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HomeMy WebLinkAbout03/15/2011 Street Resurfacing 2011Mount Prospect Public Works Department INTEROFFICE MEMORANDUM TO: VILLAGE MANAGER MICHAEL E. JANONIS FROM: PROJECT ENGINEER DATE: MARCH 10, 2011 SUBJECT: 2011 STREET RESURFACING CONTRACT AWARD - $2,310,000 Background This year's program marks the second year of our new annual funding level necessary to maintain an average 20 -year life for all Village streets. However, due to the continued decline in street improvement funds and MFT funds, this year's program was reduced from 6.8 miles to approximately 4.7 miles. Again this year we also combined both the MFT funded program and the Village Street Improvement funded program into one project in order to secure an early and more favorable bid. Bids Results A notice to bidders was published in a local newspaper. Since this project uses MFT funds it was also published in the ]DOT constriction bulletin. On February 22nd, at 1:00 PM. sealed bids for the 2011 Street Resurfacing Program were publicly opened and read aloud. Eight general contractors picked up the bid documents and five contractors submitted bids. The bids ranged from a low of $2,055,477.10 by Arrow Road Constriction Company, to a high of $2,999,480.00 by A Lamp Concrete Contractors, Inc. The Engineer's estimate for the project is $2,177,425.00. Below is a summary of the bids. Bidders Arrow Road Constriction Co. Brothers Asphalt Paving, Inc. Curran Contracting Company Johnson Paving Co. A Lamp Concrete Contractors, Inc Total Bid $2,055,477.10 $2,291,114.80 $2,544,760.20 $2,625,110.00 $2,999,480.00 Engineer's Estimate $2,177,425.00 PAGE 2 2011 STREET RESURFACING CONTRACT AWARD MARCH 10, 2011 Discussion All bidders submitted IDOT Local Agency Bid Bonds in the amount of 5% of their total bids as required by the Bid Documents. All bids were checked for accuracy. All bidders correctly signed their bids and bid bonds. The low bidder, Arrow Road Constriction Co. has previously completed street improvements for the Village including the 2008 and 2010 Street Resurfacing Programs and their work was acceptable. The Village budget limit for this project is $2,310,000.00. This year's unit prices are less than those used in my estimate and the low bid of Arrow Road is less than the amount budgeted. Therefore, I recommend that we take advantage of the lower than anticipated unit prices and add additional work up to the budgeted amount of $2,310,000.00. Recommendation I recommend that the low bidder, Arrow Road Constriction Co. be awarded the contract for the 2011 Street Resurfacing Program in the amount not to exceed $2,310,000.00. There are sufficient funds in the 2011 Budget to cover this proposed contract. � Joel Michalik I concur with the above recommendation. Public Works Director Glen Andler