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HomeMy WebLinkAbout03/07/2017 Sanitary Sewer Pump Station Design and Construction Engineering Services-- - ----------- . . . ........ __/// ............ Boarffiocs(& Pro Meeting Mar 07, 2017 - REGULAR MEETING OF THE VILLAGE BOARD Category 5. CONSENT AGENDA Subject 5.7 MOTION TO ACCEPT PROPOSAL FOR SPECIFIED SANITARY SEWER PUMP STATION DESIGN AND CONSTRUCTION ENGINEERING SERVICES IN AN AMOUNT NOT TO EXCEED $87,966. Access Public Type Action Preferred Date Mar 07, 2017 Absolute Date Mar 07, 2017 Fiscal Impact Yes Dollar Amount 87,966.00 Budgeted Yes Budget Source Water/Sewer Enterprise Fund Recommended Accept the proposal from Ciorba Group of Chicago, Illinois for specified sanitary sewer Action pump station design and construction engineering services for a not -to -exceed fee of $87,966. Public Content Information In the 2017 budget, funds are available to continue rehabiftation of the Village's sanitary sewer pumpinj stations. These stations are used to provide hydraulic relief for the Village -owned sanitary sewer system ir the event interceptor sewers of the Metropolitan Water Reclamation District of Greater Chicago (MWRDGC) become surcharged. All of these facilities are over 40 years old and are .tri g the end of anticipated useful life. Due to the techniical and specialized nature of the work, staff is seeking professional assistance for the design and construction engineedrig re The scope of work includes the Louis Street relief pumping station situated near the juncture of Louis Streem and Weller Creek. Work will include design engineering to facilitate removal of the existing pump station and replacement with a packaged, prefabricated pump station. Design work will also include all mechanical piping, electrical modifications, and control system programming necessary to construct a fully operational pump station. The Louis Street relief pumping station work will also include preparation of documents and specifications necessary to competitively bid the work. On site supervision of the successful contractor and production of final as -built record drawings is also included. htt,ps:Hwwmr.boardd(.)cs.com/ii/voinp/Board.nsf`/[)ubl.ic 3/13/2017 ............... ­­­­­,­ ................... ",/," , - � "", , " ", , , "" , I I "/,/,/," / , , """, ; , , , , I .. . ........ . . .. BoardDocs(k) Pro Staff prepared a request for proposals (RFP) for these two (2) projects and sent them to four (4) area firms that perform this type of work. One firm declined due to workload issues. Three (3) firms submitted proposals. Staff reviewed and evaluated these proposals utilizing a process that requires the reviewer to rate each proposal based upon firm experience, personnel assigned to the project, and project approach. With a maximum best score of 30 points possible, the proposals were ranked as follows: The highest rated firm for this project was Ciorba Group of Chicago, Illinois. Ciorba has successfully performed several municipal engineering projects for the Village in the past including traffic engineering work as well as design and construction engineering for last year's William Street relief pumping station rehabilitation. All of their work has been satisfactory. In addition, all submitted references indicated that Ciorba has successfully executed similar projects. Ciorba has also submitted a not to -exceed cost proposal $87,966 to design both the Louis Street relief station and Huntington lift station improvements as well as provide part-time construction inspection services for the Louis Street relief station improvements in 2017., It is the opinion of staff that this rate is competitive and responsive. Alter iatives 1. Accept proposal from Ciorba Group to provide specified design and construction, engineering services fof sanitary sewer pump station improvements for an amount not to exceed $87,966. 2. Action at discretion of Village Board. Staff Recornrngndation Staff recommends that the Village Board accept the proposal from Ciorba Group of Chicago, Illinois for specified sanitary sewer pump station design and construction engineering services in an amount not to exceed $87,966. Ciorba 201.7-2018 Sanitary Sewer Station Relhiabifitation...Proposal,pdf (19,959 KB) Administrative Content Executive Content https://www,boarddocs.com/ii/voii.ip/Board.nsf`/Public 3/13/2017