HomeMy WebLinkAbout02/05/2013 Rejection of Bids for Stump RemovalMount
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Mount Prospect Public Works Department
INTEROFFICE MEMORANDUM
(P.
TREE CM USA
TO: VILLAGE MANAGER MICHAEL E. JANONIS
FROM: FORESTRY /GROUNDS SUPERINTENDENT
DATE: JANUARY 30, 2013
SUBJ: REJECTION OF BIDS FOR STUMP REMOVAL CONTRACT
BACKGROUND
Sealed bids for parkway tree stump removals were opened on January 28, 2013. This contract
requires grinding tree stumps to a 10" - 12" depth, removing the grindings, and restoring the area
with topsoil and grass seed. We also included a provision which will allow us to extend the contract
for a second year at the same bid prices, if both the contractor and Village agree.
BID RESULTS
Twenty bids were distributed and a notice was published in a local newspaper. Five bids were
received. Bid results are as follows:
Company
Powell Tree Care, Inc.
Steve Piper & Sons, Inc.
Kramer Tree Specialists
Winkler's Tree & Landscaping, Inc
R.W. Hendricksen Co.
Price Per Diameter Inch
0 -24"
$7.11
$8.85
$9.00
$9.83
$12.84
Price Per Diameter Inch
25" +
$7.11
$9.75
$1 0.75
$11.82
$14.84
DISCUSSION
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may have had a limiting affect on the number of bidders for this project. Specifically, we learned
that at least one (1) contractor asserts he did not respond to the bid request because of a verbal
statement made by a staff member that work performed as part of this project required the payment
of prevailing wages. He elaborated that the payment of prevailing wages would make his bid
uncompetitive.
It is the opinion of the village attorney that the proposed work does not require the payment of
prevailing wages. Neither the bid specifications nor the bid notice stipulated the payment of
prevailing wages.
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Rejection of Bids for Stump Removal Contract
January 30, 2013
State law mandates that projects requiring the payment of prevailing wages contain specific and
conspicuous contract language. This language must be included in the bid specifications and the
bid notice.
Nevertheless, a due diligence investigation of the referenced contractor's allegation revealed that a
staff member dispensed contrary verbal advice on one (1) occasion during a telephone conversation
in the week preceding the bid opening.
The village attorney has reviewed this matter and recommends rejecting all bids in order to maintain
the integrity of the bidding process. Staff concurs with this recommendation.
Staff proposes to re -bid this work and present the results for the Village Board's consideration at the
February 19 regular meeting.
BID RECOMMENDATION
I recommend rejecting all bids received on January 28, 2013 for the proposed 2013 Parkway Stump
Removal contract.
Sandy Clary
I concur:
Sean P. Dorsey
Director of Public Works