Loading...
HomeMy WebLinkAboutCOW Agenda Packet 04/11/2000 COMMITTEE OF THE WHOLE AGENDA Meeting Location: Meeting Date and Time: Mount Prospect Senior Center Tuesday. April 11, 2000 50 South Emerson Street 7:30 p.m. I. CALL TO ORDER - ROLL CALL Mayor Gerald L. Farley Trustee Timothy Corcoran Trustee Dennis Prikkel Trustee Paul Hoefert Trustee Michaele Skowron Trustee Richard Lohrstorfer Trustee Irvana Wilks II. ACCEPTANCE OF MINUTES OF MARCH 28, 2000 II1. CITIZENS TO BE HEARD IV. REVIEW STATUS - VILLAGE BOARDS AND COMMISSIONS Chapter Five of the Village Code is home to the enabling ordinances for all Village Boards and Commissions. There are currently 15 "officiaI" boards and commissions, including the newly created Sister Cities Commission operating by the authority of the Village Board. Some boards and commissions are mandated by Illinois statutes including the Library Board of Trustees, Board of Fire and Police Commissioners, Zoning Board of Appeals, Plan Commission, Police Pension Board and Firemen's Pension Board. The other boards and commissions are creations solety of the Village Board and were designed to address specific issues or needs in the Village. Many of the non-statutory boards and commissions currently in place have been in existence for many decades. From time to time the Village Board has undertaken a review of the board/commission structure with an eye on modifying, consolidating, eliminating or reconfirming the need and/or continued existence of non-statutory boards and commissions. Interest has again been expressed by the current Village Board to review the existing board/commission structure, in the past, the Architectural Commission, Electrical Commission, Recycling Commission, Cable Television Commission, Community Services and Mental Health Commission and Drainage and Clean Streams Commission have all been disbanded. In some cases the size of a board or commission has been changed or the meeting schedule has been modified. NOTE: ANY INDIVIDUAL WHO WOULD LIKE TO ATTEND THIS MEETING BUT BECAUSE OF A DISABILITY NEEDS SOME A CCOMMODA TION TO PA R TICIPA TE, SHOULD CONTAC T THE VILLAGE MANAGER'S OFFICE AT 100 SOUTH EMERSON, MOUNT PROSPECT, ILLINOIS 60056, 847/392-6000, EXTENSION 5327, TDD #847/392-6064. The Committee cf the Whole meeting would provide an initial forum to discuss the status of each board and commission. The Chairperson of each board and commission has been invited to attend the Committee of the Whole discussion. It is presumed that from this initial discussion staff will be given direction to either research issues or transmit to individual boards and commissions the thoughts expressed by the Village Board. Thereafter discussions could be held with the idea that appropriate ordinance revisions would be drafted and acted upon by the Village Board. V. CONSENT AGENDA DISCUSSION During a Village Board retreat in 1998 a number of Village Board members suggested consideration of a Consent Agenda format change to speed the flow of the Village Board meetings. Ironically enough that was not the first time there was some discussion regarding a consent agenda, previous research and discussion took place in 1978 regarding the use of a consent agenda. The use of a consent agenda is very prevalent throughout the Northwest Municipal Conference members. A survey conducted in 1999 revealed that of the 31 communities that responded to the survey only four did not utilize a consent agenda, including Mount Prospect. The primary use of a consent agenda is streamline the decision process of the Village Board. In order to fully benefit from the use of a consent agenda there may some need to reconsider the current order of business. Samples of consent agendas and municipal codes from other communities are provided for informational purposes. Based on the discussion and direction of the Village Board regarding the possible use of a consent agenda additional follow-up could be undertaken whereby various ordinances would be modified to incorporate the use of a consent agenda. VI. ELECTED OFFICIAL REIMBURSEMENT POLICY It is common for elected officials to be invited to a variety of functions based in part to their position as an elected official. Many of the functions require some type of payment for the event which, dependent on the number of events they are invited to each year, could become a burden for elected officials. The ViIlage has no official policy to assist or pay for such events and some elected officials have inquired about what is expected from them in terms of event attendance when they must pay for each event out of their own pocket. ~n an effort to clarify this dilemma a draft policy created for consideration. Based on the discussion and follow-up desired a policy could be implemented in time for the Fiscal Year 2001 budget process. VI. VILLAGE MANAGER'S REPORT VII. ANY OTHER BUSINESS VIII. ADJOURNMENT CLOSED SESSION LITIGATION 5 I LCS 120/2 (c) (11 )-"When an action against, affecting or on behalf of the particular public body has been flied and is pending before a court er administrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting." MINUTES COMMITTEE OF THE WHOLE MARCH 28, 2000 I. CALL TO ORDER The meeting was called to order at 7:33 p.m. by Mayor Gerald Farley. Present at the meeting were: Trustees Paul Hoefert, Richard Lohrstorfer, Michaele Skowron and Irvana Wilks. Absent from the meeting were Trustees Timothy Corcoran and Dennis Prikkel. Staff members present included Village Manager Michael E. Janonis, Assistant Village Manager David Strahl, Public Information Officer Maura Jandris, Community Development Director William Cooney, Deputy Community Development Director Michael Blue and Planner Judy Connolly. II. APPROVAL OF MINUTES Approval of Minutes from March 14, 2000. Motion made by Trustee Hoefert and Seconded by Trustee Lohrstorfer to approve the Minutes. Minutes were approved unanimously. Ill. CITIZENS TO BE HEARD None. IV. PROSPECT HEIGHTS ARENA UPDATE Mayor Farley provided a general introduction to the topic and stated that many of the concerns that have been raised by Village staff 'have been reviewed and responded to as part of the Traffic Plan. He stated that the Arena is solely within the borders of Prospect Heights and representatives of the Arena and developer and traffic consultant have been invited to provide general information to the Village and residents from the northeast portion of town. Assistant Village Manager Strahl provided a summary of discussions between Mount Prospect and Prospect Heights representatives over the past several years regarding the Arena development. He also introduced Brian Bradley of Prospect Development and Rob Olson of Barton Aschman, the traffic consultant. Brian Bradley of Prospect Development spoke. He stated the main entrance to the Arena will be at ground level with the majority of the seats below grade and up to 25 feet below grade. Therefore, upon entrance to the Arena, patrons would follow the stairwells to their seats downward. He stated this facility is designed for all sporting events that have been contemplated to compete directly with any other Chicago area facility, but the advantage of this Arena is wider seats. The Arena includes suites and a private club in addition to a picnic area for concessions. Rob Olson, Traffic Consultant for the Arena project, spoke. He stated that his firm and his personal experience in designing traffic patterns for stadiums is extensive. He stated as part of the research, they looked at numerous traffic patterns around other facilities of similar nature and felt that the traffic patterns as designed are consistent with any other stadium. He stated the traffic patterns are designed for sold-out shows. He stated there has been extensive work with IDOT to make the necessary improvements to enhance the traffic flow. He stated the main entrance to the stadium is from the frontage read on Palatine Road. He stated the design of the parking facilities are such that they can be revised depending on the event and the projected crowd for the event. He stated there will be extensive use of Police personnel at control points for key intersections depending on the size of the events. He is confident that the traffic flow system is designed to get the vehicles on site quickly and off site quickly because in order for the facility to succeed, it will have to have convenience over other similar facilities. Assistant Village Manager Strahl spoke. He reviewed the highlights of the revised Traffic Plan based on comments from Village staff. Among those items that he highlighted are the following: · Burning Bush will not be extended beyond its current end point. · All traffic in the southern lot of the Arena is physically directed north to Palatine or east to Apple Lane. · Palatine Road will be the main entrance and exit point for traffic and additional curb cuts are anticipated to be installed to facilitate traffic movements. · There is no southern entrance as to discourage traffic from using Mount Prospect residential streets. · There will be Traffic Control Officers stationed at critical points throughout the site to ensure efficient traffic flow. · A physical barrier will be installed along the southern property boundary which will further discourage parking in residential areas and walking to the Arena. The barrier will consist of a berm, landscaping and a fence. · A majority of the events will be staged after the typical rush hour periods and the streets that are utilized for transportation to and from the Arena are designed to handled the projected traffic flow since those streets handle more cars now during rush hour than they would from the Arena operation. 2 General comments from the Village Board members included the following items: There was a concem raised if the number of parking spaces that were projected for the Arena use were under estimated, what would be the alternative parking solution. There was also a comment regarding additional Traffic Control Officers at other staging points depending on traffic flow. There was a clarification regarding the Arena Liaison Committee for the feedback of issues once the Arena begins operation. Bob Olson responded to some of the comments regarding parking and traffic flow. He stated that their experience regarding Arena parking is such that the site has adequate parking for the events anticipated. He stated they have secured up to an additional 800 off site parking spaces if necessary and employee parking will be handled at a remote site to maximize available parking spaces at the Arena for sold- out events. He also stated that IDOT is in the process of altering the traffic signals to assist in priority traffic flow for the north/south routes to and from the Arena. Brian Bradley responded to some of the comments as follows. He stated the focus of the traffic is to get people in an out of the events as quickly as possible which they feel will be a marketing plus in comparison with other facilities in the Chicago area. He stated season parking passes will be included with any season ticket holders for the Arena, however, general admission patrons will be required to stop and pay for parking. He stated if cueing becomes a problem regarding parking, there may be a need to review the parking process and make necessary alterations. Michelle Dore, of 1764 East Camp McDonald Road, spoke. She stated that she used to live in Evanston and has had experience with college students attending events in which they would illegally park or park in the neighborhood to avoid paying for the parking fee and walk virtually any distance to the event. She also is concerned about how illegally parked cars will be enforced. She suggested that some consideration be given to residential parking stickers. She is also concemed about how the School Districts will keep the traffic and children segregated from the traffic flow destined for the area. And, finally, she is concerned that the traffic impact will affect the residents who live in the area that must drive in the area for their various functions. Village Manager Janonis spoke. He stated the Mount Prospect Police Department will enfome illegally parking vehicles on residential streets and will respond depending on the situation. He also stated that residents who have a valid vehicle sticker and who park in the area already could be considered to have a residential parking permit. He stated that it appears from the schedule of events that most events will occur after school. He stated he anticipates that additional signage will be installed to direct patrons to the Arena via major streets. 3 Gall Dieterich, 1324 Peachtree Lane, spoke. She stated that a comment was made regarding 800 off site parking spaces that have been identified and is concerned that the shuttle buses avoid the use of Camp McDonald to shuttle the remote patrons to the Arena. Rob Olson stated that it would be very unlikely that the buses would use Camp McDonald since the entrances are on the north side of the facility and there would be no need to drive back and forth. This item was provided for information purposes only and required no Village Board action at this time. V. CORRIDOR DESIGN GUIDELINE UPDATE Plan Commission members were also present including: Carol Tortorello, Ed Janus, Gary Grouwinkel and Mike Zadel. Community Development Director Bill Cooney provided a summary of what work has been completed to date from the consultant, Wolff Clements. He stated many of the proposed designs that the Board will see this evening have been presented to the Plan Commission for their input already and based on additional input from the Village Board, it is expected that final design can get underway. He introduced Frank Clements and Craig Farnsworth from Wolff Clements to provide the information to the Village Board. Craig Farnsworth provided a lengthy slide show illustrating the concepts that their firm is recommending for consideration on various corridors and additional signage. General comments from Village Board members included the following items: There was a comment regarding if any cost estimates have been formulated based on the various concepts presented this evening. There was also some discussion regarding how to minimize possible vandalism damage to proposed entrance markers. There was also a concern regarding possible liability exposure for the planters that are proposed for installation in the meridian of Golf Road. There were also numerous comments regarding the proposed logo for installation at the entrance markers and on street directional signs depicting Mount Prospect. There was also a discussion regarding the material to be used for the proposed entrance marker walls. Mike Zadel, Chairman of the Plan Commission, spoke. He stated that he liked the keystone symbolism in the logo and felt that the logo could possibly work as designed. He felt that the walls should be a recognizable theme if scaled down throughout the community. 4 Ed Janus, Plan Commission member, spoke. He stated that he is not sure if the planters would serve any purpose if installed along Golf and that may not be the best location for their installation. He felt that the keystone shape was quite nice and the logo could be altered to take advantage of the shape. Carol Tortorello, Plan Commission member, spoke. She liked the tree concept and liked the symbolism. Gary Grouwinkel stated that there could be additional work done on the logo to be more meaningful. Frank Clements stated there are different planter options available depending on the streets that may ultimately have planters. He also stated that they will continue working on the proposed logo based on the input from the Village Board this evening. This was an information update to the Village Board requesting information regarding the proposed entrance markers and corridors. Based on the information provided, additional work will be directed to the proposals and a follow up presentation will be scheduled in the near future. VI. MANAGER'S REPORT None. VII. ANY OTHER BUSINESS None. CLOSED SESSION The Closed Session which had been scheduled for the evening to discuss labor negotiations has been canceled. VIII. ADJOURNMENT No other business was transacted and the meeting was adjourned at 10:26 p.m. Respectfully submitted,. DAVID STRAHL Assistant Village Manager DS/rcc H:\GEN\Cow\Minutes\032800 COW Minutes.doc 5 Village of Mount Prospect Mount Prospect, Illinois INTEROFFICE MEMORANDUM TO: MAYOR FARLEY AND BOARD OF TRUSTEES FROM: VILLAGE MANAGER DATE: APRIL 6, 2000 SUBJECT: REVIEW STATUS VILLAGE BOARDS AND COMMISSIONS Chapter Five of the Village Code is home to the enabling ordinances for all Village Boards and Commissions. There are currently fifteen (15) "official" boards and commissions (including the newly created Sister Cities Commission operating by the authority of the Village Board. The following is a listing of those boards and commissions: · Library Board of Trustees · Business District Development and Redevelopment Commission · Board of Fire and Police Commissioners · Economic Development Commission · Zoning Board of Appeals · Finance Commission · Plan Commission · Police Pension Board · Firemen's Pension Board · Safety Commission · · Solid Waste Commission · Special Events Commission · Sign Review Board · Mount Prospect Youth Commission · Sister Cities Commission Some boards and commissions are mandated by Illinois statutes including the Library Board of Trustees, Board of Fire and Police Commissioners, Zoning Board of Appeals, Plan Commission, Police Pension Board and Firemen's Pension Board. The other boards and commissions are creations solely.of the Village Board and were designed to address specific issues or needs in the Village. Many of the non'statutory boards and commissions currently in pl'ace have been in existence for many decades. From time io time the Village Board has Undertaken a ;eview of the board/Commission strUctUr4 With an eye on modifying, consolidatingi eliminating or reconfirming the need and/or continued existence of non-statutory boards and commissions. Interest has again been expressed by the · · current Village Board to review th~ existing board/commission stmcture~ In the past, the age two Village Boards and Commissions April 6, 2OOO Architectural Commission, Electrical Commission, Recycling Commission, Cable Television Commission, Community Services and Mental Health Commission and Drainage and Clean Streams Commission have all been disbanded. In some cases the size of a board or commission has been changed or the meeting schedule has been modified. The Committee of the Whole meeting would provide an initial forum to discuss the status of each board and commission. The Chairperson of each board and commission has been invited to attend the Committee of the Whole discussion. It is presumed that from this initial discussion staff will be given direction to either research issues or transmit to individual boards and commissions the thoughts expressed by theVillage Board. Thereafter discussions could be held with the idea that appropriate ordinance revisions would be drafted and acted upon by the Village Board. An ancillary matter that would need attention, based upon the outcome of the above discussion, would be the amendment of the current resolution designating which persons should be exempt from paying for Mount Prospect motor vehicle licenses. Historically, members of boards and commissions are given a free sticker as token recognition of their volunteer/sm. Attached is the current resolution. ME J/eh ~ Attached boardscommissions CHAPTER 5 BOARDS AND COMMISSIONS Subject Article Library Board Of Trustees .................... Business District Development And Redevelopment Commission ............................. Board Of Fire And Police Commissioners ........ III Economic Development Commission ........... IV Zoning Board Of Appeals .................... V Finance Commission ....................... VI Plan Commission.. ........................ VII Police Pension Board ..................... VIII Firemen's Pension Board ................... IX Safety Commission ......................... X Solid Waste Commission .................... XI Special Events Commission ................. XII Sign Review Board ....................... XIII Mount Prospect Youth Commission '. ........ '.. XIV Village of Mount Prospect 5.101 5.104 ARTICLE I LIBRARY BOARD OF TRUSTEES SECTION: Trustees of the Village. (1957 Code, 5.205; Ord. 3607, 2-4-1986) 5.101: Election Of Members 5.102: Powers, Duties And Tax Authority 5.104: RULES AND REGULATIONS: 5.103: Reports The Board of Library Trustees 5.104: Rules And Regulations shall have the power to make reasonable rules and regulations governing the use of the library and may exclude from the library any person or persons who wilfully and 5.101: ELECTION OF MEMBERS: continually violate such rules. (1957 Code, There shall be elected a Library 5.206; Ord. 3607, 2-4-1986) Board of Trustees consisting of seven (7) members who shall serve for six (6) years as is provided by statute~. (Ord. 2449, 9-4-1973; Ord. 3607, 2-4-1986) 5.102: POWERS, DUTIES AND TAX AUTHORITY: The Library Trust- ees shall have such powers and duties as that given to them by statute, including the levy of the special library tax which shall be levied and collected each year as is provid- ed by statute~. (1957 Code, 5.203, 5.204; Ord. 3607, 2-4-1986) 5.103: REPORTS: The Board of Library Trustees shall make a report of the financial condition of the library within fifteen (15) days after the termination of the fiscal year of the Village; this report shall be filed with the Board of Trustees and shall be made in the manner provided for by law. A copy of this report shall also be filed with the Illinois State Library at the same time, as is also provided by law. The Board shall also make such other reports as may be requested from time to time by the Board of 1.75 ILCS 5/2-2. 2. 75 ILCS 5/3-4 et seq. Village of Mount Prospect 5.201 5.203 ARTICLE II BUSINESS DISTRICT DEVELOPMENT AND REDEVELOPMENT COMMISSION SECTION: industry, commerce and municipal planning. The Chairman shall serve no 5.201: Creation And Purpose more than two (2) consecutive terms 5.202: Membership as Chairman. 5.203: Organization 5.204: Duties And Responsibilities 2. The term of office to this Commis- sion shall be for a period of four (4) years, or until their successors are appointed and qualified. However, 5.201: CREATION AND PURPOSE: In members appointed at the onset shall that it is essential to the eco- be for the following terms: nomic and social welfare of the Village, there is hereby established a citizens' corn- Two (2) members for an initial mission which shall be known as the "Busi- term ending April 30, 1978; ness District Development and Redevelop- Two (2) members for an initial ment Commission of the Village of Mount term ending April 30 1977; Prospect" for the purpose of establishing a Two (2) members for an initial plan for the Central Business District within term ending April 30, 1976; and the corporate limits of the Village to assure The Chairman for an initial term opportunities for redevelopment and to ending April30, 1975. attract sound and stable commercial growth therein~. (Ord. 2532, 10-22-1974; Ord. Successors shall be appointed for four 4738, 7-5-1995) (4) year terms. 3. Members may succeed themselves, 5.202: MEMBERSHIP: and shall serve without compensation. A. The voting membership of the Busi- B. The ex officio or nonvoting members ness District Development and Rede- shall be the Village President and the velopment Commission shall be seven Chairman of the Planning Commission (7) residents of the Village. of the Village, or his designee. (Ord. 2532, 10-22-1974; Ord. 4738, 1. The Village President shall appoint 7-5-1995; Ord. 4820, 9-3-1996) the Chairman and other members of this Commission with the advice and consent of the Board of Trustees. In 5.203: ORGANIZATION: the determination of such appoint- ments, consideration shall be given to A. Immediately upon its organization, the the appointee's background relating to Business District Development and i. Also see Chapter~ 14 and 16 of this Code for prowsions relating to zoning and development and subdivision regulations, respectively. 5.2O3 5.2O4 Redevelopment Commission shall 3. The exercise of the use of eminent select from its membership a Vice domain for the acquisition of real and Chairman and a Secretary. The per- personal property for the purpose of a sons so selected shall serve for terms development or redevelopment pro- of one year, and may be reelected to ject. said position. 4. The acquisition, management, con- B. The Commission shall adopt rules for veyance or other disposal of real and the conduct of its meetings and keep personal property acquired pursuant written minutes of all meetings and to the provisions of a development or other proceedings, redevelopment plan. C. All meetings of the Commission shall 5. The application for and acceptance be public and its minutes shall be of capital grants and loans from the available for examination in the office United States and the State, or any of the Village Clerk during regular instrumentality of the United States or business hours. (Ord. 2532, the State, for Central Business District 10-22-1974; Ord. 4738, 7-5-1995) development and redevelopment. 6. The issuance of such obligation or 5.204: DUTIES AND RESPONSIBILI- revenue bonds as may be deemed TIES: In establishing a plan for necessary, subject to applicable limi- the Central Business District development tations imposed by law, in order to and/or redevelopment, the Business District borrow funds as may be deemed nec- Development and Redevelopment Commis- essary for the purpose of Central sion shall have the following powers, duties Business District development and and obligations, the exercise of which shall redevelopment. be dedicated to the promotion of the public interest and the enhancement of the tax 7. Agreements and contracts with any base of the Village. public or private agency or person. A. To make findings and recommenda- 8. Sale, lease, trade or improvement tions to the President and Board of of such real property as may be ac- Trustees of the Village regarding: quired in connection with Central Business District development and 1. The area of the Village which may redevelopment. be designated as a Central Business District by the President and Board of 9. The employment of all such per- Trustees after a public hearing on the sons as may be necessary for the subject, planning, administration and imple- mentation of Central Business District 2. The approval of all development plans. and redevelopment proposals for a Central BusinessDistrict. 10. The expenditure of such public funds as may be necessary for the planning, execution and implementar Village of Mount Prospect 5.204 5.204 tion of the Central Business District plans. 11.The establishment by ordinance and/or resolution of procedures for the planning, execution and implementa- tion of the Central Business District planning, which may include the pas- sage of an ordinance creating a spe- cial zoning district to be included with- in the Zoning Ordinance of the Village ' to regulate development of the Central Business District; provided, that any such proposals to amend the Zoning Ordinance of the Village shall be pre- sented to the corporate authorities by both the Business District Develop- ment and Redevelopment Commission and the Planning Commission jointly. B. To make periodic reports on its prog- ress and findings and to make its recommendations to the President and Board of Trustees regularly, but not less than every six (6) months. (Ord. 2532, 10-22-1974; Ord. 4738, 7-5-1995) Village of Mount Prospect 5.301 5.302A ARTICLE III BOARD OF FIRE AND POLICE COMMISSIONERS SECTION: person appointed as a member of the Board. (Ord. 3260, 9-21-1982) 5.301: Membership, Appointment, Qualifications 5.302: Term, Vacancies, Removal 5.302: TERM, VACANCIES, REMO¥- 5.302A: Authority AL: The term of office of the 5.303: General Duties Of The Board members of this Board shall be three (3) 5.304: Adopt And Publish Rules, years, and until their respective successors Regulations are appointed and have qualified. However, 5.305: Reports Of The Board in the case of the first appointment of two 5.306: Secretary Of The Board (2) additional members of this Board, one 5.307: Citizenship of such members shall be appointed to serve until the end of the then current Mu- nicipal year and the other member shall be appointed to serve until the end of the Mu- 5.301: MEMBERSHIP, APPOINT- nicipal year next ensuing; provided said MENT, QUALIFICATIONS: members shall serve until their successors There is hereby created a Board of Fire and are appointed and have qualified. No such Police Commissioners~ which shall consist appointment of any member of the Board of five (5) members who must be residents shall be made by the President within thirty of the Village. The members shall be ap- (30) days before the expiration of his or her pointed by the President of the Village with term of office. Vacancies on the Board shall the consent of the Board of Trustees, and be filled in the same manner as the original shall be considered officers of the Village, appointment. Members shall not be subject and shall file an oath and a fidelity bond in to removal, except for cause, upon written such amount as may be required by the charges~ and after an opportunity to be President and Board of Trustees. No per- heard within thirty (30) days in his or their son may be appointed to serve, on the own defense, before a regular meeting of Board of Fire and Police Commissioners or the president and Board of Trustees. A as secretary thereof who holds an office majority vote of the President and Board of under this Village, or who is related, either Trustees shall be required to remove any by blood or marriage up to the degree of such member from office. (Ord. 3260, first cousin, to any elected official of this 9-21-1982) Village. No more than three (3) members of the Board shall belong to the same political party which voted as a unit for the election 5.302A: AUTHORITY: The Board of Fire of Village officials at the last Village elec- and Police Commissioners de- tion and which is. existing in the Village at rives its authority generally from the home the time of such appointments. Party affilia- rule power of the President and Board of tion shall be determined by affidavit of.the Trustees of the Village pursuant to this '1. See Chap'/er 4, Article VIII for pro~sions relating to the Police Department; Chapter 4; Article IX for provisions relat!ng to the Fire Department, Village of Mount Prospect 5.302A 5.304 Article. That grant of authority includes all community service officers, veterans powers set forth in 65 Illinois Compiled or others with certified experience Statutes 5/10-2.1-4 through 5/10-2.1-30 which demonstrably enhances the and alt powers in this Article or any other persons ability to make an efficient enactment of the President and Board of transition into the fire or police ser- Trustees of the Village. (Ord. 4318, vice. This may but shall not necessari- 6-4-1991) ly include the giving of preference points to persons with military experi- ence; 5.303: GENERAL DUTIES OF THE BOARD: Except as otherwise D. The establishment of a minimum level provided in this Article or as otherwise may of work experience for officers as a be provided in this Village Code, the Board condition precedent for eligibility to of Fire and Police Commissioners shall take promotional examinations; have those duties as are described in 65 Illinois Compiled Statutes 5/10-2.1-4 E. The establishment of a probationary through 5/10-2.1-30, and any amendments time period for all officers promoted thereto which may hereafter be adopted, from a lower rank; The Board members shall elect a chairman to serve during the Municipal fiscal year. A F. The establishment of a demotion pro- majority of the Board members shall consti- cedure whereby the Board shall have tute a quorum for the conduct of business, the authority to demote to a lower (Ord. 3260, 9-21-1982) rank those officers who in the determi- nation of the Board have not met the standards of the Fire and Police De- 5.304: ADOPT AND PUBLISH RULES, partments; REGULATIONS: The Board shall make rules to carry out the purpose of G. The establishment of a pre-test this Article as pertaining to appointments, screening procedure for promotional promotions, demotions and removal of examinations; officers, considering but not limited to the following: H. The establishment of a selection pro- cedure giving the Fire Chief or Police A. The extension of the probationary time Chief the authority to select candi- period for probationary officers to dates for officer and promotion differ- period in excess of six {6) months ent than that currently provided by from initial certification; law; B. The establishment of minimum educa- I. Elimination of the seniority point sys- tional or other standards higher than tem for promotion; that currently provided by law for all original appointees to the Police De- J. The establishment of a fee for applica- partment: tion processing for both police and fire testing, in accordance with the rules C. The authority to establish standards and regulations established by the for the appointment to sworn status of L Village of Mount Prospect 5.3O4 5.3O6 Board of Fire and Police Commission- the benefits and emoluments of such prior ers. rank, without regard as to whether a vacan- cy then exists in such rank. (Ord. 3158, Except that the Board shall not have the 11-3-1981; Ord. 3260, 9-21-1982; Ord. power to appoint the Chief of Police, the 3906, 3-1-1988; Ord. 4318, 6-4-1991; Ord. Deputy Chiefs of Police, Commanders, and 4723, 5-2-1995) Watch Commanders, the Fire Chief, Deputy Fire Chiefs, Captain-Shift Commanders. The Chief of Police and Chief of the Fire 5.305: REPORTS OF THE BOARD: Department shall be appointed by the Vii- The Board of Fire and Police lage Manager. Individuals may be appoint- Commissioners shall, annually, on or before ed by the Chief of Police with the advice March 15 of each year, submit to the Vii- and consent of the Village Manager for lage President a report of its activities and appointment as Deputy Chief of Police, the rules and regulations in fome and prac- Commander, and Watch Commander. Indi- tical effect thereof and any suggestions viduals may be appointed by the Fire Chief which the Board believes would result in with the advice and consent of the Village greater efficiency in the Fire or Police De- Manager for appointment as Deputy Fire partment. The President shall thereafter Chief, and/or Captain-Shift Commander. transmit the report to the Village Board for their consideration. (Ord. 553, 5-21-1957) if a member of the Police Department is appointed as Deputy Chief, Commander or Watch prior to being eligible to retire on 5.306: SECRETARY OF THE BOARD: pension he shall be considered as on fur- lough from the rank he held immediately A. The Board shall designate one of its prior to his appointment. If he resigns or is own members to act as secretary. The discharged as Deputy Chief, Commander, secretary shall keep the minutes of or Watch Commander prior to attaining the Board's proceedings; shall be the eligibility to retire on pension he shall revert custodian of all papers relating to the to and be established in such prior rank, business of the Board; shall keep a and thereafter be entitled to all the benefits record of all examinations held, and and emoluments of such prior rank, without shall perform such other duties as the regard as to whether a vacancy then exists Board may from time to time pre- in such rank. scribe. If a member of the Fire Department is ap- B. The secretary shall be paid such rea- pointed as Deputy Fire Chief, and/or Cap- sonable compensation for his services tain-Shift Commander prior to being eligible as from time to time fixed by the . to retire on pension he shall be considered Board of Trustees. The Board of as on furlough from the rank he held imme- Trustees may also fix such compensa- diately prior to his appointment. If he re- tion as deemed necessary and ade- signs or is discharged as Deputy Fire Chief quate for the other members of the and/or Captain-Shift Commander prior to Board. In the absence of any action attaining eligibility to retire on pension t~e by the Board of Trustees, the mere- shall revert to and be established in such hers of the Board of Fire and Police prior rank and thereafter be entitled to all Village of Mount Prospect 5.306 5.307 Commissioners shall serve without compensation. (Ord. 553, 5-21-1957) 5.307: CITIZENSHIP: No person shall be appointed to a sworn position in either the Fire or Police Department unless that person is a citizen of the United States of America. (Ord. 4318, 6-4-1991 Village of Mount Prospect 5.401 5.402 ARTICLE IV ECONOMIC DEVELOPMENT COMMISSION SECTION: advice and consent of the Board of Trust- ees and shall be constituted as follows: 5.401: Purpose 5.402: Creation And Membership A. The Economic Development Commis- 5.403: Meetings sion shall consist of seven (7) mem- 5.404: Objective And Role Of The bets. The Chairman shall serve no Economic Development more than two (2) consecutive terms Commission as Chairman. In addition to the seven 5.405: Annual Report (7) members appointed to this Com- mission, the Economic Development Coordinator of the Community Devel- opment Department shall serve ex 5.401: PURPOSE: It is recognized by officio. the President and Board of Trustees of the Village that the economic B. The initial appointment shall be for the stability of the Village is dependent on a following terms: strong and diverse commercial base. A municipality which desires to attract and Two (2)members- two (2)years; retain a vital business community must be sensitive to the complex factors which influ- Two (2) members - three (3) ye'are; ence today's marketplace. It is also recog- and nized that Mount Prospect currently has a wealth of expertise of business leaders Three (3)members-four(4)years. within the community who are familiar with the peculiar problems and strengths of the Thereafter, each appointment shall be Village. For this reason, it is desirable to for four (4)years. form a commission that draws upon the talents of these leaders to optimize Mount C. Economic Development Commission Prospect's opportunities to attract and re- members shall be chief executive tain successful businesses. (Ord. 4469, officers or similar managerial positions 9-15-1992; Ord. 4738, 7-5-1995) of businesses or corporations in the Village, business owners or entrepre- neurs, or residents with expertise in 5.402: CREATION AND M]EMBER- business development. The Chairman SHH~= There is created a perma- shall be a resident of the Village. nent commission which shall be known as the Village Economic Development Corn- D. The membership shall be broadly mission. The membership of this Commis- representative of the business corn- sion, including, the Chairman, shall Be ap- munity in the following respects: pointed by the Village President w~th the Village of Mount Prospect 5.4O2 5.4O4 1.Geographical location; hours. (Ord. 4469, 9-15-1992; Ord. 4738, 7-5-1995) 2. Type of business, i.e., retail, real estate, financial, industrial and ser- vice; 5.404: OBJECTIVE AND ROLE OF THE ECONOMIC DEVELOP- 3. Educational background; and MENT COMMISSION: The objective of the Economic Development Commission shall 4. Experience background, be to encourage and facilitate economic growth throughout the Village. The Eco- E. Immediately upon its organization, the nomic Development Commission shall func- Economic Development commission tion as advisor to the Village Board on the shall select from its membership a following economic development goals and Vice Chairman and a Secretary. The objectives: persons so selected shall serve for terms of one year and may be reelect- A. Develop a local economic develop- ed. (Ord. 4469, 9-15-1992; Ord. 4738, merit action plan. 7-5-1995; Ord. 4820, 9-3-1996) B. Prepare appropriate economic devel- opmental promotional materials. 