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Mount Prospect Public Works Department <br />INTEROFFICE MEMORANDUM <br />�M?/ <br />TO: VILLAGE MANAGER MICHAEL E. JANONIS <br />FROM: WATER & SEWER SUPERINTENDENT <br />DATE: MAY 14, 2014 <br />SUBJ: BID RESULTS FOR WATER METERS AND WATER METER <br />ACCESSORIES ($214,653.05) <br />Background <br />On October 1, 2013 the Village Board awarded a contract for the installation of a new <br />automated meter reading (AMR) /Automated Metering Infrastructure (AMI) System. The <br />new AMR system will allow the Village to remotely read all Village owned water meters <br />(commercial and residential) on a daily basis. As part of our AMR project; staff identified <br />165 larger meters (1.5" and greater) that need to be exchanged in order to properly <br />work with the new AMR system. These meters are not normally replaced but are tested <br />and repaired as needed based on AWWA standards. This practice will continue after <br />the installation of the new meters. These proposed purchases will be long- lived. Some <br />of our existing large diameter meters, such as the 8" Metron - Farnier single -jet, have <br />been in service for more than 20 years. <br />The 1.5" and 2" meters will be replaced utilizing in -house staff. The larger meters (3 "- <br />8") will be replaced utilizing a water meter services contractor. <br />Staff prepared a bid specification for the quantity of meters that are planned for <br />replacement as well as associated meter accessories. The bid request asked vendors <br />to provide separate pricing on each item to allow the Village to use the lowest <br />responsible price per item. The bid also asked that the vendor hold their pricing for a <br />minimum of one hundred and eighty (180) days. <br />The specifications required all vendors to meet or exceed AWWA cold water meter <br />standards. In addition, staff included a requirement that the proposed meters be of a <br />design and construction that emphasizes low -flow accuracy. Due to the increasing cost <br />of Lake Michigan water, as well as the increased Illinois Department of Natural <br />Resources (IDNR) restrictions on unaccounted water flow, staff deemed that an <br />emphasis on low -flow accuracy was prudent. Additionally, these larger meters account <br />for approximately 45% of total water sales. <br />