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HomeMy WebLinkAbout2. VB Minutes 11/05/2014 MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT November 5, 2014 CALL TO ORDER Mayor Juracek called the meeting to order at 7:03 p.m. ROLL CALL Present: Mayor Arlene Juracek Trustee Paul Hoefert Trustee John Korn Trustee John Matuszak Trustee Steven Polit Trustee Michael Zadel Absent: Trustee Richard Rogers PLEDGE OF ALLEGIANCE Pledge of Allegiance led by Trustee Hoefert. INVOCATION Trustee Matuszak gave the Invocation. MINUTES Mayor Juracek stated the draft minutes had been revised; 1) rewrite of Mayor’s comments regarding Com Ed and Village’s energy supplier (page 1) and 2) spelling corrections; page 2. Trustee Hoefert, seconded by Trustee Zadel, moved to approve the minutes of the regular Village Board meeting held October 21, 2014. Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Zadel Nays: None Motion carried. APPROVE BILLS Mayor Juracek stated the next item on the agenda, “APPROVE BILLS” was noted by an asterisk and unless there was a request to remove an item(s), all items further listed in that manner would be considered with one (1) vote as business item "IX. CONSENT AGENDA.” 19 Page of Village Board Meeting Minutes November 5, 2014 MAYOR’S REPORT Mayor Juracek stated the liquor license applicant for Item C. An Ordinance Amending Chapter st 13 (Alcoholic Liquors) of the Village Code requested this item be presented as the first (1) item of business under the Mayor’s Report. In consideration of the applicant’s request, Mayor Juracek allowed the change of order of the items to be heard under the Mayor’s report. AMEND CHAPTER 13, (ALCOHOLIC LIQUORS) OF THE VILLAGE CODE C. 1st reading of An Ordinance Amending Chapter 13 (Alcoholic Liquors) of the Village Code of Mount Prospect. st Mayor Juracek presented for a first (1) reading An Ordinance Amending Chapter 13 (Alcoholic Liquors) of the Village Code of Mount Prospect. This ordinance amends the Village Code by increasing the number of Class “F-3” liquor licenses by one (1) for MJM, Inc., d/b/a Fellini Restaurant and Pizzeria, 1729 West Golf Road. The applicant is seeking to obtain a Class “F-3” liquor license which provides for full liquor services both in a restaurant and lounge setting. Village Manager Michael Janonis stated the applicant, Mr. Michael Kautz is the prospective purchaser of Fellini Restaurant and Pizzeria; the purchase of the business is contingent upon approval of the liquor license. Mr. Kautz and his son met with Village Manager Janonis regarding the Village’s liquor regulations and discussed the Village’s particular sensitivity to the sale of alcohol to minors and over service to clearly intoxicated individuals. Mr. Kautz has complied with all Village requirements. Mr. Kautz was in attendance to provide additional information and respond to questions from the Village Board. Mr. Kautz stated the business will continue to operate under the name Fellini Restaurant and Pizzeria. The only change he anticipates at this time is an upgrade of the interior décor, addition of a customer bar and possible banquet room. Trustee Hoefert, seconded by Trustee Polit, moved to waive the rule requiring two (2) readings of an ordinance: Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Zadel Nays: None Motion carried. Trustee Hoefert, seconded by Trustee Zadel, moved for approval of Ordinance No. 6161 : AN ORDINANCE AMENDING CHAPTER 13 (ALCOHOLIC LIQUORS) OF THE MOUNT PROSPECT VILLAGE CODE Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Zadel Nays: None Motion carried. 29 Page of Village Board Meeting Minutes November 5, 2014 A. SISTER CITIES COMMISSION ANNUAL REPORT Ms. Judy Thorne, Sister Cities Commission Chair, presented the annual report. Ms. Thorne provided a general overview of the Commission’s activities, which include fundraisers in support of the Commission’s goals. The Commission is committed to providing programs and events for the entire community; coordinated events with schools, the library and local civic organizations and businesses. Noted highlights: 1) the Commission is on Facebook, 2) the French cooking demonstration at Retro Bistro was a new and successful fundraiser 3) Sister Cities sub-committee – in search of German Sister City and 4) Wine Tasting event – November 6th at Fresh Thyme Farmers Market. Ms. Thorne thanked the Mayor and Village Board for their on-going support. Mayor Juracek thanked Ms. Thorne and all the members of the commission for their dedication and contributions to the community. B. ACCOLADES Proclamation: “National French Week, November 5-11, 2014 Mayor Juracek presented the