5.403: MEETINGS: C. Evaluate and select promotional op- A. The Economic Development Commis- portunities for local business develop- sion shall meet as required but at ment efforts~ least on the first Thursday of each March, June, September and Decem- D. Target specific companies or indus- ber. Special meetings may be called tries for business attraction efforts. by the Village President, the Econom- ic Development Commission Chair- E. Participate in the business visitation man, or by any four (4) members of program and evaluate findings of the Economic Development Commis- program progress. sion. F. Develop standards for use in evaluat- B. The Economic Development Commis- lng economic impact of new or ex- sion shall adopt rules for the conduct panding businesses, or business relo- of its meetings and keep written rain- cations. utes of all meetings and proceedings. G. Identify areas of joint interest for pro- C. A copy of all minutes shall be forward- jects with the Mount Prospect Cham- ed to the Village Clerk for official re- bet. cords. H. Recommend and evaluate legislative D. All meetings of the Economic Devel- action of the Village Board whose opment Commission shall be public . purpose would be the assurance of and its minutes shall be available for the health of the Mount Prospect busi- examination during regular business Village ~f Mount Prospect 5.404 5.405 ness community. (Ord. 4469, 9-15-1992; Ord. 4738, 7-5-1995) 5.405: ANNUAL REPORT: Each De- cember, the Economic Develop- ment Commission shall make an annual report to the President and Board of Trust- ees with respect to the following: A. Business development in the Village within the past twelve (12) months. B. Current general business climate within Mount Prospect. C. Specific activities of the Economic Development Commission within the past twelve (12) months. D. Economic prospects and trends for the Village. E. Recommendation of measures with respect to economic development that should be considered by the corporate authorities in the following twelve (12) months. (Ord. 4469, 9-15-1992; Ord. 4738, 7-5-1995) Vill, age of Mount Prospect 5.501 5.502 ARTICLE V ZONING BOARD OF APPEALS SECTION: man shall serve no more than two (2) consecutive terms as Chairman. 5.501: Creation And Membership 5.502: Organization B. The Village President and the Board 5.503: Hearings And Meetings of Trustees shall have the power to 5.504: Jurisdiction remove any member of the Zoning Board of Appeals, including its Chair- man, for cause and after public hear- ings. 5.501: CREATION AND MEMBER- SHIP: A Zoning Board of Ap- C. Vacancies upon the Zoning Board of peals is hereby created. The Zoning Board. Appeals shall be filled for the unex- of Appeals shall consist of a Chairman and pired term of the member or the six (6) members. The members Board shall Chairman whose seat has become be appointed by the Village President with vacant by appointment by the Village the consent of the Board of Trustees of the President with the consent of the Village. Board of Trustees of the Village. (Ord. 4621, 2-15-1994; Ord. 4820, A. When first appointed, the members of - 9-3-1996) the Zoning Board of Appeals shall serve respectively for the following terms: one for one year, one for two 5.502: ORGANIZATION: (2) years, one for three (3) years, one for four (4) years, one for five (5) A. The President and Board of Trustees years and one for six (6) years, or of the Village may provide by resolu- until their respective successors have tion for the compensation of the mere- been duly appointed and qualified, bers and Chairman of the Zoning Board of Appeals. 1. Upon creation of the Zoning Board of Appeals, the Chairman shall be B. Immediately upon its organization, the appointed for seven (7) years or until Zoning Board of Appeals shall select his successor has been duly appoint- from its membership a Vice Chairman ed and qualified, and Secretary. 2. The successor to each member, 1. The Vice Chairman shall serve as including the Chairman, so appointed acting chairman whenever the Chair- shall serve for a term of five (5) years man appointed by the Village Presi- or until his successor has been duly dent is absent from meetings and appointed and qualified. The Chair- hearings. 5.502 5.503 2. The Secretary shall oversee and 5.503: HEARINGS AND MEETINGS: shall be responsible for the record of proceedings and the minutes of the A. All hearings and all meetings of the Zoning Board of Appeals. Zoning Board of Appeals shall be open to the public and the record and a. The Secretary of the Zoning minutes thereof shall be available for Board of Appeals shall be responsible examination in the office of the Village for filing the most current rules of Clerk during regular business hours. procedure or rules of the Zoning Board of Appeals, the minutes of 1. At hearings and meetings of the meetings, the record of hearings and Zoning Board of Appeals, any interest- the memoranda of decisions with the ed person may appear or may be Village Clerk and copies thereof with represented by duly authorized agents the Zoning Administrator. or attorneys. b. The secretary shall be given 2. No testimony shall be taken and no such clerical assistance as the Village witnesses heard except at a properly Manager and/or the Board of Trustees convened hearing of the Zoning Board of the Village may provide, of Appeals. C. The Zoning Board of Appeals sha~l B. Regular meetings of the Zoning Board adopt rules for the conduct of its hear- of Appeals shall be held in the Senior ings and meetings, which rules shall Citizen Center, 50 South Emerson not conflict with this Article nor Chap- Street, Mount Prospect, Illinois on the ter 14 and which rules may include fourth Thursday of each month at the the creation of a committee authorized hour of seven thirty o'clock (7:30) to conduct the appropriate hearings at P.M., or at such other location, time or any time two (2) or more members of date as may be designated by the the Zoning Board of Appeals are pros- Chairman of the Zoning Board of Ap- ent. peals, following reasonable notice thereof. 1. In the case of meetings, however, four (4) members of the Zoning Board 1. All testimony before the Zoning of Appeals shall constitute a quorum Board of Appeals shall be given under to conduct business, oath and a summary of such testimo- ny and proceedings shall be subse- 2. For the purpose of determining quently prepared by the recording quorum at meetings and members secretary. Nothing herein shall pre- present at hearings, the Chairman vent any petitioner or other interested shall be considered a member of the party from providing, at his or its own Zoning Board of Appeals. (Ord. 4621, expense, a court reporter to transcribe 2-15-1994) testimony given in any case so heard by the Zoning Board of Appeals, pro- vided that the Department of Commu. ~ity Development be supplied with a copy of said transcript. L Village of Mount Prospect 5.503 5.503 2. The Chairman or in his absence the and in the manner the Board may Vice Chairman, shall administer or decide to be fitting and proper, subject authorize the administration of oaths to the provisions contained in this and may compel the attendance of Article, Chapter 14 (Zoning) of this witnesses. Code or in the applicable statutes of the State. 3. No vote of the Zoning Board of Appeals shall be had at any hearing, (1) The concurring vote of four unless the said Zoning Board of Ap- (4) members of the Zoning peals shall by rule provide that such Board of Appeals shall be neces- hearing shall be deemed a meeting sary to reverse any order, re- and minutes of said hearing main- quirement, decision or determi- tained by the Secretary. nation of the Zoning Administra- tor. 4. The Village Clerk is hereby autho- rized to make such additional charges (2) The concurring vote of four as may be necessary to cover the (4) members of the Zoning costs of the Village in the event the Board of Appeals shall be neces- filing fees authorized to be collected sary to recommend or grant a herein are insufficient to cover the variation from the terms of this cost of said application and hearing. Article or Chapter 14 (Zoning) of this Code, or to recommend or C. All meetings of the Zoning Board of decide in favor of the petitioner Appeals shall be held at the call of the on any matter, other than that Chairman and at such other times as listed in Section 5.502 of this the said Zoning Board of Appeals may Article, upon which the Zoning determine by rule. Board of Appeals is required to pass, under Chapter 14 (Zoning) 1. The Zoning Board of Appeals shall of this Code or any other ordi- keep minutes of.its meetings, showing nance of the Village. the vote of each member upon every question~ or if absent or failing to vote, b. Within the parameter of its juris- indicating that fact. diction granted hereinbelow, in all instances wherein the decision of the 2. At such meetings and within the Zoning Board of Appeals is final, such parameter of its jurisdiction granted decision shall be a final administrative hereinbelow, the Zoning. Board of determination and shall be subject to Appeals shall make its decision or its review by a court of law in the manner ' '~ determination on all matters presented provided by applicable Illinois stat- to it within a reasonable time. utes. a. The Zoning Board of Appeals 3. Any exhibits containing plans and may reverse or confirm, wholly or specifications for the proposed use partly, or may modify or amend any shall remain part .of the permanent order, requirement, decision or deter- records of the Zoning Board of Ap- mination, appealed from to the extent peals. Village of Mount Prospect 5.503 5.504 D. All special hearings of the Zoning ministration and enforcement of any Board of Appeals shall be held at the other ordinances of the Village upon call of the Chairman and at such other which the Zoning Board of Appeals is times as the said Zoning Board of required to pass. Appeals may determine by rule. D. To hear and decide applications for 1. All of the foregoing rules and regu- variations, special uses and/or zoning lations governing the conduct of regu- and from the regulations and restric- lar hearings before the Zoning Board tions contained in Chapter 14 of this of Appeals shall apply to special hear- Code. ings of the said Zoning Board of Ap- peals. E. To hear and decide or make recom~ mendations on such other matters as 2. The Village Clerk is hereby autho- may be committed to the jurisdiction rized to make such additional charges of the Zoning Board of Appeals by as may be necessary to cover the other ordinances of the Village or at costs of the Village in the event the the direction of the President and filing fees authorized to be collected Board of Trustees of the Village. (Ord. are insufficient to cover the cost of 4621, 2-16-1994) said application and hearing. (Ord. 4621, 2-15-1994) 5.504: JURISDICTION: The Zoning Board of Appeals is hereby vest- ed with the following jurisdiction and author- ity and it shall be its duty: A. To hold public hearings on requests for amendments to Chapter 14 of this Code, to make finds and recommen- dations thereof, and to forward the same to the President and Board of Trustees of the Village. B. To hear and decide appeals from any order, requirement, decision or deter- ruination made by the Zoning Adminis- trator in the administration or enforce- ment of Chapter 14 (Zoning) of this Code. C. To hear and decide appeals from any order, requirement, decision or deter- mination made by the Director of Community Development in the ad. V'dlage of Mount Prospect 5.601 5.603 ARTICLE VI FINANCE COMMISSION SECTION: 2. The terms of office to this Commis- sion shall be for a period of four (4) 5.601: Creation And Purpose years, or until their successors are 5,602: Membership appointed and qualified. However, 5.603: Organization members appointed at the onset shall 6,604: Duties And Responsibilities be for the following terms: Two (2) members for an initial term ending April 30, 1980; 5.60'~: CREATION AND PURPOSE: In Two (2) members for an initial that it is useful to the economic term ending April 30, 1979; welfare of the Village, there is hereby creat- Two (2) members for an initial ed a citizens' commission which shall be term ending April 30, 1978; known as the Finance Commission of the Two (2) members for an initial Village for the purpose of advising and term ending April 30, 1977; and assisting the Village President and Board of The Chairman for an initial term Trustees in the maintenance of a sound tax ending April 30, 1976. structure and overall fiscal policy for the Village~. (Ord. 2722, 7-19-1977; Ord. 4738, Successors shall be appointed for four 7-5-1995) (4) year terms. B. The ex officio or nonvoting members 5.602: MEMBERSIiIP: shall be the Village President, the Chairman of the Finance Committee A. The voting members of the Finance of the Board of Trustees, and the Commission. shall be nine (9) resi- Finance Director. (Ord. 2585, dents of the Village. 9-2-1975; Ord.' 4738, 7-5-1995; Ord. 4820, 9-3-1996) 1. The Village President shall appoint the Chairman and other members of this Commission with the advice and .5.603: ORGANIZATION: consent of the Board of Trustees. The Chairman shall serve no more than A. Immediately upon its organization, the two (2) consecutive terms as Chair- Finance Commission shall select from man. In the determination of such its membership a Vice Chairman and appointments, consideration shall be a Secretary. The persons so selected given to the appointee's background shall serve for terms of one year, and relating to municipal finance and plan- may be reelected to said position. ning. B. The Commission shall adopt rules for the conduct of its meetings and keep 1. See Chapter 4, Article V of this Code for provisions relating to the Finance Department. Village of Mount Prospect 5.603 5.604 written minutes of all meetings and other proceedings. C. All meetings of the Commission shall be public and its minutes shall be available for examination in the office of the Village Clerk during regular business hours. (Ord. 2585, 9-2-1975; Ord. 4738, 7-5-1995) 5.604: DUTIES AND RESPONSIBILI- TIES: In ad¥isin[l and the ¥illa[lo Presidont and Board of Trust- eos, the Finan¢o Commission shall ha¥o tho followin[l powors, dutios and obliga- tions, tho oxomiso of which shall bo dodi- catod to tho promotion of tho public interest and finanoial stability of tho Villa[lo: ^. To establish a standin[l sub¢ommittoo within such Commission ¢onsistin[l of not loss than threo (3) mombors for tho purpose of proioctin[l tho ¥illa[lo ~" bud[lot on a hypothotical basis for one or mom yoars beyond oach current fiscal poriod. B. To mako findin[ls and re¢ommonda- tions regarding Village finances, from time to time as it shall deem useful. C. To make findings and recommenda-' tions regarding such charges as the Village President or the Board of Trustees may make to the Commis- sion from time to time. D. To make periodic reports on its prog- ress, findings and recommendations to the President and the Board of Trustees r~gularly, not less than every six (6) months. (Ord. 2722, 7-19-1977; Ord. 4738, 7-5-1995) Village of Mount Prospect 5.701 5.702 ARTICLE VII PLAN COMMISSION SECTION: (5) years, or until his successor has been duly appointed and qualified. 5.701: Creation And Membership 5.702: Organization 2. After the initial term following the 5.703: Purpose creation of the Plan Commission, the 5.704: Jurisdiction successor of each member including 5.705: Hearings, Meetings And Notice the Chairman shall serve for a term of Provisions four (4) years, or until his successor 5.706: Additional Information has been duly appointed and quali- fied. The Chairman shall serve no more than two (2) consecutive terms as Chairman. 5.701: CREATION AND MEMBER- SHIP: There is hereby estab- B. The Village President and the Board lished a commission to be known as the of Trustees shall have the power to Plan Commission of the Village, consisting remove any member of the Plan Corn~ of nine (9) voting members, all of whom mission, including its Chairman, for shall be citizens of the Village. The mere- cause after public hearing. bers of the Plan Commission shall be ap- pointed by the President of the Board of C. Vacancies upon the Plan Commission Trustees with the consent of the Board of shall be filled for the unexpired term of Trustees. In addition, the Village President the member or the Chairman whose shall be an ex officio member of the Plan seat has become vacant by appoint- Commission. ment by the Village President with the consent of the Board of Trustees of A. When first appointed, the members of the Village. (Ord. 3313, 2~1-1983; Ord. the Plan Commission shall serve re- 4738, 7-5-1995; Ord. 4820, 9-3-1996) spectively for the following terms: two (2) for one year; two (2) for two (2) years; two (2) for three (3) years; and 5.702: ORGANIZATION: two (2) for four (4) years, or until their respective successors have been duly A. The President and Board of Trustees appointed and qualified, may provide by resolution for the compensation of the members and I Upon the creation of the Plan Corn- Chairman of the Plan Commission. mission, a Chairman, appointed by the Village President with the consent of B. Immediately upon its creation, the the Board of Trustees, who shall be a Plan Commission shall select from its voting ~nember of said Commission, membership a Vice Chairman and a shall be appointed for a term of five Secretary. Village of Mount Prospect 5.702 5.704 1. The Vice Chairman shall serve as 5.703: PURPOSE: In order that ade- ~'~ acting chairman whenever the Chair- quate guidance, direction, con- man appointed by the Village Presi- trol and development of the Village shall be dent is absent from meetings and provided for, the Plan Commission herein- hearings, above created shall: 2. The Secretary shall oversee and A. Develop a planning program. shall be responsible for the record of proceedings and the minutes of the B. Recommend regulations, projects and Plan Commission. programs pertinent to the develop- ment, redevelopment, and renewal of a. The Secretary of the Plan Corn- the Village and such surrounding mission shall be responsible for filing territory over which the Village exer- the most current rules and procedure cises subdivision jurisdiction~, and or bylaws of the Plan Commission, the minutes of meetings, the record of ' C. Prepare and revise the official map as hearings, and other documents and well as the Comprehensive Village recommendations with the Village Plan. (Ord. 3313, 2-1-1983) Clerk, and copies thereof with the Director of Community Development. 5.704: JURISDICTION: The Plan Com- b. The Secretary shall perform such mission shall have the following other duties as may be assigned him functions: from time to time by the Plan Commis- _,f~" sion. A. To prepare, amend and recommend to the President and Board of Trustees c. The Secretary may be given of the Village a Comprehensive Plan such clerical assistance as the Village for the present and future develop- Manager and/or the Board of Trustees ment or redevelopment of the Village, may provide, which Comprehensive Plan, or amendment thereto, shall be accom- C. The Plan Commission shall adopt plished in accordance with Section rules for the conduct of its hearings 5.705 of this Article. and meetings, which rules shall not conflict with this Article and which 1. Such plan may be adopted in whole may include the creation of a commit- or in separate geographical or func- tee authorized to conduct hearings at tional parts, each of which, when ' any time two (2) or more members of adopted, shall be the official Compre- the Plan Commission are present, hensive Plan, or part thereof, of the Village. 