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HomeMy WebLinkAbout04/08/2015 Northwest Highway Streetscape ProjectMount Prospect Public Works Department LL $/ INTEROFFICE MEMORANDUM TO: ACTING VILLAGE MANAGER DAVID STRAHL FROM: VILLAGE ENGINEER DATE: MARCH 30, 2015 SUBJECT: NORTHWEST HIGHWAY STREETSCAPE PROJECT CONSTRUCTION ENGINEERING SERVICES AGREEMENT ($136,541) BACKGROUND The Village is seeking to have streetscape improvements made to Northwest Highway from Maple Street to Louis Street, George Street to Albert Street and Forest Avenue to Fairview Avenue. The project was approved for Illinois Transportation Enhancement Program (ITEP) funding for an 80/20 split of the construction costs. The Village is responsible for the Engineering costs. The Design Engineering is complete and the bids were opened by IDOT on January 30, 2015. IDOT is preparing to award the contract to Path Construction Co. in the amount of $1,268,950. The Village is responsible for the Phase III Construction Engineering cost which is estimated to be $136,541. DISCUSSION With the approaching start of construction the Village must enter into a CONSTRUCTION ENGINEERING SERVICES AGREEMENT with a consulting engineer. Prior to awarding the Phase I, Project Preliminary Engineering Services and Phase II, Design Engineering Services contracts the Village requested a statement of qualifications from six consulting engineering firms. After reviewing and evaluating the qualifications, the Village selected to negotiate an agreement with the first ranked consultant, Hancock Engineering Co. and the Village board approved the contract on June 18, 2013. Their Phase I and Phase II work has been satisfactory and because of their specific knowledge about this project, it is my recommendation that the Phase III Construction Engineering contract be awarded to Hancock Engineering Co., in the amount not to exceed $136,541. The proposed Construction Engineering cost of $136,541 represents 10.7% of the bid construction cost of $1,268,950. This is in line with what we would expect and is very similar to the Kensington Road Improvement Project which had a 10.6% ratio. Also, based on the estimated 1,228 hours necessary to complete the Phase III Engineering work, the average cost per hour of $103.17 is also reasonable. Page 2 Northwest Highway Streetscape Project March 30, 2015 RECOMMENDATION It is my recommendation that the proposal submitted by Hancock Engineering Company of Westchester, Illinois for Phase III Engineering services be accepted with a not to exceed amount of $136,541. There are sufficient funds in the 2015 Budget for this contract. e lbecker 1 concur with the above recommendation. , Jacrii H. Leib, Deputy Director of Public Works H:\Engineering\Agencies\ITEP\NW Hwy Streetscape\Phase III\Consultant Rec Mm