HomeMy WebLinkAbout05/07/2013 Construction Engineering Proposal for CIPP and Spot Relay RepairsMount Prospect Public Works Department
N / INTEROFFICE MEMORANDUM
TO: VILLAGE MANAGER, MICHAEL E. JANONIS
FROM: WATER/SEWER SUPERINTENDENT
DATE: MAY 1, 2013
SUBJ: ACCEPT CONSTRUCTION ENGINEERING PROPOSAL FOR CURED -
IN- PLACE- PIPELINING (CIPP) AND SPOT RELAY REPAIRS ($54,070)
BACKGROUND
In the current budget, staff requested funds for continuing repairs to the combined sewer
system. The combined sewer repairs were identified during the Combined Sewer System
Evaluation Study ( CSSES) completed in 2004. In total, almost $15 million worth of combined
sewer repair work has been slated over fifteen years. The Village is beginning the 9th year of
the project.
The CSSES was performed by consulting engineer, Baxter & Woodman of Crystal Lake, Illinois.
Due to the scale of this project, literally a multi - million dollar, multi -year effort; staff is
recommending the use of an engineering consultant part -time to assist Village staff in the
oversight of this program. The CIPP program for 2013 includes 5,899 lineal feet of cured -in-
place- pipelining (CIPP) on sewers ranging in diameter from 8 to 24 inches and the repair of
twenty -two (22) sewer issues.
DISCUSSION
Baxter & Woodman, Consulting Engineers of Crystal Lake, Illinois prepared the initial CSSES
study that provided the Village with detailed information about the condition of the Village's
combined sanitary sewer system. The firm is very familiar with the Village's infrastructure
rehabilitation program and is attuned to our customer oriented work philosophies. Baxter &
Woodman provided construction engineering services for last year's CIPP and Spot Relay
projects. They have provided similar services in each of the previous seven years. All of these
projects were prosecuted without incident and culminated in a satisfactory completion. The
ongoing CIPP program continues to be as large and demanding as previous years.
Based on concerns from the Board in 2012 that the Village may not be receiving the most
competitive pricing from consultants that have been on a project year after year; staff prepared
an RFP for engineering services for both the CIPP project and the Spot Relay Repairs. Staff
solicited three (3) area firms with expertise in the areas of inspecting cured -in -place pipelining
and in the area of construction monitoring of sewer repairs.
Two (2) proposals were received and reviewed by staff. The two firms that submitted are Baxter
& Woodman Consulting Engineers of Crystal Lake and Hancock Engineering of Westchester.
The third firm, Burns & McDonnell of Downers Grove declined to submit a proposal since they
did not have adequate field personnel to support this work. Both firms that submitted are highly
qualified and have extensive experience in both areas.
The proposed pricing for engineering services is as follows:
Total CIPP & Spot Relay
Hancock Engineering $48,224.00
Baxter & Woodman Consulting Engineers $49,070.00
The pricing difference between the proposals for these two qualified firms is $846.00. While
both firms are capable of performing the work, Baxter & Woodman has more experience with
the Village's system and a more intimate knowledge of both our systems, processes and
residents as they have been assisting with this project for the past eight years. The small
pricing difference is made up for by their experience and their past prompt prosecution of the
projects for the Village. Based on the review of the proposals; staff is recommending the
continued use of consulting engineer, Baxter & Woodman on a part -time basis to assist with the
CIPP project. Staff is also recommending that a $5,000 contingency be added to cover the
engineering services for additional liners or spot relay repairs. If there are no additional liners or
repairs installed then the contingency will be returned to the budget.
Engineering services for this type of work have usually ranged between 8 -10% of the overall
project costs. The CIPP contract being considered this year to Visu -Sewer is in the amount of
$447,341 (with contingency) and the Spot Relay work to Suburban General is in the amount of
$261,965 (with contingency). The total awards for all projected 2013 work is in the amount of
$709,306. The engineering services fee in relation to the value for the overall project is 6.9 %.
RECOMMENDATION
I recommend that the Village Board authorize a professional services agreement with Baxter &
Woodman, Consulting Engineers of Crystal Lake, Illinois for construction engineering services
associated with the Sewer Rehabilitation using CIPP Process and Spot Relay Repairs in an
amount not to exceed $54,070. Sufficient funds for this proposed contract exist in the current
budget.
Matt Overeem
I concur.
Semen P. Dorsey
Director of Public Works
CC: Village Clerk Lisa Angell
H: \Water \projects\2013\2013 CIPP Project\2013 CIPP Spot BW PSA board report.docx