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HomeMy WebLinkAbout08/21/2012 45' Rearmount Aerial Lift Truck with Flatbed Bodyountprospect 7 Mount Prospect Public Works Department n/ INTEROFFICE MEMORANDUM TO: VILLAGE MANAGER MICHAEL E. JANONIS FROM: VEHICLE MAINTENANCE SUPERINTENDENT DATE: AUGUST 14, 2012 SUBJECT: SEALED BID RESULTS FOR ONE (1) NEW 45' REARMOUNT AERIAL LIFT TRUCK WITH FLATBED BODY ($148,315) Background In the current budget, there are sufficient funds available to replace unit 4523, which was deferred from 2010. 4523 is a 1995 International 4900 with a service body and 36' aerial used by the Public Works Department's Forestry Division. This truck is primarily utilized for maintaining the Village's parkway tree population (tree trimming, tree removals, cabling, inspections, etc.). In preparation for soliciting bids, we had several types of aerial trucks, from various vendors, demonstrated at our public works facility over the past two years. The Forestry Division also wanted to make sure the aerial specified would have the over - center capability, higher working height, and greater side reach compared to our current unit. The additional 9' feet of working height and greater side reach is necessary as our tree population has grown much larger in the last eighteen years since this truck was purchased. Replacement Policy This vehicle has been evaluated utilizing our detailed comprehensive replacement policy. This policy uses a point -based criterion, which rates the following four (4) major factors according to a baseline when considering a unit for replacement: age, mileage, repair & maintenance (R &M) cost, and condition of the body /mechanical components. A point total equaling or exceeding eleven (11) out of sixteen (16) indicates that the vehicle should be recommended for replacement. This vehicle scored a total of fifteen (15) points indicating an extreme rating and should be placed on the highest priority to be replaced. The vehicle condition evaluation form and summary report have been attached as Exhibit A and B respectively. Additionally, I have included the life cycle cost analysis on Exhibit C, which breaks out our total ownership costs. Bid Results On Monday, July 30, at 1:00 P.M., sealed bids for the proposed purchase of one (1) new 45' rearmount aerial lift truck were opened and read aloud. Three (3) invitational bids were distributed and a public notice was placed in a local newspaper as required. Three (3) bids were received, which one (1) responded with a no bid. The results are as follows: Page 2 of 2 Sealed Bid Results for One (1) New 45' Rearmount Aerial Lift Truck w/ Flatbed Body ($148,315) August 14, 2012 Bidder Make /Model Delive Bid Price Dueco, Inc. International 4300, 270 days $148,315 Waukesha, WI Terex Utilities SC45 Sauber Mfg. Co. International 4300, 150 -180 days $191,426 Virgil, IL Altec L45 Power Eq. Leasing Co. NO BID NO BID Discussion The lowest bidder, Dueco, Inc. of Waukesha, Wisconsin, ( Dueco) complied with the majority of our bid specifications. However, there were a few acceptable deviations. Specifically, our bid documents stipulated a galvanized steel body and cab guard with a wood flatbed floor. Dueco was unsuccessful in locating a sub - contractor to completely galvanize the steel components as specified. Instead, they have proposed an excellent long lasting alternative: an all aluminum body and cab guard, including a diamond plate floor with matching materials. All of these aluminum components will be properly prepared before protecting with paint to match the cab of the truck. Reference checks for Dueco indicated sufficient experience and an acceptable work history. In addition, public works mechanics and maintenance employees reported a high degree of satisfaction with the Terex /Hi- Ranger aerial demonstration units. Bid Recommendation therefore recommend the Village Board accept the lowest