Loading...
HomeMy WebLinkAbout02/21/2017 Global Emergency Products for the Purchase of a Fire Engine Plinge of Mount 13rosp"I Item XI. C.: Motion to accept the Global Emergency Products bid for the purchase of a Fire Engine in an amount not to exceed $647,013. Department: Fire Department ......................................................................................................................."I'l""I'll""I'll'll""I'll""'ll""II..............."I'l""I'll""I'll'll""I'll""I'll",'ll""I"ll""I.............. Information: Background: The Fire Department was scheduled to replace our 2002 Squad/Pumper (Engine 13 - Vehicle 516) in 2016. This apparatus has 88,000 miles and over 10,000 hours logged. Its current condition and recent maintenance records indicate replacement is warranted. Engine 13 has been evaluated utilizing our detailed comprehensive replacement policy. This policy uses a point-based criterion, which rates vehicles on four (4) major factors: Age, mileage, repair & maintenance cost, and condition of the body/mechanical components. A point total equaling or exceeding eleven (11) out of sixteen (16) indicates that the vehicle should be recommended for replacement. Engine 13 scored fourteen (14) points indicating a high rating and should be replaced. The vehicle condition evaluation forms and summary reports for each vehicle have been attached as Attachment A. Additionally, the life cycle cost analysis provided in Attachment B breaks out the total ownership cost for the vehicle. Engine 13 is a fire suppression vehicle and the Fire Department's special rescue response apparatus. Engine 13 has a full complement of firefighting equipment, advanced life support medical equipment, and our heavy rescue extrication equipment. Engine 13 is designated as a multipurpose emergency response unit; therefore Engine 13 has been frontline for its entire lifespan. Our current vehicle replacement plan for fire engines is for the vehicle to remain in service for 15 years; ten as frontline and five in reserve status. However, Engine 13 as a squad/pumper remains in frontline service for all 15 years. Village Board Meeting-February 21,2017 Page 373 of 385 Engine 13 has met its useful life expectancy and extending its use as a frontline apparatus will result in increasingly higher maintenance costs. While designing Engine 13's replacement, the apparatus committee was tasked with designing a dual purpose apparatus. In addition to a traditional pumper, Engine 13 is also considered our heavy rescue squad and is first due on any vehicle accident or emergency call with entrapment. This requires an array of special rescue equipment that includes everything from hydraulic and pneumatic tools to cribbing and lighting. The engine is being designed with an eye on future demands on fire suppression and emergency management and response. General Bid Information: The proposed Squad/Pumper would be purchased from Pierce Manufacturing through Global Emergency Products. Our last four fire apparatus purchases (three pumpers as well as our current tower ladder truck) have been from Pierce Manufacturing. We consider Pierce vehicles and service to be unmatched. A photograph of the proposed replacement Fire Engine is enclosed as Attachment C. As members of the Houston-Galveston Area Council Cooperative Purchasing Program, we are assured of competitive pricing through volume purchasing and discounts. HGAC pricing has been awarded through a public competitive process and has been utilized by at least seven of our surrounding communities for recent fire apparatus purchases. Alternatives: 1. Accept Global Emergency Products bid results through the Houston Galveston Area Council for a Pierce Squad/Pumper (Engine). 2. Discretion of the Village Board. Budget Impact: The proposed award will require the expenditure of $647,013.00 from the Vehicle Replacement Fund. $600,000 is budgeted in the Vehicle Replacement Fund for vehicle 516. Additional funds will come from the resale of 516 which has an estimated value between $25,000 to $50,000. Staff is forecasting an increase to the Vehicle Replacement Fund of $4,000 per year for the life of the engine. Recommendation: Staff recommends acceptance of the Global Emergency Products bid through the Houston Galveston Area Council for an amount not to exceed $647,013.00. SUPPORTS THE FOLLOWING STRATEGIC PLAN GOALS: Village Board Meeting-February 21,2017 Page 374 of 385 GOVERNANCE: Financially sound, providing exceptional service. ATTACHMENTS: Description Type Upload Date File Name D AttachmentA_ Backup Material 2/16/2017 516_Eval_Forms A-B_2-2017.pdf 516 Eval Forms — Attachment B 516 Life_Cycle_Cost_Worksheet- a 516 Lifecycle Exhibit 2/16/2017 Cost C.pdf Attachment C - Proposed D Replacement_ Exhibit 2/16/2017 Dash_CF_Puc_Rescue_Pumper.pdf Pierce Fire Engine Photo Attachment D - a Pierce Engine Cover Memo 2/15/2017 puc_flyer.pdf Flyer Village Board Meeting-February 21,2017 Page 375 of 385