proclamation to Sister Cities Commission Chair, Ms. Judy Thorne. Mayor Juracek recognized the Commission for their many activities and programs including a vibrant relationship with the Village’s sister city, Sèvres, France. Mayor Juracek recognized Trustee Korn as a member of the Sister Cities Commission. Employee Recognition: Fire Department Nineteen (19) members of the Fire Department celebrate a quinquennial anniversary with the Village this year. Fire Chief John Malcolm assisted by Deputy Fire Chief Henry Dawson recognized those in attendance and presented each with a plaque or certificate. On behalf of the Village Board, Mayor Juracek thanked and commended the individuals recognized as well as all members of the Fire Department for their outstanding service and dedication. FIRE YEARS FIRE YEARS Patrick Clarke 25 Michael Ghawaly 20 Patrick Flavin 25 Aaron Grandgeorge 15 Brian Halverson 25 Kyle Laurinatis 5 Jeffrey Hunt 25 Matthew Pastori 5 David Miller 25 Nicolas Schlenbecker 5 Peter Morris 25 Jonathon Schram 5 Dane Phenagar 25 Philip Wnek 5 Kevin Wilson 25 Gary Shumacker (POC) 15 Paul Wojcik 25 Matthew Skelton (POC) 10 Kenneth Dix 20 39 Page of Village Board Meeting Minutes November 5, 2014 Fire Chief Malcolm also recognized three (3) members of the Village’s Fire Prevention Bureau, Acting Fire Marshal Jim Miller, Mr. Cory Pikora and Mr. Andy Skic who will receive this year’s “Special Recognition Award,” from the Illinois Fire Safety Alliance. Mr. Miller, Mr. Pikora and Mr. Skic coordinated the smoke detector program for Mount Prospect seniors. Presentation: 2014 Fire Prevention Poster and Multi-Media Awards Acting Fire Marshal Jim Miller and Mayor Juracek presented the 2014 Fire Prevention Poster and Multi-Media award winners from area schools. Students from eight (8) schools (K- 8th grade) submitted a poster or multi-media presentation depicting this year’s theme of, ”Working Smoke Alarms Save Lives: Test Yours Every Month,” This year the annual “Traveling Trophy” was awarded to Robert Frost School – School District 59 for having the most contest entrants. Ms. Jessica McCormick, Principal and Fine Arts teacher Mr. Andy Brand accepted the trophy. Mayor Juracek called for a brief recess at 7:57 p.m.; Mayor Juracek called the meeting to order at 8:02 pm. D. APPOINTMENTS No appointments. COMMUNICATIONS AND PETITIONS – CITIZENS TO BE HEARD None. CONSENT AGENDA Mayor Juracek stated the next item on the agenda, “APPROVE BILLS” was noted by an asterisk and unless there was a request to remove an item(s), all items further listed in that manner would be considered with one (1) vote as business item "IX. CONSENT AGENDA.” Trustee Korn, seconded by Trustee Polit, moved to approve the following business items: 1. Bills dated October 16 – October 29, 2014 Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Zadel Nays: None Motion carried. OLD BUSINESS A. PZ-21-14, 2806 Briarwood Drive West, Andrew Kalinowski By a vote of 7-0 at the October 21, 2014 Village Board meeting this item was approved for deferral until February 3, 2015. NEW BUSINESS A. PZ-32-14, 1900 West Lonnquist Boulevard and 1901 Estates Drive, Community Consolidated School District 59. 49 Page of Village Board Meeting Minutes November 5, 2014 An Ordinance Amending the Official Zoning Map of the Village of Mount Prospect, Conditional Use for PUD and Variation to Parking Lot Setback for Property Located at 1900 West Lonnquist Boulevard and 1901 Estates Drive. Mayor Juracek presented for a first (1st) reading An Ordinance Amending the Official Zoning Map of the Village of Mount Prospect, Conditional Use for PUD and Variation to Parking Lot Setback for Property Located at 1900 West Lonnquist Boulevard and 1901 Estates Drive. The Planning and Zoning Commission recommended approval of the request by a 7-0 vote. Community Development Director Bill Cooney provided background information stating the Petitioner is proposing to construct an Early Learning Center building addition to Holmes Junior High and modify the existing drop-off areas located along Lonnquist Boulevard. The Petitioner is seeking to rezone one (1) of the five (5) parcels that make up the Subject Property, a Conditional Use for a Planned Unit Development to allow two (2) principal buildings on a zoning lot, and a Variation to the parking lot setback requirement (from thirty feet (30’) to ten feet (10’)) along the south property line; Lonnquist Boulevard. Mr. Cooney stated representatives for the Petitioner (Community Consolidated School District 59) were in attendance to provide additional information and respond to questions. Dr. Art Fessler School District 59 