HomeMy WebLinkAbout02/18/2014 Turf MowingMount Prospect Public Works Department
INTEROFFICE MEMORANDUM
9.
TREE CM USA
TO: VILLAGE MANAGER MICHAEL E. JANONIS
FROM: FORESTRY /GROUNDS SUPERINTENDENT
DATE: FEBRUARY 12, 2014
SUBJECT: BID RESULTS — TURF MOWING — $66,300.00
BACKGROUND
Sealed bids for turf mowing were opened on January 27, 2014. This contract is for the mowing
of publicly owned sites during the calendar years 2014 through 2016.
BID RESULTS
Twenty invitational bids were mailed and a notice was published in a local newspaper. Six bids
and one "no bid" letter were received. Bid results to mow 80 sites totaling an estimated
2,128,673 square feet are shown below.
Contractor
2014 Total
2014 -2016 Total Cost
Gambino Landscaping
$61,353.00
$184,059.00
Flecks Landscaping
$65,100.00
$195,300.00
Herrera Landscape, Inc.
$65,949.00
$203,698.80
Milieu Design Inc.
$66,013.80
$202,330.50
KGI Landscaping
$76,352.10
$229,056.30
Moore Landscapes, Inc.
$190,682.40
$590,844.30
Grounds Keeper
No Bid Letter
DISCUSSION
The bid totals above are based on an expected 30 weekly mowings per year, but we have the
ability to add or subtract mowing as determined by turf growth. We also have the ability to
remove sites from the contractor's assignment list if we wish.
The apparent low bidder was Gambino Landscaping, but Gambino failed to submit with their bid
the required 10% bid bond. For this reason, Gambino's bid must be considered to be non-
responsive.
The next lowest bidder, Fleck's Landscaping, submitted four satisfied references for municipal
or school district mowing contracts. In addition, Fleck's has mowed satisfactorily for us in the
past, taking over our mowing contract when they bought out Lundstrom's Nursery in the summer
Bid Results — Turf Mowing
February 12, 2014
Page 2 of 2
of 2012. The transition to the new company was extremely smooth, and Fleck's continued to
mow successfully for us until the contract ended last Fall.
BID RECOMMENDATION
Funds are available for this contract in the 2014 budget. I recommend award of a three year
mowing contract to the lowest qualified bidder, Fleck's Landscaping. Year one will be in an
amount not to exceed $66,300.00. Years two and three will be in whatever amount is approved
by the Village Board in the 2015 and 2016 budgets.
H: \Forestry \Grounds \Word\RFP or BID\2014\Memo -Turf Mow Bid - 2014.doc