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Mount Prospect Public Works Department <br />INTEROFFICE MEMORANDUM <br />TO: VILLAGE MANAGER, MICHAEL E. JANONIS <br />FROM: SUPERINTENDENT OF STREETS & BUILDINGS <br />DATE: SEPTEMBER 30, 2014 <br />SUBJECT: 2014/2015 ROAD SALT CONTRACT — STATE BID ACCEPTANCE ($409,266) <br />BACKGROUND <br />The public works department utilizes road salt for street de-icing operations during the snow season. The <br />department typically utilizes approximately 4,500 tons of a salt during a winter season. We routinely <br />purchase road salt for our winter snow and ice control efforts through the State of Illinois Joint Purchasing <br />Program. It has been our experience that vendors supplying salt for this program have consistently <br />maintained adequate stockpiles and offered acceptable delivery terms at competitive prices. <br />As previously stated, salt usage during a snow season has averaged 4,500 tons. The 2013/2014 snow <br />season proved to be an exception. The village purchased the maximum amount of salt allowed by <br />contract, which was 5,400 tons and purchased an additional 600 tons outside of the state contract. The <br />village's total salt usage in 2013/2014 was 6,000 tons which represented the most salt ever utilized by the <br />village in snow fighting efforts. <br />Over the last five winter seasons the village has received favorable pricing through the State contract with <br />an average price per ton of $56.53. The highest price in the last five years was $60.41 during the <br />2011/2012 winter season. The lowest price paid for salt in the last five years $52.74 during the winter <br />seasons of 2012/2013 and 2013/2014. Listed below is the cost per ton of salt and tons purchased over <br />the last five winter seasons. <br />Snow Season <br />Supplier <br />Cost/Ton <br />Tons Purchased <br />Total Expended <br />2009/2010 <br />Morton Salt <br />$58.37 <br />4,364 <br />$254,726.68 <br />2010/2011 <br />Morton Salt <br />$58.37 <br />5,532 <br />$322,929.10 <br />2011/2012 <br />Morton Salt <br />$60.41 <br />4,299 <br />$259,702.59 <br />2012/2013 <br />Morton Salt <br />1$52.74 <br />2,765 <br />$145,826.10 <br />2013/2014 <br />Morton Salt <br />1$52.74 <br />5,426 <br />$286,325.46 <br />BID RESULTS <br />The State of Illinois opened bids for road salt on July 1, 2014. The village was notified on August 15, <br />2014 that the State did receive a responsive bid to provide road salt to the village for the 2014/2015 snow <br />season. The successful bidder was Morton Salt, Inc. of Chicago, IL with a bid of $75.79 per ton. <br />