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HomeMy WebLinkAbout2. VB Minutes 11/18/2014 MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT November 18, 2014 CALL TO ORDER Mayor Juracek called the meeting to order at 7:02 p.m. ROLL CALL Present: Mayor Arlene Juracek Trustee Paul Hoefert Trustee John Korn Trustee John Matuszak Trustee Steven Polit Trustee Richard Rogers Absent: Trustee Michael Zadel Mayor Juracek stated in the absence of Trustee Zadel who was in Springfield, she would be doing the Invocation. Mayor Juracek welcomed Boy Scout Alex Witek, BSA Troop 155, who was in attendance as part of the requirements to earn his Citizens in the Community merit badge. PLEDGE OF ALLEGIANCE Pledge of Allegiance led by Trustee Matuszak. INVOCATION Mayor Juracek gave the Invocation. MINUTES Trustee Hoefert, seconded by Trustee Korn, moved to approve the minutes of the regular Village Board meeting held November 5, 2014. Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Nays: None Abstain: Rogers Motion carried. MONTHLY FINANCIAL REPORT AND APPROVE BILLS MONTHLY FINANCIAL REPORT AND APPROVE n item(s), all items further A. ACCOLADES Proclamation: -December 6, 2014. 16 Page of Village Board Meeting Minutes November 18, 2014 Ms. Cathy Deane, Mount Prospect Public Library Executive Deputy Director/Public Services accepted the proclamation. Ms. Deane thanked Mayor Juracek and the Village Board for recognizing the annual community event. On behalf of the Village Board and community, Mayor Juracek recognized and thanked the Library for the annual event as well as its many contributions to the Village. B. APPOINTMENTS No appointments. COMMUNICATIONS AND PETITIONS CITIZENS TO BE HEARD 105 North Cathy Lane regarding the assignment of Village vehicles by Village staff he requested the Village Board confirm the compliance with IRS regulations regarding 1) vehicle allowance should be included in compensation amount in W-2 and 2) vehicles should have the required decals. Mr. OMeara also encouraged the Village Board to consider a 0% tax levy for the 2015 budget. police/fire vehicles duty cars fully equipped to respond after regular business hours; 2) vehicles assigned as part of compensation- $2500-$4000 added to taxable income; 3) fire vehicles have required decal, police vehicles are exempt. in compliance with all IRS regulations, staff will follow-up with the Finance Director to confirm full compliance. Mayor his participation in the budgeting process. Mr. Yousel Atallah 411 Helena Avenue Mr. Atallah addressed the Village Board regarding the late fee assessed to a past due bill for his rental in consideration of 1) he was out of town during the billing/payment period and 2) the invoice/letter from the Village reflected incorrect dates. Mayor Juracek thanked Mr. Atallah for bringing this matter before the Village Board and explained the license. Mayor Juracek stated this matter will be addressed and resolved by Village staff. Mr. Atallah provided the correspondence from the Village to Assistant Village Manager Dave Strahl. Village Manager Janonis stated he would contact Mr. Atallah regarding the late fee and the questionable sequence of correspondence from the Village. CONSENT AGENDA unless there was a request to remove an item(s), all items further listed in that manner would be 26 Page of Village Board Meeting Minutes November 18, 2014 Trustee Matuszak, seconded by Trustee Korn, moved to approve the following business items: 1. Monthly Financial Report October 2014 2. Bills dated October 30 November 12, 2014 3. A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND NORTHWEST COMPASS, INC. (F.K.A. THE CEDA NORTHWEST SELF-HELP CENTER, INC.) (facility rehab - grant award not to (Resolution No. 31-14) exceed $12,500) 4. A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND NORTHWEST COMPASS, INC. (F.K.A. THE CEDA NORTHWEST SELF-HELP CENTER, INC.) (emergency housing grant (Resolution No. 32-14) amount not to exceed $15,000) 5. A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND LIFE SPAN (grant award not to (Resolution No. 33-14) exceed $5,000 ) 6. A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND JOURNEYSI THE ROAD HOME (Resolution No. 34-14) (grant award not to exceed $15,000 ) 7. A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND RESOURCES FOR COMMUNITY (Resolution No. 35-14) LIVING (grant award not to exceed $6,000) 8. A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND SUBURBAN PRIMARY HEALTH CARE COUNCIL, INC. FOR THE ACCESS TO CARE PROGRAM (grant award (Resolution No. 36-14) not to exceed $6,000) 9. A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BEWTEEN THE (Resolution No. 37-14) (grant award not to exceed $1,800) 10. A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND NORTHWEST CASA (grant award (Resolution No. 38-14) not to exceed $5,000) 11. A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND WINGS PROGRAM INC. (grant award (Resolution No. 39-14) not to exceed $10,000) 12. A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND SEARCH, INC. (grant award not to (Resolution No. 40-14) exceed $20,000) Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers Nays: None Motion carried. OLD BUSINESS None NEW BUSINESS A. A Resolution Authorizing the Mayor to Place the Citizens Corps Commission, Article XVII of Chapter 5 (Boards and Commissions) of the Village Code on Inactive Status. 