HomeMy WebLinkAbout02/05/2013 Tree Trimming?/ Mount Prospect Public Works Department 9.
INTEROFFICE MEMORANDUM TREE CTTY USA
TO: VILLAGE MANAGER MICHAEL E. JANONIS
FROM: FORESTRY /GROUNDS SUPERINTENDENT
DATE: JANUARY 30, 2013
SUBJECT: BID RESULTS — TREE TRIMMING - $177,000
BACKGROUND
Sealed bids for parkway tree trimming were opened on January 28, 2013. Prices were sought for
trimming trees in areas due for routine pruning on our five -year cycle. As in the past, we also
sought prices for emergency tree work in the event of a major storm. Finally, we also included a
provision which will allow us to extend the contract for a second and third year at the same bid
prices, if both the contractor and Village agree.
BID RESULTS
Fourteen invitational bids were mailed and a notice was published in a local newspaper. Six bids
and one "no bid letter" were received. The bid results for trimming an estimated 4,322 trees plus an
estimated 30 hours of emergency work, were as follows:
Kramer Tree Specialists, Inc.
Winkler's Tree and Landscape, Inc
Autumn Tree
Homer Tree Care, Inc.
R.W. Hendricksen Co.
Nels J. Johnson Tree Experts
BID DISCUSSION
$172,851.00
$214,619.02
$251,575.00
$251,980.08
$313,527.00 (Bid non - responsive)
"NO BID" letter
The bid specifications identified 4,322 trees needing to be pruned at the time the specifications were
prepared. However, the specifications were written to allow us to add additional trees throughout
the year, if desired, up to the amount budgeted. Additionally, some trees may have increased
slightly in size since they were last measured; therefore we are requesting authorization to spend the
entire budgeted amount.
The low bidder, Kramer Tree Specialists, Inc. has worked successfully in the past for us on Creek
Trimming /Removals (2007), Tree Removals (2007), Stump Removals (1998, 2000 and 2007) and
Storm Damage Cleanup and Wound Repairs (2007 and 2011). Additionally, we checked their
references and learned they have extensive experience successfully performing tree work contracts,
including tree trimming, for multiple municipalities.
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BID RECOMMENDATION
There is $177,000.00 allocated for contractual tree trimming in the 2013 budget. I recommend
award of a possible three -year contract to the lowest qualified bidder, Kramer Tree Specialists, Inc.,
in an amount not to exceed $177,000.00. If year one is successful, and a contract extension is agreed
to by the Village and the contractor, years two and three will be in whatever amounts are
appropriated in the 2014 and 2015 budgets.
Sandy Clark
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