1. In the case of meetings, however, five (5) members of the Plan Commis- 2. This plan may include reasonable sion shall constitute a quorum to con- requirements with. reference to streets, duct business. (Ord. 3313, 2-1-1983; alleys, public grounds and other public Ord. 4738, 7-5-1995) improvements. ~1. See Chapter ~16 of this Code for subdivision regulations. L Village of Mount Prospect 5.704 5.704 3. The plan by its very terms, may be shall become effective upon the expi- made applicable to land situated with- ration of ten (10) days after the date in the corporate limits of the Village of filing notice of such adoption with and contiguous territory not more than the Cook County Recorder of Deeds. one and one-half (11/2) miles beyond the corporate limits but not included in B. To recommend changes, from time to the Village1. time, in the official Comprehensive Plan. 4. The plan may designate land suit- able for annexation to the Village, C. To prepare and recommend to the - along with recommended zoning clas- President and Board of Trustees, from sification for such land upon annex- time to time, plans for specific im- ation, provements in pursuance of the offi- cial Comprehensive Plan, including a 5. Such plan shall be advisory and in plan to implement the proper industrial and of itself shall not be construed to development and economic balance regulate or control the use of private within the corporate limits of the Vii- property in any way, except as to such lage. part of the said plan as has been implemented by ordinances duly en- D. To give aid to the Municipal officials acted by the President and Board of charged with the direction of projects Trustees of the Village. for improvements embraced within the official plan, to further the making of 6. Said official Comprehensive Plan these projects, and, generally to pro- and any ordinances implementing mote the realization of the official same shall be placed on file with the Comprehensive Plan. Village Clerk and shall be available at all times during regular business E. To review and recommend the denial hours for public inspection, or the approval of plats of subdivision. 7. Copies of said plan, all ordinances 1. Following the adoption of an offi- implementing same, and the official cial Comprehensive Plan in the man- map, shall be available to all interest- nar ptesc~ribed in this Article, no map ed parties upon payment by said par- or plat of any subdivision or ties of the sum established in order to' resubdivision presented for record, reimburse the general fund of the affecting land within the corporate Village for the cost of printing and limits of the Village, or contiguous distributing same. territory outside of but not more dis- tant than one and one-half (11/2) miles 8. No Comprehensive Plan or amend- from such limits of the Village, shall merit thereto shall be adopted that has be entitled to record or shall be valid not been submitted to the Plan Corn- unless the subdivision thereon shall mission, meet the subdivision regulations2 of the Village and otherwise conform to 9. The Comprehensive Plan or any requirements thereto shown in the amendment., if approved and adopted, 1.65 ILCS 5/11-13-1. ' ~ ' . . 2. See.Chapter 16 of this Code. . Village of Mount Prospect 5.704 5.705 official Comprehensive Plan of the 1. The Plan Commission shall keep Village. minutes of its meetings, showing the vote of each member upon every 2. The procedures for review of such question, or if absent or faiting to vote, maps or plats of subdivision shall be indicating that fact. as established within the subdivision regulations of the Village. 2. The concurring vote of five (5) members of the Plan Commission F. To exercise such other powers ger- shall be necessary to make any rec- mane to the aforedescribed purposes ommendation to the President and for which the Plan Commission was Board of Trustees of the Village. created as may be conferred upon the Plan Commission by ordinance. (Ord. C. Special Meetings: All special meetings 3313, 2-1-1983) and all hearings of the Plan Commis- sion shall be held at the call of the chairman and at such other times as 5.705: HEARINGS, MEETINGS AND the said Plan Commission may deter- NOTICE PROVISIONS: mine by rule. All of the foregoing pro- visions regulating the conduct of regu- A. General Provisions: All hearings and lar meetings of the Plan Commission all meetings of the Plan Commission shaft apply to special meetings of the shall be open to the public and the said Plan Commission. records and minutes thereof shall be available for examination in the office D. Hearings: A record of ali testimony of the Village Clerk during regular before the Plan Commission shall be bus[ness hours, maintained for each such hearing. No vote upon any recommendation of the 1. At hearings and meetings of the Plan Commission shall be had at any Plan Commission any interested per- hearing, unless the said Plan Com- son may appear or may be represent- mission shall by rule provide that such ed by duly authorized agents or attor- hearing shall be deemed a meeting heys. and the regulations concerning quo- rum and maintenance of minutes shall 2. No testimony regarding the Com- ' have been adhered to. prehensive Plan or any amendments thereto shall be taken, and no wit- E. No Comprehensive Plan or amend- nesses heard, except at a properly merit thereto shall be adopted that has convened hearing of the Plan Com- not been submitted to the Plan Com- mission, mission. After submission of a pro- posed Comprehensive Plan or an B. Regular Meetings: Regular meetings amendment to an existing Compre- of the Plan Commission shall be held hensive Plan, the Plan Commission in the Village Hall of the Village on the shall hold a public hearing to consider first and third Wednesdays of each such amendment. month. Village of Mount Prospect 5.705 5.706 1. No less than fifteen (15) days prior a pro posed amendment to the Com- te the public hearing to be held by the prehensive Plan, the President and Plan Commission, notice of the pro- Board of Trustees shall either adopt posed hearing, setting forth the time the Comprehensive Plan or amend- and date and place thereof, shall be ment in whole or in part, or reject the given by publication in a newspaper of entire Comprehensive Plan or amend- general circulation in the County of ment. Cook, in which the Village and contig- uous unincorporated area is located. 2. If adopted, the President and Board of Trustees of the Village shall enact 2. The hearing shall be informal, but ordinances to implement same, which all persons desiring to be heard in ordinances may include the official support of or opposed to the Compre- map or maps of the Village. hensive Plan or amendment shall be afforded such opportunity to be heard 3. In adopting an official Comprehen- and may submit their statements oral- sive Plan, except as herein otherwise ly and/or in writing, provided, the President and Board of Trustees shall be subject to the same 3. The hearing may be recessed to limitations as to subject matter as another date if not concluded; provid- apply to the Plan Commission. If, at ed, notice of the time and place there- the expiration of ninety (90) days after of is publicly announced at the hear- the recommendation of the Plan Com- ing at the time of such recess or no- mission to the President and Board of rice is given by newspaper publication Trustees, the President and Board of not less than five (5) days prior to the Trustees have taken no formal action, rescheduied hearing, the Comprehensive Plan or amend- ment thereto may thereafter not be F. Within ninety (90) days after the con- acted upon by the said President and clusion of the public hearing held by Board of Trustees without again corn- the Plan Commission, the Plan Corn- plying with the conditions of notice mission shall make their written rec- and hearing heretofore provided. (Ord. ommendation to the President and 3313,2-1-1983) Board of Trustees of the Village. if the Plan Commission fails to make such written recommendation within the 5.706: ADDITIONAL INFOPJ~AT[ON: said ninety (90) days, then the Presi- The Village Clerk shall furnish dent and Board of Trustees may pro- the Plan Commission copies of all ordinanc- ceed to consider adoption of such es, plans and data relative to public im- .. Comprehensive Plan or part thereof or provements of any nature or other plans an amendment to an existing Compre- affecting the official Comprehensive Plan of hensive Plan in the same manner as if the Village. If the Plan Commission deems the Plan Commission had made such a report thereon is necessary or advisable, written recommendation, it may make such report to the Board of Trustees for its consideration. (Ord. 3313, 1. After consideration of the recom- 2-1-1983) mendation of the Plan Commission of V'dlage of MoUnt Prospect 5.801 5.802 ARTICLE VIII POLICE PENSION BOARD SECTION: 5.801: Created 5.802: Duties Of The Board 5.801: CP, EATED: There shall be a Police Pension Board consisting of five (5) members. Of these members, two (2) shall be appointed by the Village President with the advice and consent of the Board of Trustees, serving a term of two (2) years each; two (2) shall be elected from the regular police force of the Village, and one shall be elected from the beneficia- ries of the pension. Each member shall serve for two (2) years and elected mem- bers shall be selected in the manner provid- ed by law. (1957 Code, 5.501) 5.802: DUTIES OF T~. BOARD= It shall be the duty of the members of the Police Pension Board to manage, invest and control the Police Pension Fund and ail monies pertaining tl~ereto in the manner provided by statute~. (1957 Code, 5.502) 1.40 ILCS 5/3-128. 5.901 5.904 ARTICLE IX FIREMEN'S PENSION BOARD SECTION: shall be chosen in such a manner and for such terms as is provided by law. (Ord. 5.901: Firemen's Pension Fund 819, 3-13-1962) Established 5.902: Trustees Of The Firemen's Pension Fund 5.903: OFFICERS OF THE BOARD: At 5.903: Officers Of The Board the first meeting of the Board of 5.904: Powers And Duties Of The Trustees of the Firemen's Pension Fund, Board they shall elect from their number a presi- dent and secretary, and shall appoint a treasurer. Said officers to hold office and shall have such authority to act for said 5.901: F[R.EMEN'S PENSION FUND Board of Trustees on such terms and in ESTABLISHED: There shall be such manner as said Board of Trustees established a Firemen's Pension Fund for . may provide and as provided by law. (Ord.. the regular paid firemen of the Village in 819, 3-13-1962) accordance with the Illinois Compiled Stat- utes~, (Ord. 819, 3-13-1962) 5.904: POWERS AND DUTIES OF BOARD: It shall be the duty of 5.902: TRUSTEES OF TF[F. FLPJ~- the Board of Trustees of the Firemen's MEN'S PENSION t~dND: There Pension Fund to manage, invest and con- shall be a Firemen's Pension Fund Board of trol the Firemen's Pension Fund and all Trustees consisting of not more than eight monies pertaining thereto in such manner (8) trustees. The following elected and as provided by law, and they shall have appointed officials shall be trustees of said such further duties and powers as are pro- Fund so long as they shall hold the offices vided by 40 Illinois Compiled Statutes designated; 5/4-107 through 5/4-117. (Ord. 819, 3-13-1962) President of the Village Village Clerk Village Attorney Chief of the Fire Department Village Treasurer In addition to the foregoing, the active members of the paid Fire Department shall choose three (3) trustees, and the retired firemen, if any, shall choose one of their number to act as a trustee. Said trustees 1.40 ILCS 5/4-121. Also see Chapter'4,'Article IX and'Chapter 7 of this Code for provisions relating tothe Fire Department. · Village of Moufrt Prospect 5.1001 5.1003 ARTICLE X SAFETY COMMISSION SECTION: C. The Village President with the advice and consent of the Board of Trustees 5.1001: Creation And Appointment of the Village shall appoint the Chair- 5.1002: Records And Minutes man of this Commission. The Chair- 5.1003: Purpose Of Commission man shall serve no more than two (2) 5.1004: Duties Of Commission consecutive terms as Chairman. The term of office for the members who are not in the employ of the Village shall be for 5.1001: CP, EAT]'ON AN]) APPOINT- a period of four (4) years, or until their MENT: There is hereby estab- successors are appointed and qualified. lished a commission to be known as the Any member shall be eligible for reappoint- "Mount Prospect Safety Commission", con- merit. Members of this Commission appoint- sisting of nine (9) members, which mere- ed or employees, shall serve without addi- bers shall be appointed as follows: tional compensation. (Ord. 201 8, 7-25-1967; Ord. 4439, 6-2-1992; Ord. 4699, A. The Village President with the advice 1-3-1995; Ord. 4820, 9-3-1996) and consent of the Board of Trustees shall appoint six (6) members, not in the employ of the Village, who have a 5.1002: RECORDS primary interest in safety. Immediately upon its organiza- tion, the Safety Commission shall select a B. The Village Manager shall appoint a Vice Chairman from its members. The representative from the Mount Pros- Chairman shall designate the meeting pect Police Department, a representa- dates; however, there shall be a minimum tive from the Mount Prospect Fire of four (4) meetings each year. The Corn- Department, and a representative mission shall adopt rules for the conduct of from the Mount Prospect Public Works its meetings and keep written minutes of all Department to serve on this Commis- meetings and proceedings. All minutes of sion as. voting members. The Village the Safety Commission shall be public and · employees appointed by the Village available for examination in.the office of the Manager shall serve without additional Village Clerk during regular business hours. compensation. A representative from (Ord. 4766, 12-5-1995; Ord. 4820, the Engineering Division shall serve 9-3-1996) as an ex officio, nonvoting member of the Commission and shall perform the duties of the Secretary of the Corn- 5.1003: PURPOSe. OF COMMI'$SION: mission. The purpose of this Commission is the reduction of accidents, injuries and deaths on all streets, public rights of way Village 'of Mount Prospect 5.1003 5.1004 and public properties; and also, health cords or reports when such informa- hazards such as air pollution, water poilu- tion is requested by the Safety Com- tion and such other activities that may be mission. incident to the health and safety of the residents of Mount Prospect, by the best F. Submit, not less than semi-annually, a methods of education, engineering, eh- report to the President and Board of forcement, legislation and administration. Trustees on all activities of the Safety (Ord. 2018, 7-25-1967) Commission, together with such rec- ommendations as the Commission shall wish to transmit. (Ord. 2018, 5.1004: DUTIES OF COMMISSION: The 7-25-1967; Ord. 4491, 12-1-1992) Commission will perform and exercise the following functions: A. Cooperate with the Village President and Board of Trustees in carrying out a program of safety in the Village. B. To recommend such actions to the Board of Trustees as it may deem appropriate to serve the cause of safety. C. Hear appeals from the decisions of the Engineering Division with respect to sight obstructions, as set forth in Section 9.117 of this Code. D. invite and encourage the cooperation of community organizations such as religious, schools, home owners or civic groups in carrying on its work. E. The Commission shall have the au- thority to inspect and examine any and all records, and any reports from any department within the Village ~.~...~.~ government relating to its work to serve the cause of safety, except Village personnel records, juvenile records and other records protected by law. Reports from the Police De- partment will be furnished upon a showing of good cause. Any Village department or agency shall furnish information concermng its work, re- L Village of Mount Prospect 5.1101 5.1102 ARTICLE Xl SOLID WASTE COMMISSION SECTION: Commission, three (3) members shall be appointed for four (4) years; three 5.1101: Creation And Purpose (3) members shall be appointed for 5.1102: Organization three (3) years and three (3) members ,5.1103: Meetings And Hearings shall be appointed for two (2) years. 5.1104: Powers AndDuties (Ord. 4078, 7-18-1989; Ord. 4320, 5.1105: Duties Of Secretary 6-4-1991; Ord. 4738, 7-5-1995; Ord. 4820, 9-3-1996) 5.1101: CREATION AND PURPOSE: In 5.1102: ORGANIZATION: that it is useful to the ecological welfare of the Village, there is hereby creat- A. The members of the Solid Waste ed a citizens' commission which shall be Commission shall serve without corn- known as the Solid Waste Commission of pensation. Immediately upon its orga- the Village for the purpose of advising, nization, the Commission shall elect educating and assisting the Village Presi- from its membership a Vice Chairman dent and Board of Trustees in proposing and Secretary. The persons so elect- rules and regulations to promote community ed shall serve as such for a term of education on the use of recycling and to one year but may be reelected to said reduce the amount of trash generated with- positions. in the Village. B. The ex officio or nonvoting members A. The Solid Waste Commission shall shall be the Village President and the consist of nine (9) members, each of Director of Public Works or his desig- whom'shall be residents of the Village hated representative. and shall be appointed by the Village President with the advice and consent C. The Commission shall adopt rules for of the Board of Trustees. The Village the conduct of its meetings and hear- President shall appoint the Chairman ings. of this Commission with the advice and consent of the Board of Trustees. 1. In the case of meetings, however, a The Chairman shall serve no more majority of the members of the Corn- than two (2) consecutive terms as m~ssion shall constitute a quorum to Chairman. conduct business. B. The term of office of each member of 2. The Commission shall keep rain- the Solid Waste Commission shall be utes of all such meetings and I~ear- four (4) years with the exception that ~ngs. (Ord. 4078, 7-18-1989; Ord. upon the initial appointment of this 4320, 6-4-1991; Ord. 4738, 7-5-1995) V"dlage of Mount Prospect 5.1103 5.1105 5.1103: MEETINGS AND HEARINGS: A. All meetings and all hearings of the Commission shall be public and the minutes thereof shall be available for examination in the office of the Village Clerk during regular business hours. B. Regular meetings of the Commission shall be held not less than once every two (2) months and upon twenty four (24) hours' written notice thereof to each member of the Commission and in the manner provided by law; provid- ed, however, that failure to give notice to each member of the Commission shall not invalidate any otherwise valid action of the Commission. (Ord. 4078, 7-18-1989; Ord. 4738, 7-5-1995) 5.1104: POWERS AND DUTIES: The purpose of the Solid Waste Commission shall be to act in an advisory capacity to the Mayor and the Board of Trustees in proposing rules and regulations to promote the use of recycling and to re- duce the amount of trash generated within the Village. (Ord. 4078, 7-18-1989; Ord. 4320, 6-4-1991; Ord. 4738, 7-5-1995) 5.1105: DUTIES OF SECRETARY: It shall be the duty of the Secre- tary to keep a written record of all meetings of the Commission and all ordinances pro- posed which shall be a public record and ~'~ shall be kept on file in the office of the Village Clerk available for public inspection. (Oral. 4078, 7-18-1989; Ord. 4738, 7-5-1995) Village of Mount Prospect 5.1201 5.1202 ARTICLE Xll SPECIAL EVENTS COMMISSION SECTION: by the Village President with the ad- vice and consent of the Village Board, 5.1201: Creation And Membership shall serve for a term of five (5) years, 5.1202: Organization or until his/her successor has been 5.1203: Powers And Duties duly appointed and qualified. 