HomeMy WebLinkAbout03/21/2017 Covered Bike Shelters5/11/2017 BoardDocs® Pro
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Agenda Item Details
Meeting
Mar 21, 2017 - REGULAR MEETING OF THE VILLAGE BOARD - 7:00 p.m.
Category
8. VILLAGE MANAGER'S REPORT
Subject
8.5 Motion to concur with Illinois Department of Transportation (IDOT) bid award recommendation
Martam Construction Company, Inc.
for the construction of covered bike shelters in downtown Mount Prospect in an amount not to
Kovilic Construction, Inc.
exceed $181,694.80.
Access
Public
Type
Action
Preferred Date
Mar 21, 2017
Absolute Date
Mar 21, 2017
Fiscal Impact
Yes
Dollar Amount
14,130.00
Budgeted
Yes
Budget Source
Capital Improvement Fund
Recommended
Concur with the Illinois Department of Transportation (IDOT) recommendation to award the
Action
contract for the construction of covered bike parking shelters in downtown Mount Prospect to
Sumit Construction of Chicago, Illinois for an amount not to exceed $181,694.80. The Village
share of this award obligation will not exceed $14,130.
Public Content
Information
In 2016 the Village of Mount Prospect was awarded $134,800 in Congestion Mitigation and Air Quality (CMAQ)
Improvement Program funds and $33,700 in Access to Transit Improvement Program funds for the construction of
covered bike shelters in the downtown. We also received an additional $16,400.00 in CMAQ funds to cover the cost of
engineering inspection during construction. The project includes construction of three (3) covered bike shelters, 30 bike
racks (for 60 bikes), decorative brick pavers, and landscaping. One shelter will be located in the west commuter lot, one
in the east commuter lot, and one on the north side of Prospect Avenue east of Emerson Street. The attached map
denotes these locations.
Last month the Village signed a Local Agency Agreement (the Agreement) with the Illinois Department of Transportation
(IDOT) establishing the division of cost for the project. The Agreement also stipulated that the construction contract
would be awarded by IDOT through their competitive bidding process. IDOT will pay the construction contractor directly
and the Village will reimburse IDOT for our share of the construction cost.
IDOT opened bids on March 3, 2017. Eight (8) contractors bid on the project and Sumit Construction Company of
Chicago, IL was the low bidder with a bid of $181,694.80. The complete bid results are:
Bidder
Bid
Sumit Construction Company
$181,694.80
Vixen Construction, Inc. 11$193,810.75
Martam Construction Company, Inc.
$197,034.51
Kovilic Construction, Inc.
$202,450.00
Landmark Contractors,
............... ..........................I....n......c...... .
$209,655.90
MYSLncorporatea
$216,118.50
Alliance Contractors $219,130.84
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Bidder Bid
Norvilla, LLC $219,528.75
Engineer's Estimate of Cost $168,500.00
The low bid is $12,844.80 above the consulting engineer's estimate of cost. The two construction grants are currently
capped at a total amount of $168,500. Therefore, the Village's share of the construction cost is $12,844.80. IDOT is
seeking the Village's concurrence to award the contract to the low bidder in the amount of $181,694.80. To allow for
contingency in contract quantities, 10% should be added bringing the Village's share to a not to exceed amount of
$14,130.00. The Village plans to request additional CMAQ funds that, if successful, would reduce the Village's share of
the construction cost.
Besides the construction cost, Village expenditures on this project include design engineering ($24,240.00) and a portion
of the construction inspection ($4,100.00). Design engineering is complete and all costs paid to the consultant.
Construction inspection will take place this spring and summer as part of construction. Both of these engineering
contracts were previously approved by the Village Board. The total Village financial obligation for this project will be
$42,470.
Alternatives
1. Concur with IDOT bid award recommendation to award a contract for the construction of three (3) covered bike
shelters in downtown Mount Prospect to the lowest cost responsive bidder.
2. Action at discretion of Village Board.
Staff Recommendation
It is Staff's recommendation that the Village Board concur with the award by IDOT of the Downtown Covered Bike Shelter
Project to the low bidder Sumit Construction Company of Chicago, Illinois in an amount not to exceed $181,694.80. The
Village's maximum participation in this award will be $14,130.
vb resolution location map.pdf (407 KB)
Administrative Content
Executive Content
Motion & Voting
Concur with the Illinois Department of Transportation (IDOT) recommendation to award the contract for the construction
of covered bike parking shelters in downtown Mount Prospect to Sumit Construction of Chicago, Illinois for an amount not
to exceed $181,694.80. The Village share of this award obligation will not exceed $14,130. VBA 26-17
Motion by Michael Zadel, second by Steve Polit.
Final Resolution: Motion Carries
Yea: Paul Hoefert, John Matuszak, Steve Polit, Richard Rogers, Colleen Saccotelli, Michael Zadel
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