Superintendent Mr. Tony Rossi Executive Director for Facilities and Operations School District 59 Dr. Fessler stated the District 59 School Board had approved an addition to Holmes Junior High for an Early Learning Center. The addition, approximately twenty (20) classrooms will provide a centralized location for all early learners served by District 59. The centralized location and the pooling of resources is designed to meet the needs of early learners. Dr. Fessler stated the school district has been working with the Village to address resident’s major concerns regarding storm water retention and the proposed parking lot. Additional information regarding underground retention of storm water was provided to residents and appears to have satisfied any flooding concerns. The school district has also agreed to the Village’s recommendations for landscaping of the parking lot. Public Comment Resident 802 Kennicott Expressed several concerns with the process; lack of notification from the school district; no vote of approval from residents; no design committee to approve project; lack of 59 Page of Village Board Meeting Minutes November 5, 2014 concern/protection of resident’s property; traffic and idling buses – diesel fuel emissions. Believes school district failed to comply with public notification requirements. Does not support any aspect of the project. Mayor Juracek provided information pertaining to the Village’s responsibility in the school district’s request. In accordance of the Village Code school district must obtain approval for zoning change, conditional use and variation from the Village; land issues. The Village met all requirements for public notice of the Planning and Zoning Commission hearing. Mayor Juracek stated the Village does not regulate the school district’s process for permitting or public notice of the project; state statute. Mr. Walter Jordt 806 Deborah Lane Appreciates the Village’s effort to address flooding concerns. Understands variation request is typical not a controversial matter. While not supportive of variation request appreciates the landscape requirement to screen parking lot. Believes the centralized learning site will increase traffic; would like to have a traffic study sometime in the future. Dr. Fessler responded to public comments regarding regulations school district is subject to. He also reviewed the public notification and public meetings conducted by the school district for residents and parents served by School District 59. The school district’s five (5) year trend indicates decrease in student population – no plan for further expansion. Centralization of students does provide for some cost efficiencies but also allows for relief in spacing. Mr. Rossi responded to questions regarding traffic; students - 70% students are bused and 30% parent drop-off. He indicated school times are staggered which helps even out traffic flow. Village Board Comments Different regulations for school districts. Local zoning – regulated by municipality – permitting through state. State may not require public notification; Village met requirements for public notification. Village requiring consolidation of parcels. Village does not have an architectural committee. Water retention concerns addressed. Thanked residents for sharing their concerns; anticipated more residents to be in attendance. No idle community – item for discussion at Committee of the Whole Traffic concerns – 1) Transportation Safety Commission 2) police – selective enforcement and 3) schools – reinforce traffic safety education with parents. Concerns regarding items outside of Village pervue best addressed with school board. Trustee Matuszak, seconded by Trustee Zadel, moved to waive the rule requiring two (2) readings of an ordinance: 69 Page of Village Board Meeting Minutes November 5, 2014 Upon roll call: Ayes: Korn, Matuszak, Zadel Nays: Hoefert, Polit Motion carried Trustee Korn, seconded by Trustee Matuszak, moved for approval of Ordinance No. 6162: AN ORDINANCE AMENDING THE OFFICIAL ZONING MAP OF THE VILLAGE OF MOUNT PROSPECT, CONDITIONAL USE FOR PUD AND VARIATION TO PARKING LOT SETBACK FOR PROPERTY LOCATED AT 1900 WEST LONNQUIST BOULEVARD AND 1901 ESTATES DRIVE Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Zadel Nays: None Motion carried. A. A Resolution Authorizing the Village of Mount Prospect to Enter into a Technical Agreement/Grant with the Regional Transit Authority (RTA) Mayor Juracek presented the Resolution Authorizing the Village of Mount Prospect to Enter into a Technical Agreement/Grant with the Regional Transit Authority (RTA). This governing resolution authorizes the