HomeMy WebLinkAbout02/17/2015 Turf Mowing[punt Prospect
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Mount Prospect Public Works Department
INTEROFFICE MEMORANDUM
TO: ACTING VILLAGE MANAGER DAVE STRAHL
FROM: FORESTRY/GROUNDS SUPERINTENDENT
DATE: FEBRUARY 11, 2015
SUBJECT: BID RESULTS — TURF MOWING — $50,000
BACKGROUND
Bids were recently opened for turf mowing of publicly owned sites throughout Mount Prospect.
Bidders submitted a weekly cost to mow each individual site. Contractors were also asked to
include a price quote to mow 100 square feet, in order for the Village to add areas during the
course of the contract. Finally, a provision was included which will allow us to extend the
contract for a second and third year at the same bid prices, if both the contractor and Village
agree.
BID RESULTS
Nineteen invitational bids were mailed and a notice was published in a local newspaper. Five
bids and one "no bid" letter were received. Bid results to weekly mow 81 sites totaling an
estimated 1,167,174 square feet are shown below.
Contmetor
Herrera Landscape, Inc.
Acres Group
Milieu Design Inc.
Flecks Landscaping
KGI Landscaping
2015 Weekly Total
$1,331.63
$1,750.16
$2,078.00
$2,420.00
$3,282.00
2015 Total Cost
$46,607.05
$61,255.60
$72,730.00
$84,700.00
$114,870.00
DISCUSSION
We currently expect 35 weekly mowings per year, but we have the ability to add or subtract
mowing as determined by turf growth. We also have the ability to add or remove sites from the
contractor's assignment list if we wish. It is feasible we may increase the number of mowing
sites or size of the sites. Therefore, staff requests that the bid award include a small contingency,
in the amount of $3,392.95, in the event that additional mowing sites are needed.
Bid Results —Turf Mowing
February 11, 2015
Page 2 of 2
The lowest bidder, Herrera Landscape, Inc. has not worked for us before. However, they
submitted four satisfied references for municipal or housing authority mowing contracts of a
similar size and nature.
BID RECOMMENDATION
I recommend award of contract to the lowest qualified bidder, Herrera Landscape, Inc. in an
amount not to exceed $50,000 ($46,607.05 base bid + $3,392.95 contingency = $50,000) in
2015. Funds are available for this contract in the current budget.
I also recommend that the Village Board authorize staff to execute up to two (2) one year
contract extensions provided the work is performed satisfactorily and the contractor agrees to
hold prices. Expenditures in years two and three will be in whatever amount is appropriated in
the future budgets.
I concur:
Sean P. Dot'sev, Director of Public Works
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Turf Mow Bid - 2015.docx