responsible bid for the purchase of one (1) new 45' rearmount aerial lift truck with flatbed body aforementioned per our specifications as submitted by Dueco, Inc. of Waukesha, Wisconsin in an amount not to exceed $148,315.00. There are sufficient funds available for this proposed purchase within the current Public Works Vehicle Replacement budget. (J ?mes R. Breitzman Vehicle Maintenance Superintendent I concur with the recommendation --iearrl✓. uorsey Director of Public Works JB Attach c: Sean P Dorsey, Director of Public Works Jason Leib, Deputy Director of Public Works H:\Administration \BIDS \RESULTS \4523 Aerial Truck -Bid Results, Rec for VM, 8- 14- 12.doc Village of Mount Prospect Vehicle /Equipment Condition Evaluation Form Unit # 4523 Assigned Dept. /Div. Public Works /Forestry Year: 1995 -in service 1994 Make: International Model: 4900 Mileage: 77,861 Hours: 13,338 Date of Evaluation: 6/27/12 Performed By: John Schnittker System Diagnosis Estimated Repair Cost Engine Good Some major repairs are needed, but unit can remain in service a little longer in current condition. Transmission Good Differential Good Exhaust System Good Cooling System Good Brakes Fair -Rear brake chambers $400.00 Tires Fair -4 Rear tires $2,000.00 Steering Good Suspension Good HVAC Good Electrical Good Body /Frame Fair -Rear body damage $2,500.00 Interior Fair - Passenger seat torn $500.00 Other- Versalift Aerial Fair - Aerial compensating link $11,000.00 worn Total Estimated Repair Cost $16,400.00 Diagnosis Code Code Description Good Systems are functioning well and no major repairs are expected. Fair Some major repairs are needed, but unit can remain in service a little longer in current condition. Poor Major repairs are required as soon as possible to ensure unit safety and reliability. EXHIBIT A Village of Mount Prospect Vehicle /Equipment Evaluation Summary Report Unit # 4523 Assigned Dept. /Div. Public Works/Forestry Year: 1995 -in service 1994 Make: International Model: 4900 Mileage: 77,861 Date of Evaluation: 6/27/12 Performed By: Jim Breitzman Ratings: Unit age: 18 Base Policy Age: 15 Mileage/Hrs: 77,861/13,338 Base Policy Mileage /Hrs: 50,000/9,000 Maintenance Cost: Repair and Maintenance Cost: $ 49,379 - Purchase Price: $ 91,000 Repair and Maintenance Percentage of Purchase Price: 54 % Condition Evaluation: (attach Vehicle Condition Evaluation Form) Estimated Repair Cost: $ 16,400 _ Current Book Value: $ 10,000 Repair Cost Percentage of Current Book Value: 164 % Total Ownership Cost Per Mile: (Lifetime Fuel + R &M + Purchase Price) $ 167,810 Less Salvage Value $ 10,000 Net Lifetime Costs $ 157,810 Divided by Mileage /Hours 78,000 Operating Cost Per Mile /Hour $ 2.02 Points: 3 Points: 4 Points: 4 Points: 4 otal Points: 15 Comments and other considerations: This vehicle has operated 13,338 hours during its lifetime, which equals 400,140 engine miles. Superintendent's recommendation: This vehicle has well exceeded its life expectancy and major repairs will be needed if service life is extended any longer based on condition. Total Point Evaluation A point total equaling or exceeding eleven (11) indicates that the vehicle should be recommended for replacement. The point total is used to rank its replacement priority. The larger the number the higher the replacement priority will be. EXHIBIT B TV CCS }I Q O � U � CL o o C J 3 p a� N E a' � � z of > N � CD W N U r 1 Al N O N N a- U) O U 0 0 0 00 I- C) m O = O W O 0 0 P— on O' ca m U) O U 0 0 0 oo r C O m O F-- O U a a) c�dm O � LL Z (6 (6 (6 Y O O O O O O O ai r- o M d' O I • r 't � — 6a N_ N { r t r r rt � t t r o 1 � a� 1 V t t A U t t J r t } t t 1 'r t t o ! (! Ot c- tC) O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O 64 O O O O O O O O O O w O 0 O IT O N O O O O O O O It O N 6c) 4 fR 64 (f} 69 66, fA 64 Isoo r 1 Al N O N N a- U) O U 0 0 0 00 I- C) m O = O W O 0 0 P— on O' ca m U) O U 0 0 0 oo r C O m O F--