5.1204: Meetings 2. After the initial term, the successor of each member and the Chairman so appointed, shall serve for a term of 5.1201: CREATION AND MEMBER- four (4) years, or until his/her succes- SHIP; There is hereby estab- sor has been duly appointed and qual- Iished a Committee to be known as the ified. The Chairman shall serve no Special Events Commission of the Village, more than two (2) consecutive terms consisting of fifteen (15) members, a major- as Chairman. ity of whom shall be citizens of the Village. The members of the Special Events Corn- B. The Village President shall have the mission shall be appointed by the Village power to remove any member of the President with the consent of the Board of Special Events Commission. Trustees. In addition, the Village President shall be an ex officio member of the'Special C. Vacancies shall be filled for the uhex- Events Commission. pired term of the member or the Chairperson whose seat has become A. When first appointed, the members of vacant by appointment of the Village the Special Events Commission shall President with the consent of the serve respectively for the following Board of Trustees. (Ord. 4573, terms: 8-3-1993; Ord. 4738, 7-5-1995; Ord. .- 4820, 9-3-1996) Three (3) for one year; Three (3) for two (2) years; Three (3) for three (3) years; 5.1202: ORGANIZATION= FOur (4) for four (4) years; and Two (2) for five (5) years A. Members of the Special Events Com- ." mission shall serve without compensa- or until their respective successors tion of any kind. have been duly appointed and quali- fied. B. Immediately upon the creation of the Special Events Commission, the mem- 1. Upon creation of the Special Events hers of the Commission shall seiect Commission, the Chairperson, who from its membership a Vice Chairper- shall be a voting member appointed son and Secretary. Village of Mount Prospect 5.1202 5.1204 1. The Vice Chairperson shall serve Trustees of the Village on a quarterly as acting chairperson whenever the basis. Chairman appointed by the Village President is absent from the meeting. E. The Special Events Commission shall have the power and authority to solicit 2. The Secretary shall oversee and be and/or accept contributions of cash responsible for the record of proceed- and in-kind services or products in ings and shall prepare the minutes of furtherance of the promotion and/or said Special Events Commission. A staging of any special events. (Ord. copy of the minutes of the Special 4573, 8-3-1993; Ord. 4738, 7-5-1995) Events Commission shall be forward- ed to the Village Clerk for distribution and for the official files of the Village. 5.1204: MEETINGS: The Special Events (Ord. 4573, 8-3-1993; Ord. 4738, Commission shall meet on a 7-5-1995) regular basis, as established by the Com- mission. Special meetings of the Special Events Commission may be called by the 5.1203: POWERS AND DUTIES: Chairperson of said Commission. (Ord. 4573, 8-3-1993; Ord. 4738, 7-5-1995) A. It shall be the duty of the Special Events Commission to develop, pro- mote and coordinate a series of com- munity events for the enjoyment and education of the residents of the Vil- lage and visitors to our Village. B. All activities organized by the Special Events Commission shall be conduct- ed within the financial constraints placed upon the Commission as es- tablished by the President and Board of Trustees through passage of the annual budget for the Village. C. The Special Events Commission shall have the authority to enter into agree- ments with participants, organizations and/or groups solicited by the Com- mission to participate in the specific events organized by the Commission. D. The Special Events Commission shall prepare a calendar of events for the Village. Said calendar shall be pre- sented to the President and Board of L Village of Mount Prospect 5.1301 5.1302 ARTICLE Xlll SIGN REVIEW BOARD SECTION: 2. The term of office to this Commis- sion shall be for a period of four (4) 5.1301: Creation And Purpose years, or until their successors are 5.1302: Membership appointed and qualified. The Chair- 5.1303: Organization man shall serve no more than two (2) 5.1304: Duties And Responsibilities consecutive terms as Chairman. Mem- bers appointed at the onset shall be for the following terms: 5.1301: CREA'rION AND PURPOSE: tn Two (2) members for an initial that it is essential to the eco- term ending April 30, 1988; nomic and social welfare of the Village, and Two (2) members for an initial the orderly development of the community, term ending April 30, 1989; there is hereby established an advisory One member for an initial term commission which shall be known as the ending April 30, 1990. "Sign Review Board of the Village of Mount Prospect" for the purpose of reviewing Successors shall be appointed for four variations, special uses, and appeals taken (4) year terms. from the Sign Ordinance of the Village. (Ord. 3713, 11-5-1986; Ord. 4738, 3. The membership of the Sign Re- 7-5-1995) view Board shall consist of the follow- ing: 5.1302: MEMBERSHIP: Two (2) members of existing advisory commissions of the Village; A. The voting members of the Sign Re- view Board shall be seven (7) mere- Two (2) members who shall be resi- bers. dents of the Village; 1. The Village President shall appoint Two (2) members to be recommended · the Chairman and other members of by the Chamber of Commerce who this Commission with the advice and shall be in the design profession; consent of the Board of Trustees. in the determination of such appoint- One member to be recommended by merits, consideration shall be given to the Chamber of Commerce who shall the appointee's background relating to be a Mount Prospect retail or service sign industry and design qualifica- business owner. tions. Village of Mount Prozpect 5.1302 5.1304 At no time shall there be less than five The Sign Review Board shall make periodic (5) residents of the Village on the Sign reports on its findings and decisions to the Review Board. President and Board of Trustees. (Ord. 3713, 11-5-1986; Ord. 4738, 7-5-1995) 4. Members may succeed themselves. (Ord. 3713, 11-5-1986; Ord. 4438, 6-2-1992; Ord. 4444, 7-7-1992; Ord. 4738, 7-5-1995; Ord. 4820, 9-3-1996) 5.1303: ORGANIZATION: A. Immediately upon its organization, the Sign Review Board shall select from its membership a Vice Chairman. The persons so elected shall serve for terms of one year, and may be re- elected to said position. B. The Commission shall adopt rules for the conduct of its meetings and keep written minutes of all meetings and other proceedings. C. All meetings of the Commission shall be public and its minutes shall be available for examination in the office of the Village Clerk during regular business hours. D. For the purpose of conducting busi- ness four (4) members of the Sign Review Board shall be deemed a quorum. (Ord. 3713, 11-5-1986; Ord. 4438, 6-2-1992; Ord. 4444, 7-7-1992; Ord. 4738, 7-5-1995) 5.1304: DUTIES AND RESPONSIBILI- TIES: The Sign Review Board shall consider such requests as are filed with the Community Development Depart- ment, and shall review them consistent with the standards and purposes of the Sign Ordinance of the Village. L Village of Mount Prospect 5.1401 5.1403 ARTICLE XlV MOUNT PROSPECT YOUTH COMMISSION SECTION: 5.1403: MEMBERSHIP: 5.1401: Creation And Purpose A. The members of the Mount Prospect 5.1402: Appointment Youth Commission shall be residents 5.1403: Membership of the Village. 5.1404: Adult Advisors 5.1405: Duties B. The membership of the Mount Pros- 5.1406: Meetings pect Youth Commission shall elect a 5.1407: Voting chairman. C. There shall be a minimum of eleven (11) members and a maximum of 5.1401: CREATION AND PURPOSE: twenty one (21) members of the There is hereby created the Mount Prospect Youth Commission. It Mount Prospect Youth Commission. The shall be a goal but not a mandatory membership of the Mount Prospect Youth requirement that two-thirds (2/3) of the Commission shall be broadly representative members shall be between the age of of the entire community, taking into particu- fifteen (15) and twenty one (21) years lar account the various high schools and of age, inclusive, and one-third (1/3) of junior high schools attended by the youth of the members shall be between the Mount Prospect. (Ord. 4850, 4-2-1997) ages of twelve (12) and fourteen (14) when appointed or reappointed. 5.1402: APPOINTMENT: Members of D. Members of the Mount Prospect Youth the Mount Prospect Youth Corn- Commission shall be between the mission shall be appointed by the Village. ages of twelve (12) and twenty one President, with the consent of the Board of (21), inclusive, when appointed or Trustees, for a term of one year. Members reappointed to the Mount Prospect may be selected from recommendations Youth Commission. When a member from schools, youth organizations, church- of the Mount Prospect Youth Commis- es, businesses, residents, other govern- sion reaches the maximum, age for ment agencies, etc. It shall be an objective, membership, said member shall corn- but not a mandatory requirement, that each plete the term for which he/she was school serving Mount Prospect youth above appointed. the age of eleven (11) years old be repre- sented on the Mount Prospect Youth Corn- E. There shall be no limit on the number mission. (Ord. 4850. 4-2-1997) of terms a member may serve. (Ord. 4850, 4-2-1997) 5.1404 5.1406 5.1404: ADULT ADVISORS: There shall D. Organize and coordinate existing -- ( be at least three (3)adult advi- youth programs such as Youth in sors to the Mount Prospect Youth Commis- Government Day; sion appointed by the Village President, with the advice and consent of the Village E. Develop and implement new programs Board. The adult advisors shall consist of a for youth in the Village; Village Trustee, a sworn member of the Mount Prospect Police Department and an F. Foster and promote cooperation adult associated with Mount Prospect. Adult among governmental and nongovem- advisors shall serve for a term of four (4) mental organizations serving youth years and may be reappointed for addition- within the Village; f al four (4) year terms. An adult advisor shall not be a voting member of this Commis- G. As needed, recommend changes in sion. (Ord. 4850, 4-2-1997) the structure or function of the Mount Prospect Youth Commission so that the Commission may better accom- 5.1405: DUTIES: The duties of the plish the purposes for which it was Mount Prospect Youth Commis- created; and sion shall be as follows: H. Prepare annually and present to the A. Formulate recommendations on spe- Village Manager the Mount Prospect cific topics as assigned by the Presi- Youth Commission budget recommen- dent and Board of Trustees or initiated dations for inclusion in the annual by the Commission, including, but not Village budget submittal. (Ord. 4850, f limited to, vandalism, liquor and drug 4-2-1997) law enforcement, automobile and bicycle safety, and youth and family issues; 5.1406: MEETINGS: The Mount Pros- pect Youth Commission shall B. Identify youth issues in the community meet on the first Wednesday of each and by holding public meetings, studying every calendar month, which meeting date, youth services in the Village and in time and location shall be included on an other communities, and receiving agenda which agenda shall be posted. The communications from schools, corn- chairman may call a special meeting as munity groups, and Village residents; required or change the date of the monthly where possible, develop solutions to meeting to accommodate calendar conflicts. these problems and, if appropriate, In addition to its regular monthly meeting, ~..~-~ present recommendations to the Pres- the Mount Prospect Youth Commission ident and Board of Trustees of the shall meet in June and December of each Village; year with the President and the Board of Trustees at a committee of the whole meet; C. Compile, maintain, and distribute a lng. The first priority of these meetings shall current directory of existing services be to report on issues currently before the and programs for youth in the Village Commission. Minutes of the meetings of the furnished by public and private agen* Mount Prospect' Youth Commission shall be cies; taken, a copy of Which minutes shall be Village of Mount Prospect · 5.1406 5.1407 forwarded to the Village Clerk for the official records of the Village. All meetings and actions of this Commission shall be con- ducted in accordance with the requirements of the "Open Meetings Act". (Ord. 4850, 4-2-1997) 5.1407: ¥OT[NG: As it applies to this Commission, a duly constituted quorum shall consist of one-half (1/2) plus one of the duly appointed members present and voting. A majority vote of the voting members present at a duly constituted meeting of the Commission shall be re- quired to take final action on any measure before the Commission. Each member of the Commission shall have one vote. Adult advisors shall have no vote. The chairman shall vote on every final decision of the Mount Prospect Youth Commission. (Ord. 4850, 4-2-1997) Village of Mount Prospect CAF/ 5/16/95 RESOLUTION NO. 16-95 A RESOLUTION AMENDING RESOLUTION NO, 2-91 DESIGNATING PERSONS WHO SHALL BE EXEMPT FROM PAYING FOR MOUNT PROSPECT MOTOR VEHICLE LICENSES WHEREAS, the corporate authorities of the Village of Mount Prospect have for many years issued motor vehicle license stickers or plates to certain persons in recognition of the public service rendered by them; and WHEREAS, the Mayor and Board of Trustees of the Village of Mount Prospect desire to continue this practice, but to limit it primarily to individuals associated with the government of Mount Prospect and as specified herein. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS: SECTION ONE: That Resolution No. 2-91 is hereby repealed in its entirety.' SECTION TWO: That the following persons shall receive a Mount Prospect motor vehicle sticker or plate without payment of the fee therefor, as established in Chapter 17 of the Village Code of Mount Prospect, as amended, subject to the conditions set forth in SECTION FIVE of this Resolution: Architectural Commission; Emergency Services Disaster Agency, being a Bureau of the Fire Department; Board of Fire and Police Commissioners; Board of Health; Board of Library Trustees; Board of Local Improvements; Business District Development and Re-Development Commission; Cable Television Commission Disabled Veterans of the Armed Services of the United States of America, whose motor vehicle bears registration plates issued pursuant to Section 3-609 of "The Illinois Vehicle Code"; Economic Development Commission . Electrical Commission; Ex-Prisoner of War; Finance Commission; Firsmens' Pension Fund Board; Physically Handicapped Person. whose motor vehicle bears registration plates issued pursuant to Section 3-616 of the "Illinois Vehicle Code" or whb has an identification card. duly authorized by a governmental agency ind!cating ~he person to whom the card is Issued is perr~anentiy disabled; Plan Commission; Police Pension Fund Board; ticker Exemptions Page 2 of 2 Safety Commission; Sign Review Board; Solid Waste Commission; Special Events Commission; Volunteer Fire Department; Zoning Board of Appeals; and as may be set forth in the Illinois Compiled Statutes. SECTION THREE: That the Village of Mount Prospect, the Mount Prospect Park District, the River Trails Park District, and School Districts 26, 57, 59 and 214, as well as al! other vehicles having Illinois State license plates with the "School Bus" designation thereon shall be issued a Mount Prospect motor vehicle license sticker or plate for each vehicle owned and operated by such body, provided such vehicle is registered within the corporate limits of the Village of Mount Prospect. Upon the receipt of such license for such vehicle by such governmental agency, no fee as established under the aforementioned Chapter 17 shall be paid therefor. SECTION FOUR: That any not-for-profit organization shall receive a Mount Prospect motor vehicle sticker or plate without payment of the fee therefor established under Chapter 17 of the Village Code of Mount Prospect for all vehicles bearing Illinois State license plates with the "School Bus" designation provided that such vehicle is registered within the corporate limits of the Village of Mount Prospect. It is further provided than any not-for-profit organization shall receive no more than one (1) Mount Prospect motor vehicle sticker or plate without payment of the fee therefor, as established under the aforementioned Chapter 17 for a vehicle bearing illinois State license plates with the "CV" designation provided that such vehicle is registered within the cdrporate limits of the Village of Mount Prospect. SECTION FIVE: That no person shall receive a motor vehicle license sticker or plate without charge as provided in this Resolution unless such person resides within the corporate limits of the Village of Mount Prospect and the motor vehicle for which the license sticker or plate is issued is registered within the corporate limits of said Village. No person shall by virtue of this Resolufion receive more than one (1) such vehicle license sticker or plate. SECTION SIX: That this Resolution shall be in full force and effect from and after its passage and approval in the manner provided by law. AYES: Hendricks, Hoefert, Skowron, Wilks NAYS: Clowes, Corcoran PASSED and APPROVED this 6th day of June, 1995. ~'Grorald L. Farley, Mayor/ Carol A. Fields, Village Clerk Village of Mount Prospect Mount Prospect, Illinois INTEROFFICE MEMORANDUM TO: VILLAGE MANAGER MICHAEL E. JANONIS FROM: ASSISTANT VILLAGE MANAGER DATE: MARCH 30, 2000 SUBJECT: CONSENT AGENDA During a Village Board retreat in 1998 a number of Village Board members suggested consideration of a Consent Agenda format change to speed the flow of the Village Board meetings. Ironically enough that was not the first time there was some discuSsion regarding a consent agenda, attached for your information is a copy of a memorandum from 1978. You will note that the discussion in 1978 centered on the option of utilizing a consent agenda as a means to streamline the decision process. The Village Board had utilized a second reading for a number of years prior to the 1978 discussion because of the committee structure in place at the time. However, when the committee structure was eliminated the second reading requirement remained and is still with us today. Staff coordinated a survey through the NWMC to determine which other communities utilized Consent Agendas and how the Consent Agenda procedure actually functioned. A copy of the survey results is attached for your information. You will note that Of the 31 communities who responded to the survey, only 4 do not utilize a Consent Agenda format. with Mount Prospect being one of the four. The procedures for removing an item from the Consent Agenda vary widely from community to community. The items that are considered worthy of Consent Agenda status also vary depending on the community. The majority of routine items such as minutes, bill approval, proclamations, appointments, and bid approvals are typical. However, other agenda items can be considered for the Consent Agenda if proper public comment procedures are put into place. Therefore, in order t~ ·consider theuse of the Consent Agenda a number of other Order of Business items should be considered at the same time. For example, in Mount Prospect it is not uncommon for an ordinance togo through a concurrence vote then a first'and second reading, such action would typically take 6 weeks Such a period for consideration could require an individual to' attend three different meetings over the 6-week period. CONSTENT AGENDA March 30, 2000 Page 2 In order to obtain the maximum benefit from the use of a consent agenda it may be necessary to revise the Order of Business and alter some of the decision procedures currently in place. The suggested procedures to incorporate the use of a Consent Agenda are as follows: · The Village Manager would be granted the authority to place agenda items on Consent at the time of agenda preparation. The items that