HomeMy WebLinkAbout03/16/2016 2016 STREET RESURFACING PROGRAMItem XI. B.: Motion to Accept Bid for 2016 Street Resurfacing Program in an
amount not to exceed $3,735,963.
Department: PW -Engineering
Information:
The goal of the Village's Street Resurfacing Program is to maintain an average 20 -
year life for all Village streets. This requires that a minimum 6.81 miles of Village
streets are resurfaced on a yearly basis. This year's program includes 6.96 miles
of streets and is being funded through the Street Improvement Construction Fund.
A listing of proposed street segments slated for resurfacing this year are included as
Attachment A. A map of proposed streets is enclosed as Attachment B.
A notice to bidders was published in a local newspaper.
On February 29th at 1:00 PM sealed bids for the 2016 Street Resurfacing Program
were publicly opened and read aloud.
Five general contractors picked up the bid documents and three contractors
submitted bids. The bids ranged from a low of $3,396,330.00 by Arrow Road
Construction Company, to a high of $3,963,707.00 by A -Lamp Concrete
Contractors. The Engineer's estimate for the project is $3,567,893.00.
Below is a summary of the bids.
Bidders
Arrow Road Construction Co.
Johnson Paving Co.
A Lamp Concrete Contractors, Inc
Engineer's Estimate
Total Bid
$ 3,396,330.00
$ 3,730,595.40
$ 3,963,707.00
$ 3, 567, 893.00
Village Board Meeting - March 16, 2016 Page 239 of 244
All bidders submitted bid bonds in the amount of 5% of their total bids as required
by the bid documents. All bids were checked for accuracy. All bidders correctly
signed their bids and bid bonds.
The low bidder, Arrow Road Construction Co. has previously completed street
improvements for the Village which included the 2014 and 2015 Street Resurfacing
Programs. Arrow Road's work was acceptable.
The budget allocation for this project is $3,469,000.
recommend that the contract be awarded in an amount that includes a 10%
contingency ($339,633.00) to allow for variances in contract quantities. The project
award, including contingency, would total $3,735,963.00 ($3,396,330.00 bid +
$339,633 contingency).
Although this proposed expenditure would exceed the allocated 2016 budget by
$266,963.00, there are sufficient funds in the Street Improvement Construction Fund
balance to accommodate this contingency.
Alternatives:
1. Accept lowest cost bid for Street Resurfacing Program.
2. Discretion of the Village Board
Budget Impact:
This proposed contract will require the expenditure of $3,735.963.00 from the Street
Improvement Construction Fund.
Recommendation:
recommend that the low bidder, Arrow Road Construction Co. be awarded the
contract for the 2016 Street Resurfacing Program in the amount not to exceed
$3,735.963.00.
SUPPORTS THE FOLLOWING STRATEGIC PLAN GOALS:
INFRASTRUCTURE: Well designed, well maintained public spaces and facilities
ATTACHMENTS:
Description Type Upload Date File Name
D Attachment A_ Cover Memo 3/9/2016 AttachmentâA 2016 -
List of Streets List@2016-03-08.pdf
Attachment B _ Attachment B ProjectMap-
Village Board Meeting - March 16, 2016 Page 240 of 244