HomeMy WebLinkAbout04/06/2011 Suburban Purchasing Cooperative Bid (Ford F-250)Mount Prospect Public Works Department
INTEROFFICE MEMORANDUM
TO: VILLAGE MANAGER MICHAEL E. JANONIS
FROM: VEHICLE /EQUIPMENT MAINTENANCE SUPERINTENDENT
DATE: MARCH 25, 2011
SUBJECT: ACCEPT SUBURBAN PURCHASING COOPERATIVE (SPC) BID FOR
THE PURCHASE OF TWO (2) NEW FORD F -250 PICKUP TRUCKS
($49,900)
Background
In the current budget, there are funds available to replace pickup trucks 2722 and 2731. 2722 is
a 2003 Chevrolet % ton pickup truck used by the Public Works Department as an emergency
response and service call vehicle. Water and sewer system operators use this vehicle 365 days
a year to monitor remote pumping and storage facilities, investigate alarms, assist with water
main breaks, and respond to resident's requests for service. This vehicle is typically the first
P.W. vehicle to respond to emergencies in the evening, weekends, and holidays. Since this
vehicle gets used every day, the annual mileage accrues much faster than our average pickup
truck.
2731 is a 2001 Chevrolet % ton pickup truck used by the Forestry/Grounds Division of Public
Works as transportation, hauling supplies, equipment and tools to job sites throughout the
Village. Additionally, this truck is used to perform their daily maintenance of the tree population
throughout the Village, including monitoring contractors and maintenance personnel.
Both trucks currently have utility bodies with storage compartments and are 2 -wheel drive.
Replacement Schedule
2722 was purchased in 2003 and 2731 was purchased in 2001. The vehicle /equipment
replacement schedule for pickup trucks is 10 years or 50,000 miles. 2722 has entered its 9th
year of service and has logged 107,000 miles. 2731 has entered its 11 year of service and
has logged 79,000 miles. Both vehicles were deferred from previous budget years and exceed
the vehicle /equipment replacement schedule criteria for replacement.
Replacement Recommendation
It is my recommendation that two (2) replacement vehicles for 2722 and 2731 be purchased
during the 2011 budget year. Also, I recommend adding 4 -wheel drive and a snow plow to
2731, which will provide additional snow fighting equipment during our snow removal
operations. Staff has determined our needs have changed for this truck and would like to utilize
the regular pickup bed without purchasing a service body. 2722 will remain 2 -wheel drive and
have a new service body installed by a separate equipment dealer.
Bid Recommendation
I am recommending and request the Village Board authorize the purchase of two (2) new 2011
Ford F -250, Super Duty Pickup Trucks from the Suburban Purchasing Cooperative award
winner Currie Motors, of Frankfort, Illinois at a cost not to exceed $49,900. The State of Illinois
bid for the purchase of both vehicles is $1,989 higher. Funds for this proposed purchase are
currently available in the Vehicle Replacement Fund of the 2011 budget.
The remaining funds will be used to purchase necessary additional safety equipment, and one
service body to provide completely functional vehicles. The vehicles being replaced will be sold
through the NWMC fall auction.
James R. Breitzman
Vehicle /Equipment Superintendent
I concur.
Glen R. Andler
Director of Public Works
JB
Attachment
C: Deputy Director of Public Works Sean Dorsey
H:\Administration\ BIDS\ RESULTS \SPCPurchase2PickupTrucks2722 ,2731- 2011.docx
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