would be considered Consent would be items of a routine nature and could be approved with a single omnibus vote for all Consent items. · Consent items would normally be items that had been discussed previously and public comment had also been provided. Items placed on the consent agenda would be assumed to be non-controversial based on direction from the Village Board and previous discussion. · Any trustee can request an item listed under the Consent Agenda be removed for discussion at the beginning of the meeting. If a citizen wants an item removed from the Consent Agenda so that additional public comment can take place such a request must be requested through a Trustee or the Village Manager. · Old Business would be items that would not be considered for consent status or items the Village Board wants to discuss further before making a final decision. · New Business would be items presented to the Village Board for the first time for discussion and direction. It may be necessary to consider removing the concurrence phase of the decision process to streamline the decision phaes and reduce the likely number of appearances by a citizen or petitioner. · The reporting out of bid results and requests for purchase based on the bid results could be Consent Agenda items also and could be removed in the same manner as other items if additional discussion is desired. · If additional public discussion is undertaken prior to a vote of the Village Board the discussion from the public should be limited by allotting a specific timeframe for public input and adhering to that time. The above procedures assume the Village Board modifies the existing order of business and redefines some business items to incorporate a Consent agenda. However, it may be worth considering a significant change in the order of business similar to other communities that utilize a Consent agenda. Attached is a. sample Order of Business with the Consent Agenda option included for illustration purposes assuming some portion of the existing order of business is maintained. Additional samples are attached from other communities With appropriate code sections detailing the use of the consent agenda. Regardless of the order busioess that ultimately is decided upon t seems critical that the agenda include additional information for the general public to cue them as to which items are available for public Comment (as shown in the Elk Gr.ove Village public Information pamphlet). A Village of Mount Prospect .samPle ONSTENT AGENDA March 30, 2000 Page 3 informational pamphlet has been drafted, but does not include the information about the use of a consent agenda. However, the pamphlet could easily be modified to incorporate consent process information to the general public. If you have any questions, please contact me. DAVID STRAHL H:\GEN\TRUSTEES\Consent Agenda Cover Memo.doc 0 Sample Order of Business Incorporating Consent Agenda 1. Call to Order 2, Roll Call 3. Pledge of Allegiance 4. Invocation 5. Approval of Minutes from Previous Meeting(s) 6. Approval of Bills 7. Mayor's Report 8. Citizens to be Heard 9. Changes to the Agenda - Removal of Items from Consent Agenda 10.Consent Agenda 11. Old Business 12. New Business 13.Village Manager's Report 14.Any Other Business 15.Closed Session 16.Adjournment H:\GEN\TRUSTEES\Sample Order of Business.doc Detailed Definitions of the Use of Proposed Consent Agenda Chan,qes to the A.qenda: Opportunity for a Village Board member or Village Staff member to request an item be removed from consent agenda for individual consideration. Consent A.qenda: The matter listed for consideration on the Consent agenda have all been discussed by the Village Board previously and are matters which are considered routine in nature and could be approved by a single voice vote by Village Board members present. Voice .votes will be recorded as "aye" or "nays" depending on the vote of the individual trustee, for each item listed under consent consideration. The Village Manager shall have the discretion to determine which items could be considered as for the consent agenda. Old Business: Items of business that have been discussed previously and may have been revised at the request of the Village Board members or staff prior to final disposition vote under consent agenda or items that members of the Village Board requested to be removed from the consent agenda. The Village Manager may retain items under old business instead of consent based on previous discussion indications. New Business: Items of business that are presented for the first time for approval or discussion purposes including public comment, Villa.qe Mana.qer's Report: Status report or general comments presented to the Village Board. Bid results or acceptance of proposals not considered consent agenda items either at the option of the Village Manager or Village Board members, ARTICLE II RULES OF ORDER SECTION: majority of the Board of Trustees present at such meeting. 2.201: Conduct Of Business 2.202: Order Of Business; Regular b. The concurrence of a majority of Meetings Only the President and Board of Trustees 2.203: Exception To Reading Of then holding office unless this Village Minutes Of Previous Meeting Code expressly provides for the con- 2.204: Committees; Reports curring vote of a greater number. 2.205: Other Rules Of Procedure 2.206: Enforcement Of Decorum 2. With respect to resolutions and 2.207: Veto; Passage Over Veto motions, the passage of the following 2.208: Reconsideration types of resolutions or motions shall 2.209: Definitions ~'equire the concurrence of a majority of the President and Board of Trust- ees then holding office, unless this Village Code expressly provides for 2.201: CONDUCT OF BUSINESS: the concurring vote of a greater num- ber. A. Quorum: A majority of the President and Board of Trustees shall constitute a. Resolutions or motions creating a quorum to do business at any regu- any liability against the Village. lar or special meeting, unless other- wise provided in subsection B of this b. Resolutions or motions for the Section. expenditure or appropriation of the money of the Village. B. President: The Village President shall be the presiding officer of all regular 3. Proposed ordinances .and resolu- and special meetings of the Board of tions shall be circulated among the Trustees and at all times when the President and Board of Trustees at Board meets as a committee of the least three (3) days prior to the meet- whole, lng at which the same are scheduled to be considered by the President and C. Ordinances, Resolutions And Motions: Board of Trustees. This provision may be waived by unanimous consent of 1. With respect to ordinances, the those voting on the ordinance or reso- ~3assage of all ordinances for whatev- lution. er purpose shall require: 4. For the purpose of this Article II, a a. Two (2) readings, except that majority shall be more than one-half this prowsion can be waived by a VE~e o£1~o~t Prospect 2.201 2.201 (1/2) of the President and Board of ail seven (7) members of the corpo- Trustees then holding office, rate authorities are present and vot- ing, and a concurring vote of four (4) if 5. In certain circumstances Illinois law less than seven (7) members of the or this Code may require a greater corporate authorities are present and number of concurring votes than is set voting. Although this schedule is not forth in this subsection C. In each of meant to be exhaustive, this extraor- those instances, regardless of the dinary vote is required in the following language of the statute, there shall be cimumstances. required a concurring vote of five (5) if a. To override veto of Mayor V.C. 2.207 (only the Trustees vote) b. To vacate streets of alleys 65 ILCS 5/3-11-19 c. To approve Annexation Agreements V.C. 8.510(B) 65 ILCS 5/11-15.1-3 d. To make additional emergency 65 ILCS 5/8-1-6 appropriations e. To lease or purchase real or 65 ILCS 5/11-76.1-1 personal property f. To exchange real estate 65 ILCS 5/11-76.2-1 65 ILCS 5/11-76,2-3 g, To lease equipment or machinery' 65 ILCS 5/11-76-6 h. The waive competitive bidding for V.C. 4.103(H)3 purchase of supplies or equipment D. Duty To Vote; Exception: While a 8.115 of this Code. If a conflict of member of the corporate authorities interest is declared, the member's may not be compelled to vote on any "abstention" or 'pass" or "present" question, it is the duty of every mom- vote shall not be counted on either ber to vote on each question in which side of the question. Otherwise, an the member does not have a conflict "abstention" or a vote of "present" or of interest as set forth in Section "pass" shall be considered a vote on L 2.201 2.204 the prevailing side upon announcing 8. Communications and petitions the adoption or rejection of a proposi- citizens to be heard. tion on the floor. (Ord. 4548, 5-4-1993) 9~ Old business. 10. New business. 2.202: ORDER OF BUSINESS; REGU- LAR MEETINGS ONLY: 11. Village Manager's report. A. Promptly at the hour set by law on the 12. Any other business (including date of each regular meeting, the items for information only). Village President, Trustees, Village Clerk and Village Manager shall take 13. Adjournment. their places in the Board room of the Mount Prospect Senior Citizen Center, D. A waiver of the rules for the purpose 50 South Emerson Street, unless of discussing an item not on the writ- notice for the meeting specifies anoth- ten agenda of a regular meeting shall er place, be effective if requested by any two (2) members of the Board and if a B. Immediately thereafter the business of majority of those present and voting the Board of Trustees shall be taken concur. With respect to a special up in the order found in the written meeting, an item may not be acted agenda circulated among the Presi- upon unless it is on the written agen- dent and Board of Trustees prior to da. (Ord. 4548, 5-4-1993; Ord. 4827, the meeting date. 3-16-1994; Ord. 4713, 3-7-1995; Ord. 4975, 11-17-1998) C. The written agenda shall set forth the order of business substantially as follows: 2.203: EXCEPTION TO READING OF MINUTES OF PREVIOUS 1. Call to order. MEETING: Unless a reading of the minutes of a previous Board meeting is requested 2. Roll call. by a member of the Board of Trustees, such minutes may be approved without 3. Pledge of Allegiance. reading if the Clerk has previously fur- nished each Board member with a copy 4. Invocation. thereof~. (Ord. 4548, 5-4-1993) 5. Approval of minutes of preceding regular meetings and special meet- 2.204: COMMITTEES; REPORTS: ings, if any. A. Committee Of The Whole: Working 6. Approval of bills and monthly finan- sessions and the discussion of Munici- cial report, pal ~3usiness shall be undertaken by the Village Board of Trustees sitting 7. Mayor's report, as a Committee of the Whole. Minutes shal be taken at all Committee meet- 1. See also subsection 2.202C5 of this Article. Village of Mount Prospect 2.2O4 2.205 ings and the same shall be submitted obligation on the part of the Village, or ~' to the President and Board of Trust- for the expenditure or appropriation of ees prior to the next regular meeting its money, and in all other instances of said Board. where requests for a roll call vote are made by any member of the corporate B. Special And Ad Hoc Committees: authorities. Special and ad hoc committees may be appointed by the Village President, D. Rule IV. Following any hearing of any from time to time, to fulfill such pur- matter before any other commission pose as the President shall designate, or board of the Village, a detailed Such committees may be comprised report of the commission or board f of persons who are not members of meeting, including a recommended the corporate authorities. (Ord. 4548, order or decision, shall be forwarded 5-4-1993) to the President and Board of Trust- ees by the commission or board. 2.205: OTHER RULES OF PROCE- 1. The report shall include a minority DURE: The following rules of view and recommendation, if there is procedure shall govern the conduct of all any. regular, special and committee meetings of the Board of Trustees, although these rules, 2. The President and Board of Trust- other than those prescribed by statute, may ees shall limit oral argument to ten be suspended at any time upon proper (10) minutes wherein such argument motion and consent of the majority of the is made on behalf of petitioners ap- ~¢,~- President and Board of Trustees present at pearing before the Board of Trustees any meeting: with respect to any report of any com- mission or board. A. Rule I. The President shall decide all questions of order. E. Rule V. Any report of a commission or board which has been referred to the B. Rule Il. corporate authorities for final action shall be deferred to the next'regular 1. Trustees discussing a question meeting of the corporate authorities shall address the President and no upon the written or officially stated Trustee has the floor until recognized request of any member of the corpo- by the President. rate authorities. The same member may not defer the same question more ~'~ 2. No other person may address the than one time. Board unless the person is permitted to do so by the President. F. Rule VI. C. Rule III. A roll call "ayes" and "nays" 1. When a motion is before the Board, shall be taken and recorded in the no other motion shall be in order but journal of proceedings (minutes) for all the following: ordinances, resolutions or motions which create any liability against .or a. To adjourn. Village of Mount Prospect 2.205 2.206 b. To lay on the table, of the Board as set forth in subsection 2.201C4 of this Article. c. To call the question. I. Rule IX. d. To postpone indefinitely. 1. In ell cases where the rules herein- e. To postpone to a certain date or above are not applicable, the Board time. shall be governed by parliamentary law as laid down in Robert's Rules of f. To amend. Order, Revised. 2. These motions are privileged and 2. In all other cases where the rules have precedence in the order in which hereinabove are in conflict with they succeed each other in this Rule. Robert's Rules of Order, Revised, the former shall control the conduct of the 3. Motions to adjourn, to lay on the meeting. (Ord. 4548, 5-4-1993; Ord. table, and to call the question shall be 4626, 3-16-1994) decided without debate. G. Rule VII. A motion to adjourn is al- 2.206: ENFORCEMENT OF DECO- ways in order, except: RUM: 1. When a member is in possession of A. The Chief of Police, or such member the floor, or members of the Police Department as the Chief may designate, shall be 2. When the "ayes" and "nays" are Sergeant at Arms at all regular and being called, special meetings of the President and Board of Trustees when so requested 3. When adjournment was the last by the Village President or any mere- preceding motion, ber of the Board of Trustees. The Sergeant at Arms shall carry out all 4. When it has been decided to call orders and instruction given by the the question. 'President for the purpose of maintain- ing order and decorum at the said H. Rule VIII. No member of the Board meetings. Upon instructions of the shall speak for more than ten (10) President, it shall be the duty of the minutes at any meeting on any agen- Sergeant at Arms to place any person da or nonagenda matter that may who violates the order and decorum of come before the Board. The President the meeting under arrest and cause shall determine, in a particular situa- that person to be prosecuted under tion, whether the individual members the previsions of this Code. may speak but once on a matter or item or whether the allotted ten (10) B. Any person found guilty under this minutes may be divided into a state- Section shall be fined not less than ment and rebuttal. This time limitation ten dollars ($10.00) nor more than five may be waived only by a majority vote VElage of Mount Prospect 2.206 2.209 hundred dollars ($500.00) for each notwithstanding the President's refus- ( offense. (Ord. 4548, 5-4-1993) al to approve it. (Ord. 4548, 5-4-1993) 2.207: VETO; PASSAGE OVER VE- 2.208: RECONSIDERATION: TO~: A. Procedure Of Reconsideration: The A. Veto By President: The President may vote upon the adoption of an ordi- veto any of the following: nance, resolution or motion of the Board may be reconsidered at the 1. A resolution or motion creating any same meeting at which the vote was liability against the Village; taken or at the next regular meeting on motion of any Trustee not present " 2. A resolution or motion providing for at the time the ordinance, motion or the expenditure of any Village money; resolution was adopted, or on the motion of any Trustee previously rot- 3. Any ordinance, lng on the prevailing side of the ordi- nance, motion or resolution. However, No attempted veto on the part of the no ordinance, resolution or motion President shall be effective unless the shall be rescinded except by the same measure is returned to the Board at number of votes which were required the next regular Board meeting with to pass the matter sought to be recon- the written reasons for the veto. Any sidered. measure which is not returned to the ~"- .... Board of Trustees with the written B. Rescinded Action- Special Meetings reasons for veto shall be deemed Only: No vote of the President and adopted despite the President's failure Board of Trustees shall be reconsid- to sign. ered at a special meeting, unless there are present at that special meet- B. Passage Over Veto Of President: lng as many of the President and Board of Trustees as were present 1. Every measure which has been when the vote was originally taken: duly vetoed by the Village President (Ord. 4548, 5-4-1993) shall be further discussed by the Board of Trustees at the meeting when it is returned. 2.209: DEFINITIONS: For this purpose of this Code, the foliowing'defini- 2. After further discussion, if tions shall apply: two-thirds (2/3) of all the Trustees then holding office shall agree to pass the CORPORATE AUTHORITIES: The Presi- measure, it shall then be effective dent and Board of Trustees. 1. Section 2.207 herein shall remain in full force and effect until November 30, 1996. at which time it shall automatically lapse unless one of. the following has Occurred:a) the Illinois Legislature has acted upon or has pending an actual numbered bill, the purpose of which is to specify the grant of veto authority to Illinois municipali- ties with the same form of government as the Village; or b) the electors of the Village of Mount Prospect have approved, at the November 5, ~1996, election, a referendum question specifying the grant of veto authority to the Village President. Village of Mount Prospec~ 2.209 2.209 MAJORITY VOTE: More than one-half (1/2) of the President and Board of Trustees then holding office. MAYOR: Village President. PRESIDENT: The person duly elected or appointed as Village President. TRUSTEE: Those persons duly elected or appointed to the office of Village Trustee. (Ord. 4548, 5-4-1993) Village of Mount P~ospect Village of Mount Prospect Mount Prospect, Illinois INTEROFFICE MEMORANDUM TO: Trustee Michael H. Minton FROM: Acting Village Manager SUBJECT: Streamlining Villag~ Board Agenda DATE: June 8, 1978 Attached for your information are several items explaining ways of streamlining agendas for Village Board meetings. Item (a) is a ~ublication of the International City Management Association titled "Streamlining Governing Body Meetings" I recommend, the use of a Consent Agenda as a means of processing those perfunctory items on our present agenda. The ordinance of the Viilage of Mount Prospect prescribes the form of our present agenda. In order to make any changes in this form, a new ordinance must be passed. Village Attorney Zimmermann will be available to counsel the Village Board on the exact changes which would have to be made. Section 2.201 of the Municipal Code (as smended by ordinance #2490) describes the rules for order of business at Village Board meetings. The Consent Agenda could be used to pass in one motion the follow- ing items which regularly appear on our agendas: ..... Approval of minutes ..... Ratification of actions of previous meetings ..... Approval of bills .... Acceptance of items that have been bid .... 