Village Manager to sign forms on behalf of the Village Board as the Rand Road Corridor Plan moves forward. Community Development Director Bill Cooney provided background information and responded to questions from the Village Board. The Village of Mount Prospect has been awarded $100,000 from the Regional Transportation Authority (RTA) through the Community Planning Program. The funding will be used to conduct a Rand Road Corridor Plan for Mount Prospect, which will include analysis of current land use and transportation conditions, development of design guidelines for specific key intersections and detail implementation strategies for future improvements. This plan will address all modes of transportation along the Village’s portion of Rand Road. He noted a representative from IDOT will be a project committee member. The governing resolution denotes a maximum grant amount of $100,000 of which the Village is responsible for 20%. While the document states the Village Manager may sign agreements, major project milestones and decisions will be presented to the Village Board as appropriate. Once the signed governing resolution is forwarded to the RTA, staff will begin the procurement process, select a consultant and refine the scope of work. Mr. Cooney provided the following in response to comments/questions from the Village Board. Mitchell Buick – redevelopment; right in line with strategic plan Rand Road is considered a (SRA) Strategic Regional Arterial Road Traffic situation at Mount Prospect Plaza will be included in evaluation. 79 Page of Village Board Meeting Minutes November 5, 2014 Access to Business Center Drive from Menard’s – will be reopened upon completion of construction at Menard’s Rand Road (state road) – installation of traffic lights would require local funding. Once corridor plan is in place, Village can apply for grant money. The $100, 000 grants puts Village in a position to get funding for project. IDOT approval for project – good to have IDOT representation. Cross easement between Walmart and Brunswick – not an easy fix. Need to redo entire parking lot in front of Brunswick. Would need to seek grant money to fund project. 75% of Village sales tax is off of Rand Road. Trustee Polit expressed his concerns regarding the Village entering an agreement for this study, including $25,000 commitment. He questioned viability of plan/state funding, completion of project and long-term benefits. Village Board Comments Cross connection access important – keep cars from having to get back on Rand Road to get to adjacent businesses. Rand Road Corridor – evolving; uses are changing. Pleased IDOT is part of this study/project with Village – important to have assistance to guide local plan. Supports Village participation – acceptance of grant. Village was not part of SRA study until after completed. This is a much better process. Trustee Hoefert, seconded by Trustee Zadel, moved for approval of Resolution No. 28-14: A RESOLUTION AUTHORIZING THE VILLAGE OF MOUNT PROSPECT TO ENTER INTO TECHNICAL ASSISTANCE AGREEMENT/GRANT WITH THE REGIONAL TRANSIT AUTHORITY Upon roll call: Ayes: Hoefert, Korn, Matuszak, Zadel Nays: Polit Motion carried VILLAGE MANAGER’S REPORT Village Manager Janonis stated the November Coffee with Council would be held, Saturday, th November 8 from 9 – 11am in the Village’s community room. He encouraged residents to take advantage of this additional opportunity to meet with Village Board members. th The Village Board will continue budget discussions at November 11 Committee of the Whole meeting. Village Manager Janonis suggested a 6:00 pm start time. As there appeared to be a consensus from the Village Board, Mayor Juracek stated the November 11, 2014 Committee of the Whole meeting would begin at 6:00 pm. 89 Page of Village Board Meeting Minutes November 5, 2014 OTHER BUSINESS Trustee Hoefert stated while jogging in the neighborhood of Isabella and Gregory he has observed, on several occasions, vehicles travelling at an excessive rate of speed. He recommended there be selective enforcement of the area; after 5:00 pm. Trustee Korn stated police are typically in this area every day am and pm.; enforcement of restricted turns off of Rand Road. Trustee Hoefert requested a brief police report regarding selective enforcement in this area. ADJOURNMENT There being no further business to discuss Mayor Juracek asked for a motion to adjourn. Trustee Zadel, seconded by Trustee Matuszak, moved to adjourn the meeting. By unanimous vote the November 5, 2014 Village Board meeting adjourned at 9:13 p.m. M. Lisa Angell Village Clerk 99 Page of Village Board Meeting Minutes November 5, 2014