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HomeMy WebLinkAbout10/17/2013 FC Minutes FINANCE COMMISSION Minutes of the Meeting October 17, 2013 1"Floor Community Center Village Hall 50 S. Emerson Street 1. Call to Order The meeting was called to order at 6:15pm. Those present included Chairman Vince Grochocinski and Commissioners Pam Bazan, John Kellerhals, Tom Pekras, and Jim Gregory. Commissioner Don Ocwieja was absent. Staff members in attendance were Michael Janonis, Village Manager, David Strahl, Assistant Village Manager, David Erb, Finance Director, Lynn Jarog, Assistant Finance Director, John Malcolm, Fire Chief, Henry Dawson, Deputy Fire Chief, Don Wisniewski, Battalion Chief-Training, Bryan Loomis, Fire Marshall, Bill Cooney, Community Development Director, Brian Simmons, Deputy Community Development Director, Nancy Morgan, Human Services Director, and Jan Abernethy, Deputy Director of Human Services. II. Approval of Minutes There were no minutes to approve. III. Citizens to be Heard While there were not any citizens to be heard, a group of graduate students from UIC attended to observe the meeting. A scanned sign in sheet is attached. IV. Review of the Proposed 2014 Village Board Overview-Dave Strahl gave a brief overview of the Village Budget Process and welcomed the observers from UIC. a) Dave Erb provided an overview presentation of the 2014 budget. b) Community Development - Bill Cooney presented the Community Development Budget and provided updates on various property development activities within the village. c) Human Services - Nancy Morgan provided an overview of the Human Services Department budget. d) Fire - John Malcolm gave the Fire Department Budget presentation. John highlighted that there were no changes in staffing for the department this year. The current budget has 74 full time positions (66 sworn and 8 civilian), 16 paid on call, and 30 volunteer members. 1 V. Chairman's Report Vince requested the Finance Commission to revisit the Street funding program strategy in order to smooth out the fee increases over four years. The new strategy involves the below 4 year plan to raise approximately $2 million annually to adequately fund the street program and includes a $6.5 million bond fund to address the 13 mile street backlog. The first year will increase the Direct Refuse charge from $100 to $175 annually. The second year will increase the Motor Fuel Tax from $0.02 to $0.04 per gallon of gas. The third year will increase the Direct Refuse charge from $175 to $243 annually. The fourth year will increase the Vehicle Sticker charge from $36 to $45 annually. The combined effect of the 4 year plan will be to increase annual revenue approximately $2.0 million for the street program which is intended to fully fund the street program. During the ramp up period of four years, the shortfall in needed revenue will be accommodated with a planned reduction in fund balances. Also included in the plan is a $471,000 bond payment to cover the $6.5 million bond issued to resolve the 13 mile street backlog in 2014. This bond payment amount is not a linear payment schedule and will increase over the 10 year repayment schedule as other bond payments are retired. While this plan also does not require a property tax increase to support the bond repayment schedule, bond payments that would normally have been retired will not be abated. Commissioner Pam Bazaan made a motion to approve this strategy and Tom Pekras seconded the motion. The attending commissioners unanimously approved the motion. A scanned copy of the spreadsheet illustration is attached to these minutes. VI. Finance Director's Report There was no Finance Director's Report VII. Next Meeting The next meeting will be held on Thursday, October 24, 2013, 7:OOpm at the Emergency Operations Center, 1720 Central. VIII. Adjournment Commissioner Kellerhals motioned to adjourn the meeting. Commissioner Gregory seconded the motion. The meeting was adjourned at 8:50pm. Respectfully Submitted, John Kellerhals 2