1st readings of ordinances .... 2nd readings of ordinsnces .... Authorizations and executions of agreements .... Approval of reports .... Appointments to Committees or Commissions .... Concurrence with some items in Committee reports .... Approval of plats .... Approval of engineering plans .... Other general business items All of the above items would presumably be items that would not require discussion or meet opposition from the Village Board or citizens. The Consent Agenda~would appear on our~ agenda just after t. he Roi1 C.all. Any item in the Consent Agen.da could be ~aken out of this section, ~f the Mayor"or any Trustee would feel t'hat'.it required s'ome discussio~ or c'lar~fication ,prior to being p.a~sed.: To: Trustee Michael H. Minton June 8, 1978 Page 2. Roberts Rules of Order prescribes the means for handling Consent Agendas as a regular part of their meeting procedures. The following excerpt was taken from Roberts Rules, pg.44 and pg. 45, describing the adoption of a motion or action without a motion by general consent: "In cases where there seems to be no opposition in routine business or on questions of little importance, time can often be saved by the procedure of general consent, or, as it is also called, unanimous consent. Action in this manner is in accord with the principle that rules are designed for the protection of the minority and generally need not be strictly enforced when there is no minority to protect. Under these conditions, the method of general consent can be used either to adopt a motion without the steps of stating the question and putting the motion to a formal vote, or it can be used to take action without even the formality of a motion. To obtain general consent in either case, the chair states that 'If there is no objection...(or 'Without objection...')' the action which he mentions will be taken; or he may ask, 'Is there any objection to...?' He then pauses, and if no member calls out, 'I object', the chair announces that, 'Since there is no objection...', the action is decided upon. If any member objects, the chair must state the question on the motion, allow any desired debate (unless it is an 'undebatable' parliamentary motion) and put the question in the regular manner. Or--if no motion has been made--the chair must first ask, 'Is there a motion to...(stating the proposed action)'; or he must at least put the question· assuming such a motion. If an objection is made with reasonable prompt- ness, even though the chair may have already announced the result as one of 'no objection', he should disregard such an announcement and proceed to state the question in the usual manner. 'Unanimous consent' does not necessarily imply that every member is in favor of the proposed action; it may only mean that the opposition, feeling that it is useless to oppose or discuss the matter, simply acquiesces. Similiarly, when a member responds to the chair's inquiry 'Is there any objection..?' with 'I object', he may not necessarily oppose the motion itself, but may believe that it is wise to take a formal vote under ~the circumstances. In other, words, the pbj~ection is raised, no.t to. the praposed action, bu't to the action's being taken without a formal vote. No member should hesitate to object if. he feels it is desirable~ to do so, but he should not object merely for dilatory purposes. If a member is uncertain Of the effect of an action proposed for general consent, .he'can c.all.out, 'I reserve the right to object'. - - o: Trustee Michael H. Minton June 8, 1978 Page 3. "Then, after his uncertainty is resolved by a brief con- sultation, he can object or withdraw his reservation. The correction and approval of minutes is an example of business that is normally handled by general consent." The Consent Agenda can be appr6ved as listed;with any items requiring further discussion being handled separately following the approval of the Consent Agenda, prior to going forward with regular business. I have attached for your review a copy of the agenda for the June 6, 1978 meeting and a revised copy of the June 6 agenda (items (b)), showing how it would appear using the Consent Agenda form. Under the Consent Agenda section each item requested for approval would be listed. Two ideas that could prove useful with the Consent Agenda are: (1) with each listing under the Consent Agenda title a short descript.ion of who, how and why would appear for information purposes; (2) a separate page could be attached written probably by the Village Manager showing a brief description of each item on the Consent Agenda, why it appears there, and the action being requested. I am also sending for your information item (c) which are copies of the new and old agendas from the Village of Lombard. Lombard will be initiating the Consent Agenda with their June 8 Board meeting. In my future conversations with Lombard, I will try to ascertain the success of their new Consent Agenda. Finally, thera is also attached item (d) which is a publication from the International Institute of Municipal Clerks describing the use of Consent Agendas. On the second page of item (d) please note tha way in which items under the Consent Agenda are described. This is a similar type of description I would recommend for use if the Village of Mount Prospect changes to a Consent Agenda form for our Board meetings. Edward A. Geick EAG: msw attachmen't's cc: Mayer Krause VilLa.ge Atcprney NEXT ORDINANCE NO. 2792 ~' ' ~ ~'~ ('~J ~EXT RESOLUTION NO. 21-78 ~ VILLAGE BOARD VILLAGE OF MOUNT PROSPECT ORDER OF BUSINESS M~ETING LOCATION: TUESDAY, JUNE 6, 1978 PUBLIC SAFETY BUILDING 8:00 P.M. ll2 E. NORTHWEST HIGHWAY I. CALL TO ORDER II. INVOCATION - Trustee Hendricks III. ROLL CALL Mayor Krause Trustee Floros Trustee Murauskis Trustee Hendricks Trustee Richardson Trustee Minton Trustee Wattenberg IV. A. APPROVAL OF MINUTES OF HEGULAR MEETING, MAY 16, 1978' B. APPROVAL OF MINUTES OF SPECIAL MEETING, MAY 31, 1978 C. RATIFICATION OF ACTION TAKEN AT SPECIAL MEETING, MAY 31, 197 V. APPROVAL OF BILLS VI. COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD A. 1979 Vehicle Sticker Contest Awards B. Lions Club, request for waiver of fees for carnival C. Campus Life, request for waiver of fees VII. MANAGER'S REPORT A. Recommendation re acceptance of bids for sign material B. Recommendation re acceptance of bids for resurfacing materia C. Recommendation re acceptance of bids for chlorine D. Recommendation re acceptance of bids for stump cutter E. Recommendation re disposal of surplus property - water pumps 1st reading of AN ORDINANCE AUTHORIZING THE SALE OF CERTAIN PERSONAL PROPERTY OWNED BY THE VILLAGE OF MOUNT PROSPECT (Exhibit F. Recommendation for acceptance of maintenance of certain portions of Mount'Prospect Road G. Authorization for execution of agreement with Arlington Heights and Elk Grove Village to initiate the use of a reserve fire apparatus (Exhibit H. Status report - Various Village programs & projects VIII. MAYOR'S REPORT A. Proclamation - Third Annual Thillens Days, June 9 - 12, 1978 B. Appointments C. Announcements IX. COMMITTEE REPORTS A..'BUILDING COMMITTEE I t. ZBA 19-Vr78, 505 W. Golf Road 2nd reading of AN ORDINANCE GRANTING A · HEIGHT REGULATION FOR PROPERTY LOCATED AT 505 WEST GOLF ROAD (Exhibit MEETllYOUR ELECTED OFFICIALS FOR TALK AND COFFEE SATURDAY,.JULY 8, 1.978' -- 2ND ~LOOR, VILLAGE HALL l 100 S. Emerson - 10:'00 A.M. TO NOON ' 2. ZBA 2-V-78, 300 W. Golf Road 1st reading of AN ORDINANCE GRANTING CERTAIN VARIATIONS FOR PROPERTY LOCETED AT 300 WEST GOLF ROAD (Exhibit D) 3. ZBA 15-Z-78 ) ZBA 16-SU-?8) White Oak & Prairie a. 1st reading of AN ORDINANCE ANNEXING PROPERTY LOCATED AT THE NORTHEAST CORNER OF PRAIRIE AND WHITE OAK (Exhibit E) bo Plat of Annexation c. 1st reading of AN ORDINANCE AMENDING MAP 1-(A)S OF THE ZONING ORDINANCE (Exhibit F) d. Nhite Oak - Prairie Plat of Subdivision e. 1st reading of AN ORDINANCE GRANTING A SPECIAL USE FOR PROPERTY LOCATED AT THE NORTHEAST CORNER OF PRAIRIE AND WHITE OAK (Exhibit G) 4. ZBA 29-SU-78) ZBA 30-V-78.) 101 S. Maple a. 1st reading 6f AN ORDINANCE GRANTING A SPECIAL USE FOR PROPERTY LOCATED AT 101 SOUTH MAPLE STREET (Exhib'it H)' b.' 1st reading of AN ORDINANCE GRANTING CERTAIN VARIATIONS FOR PROPERTY LOCATED AT 101 SOUTH MAPLE STREET (Exhibit J) B. FINANCE COMMITTEE 1. Real Estate Transfer Tax 2. 2nd reading of AN ORDINANCE AMENDING CHAPTER ~3 OF THE MUNICIPAL CODE ' (Exhibit K) 3. Honey Bee Snack Shop - 720 E. Rand Road 4. New Restaurant to be built at 1904 Elmhurst Rd. 5- Balzamo Liquors, Colony Square Shopping Center 6. Grocery Store - Countryside Court 7. Consideration of waiver'of the rules for the purpose of reconsidering the question of hiring outside consultant re new Village Manager recruitment C. FIRE AND POLICE COMMITTEE D. JUDICIARY COMMITTEE E. PUBLIC HEALTH AND SAFETY COMMITTEE 1. Parking Restrictions - Sou'thside - Prospect Ave. west.of. Moun~ P~gspect ~oad 2. 1st reading of AN ORDINANCE AMENDING THE MOUNT PROSPECT TRAFFIC CODE (Exhibit L) F. PUBLIC WORKS COMMITTEE 1. L Plat of Dedication for Maple & Prospect (Boesche property) X. OTHER BUSINESS A. 1st reading of AN ORDINANCE AUTHORIZING THE SALE OF CERTAIN PROPERTY OF THE VILLAGE OF MOUNT PROSPECT (309 N. William) (Exhibit M) B. Consideration of A RESOLUTION AUTHORIZING THE AUTOMATIC DEPOSIT OF PUBLIC RECORDS IN THE GOVERNMENT INFORMATION CENTER (Exhibit N) C.Settlement of certain outstanding parking violation citations D.Ratification of Acting Village Manager granting field change -- Crystal Towers, Bldg. "D" XIo ITEMS TO BE REFERRED A. Refer to Building Committee 1. ZBA ZBA 26-V-78) 203 E. Rand Road 2. ZBA 31-V-78, 1320 River Road 3. ZBA 32-SU-78, 125 W. Prospect Avenue 4. ZBA 33-V-78, 2121 Haven 5- ZBA ZBA 35-V-78) Meier & Lonnquist 6. ZBA 36-SU-78, 1326 W. Central XII. COMMITTEE ANNOUNCEMENTS XIII. FOR INFORMATION ONLY XIV. ADJOURNMENT NEXT ORDINANCE NO. NEXT RESOLUTION NO. VILLAGE BOARD VILLAGE OF MOUNT PROSPECT O R D E R OF B U S I N g S S MEETING LOCATION: TUESDAY, JUNE 6, 1978 PUBLIC SAFETY BUILDING 8:00 P.M. 112 E. NORTHWEST HIGHWAY I. CALL TO ORDER II. INVOCATION - Trustee Hendricks III. ROLL CALL Mayor ~rause Trustee Floros Trustee Murauskis Trustee Hendricks Trustee Richardson Trustee Minton Trustee Wattenberg IV. CONSENT AGENDA A. APPROVAL OF MINUTES OF REGULAR MEETING MAY 16, 1978 B. APPROVAL OF MINUTES OF SPECIAL MEETING MAY 31, 1978 C. RATIFICATION OF ACTION TAKEN AT SPECIAL MEETING MAY 31, 19'78 D. APPROVAL OF BILLS E. LIONS CLUB, REQUEST FOR WAIVER OF FEES FOR CARNIVAL F. CAMPUS LIFE, REQUEST FOR WAIVER OF FEES G. RECOMMENDATION RE ACCEPTANCE OF BIDS FOR SIGN MATERIAL H. RECOMMENDATION RE ACCEPTANCE OF BIDS FOR RESURFACING MATERIAL I. RECOMMENDATION RE ACCEPTANCE OF BIDS FOR CHLORINE J. RECOMMENDATION RE ACCEPTANCE OF BIDS FOR STUMP CUTTER K. RECOMMENDATION RE DISPOSAL OF SURPLUS PROPERTY - WATER PUMPS 1st reading of an ORDINANCE AUTEORIZING THE SALE OF CERTAIN PERSONAL PROPERTY OWNED BY THE VILLAGE OF MOUNT PROSPECT L. PROCLAMATION - THIRD ANNUAL TRILLENS DAYS JUNE 9-12,1978 M. 1st reading of AN ORDINANCE GRANTING A SEECIAL USE FOR PROPERTY LOCATED AT 101 S. MAPLE STRRET 1st reading of AN ORDINANCE GRANTING CERTAIN VARIATIONS FOR PROPERTY LOCATED AT 101 S. MAPLE STREET N. 2nd reading of AN ORDINANCE AMENDING CHAPTER 13 OF THE MUNICIPAL CODE O. HONEY BEE SNACK SHOP - 720 E. RAND ROAD P. NEW RESTAURANT TO BE BUILT AT 1904 ELMHURST ROAD Q. BALZAMO LIQUORS, COLONY SQUARE SHOPPING CENTER R. GROCERY STORE - COUNTRYSIDE COURT S. 1st reading of AN ORDINANCE AUTHORIZING THE SALE OF CERTAIN PROPERTY OF TEE VILLAGE OF MOUNT PROSPECT (309 N. William) T. RATIFICAT'ION O~ ACTING VILLAGE MANAGER GRANTING FIELD CHANGE - CRYSTAL TOWERS, BLDG. "D" U. 1st reading of AN ORDI.NANCE AMENDING THE MOUNT PROSPECT TRAFFIC CODE V. COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD A. 1979 Vehicle Sticker Contest Awards VI. MANAGER'S REPORT A. Recommendation for acceptance of maintenance of certain portions of Mount Prospect Road B. Authorization for execution of agreement with Arlington Heights and Elk Grove Village to initiate the use of a reserve fire apparatus. C. Status report- various Village programs & projects VII. MAYOR'S REPORT A. Appointments B. Announcements C. New Village Manager Recruitment VII. COMMITTEE REPORTS A. BUILDING COMMITTEE 1. ZBA 19V-78, 505 W. Golf Road 2nd reading of AN ORDINANCE GRANTING A HEIGHT REGULATION FOR PROPERTY LOCATED AT 505 W. GOLF ROAD 2. ZBA 2-V-78 300 W. Golf Road 1st reading of AN ORDINANCE GRANTING CERTAIN VARIATIONS FOR PROPERTY LOCATED AT 300 W. GOLF ROAD 3. ZBA 15-Z-78) White Oak & Prairie ZBA 16-SU-78) a. 1st reading of AN ORDINANCE ANNEXING PROPERTY LOCATED AT THE NORTHEAST CORNER OF PRAIRIE & WHITE OAK b. Plat of Annexation c. 1st reading of AN ORDINANCE AMENDING MAP 1-(A)S OF THE ZONING ORDINANCE d. White Oak - Prairie Plat of Subdivision e. 1st reading of AN ORDINANCE GRANTING A SPECIAL USE FOR PROPERTY LOCATED AT TEE NORTHEAST CORNER OF PRAIRIE AND WHITE OAK B. FINANCE COMMITTEE 1~ Real Estate Transfe~ Tan C. FIRE & POLICE COMMITTEE D. JUDICIARY COMMITTEE PUBLIC HEALTH & SAFETY COMMITTEE Parking Restrictions - Southside - Prospect Avenue wes~ of Mount Prospect Road F. PUBLIC WORKS COMMITTEE 1. Plat of Dedication for Maple & Prospect (Boesche property) IX. OTHER BUSINESS A. Consfderation of A RESOLUTION AUTHORIZING THE AUTOMATIC DEPOSIT OF PUBLIC RECORDS IN THE GOVERNMENT £NFORMATION CENTER B. Settlement of certain outstanding parking violation citations. X. ITEMS TO BE REFERRED Refer to Building Committee 1. ZBA 25-Z-78) ~BA 26-V-78) 203 E. Rand Road 2. ZBA 31-V-78 132D River Road 3. ZBA 32-SU-78 125 W. Prospect Avenue 4. ZBA 33-V-78 2121 Haven 5. ZBA 34-Z-78) Meier & Lonnquist ZBA 35-V-78) 6. .ZBA36-SU-78 1329 W. Central XI. COMMITTEE ANNOUNCEMENTS XII. FOR INFORMATION ONLY XIII. ADJOURNMENT 02/11/99 THU 11:05 FA~I 847 272 1892 ¥ILLAGE OF N0k~'m~R00K ~005 AGENDA REGI~rLAR l~r~:','n~fG OF .rH,c BOA]ID OF TRUSTEES V~.T.~(~E OF NOR~K ~BRU~Y 9,1999 8:00 P.M. 1. ~ C~.~. 2. ~S - ~ ~d a~ ~ m~ut~ of ~ ~ Mee~ ~ J~ 26, ~999 4. W~ ~ - R~ ~d a~ ~p~ ~ ~ made p~ -~ ~ ..... SL 19~9.(att~ ~d 5. P~S~S ~PORT PROC~TION - ~ Sa~y, M~ 6~ ~999, as N~b~ (a~. 6. ~ ~OM A~NCE 7. CONSE~ AG~A ~OL~ NO. ~-R- B~e ~ 1999 (uew ~~). ~SOL~ON NO. 99-~ C) ~SOL~ON NO. 9~R- D) ~OL~ON NO.~-~ 02/11/99 THU 11:05 FAX 847 272 1892 ¥ILIAGB 0F NORTImROOK ~001 such chairper~en ~h.u specifically i~dlcato an Se~ 2.q4. Addreasiug meeting~ unw,"ll~ngness or inability to es~ve, or asree to a more appropriato candidate for the asa§gnma, tit, lXTo person other ~h~ file village president or a (Code 1966, § 2.23; Ord. No. 83-39, §§ 1, 2, /rustesr, hall addre~ that bedy at any time at any 10-11-Sa) fion by the x,~age president. (Oode 1966, § 2.18) ~l'he ord~ of ~ess of the board of t~-u~f~es ISeCo 2-3~. ~ro~e neoessa_~ for passage of or- (Code 19~, § 2.15) (a) U~I~ ~ expres~¥ ~ home role c~linance of the w~e, th~ numI~r of Sec. ~-~0. llobe~'s Rules of O~der. votes required to pass any or~i-auce, resolution Roberts Rules of Order (l~e~ised) sh,l! govmm Where no state statute specifies the number of the deliberatio~-~ of the board of trustees except votes required, the -ffirmative ~ote of a maiority whe~ in confli~ with any of the pe~a,islc~ of thi~ of all member~ of th~ board of trustee~, includi~ Code, or state statute, the ~illsa, e presid~ut, shall be necessary for the (Code 1966~ § 2.20) passage of a~y ordinance for wb~tevor purpose, ~tate l~.w ~Auth~ t~ dete~-- r~le~ of and for the p~za~eofanyresolutlon or motion to expenditure 9f ~'lt~ge m~e!a Other measures may he pa~sed by the ~nuali~e ~ of a major- ~ 2-i'11. ~uspe~slo.~ of rules. . ity of the qummm vollng thereon. In ~ a vote of '~a", "aye~ or ~y~' shall be cou~tod susPe"dedat anytimebythec°nsentofam~j°r' or ~present" or a ~usal to ~ote shall not be i~y of the trm~aes, l~ent at any meetln_~, counted as concurring in the ~te or votes of any (Code 1966, § 2.19) othor members ofthe besrd ofirustees but, rather, ph~,ll he ~Zl, O'~'t~ ~ Cleter~'~i'ng both the number ~ ~2. P. escin&~prlor action at special of ~F;~native ~ot~s a~d the' ~tmbor of ~egative No vote or action of the board of trustees -h~ll ~'~(b) The board of trustees a~ any meeth~g may-~, be rescinded at any special meetlng tmless there pursuant to rides of procedure duly adopted by be present at ench special meetln~ ~ot fewer than the president luld board of trtistees, teke a single ' the same ,,mnber of trastass as were present at rotc by "ay~" and "nays" onthe several quzsti~n~ the meeti~ when such ~ or actien was tek~ of the passage of any two (2) or more orders, (Cocle 1966, § 2.16) ordin~uces, resolutiens, proclamations or motiens $~ate law refe~ne~imilar pn~i~on~ ItL aev. stat placed to~ether for voting purposes in a single ¢~ ~, t ~-~4 (as ItCS ~. ~roup, and desi~mted ~fo~ahch-pu~p~s_es on the agenda cf the board ~[~co~ a~nda'~nat~r~. Sec. ~-~S. Resolutlon~ I~ such event, the aye~~ consent ~2~nda m~ff~rs ~B. a13 be ~mter.~ in the mln~es Any.rasolution submltted to the board of trust- 'the al~'s and nays'for' each order, ordinance, ecs shallberoducedtov~ri~__gbofore beingvoted resolution, pr~-l~,~-~io~ or motion included in upon, an request by any two (2) trustees, the roll call on.the consent a~end~ The.question (Code 196fl, § 2.17) ~th~ paasa~ or fa~ute ~f each order, m-dinau~e, 02/11/99 THU 11:05 FAX 847 272 1892 VILLAGB OF N0k'ru~R00K ~002 § 2-3~ NOIo.'~g~OK ~C~AL CODE ~lu~ ~l~m~ ~ ~ ~ ~t d~t ~ who ~ a ~t ~ ~ ~ d~,~ ~du~ ~ ~e ~'s .~p he~ ~ n~ of ~a~ve ~ c~. u~ 31, 199~ ,h~11 ~ ~a~ 1~; ~ No. 9~2~ ~ ~ ~) ~ ~ ~ ~ ~ ~ ~~9~r ~, ~ ~ ~. ~p he~ c~ ~ d~ ~m~,S~~~yw~k ~ ~1~: ~ ~ ~~'m~. ~ ~ ~ ~ ~d ~e ~. ~ h~ d~t ~ ~ ~ ~ ~ d~d~t ~, ~ E~h d~ ~ ~ a~ m~ ~ ~ ~ble f~' ~ ~e ~ ~M~ 1, 1959. (O~e 1~, ~ 2.10; ~. No. 87-7, ~. No. 92-12, ~ 2, 3, 3-1~92; ~. ($100.00) ~ ~ ~ ~ ~ ~ ~e M ~ ~. d~ or ~~ ~ ~ ' ~ ~ ~ h~ S~"-~ '(~;00) ~ ' ' a~ ~.p~d ~ a m~b~ d~ a ~ ~o~ ~$~0o.oo). (3) I~u~ ~ve'F~ .t, 1~2, .~ 01/06/99 14:04 FAX $474i,99692 ¥IL OF ~u~£LING ~003 ADMINISTP~TION AND PERSONNEL authorized for closed sessions under "An Act in relation to meetings" as such Ac~ may ~ a,n~. ro time be amended and in effec~ No execut/ve session may be held unless the corpora~ authorities by motion de~rmin¢ to h01d such ~ssiom The COmm~tt/~e of Ihe whole may move to imld its proceedings in executive session whenever appropriate subjec~ arc to be considered, but the motion mus£ be made in a public meeting. (c) Debat~ on Executive Session~. Whenever a matter aPlm~pfiato for consideration in an executive se~ion is requested to be t~ken up in an executive session by the manager, by any member of fl~ corporate authorities, by the yin-ge atton~y, or by any pe.~on/~ffected by the maUer to be considered, the corporate authorities sh~ll condder thc requesL Pendin~ a decision by the corpora~ authorities whether to hold an executive "!~'~. :'L~: ~:, session as request_~d_ : Or at a later time, or whether to consider the rnatmr in an · ~ ope. n meefiug, the mcmbers of the corporate authorities shall refrain fwm public , , discussion of the substauce of the matmr. Any subject matter commit~d to · executive session shall be confidential No public di-~closure of the corporate authofity's discussions held or any decisions made in executive session shall be. made until the malrer i~ made public by armouncemant, publication or official action by or a~ the direction of th~ corporate authorities or th~ , (d) A motion to gO into executive session may be made at any during an open meeting of the corporam authorities, whether orao~ an executive session has been scheduled on th~ ageuda, but shall be out of order if the · subject realtor is no~ el/gable to be considered at an executive session under the ~.~ws of minois. (Ord. 3209 § A (pm), 1997: Ord. I698 § A (part). //t'~ 2.03.0.