hereto and incorporated herein. NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS, ACTING IN THE EXERCISE OF ITS HOME RULE POWER: SECTION ONE: The personal property, described in Exhibit “A,” is declared to be surplus personal property because it is no longer necessary, useful or in the best interests of the Village to retain. SECTION TWO : The Village Manager, or his designee, is authorized to dispose of the Surplus Property in the manner described in Exhibit “A.” SECTION THREE: This Ordinance shall be in full force and effect from and after its passage, approval and publication in pamphlet form in the manner provided by law. AYES: NAYS: ABSENT: ABSTAIN: PASSED and APPROVED this day of December, 2014. _______________________________ Arlene A. Juracek Mayor ATTEST: _______________________________ M. Lisa Angell Village Clerk Vehicle auction Page 3/3 ITEMS TO BE PLACED FOR AUCTION THROUGH GOVDEALS ON-LINE AUCTION Minimum _ Village ID # Serial Number Year/Make/Model Type Price P-38 2FADP71W76X156912 2006 Ford Crown Victoria CAR $1,000.00 Police Interceptor P-42 1GNEC13Z15R248278 2005 Chevy Police Tahoe SUV $1,000.00 549 1 FDKE30F5SHB96792 1995 Ford E-350 BUS $500.00