36 Page of Village Board Meeting Minutes November 18, 2014 Mayor Juracek presented a Resolution Authorizing the Mayor to Place the Citizens Corps Commission, Article XVII of Chapter 5 (Boards and Commissions) of the Village Code on Inactive Status. Mr. Jim Miller, Public Education Officer, Fire Prevention Division provided background information. The Citizens Corps Commission was established in 2008 to promote and enhance homeland security by providing a means of communication and coordination among the various Citizen Corps programs throughout the Village of Mount Prospect. Mr. Miller stated at the time the Commission was established Federal Grant money was available for local programs; Federal grant money is no longer available. The purpose of the Citizens Corps has been successfully completed and staff recommend placing the active. Mayor Juracek stated as the primary function of the Commission was to obtain grant money, and federal grant funding is currently unavailable, it would be appropriate to place the Citizens Corps Commission on inactive status. If, and when funds become available, the Commission could be re-activated. Mayor Juracek noted that per Village Code the Commission could be dissolved, however, before any final action was taken the viability of the Commission would be revisited. Trustee Polit, seconded by Trustee Matuszak, moved to approve Resolution No. 29-14: A Resolution Authorizing the Mayor to Place the Citizens Corps Commission, Article XVII of Chapter 5 (Boards and Commissions) of the Village Code on Inactive Status. Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers Nays: None Motion carried. B. Resolution Authorizing the Village of Mount Prospect to Enter into a Compatibility Commission (ONCC) Intergovernmental Agreement. Mayor Juracek presented A Resolution Authorizing the Village of Mount Prospect to Enter into a Revised the revised Intergovernmental Agreement allows for participation by six (6) ward representatives from the City of Chicago. The revised agreement has been reviewed by the ONCC Executive Board and ONCC members and approved by the Chicago City Council. Mayor Juracek stated the Agreement lapses in 2015, at which time the entire agreement will be reviewed to determine the future direction of the ONCC. Trustee Korn, seconded by Trustee Rogers, moved to approve Resolution No. 30-14: A Resolution Authorizing the Village of Mount Prospect to Enter into a Revised Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers Nays: None Motion carried. 46 Page of Village Board Meeting Minutes November 18, 2014 Mayor Juracek stated the Resolutions authorizing execution of agreements between the Village of Mount Prospect and CDBG sub-recipients were approved under the Consent Agenda: items C. L. Village Manager Janonis stated Public Works Director Sean Dorsey would present his request for funding of item A. A. Motion to accept proposal for Kensington Business Center Pond Rehabilitation Projects Engineering Design Recommendation Ponds, 2, 6A and 8 in an amount not to exceed $96,759. Public Works Director Sean Dorsey presented background information including request for proposal criteria, tasks to be performed and staff recommendation. In 1998 a comprehensive study of the twelve (12) retention basins located in the Kensington Business Center was completed; the necessary repairs were identified and priority ranked. To date seven (7) ponds have been rehabilitated; the next ponds on the priority list are ponds 2, 6, 6A and 8. Funds have been allocated for design engineering of these four (4) ponds in the current budget. The Village solicited a proposal for engineering services for the design of ponds 2, 6, 6A and 8 from a qualified engineering firm Ciorba; Ciorba has previously completed engineering services for pond rehabilitation projects for the Village. ts a clear understanding of the rehabilitation not to exceed $96,759. Mr. Dorsey noted that Ciorba declining yearly prices can be attributed to: 1) Staff recommend the Village Board accept the proposal from Ciorba Group, Inc. for Design Engineering of Ponds 2, 6, 6A and 8 in an amount not to exceed $96,759. In response to questions from the Village Board, Mr. Dorsey provided the following: Construction specifications were not included in proposal; request will be made at a later date. Maintenance of ponds is costly. Trustee Rogers, seconded by Trustee Polit, moved to approve request to accept proposal for Kensington Business Center Pond Rehabilitation Projects Engineering Design Recommendation Ponds 2, 6, 6A and 8 from Ciorba Group, Inc. in an amount not to exceed $96,759. Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers Nays: None Motion carried. (VBA 53-14) Public Works Director Sean Dorsey announced the completion of Levee 37; a photo of the completed wall that closed the gap was displayed. Mr. Dorsey stated the Levee 37 project began twenty-five (25) years ago. V thth Village Manager Janonis stated the 4 annual Tree Lighting Ceremony would be November 26at 5:00 pm; Village Keystone Plaza. 56 Page of Village Board Meeting Minutes November 18, 2014 OTHER BUSINESS th Mayor Juracek stated the November 25 Committee of the Whole meeting would be held for discussion of the Village Budget; tax levy. Mayor Juracek encouraged community participation. ADJOURNMENT There being no further business to discuss Mayor Juracek asked for a motion to adjourn. Trustee Polit, seconded by Trustee Korn, moved to adjourn the meeting. By unanimous vote the November 18, 2014 Village Board meeting adjourned at 7:42 p.m. M. Lisa Angell Village Clerk 66 Page of Village Board Meeting Minutes November 18, 2014