~0 Order of b~iness. (a) Standing Orders. Th~ standing order of ~ ~ business for ail official meetings of the eorporste authorities sh~ll be: (1) Cell to ord., (2) Pledge of ,u~ance; (3) Roll for a~t~-udance; (4) Approvel of the minutes of the previons meetings;, (5) C'-Jlauges to agenda; / (~) Pfoclematinns, congratulatory resolutions and awards; / C?) Appointments and cunfirmafions: Cg) Adm~straden of oaths: (g) ~ concerns and comments: (10) Co.ant agenda; / (! 1) 01d busi~ss; (12) BTcw business;, / 03) Official / ([4) Approval of Mils; (I$] Bxecufiv¢ session: ! (16) Action oll executive session i~?_ms, if required; / (17) Adjournment. ... 01/06/99 14:04 FAX 8474599692 ¥IL OF W~BLZNG ~005 2~3.U7~-2,03.080 ADld~Nq,.qTI~%TION AND PERSO~ ~) l~=pm-afi~n. Th= ~enda sh.u be pmp=~ ~dcr ~ ~on of ~cl~ ~ ~o~ ~ such ~ ~ ~s~ by ~y ~m~ of ~. ~ ~ ~ ~ ~p~ ~ arkie for ~bu~on by close of bv~;n6~ on ~ W~es~y n~t ~ a m~l~ ~cdng, ~d ~Ivde ~o~ ~ t~v~ ~ of close of bus~s on ~ ~y. (c) S~I~ Ag~, ~e ~ ~y, at ~ ~ ~ a ~e ~st of ~y two ~m~ of ~ c~o~ ~fies, i~ a supp~ (d) D~on of ~. ~ so~ ~ ~ ag~ ~ ~ for ~hn~ ~ ~ to ~e pabHe ~ ~e ~g ~ ~n to ~ ~v~ copies ~ in ~s s~ (c) C~m;~ of ~e whole ag~. ~ co~ of ~e whole ~ of ~ wh~ ag~ ~y ~ ism~ up m f~-~ight ho~ ~f~ .~~. (~. 3~ ~ A ~), 1997: O~. 169S ~ A (p~k 1980). ~ ~n of ~y ~ ~s~ ~ ~c c~ent agen~ ~ ~ ~s ~a p~ a ~ or a ~ so ~, ~ w~h e~t ~e imm ~en~ ~y ~ ~ ~m ~ ag~ by ~e c~ ~o~. Such not ~ i~ ~b~e-~ ~l~n ou ~ l~ter ~ ~or ~ m~ ~y ~ ~d by ~ ~ ~ofi~ by i~ w ~ ~ ~on h~ ~ ~ m ~g~ is avs~k~ VILLAGE OF BUFFALO GRV Fax:708-459-OT~2 ,.lan 7 '99 16:49 P. 02 Fifty RaUpp Blvd. Bg~lo Grove, IL 60089-2196 Ph~e 847-459-2518 Fax 847-459-7906 VILLAGE BOARD OF TRUSTEES Regular Meeting Monday, Janua~ 4, 1999 ?;30 P.M. I, Call to Order II. Pledge of AIlegianoe IV. Approval of Minutes for Meeting of De~ember 211 t998. V. Approval of Warrant #877. ' VI. Villaqe President's Re.Doit ~1h'':~! R~orts from the Trustees VIII, ~dl~ge Manager's Reoort A," Report and Recommendation ~ Commonwealth Edison IX. Special Business A. Public Headng: FY '99 Appropriation Ordinance for Buffalo Grove Golf Club and Arboretum Golf Course (attached). X,. Questions from the Audience: Discussion on questions from the audience will be," limited to 10 minutes. Presentations before the Village Board should be . , scheduled through the Village Manager's Office five days prior to each meeting, X,I, .~sent Aoenda: All items listed on the Consent Agenda which are available in this I' . 'ro6m this ~vening. ,am considered to be routine by the Village Board and will be \;. enacted by one motion. There will be no sepa? discussion of these items unless \. ', a BOard member or citizen so requests, in w.h. mh event the item will be removed · r\ ; from the General Order of Business and considered after all other Regular Agenda  s. (Attached) JAN-06-1999 14:58 UILLAGE OF ARLINGTON HEIG 84?2532524 P.OS/B8 CONSENT AGENDA This Agenda consists of proposals and recomm6ndations that, in the opinion of the Village Manager, will be' acceptable to all members of the Board of Trustees. The purpose of this agenda is to save time by taking !~li!~_~:~yl)Orne loll call vote instead of separate votes on each item. Consideration of this consent agenda will be govemned by the following rules and procedures prior to roll call vote: 1. Invitation for Comment from any citizen in the audience on any item on this consent a~enda. .2. Upon the request of any one trustee, any item would be removed from the consent agenda and considered s~parafely after adoption of the consent agenda. 3. Any Trustee who wishes to vote "no" or "pass" on any remaining consent agenda item would so indicate. (This would give the Trustees the opportunity to remove it if they wish to vote "no" on any portion of the consent agenda, the opportunity to do so unless it is important, particularly in view of the fact there may be things occasionally that ~ould cause a conflict of interest). 4.. One roll call vote will be taken and will cover all remaining consent agenda items. ~- C ~ ~L~ ~ CITY COUNCIL 2.04.100 Special committees appointed by mayor. The mayor shall appoint such special committees as he may deem necessary or as may be directed by thc council. (Prior code § 2.109) 2.04.110 Membership in committees. The mayor with the advice and consent of the city council shalI appoint the chairpersons of the standing and special committees. The chairperson of each committee shall appoint the members of such committee with the advice and consent of the city council. All standing committees shall consist of not less than twelve members with at least one (1) from each ward. Each chairperson shall select a vice-chairperson from the committee to act as chairperson. The chairperson ora committee shall serve for one year and may succeed to a term of no more than one additional year. (Ord. 1997-M-55 § 2; Ord. 1993-M-39 § 1; Ord. 1989-M-45 § 1; Ord. 1989-M-33 § 1; prior code § 2.110.) 2.04.120 Recordkeeping. The city clerk shall keep the minutes and records of the council proceedings. (Prior code § 2.1 l 1.) 2.04.130 Disturbance of meetings prohibited. It is unlawful to disturb any meeting of the city council or of any committee thereof, or to behave in a disorderly manner at any such meeting. Any person violating any provision of this section shall be fined not less than ten dollars nor more than one hundred dollars for each offense. (Prior code § 2.112.) 2.04.140 Order of business at meetings. The order of business at meetings of the city council shall be as follows: A. Call to order; B. Invocation; C. Pledge of Allegiance; D. Roll call; ~ E. Omnibus Vote; F. Presentation and approval of minutes of preceding meeting(s); G. Monthly reports; H. Old business; I. New business; J. Committee repons, 1. Government Operations Committee, 2. Government Services Committee, 3. Planning and Development Committee, 4. Special Service Area Advisory Committee, K. Additional items from mayor, council members or citizens; L. Adjournment. ff..04.1 (Ord. 1997-M-55 § 3; Ord. 1988-M-40 § 1; Ord. 1980-M-15 § 1.) 45 Omnibus vote. '~ At any meeting the city council may by unanimous consent take a single vote by yeas and nays on the .several questions of the passage of any two or more of the designated ordinances, orders, resolutions or ,motions placed together for voting purposes in and under the designation "omnibus vote," and in such even'~t the~lerk may enter the W°rds, !'omnibus vote".in the journal, in each case in lieu Of entering the names of the members of the city council voting "yea" and of those voting "nay" on the passage of each of the designated ordinances, oi'ders, resolutions and motions included in such omnibus group. The taking of Such single or omnibus vote and such entries of the words "omnibus vote" in the journal shall be a sufficient compliance with the provisions of the St. Charles Municipal Code for all intents and purposes and.with Iike effect as if' the .vote in each case had been taken separately by yeas and nays on the question 0f the passage of each 2.04-4 CITY COUNCIL  ce, order, resolution and motion including in such omnibus group, and separately recorded in the~ · Likewise, the yeas and nays shall be taken upon the question of the passage of any other resolution on at the request of any alderman and shall be recorded in the journal. (Ord. 1988-M-40 § I; Ord. / 1979-M-9 § 1: prior code § 2.208(part).) l 1._...~----2.04347 Items not on agenda. The city council shall not consider items not generally set forth in the agenda for the council meeting unless there is the consent of two-thirds of the members present at that meeting. The city council's failure to observe this provision shall not invalidate any action taken by the council. (Ord. 1979-M-45 § 1: prior code § 2.208(part).) 2.04.150 Rescinded action. No vote or action of the city council shall be rescinded at any special meeting unless there is present at such special meeting as many members of the council as were present at the meeting when such vote or action was taken, as provided by statute. (Prior code § 2.202.) 2.04.160 Resolutions - Required in writing when. Any resolution submitted to the city council shall be reduced to writing before being voted upon, at the request of any twvo members of the council. (Prior code § 2.203.) 2.04.170 Addressing meetings. No person other than the mayor or a member of the city council or other municipal officer or employee shall address that body at any regular or special meeting of the council except upon consent of a majority of the members present. (Prior code § 2.204.) 2.04.180 Suspension of rules. The rules of order, other than those prescribed by statute, may be suspended at any time by consent of a majority of the members present at any meeting. (Prior code § 2.205.) 2.04.190 Robert's Rules of Order. Except when in conflict with the foregoing provisions, Robert's Rules of Order shall govern the deliberations of the council. (Prior code § 2.206.) 2.04.200 Meetings open to public. All meetings of the city council at which any legal action is taken shall be open to the public. (Prior code § 2.207.) 2.04-5 Village of Mount Prospect Mount Prospect, Illinois INTEROFFICE MEMORANDUM TO: VILLAGE MANAGER MICHAEL E. JANONIS FROM: ASSISTANT VILLAGE MANAGER DATE: MARCH 31, 2000 SUBJECT: ELECTED OFFICIAL REIMBURSEMENT POLICY It is common for elected officials to be invited to a variety of functions based in part to their position as an elected official. Many of the functions require some type of payment for the event which, dependent on the number of events they are invited to each year, could become a burden for elected officials. The Village has no official policy to assist or pay for such events and some elected officials have inquired about what is expected from them in terms of event attendance when they must pay for each event out of their own pocket. In an effort to clarify this dilemma a draft policy is attached for consideration. Below are some highlights of the policy draft. · A specific annual spending limit is established for each elected official to utilize in any manner they see fit according to the policy. · Since the spending limit would be discretionary the elected official could include the cost of the spouse or guest if they so chose. · All payments would be processed as all other travel requests and proper accounting controls would be included. · Fundraiser functions would not be considered for reimbursement. If you have any questions, please contact me. DAVID STRAHL H:\GEN\TRUSTEES\Elected Official Reimbursement Policy Memo.doc 01/28/99 09:34 '~8472969207 i'~C ~ ~IT PRSPCT ¥-H~.LL ~002/004 Proposed Elected Official Reimbursement Policy Purpose: To establish a standard for determining those functions, meetings and other social events that should be paid for with public funds on behalf of the elected official to attend in their official capacity. Policy Statement: Elected officials are invited to various community, regional, statewide, or national events that the elected official would function in an official capacity representing the community for the benefit of the community. This policy is intended to be general enough in nature as to account for an elected official's personal interest in a topic of community importance or a group the official has been assigned to represent the interests of the community at large. The Village Board will establish a specific amount of funds annually for the each of the individual elected official for reimbursement of related expenses to participate in events of community importance. Once the specific dollar amount is exhausted any additional funds will be considered as part of a budget revision. A spouse or guest may attend the requested event with the elected official provided the funds are available for the attendance. The elected official may pay for the attendance of their spouse or guest with their own funds and not utilize budgeted funds; such a determination is solely up to the elected official. The amount of funds reserved for reimbursement may vary between the mayor and trustees provided the difference is noted as part of the budget process. The expenses that may be considered for reimbursement are as follows: · Actual ticket price for the event and the cost of the ticket price for a spouse or guest. · Travel expenses for getting to the event, as outlined in the general Village travel policy (attached). Prior submittals for advance checks and accounting for event cost would utilize the same policy procedures. · Accommodation expenses and meal expenses if related to an overnight stay in conjunction with an event. Reimbursements will be based on existing Village policy outlining the acceptable cost. No reimbursement will be considered for the purchase of alcoholic beverages. · All requests will be processed through the Village Manager and monthly expenditure reports will be provided to the Village Board members so they are aware of the funds remaining in their specific travel account. Sample Events that may be considered for reimbursement Mayor - Among the Mayor's duties is representing the Village at official functions. These functions may include dinners, banquets and other events where expenses would be incurred. It is appropriate for the Village to consider covering expenses for the Mayor to attend such official functions, including but not limited to: · US Conference of Mayors · Northwest Municipal Conference Meetings and Conferences · Legislative Gatherings · Expenses related to representation of the Village in Springfield · Illinois Municipal League meetings and annual conference · Trustee Institute by IML for newly elected officiats · Regional meetings and conferences, i.e. Northern IIlinois Planning Commission, O'Hare Noise Compatibility Commission, etc. · Meetings with area legislators, mayors and business leaders · Chamber of Commerce and community service club dinners Trustees -in their official capacity attendance at official functions is appropriate including but not limited to the following: · Northwest Municipal Conference meetings and conferences · Selected training and annual conference of the Illinois Municipal League · Trustee Institute by IML for newly elected officials · Functions thereby the trustee is representing the mayor at the mayor's request · Regional meetings and conferences, i.e. SWANCC, O'Hare Noise Commission, etc. · Chamber of Commerce and community service club dinners Expenses for Professional Conferences: 1. Employees desiring or assigned to attend professional conferences/seminars must submit an Attendance Request Form (Attachment E) at Ieast one (1) month prior to the opening of the session or in time to take advantage of any pre-registration savings. The request shall be in writing and should include the conference-provided schedule, registration information and estimated costs. For ail employees except Department Directors, the Attendance Request Form must be signed by the employee and by an authorized Department Director representative. 2. Department Directors must submit their form to the Village Manager for authorization using an Attendance Request Form obtained in the Finance Deparmaent. 3. Reimbursement for conference costs shall be as follows: a. Reimbursement for overnight conference costs shail include actuai registration fee; least expensive room at the conference hotel; round- trip transportation (current mileage allowance for private vehicle or air coach fare arranged through a Village-approved travel agency, whichever is less); current per diem meai ailowance (less meals provided) and miscellaneous expenditures up to a maximum of ten percent (10%) of total; i.e., taxi, porter and job-related publications. b. Reimbursement for attendance at a conference in which the employee returns home each evening shall be on the same basis as item (a.) above except that the meal ailowance shall be the actuai cost of meais purchased rather than a per diem ailowance. c. Expenses for overnight seminars/training sessions which an employee is required to attend, shail be compensated on the same basis as item (a.) above except for per diem meal expenses. The per diem meal ailowance shail be that amount recommended as the Village's current ailowance. d. Expenses for ail other seminars/training sessions that an employee is required to attend shall be reimbursed on the basis of customary and necessary costs as approved by the Department Director/Division Head. e. Reimbursement for any costs not identified in items (a.), (b.), (c.) or (d.) above or for any amounts in excess of the allowable amounts provided must be approved by the Village Manager. f. Schedule for reimbursement is available in the Finance Department. g. Conference advances may be obtained through the Finance Department by submission of a check request at least two (2) weeks prior to the date of departure. The check request must include an authorized copy of the Attendance Request Form. An advance is permitted up to the maximum allowable reimbursement of estimated costs. h. A detailed accounting of the money spent at each conference shall be submitted to the Finance Department within one (1) week after the employee's return fzom the conference. The accounting shall be made on an Employee Expense Report (Attachment F) form and shall include receipts for all reimbursable conference costs except per diem expenses. In the absence of an actual receipt in the case where a receipt could not be obtained, a statement identifying the reasons for a specific expense and information such as date, time, place and names must be included. i. If a balance is due the employee, a check request with the authorized Employee Expense Report attached should be processed. Any refund due the Village shall accompany the Employee Expense Report fort2 and a receipt shall be issued to the employee. The Employee Expense Report form can be obtained in each employee's Department. j. For any conference or seminar that is longer than one (1) day, the employee attending shall submit a written narrative to their respective Department Director/Division Head of the activities and sessions attended and a brief evaluation as to the relationship of the session to that employee's position with the Village of Mount Prospect. The employee's Department Director may waive this requirement. k. Employees submitting expense reports are personally responsible for accuracy. Any deliberate misrepresentation will be cause for disciplinary action and/or dismissal. 1. No employee of the Village shall participate in a workshop, seminar, presentation, assessment center, etc., for which a payment or honorarium for services is received by that employee (other than transportation, lodging and meals) without prior approval of the Village Manager. Employees must utilize personal time or leave without pay to participate in the above functions. H:\GEN\TRUSTEES\Personnel Manual Po[icy for Expenses for Professional Conferences.doc Attachment E VILLAGE OF MOUNT PROSPECT Conference/Seminar Attendance Request :mployee & Department: Dates of Conference/Seminar: to: Conference/Seminar Topic: Sponsoring Organization: Location: Purpose: Estimated Cost Registration Fee: Lodging:, /leal Expense (Per Diem): Total Bkfst @ $5.50 __ Lunch @ $11.00 ~ Dinner @ $16.50 Meal Expense (Per Meal): ~Bkfst @ ~ Lunch @__ __ Dinner @ Transportation: Air Fare Private Car Miles at Village Car Miscellaneous: Total Estimated' Cost Advance Requested (Attach Check Request) Date Submitted By Date Authorized By October 1999 Attachment F VILLAGE OF MOUNT PROSPECT Employee Expense Report Employee & Department: Dates of Conference/Seminar: to: Conference/Seminar Topic: Sponsoring Organization: Locetion: Expenses Total Registration Fee: Lodging: Meal Expense (Per Diem): Bkfst @ $5.50 __ Lunch @ $11.00 __ Dinner @ $16.50 Meal Expense (Per Meal): __ Bkfst @ __ __ Lunch (~__ Dinner @.__ Transportation: Air Fare: Private Car:. Miles @ .315 Village Car:, Miscellaneous: Total Expense Advance Received Balance Due or <Refund> Date Submitted By Date Authorized By \\VH~V02~DEPT~VILMGR\GEN~PcrsonneI~vtANUAL~Emptoyee Expense Report-Attachment F.doc October 1999