HomeMy WebLinkAbout07/01/2014 VB MinutesMINUTES OF THE REGULAR MEETING OF
THE MAYOR AND BOARD OF TRUSTEES
OF THE VILLAGE OF MOUNT PROSPECT
July 1, 2014
CALL TO ORDER
ROLL CALL
PLEDGE OF
ALLEGIANCE
INVOCATION
MINUTES
Mayor Juracek called the meeting to order at 7:03 p.m.
Present: Mayor Arlene Juracek
Trustee Paul Hoefert
Trustee John Korn
Trustee Matuszak
Trustee Steven Polit
Trustee Richard Rogers
Trustee Michael Zadel
PLEDGE OF ALLEGIANCE
Pledge of Allegiance led by Trustee Hoefert,
INVOCATION
Trustee Matuszak gave the Invocation.
MINUTES
Trustee Korn, seconded by Trustee Rogers, moved to approve the minutes of the regular
Village Board meeting held July 1, 2014.
Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers
Nays: None
Abstain: Zadel
Motion carried.
APPROVE BILLS APPROVE BILLS
Mayor Juracek stated the next item on the agenda, "APPROVE BILLS" was noted by an
asterisk and unless there was a request to remove an item(s), all items further listed in that
manner would be considered with one (1) vote as business item "IX. CONSENT AGENDA."
MAYOR'S REPORT MAYOR'S REPORT
A. Accolades
Proclamation: "A Proclamation Acknowledging the Contributions of
John Wagner to the Village of Mount Prospect"
Mayor Juracek presented the proclamation to Deputy Police Chief John Wagner; his wife Sue
and son Tom accompanied Deputy Chief Wagner. Deputy Chief Wagner was recognized for his
leadership and dedicated service to the community. Trustee Hoefert noted Deputy Chief
Wagner went far and beyond expectations to assist with community events. Trustee Korn
thanked Deputy Chief Wagner for remaining on staff during the transition in police
administration.
Deputy Chief Wagner thanked the Mayor and Village Board for the proclamation and on -going
support of the Police Department. He recognized and thanked the members of the Police
Department stating he always viewed his career with the Mount Prospect Police Department as
an opportunity to make a difference.
Proclamation: "A Proclamation Acknowledging the Contributions of
John Gross to the Village of Mount Prospect"
Mayor Juracek presented the proclamation recognizing Police Commander John Gross to
Police Chief Timothy Janowick. Police Chief Janowick thanked the Mayor and Village Board
for acknowledging the dedicated service of Commander Gross. After twenty -eight (28) years of
service, Commander Gross retired from the Police Department on June 30, 2014.
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Commander Gross sends his regrets and deepest gratitude but in the tradition of "family comes
first" he is celebrating his retirement with his family at tonight's White Sox game; his sons
surprised him with the tickets,.
APPOINTMENTS
CITIZENS TO BE
HEARD
CONSENT AGENDA
APPROVE BILLS
2014 SIDEWALK
SHARED COST &
CDBG (VBA 28 -14 &
29 -14)
EXTERIOR
PAINTING (VBA 30-
14)
HVAC (VBA 31 -14)
OLD BUSINESS
B. Appointments
Mayor Juracek presented the following reappointments for Village Board approval;
Planning and Zoning Commission
Thomas Fitzgerald
Term expires July 2019
Police Pension Board
Dennis Saviano
Special Events Commission
Sandra DiCaro
Christina Greco
Term expires April 2016
Term expires July 2018
Term expires July 2018
Trustee Hoefert, seconded by Trustee Rogers, moved to approve the reappointments as listed
above:
Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers, Zadel
Nays: None
Motion carried.
COMMUNICATIONS AND PETITIONS — CITIZENS TO BE HEARD
None,
CONSENT AGENDA
Trustee Korn, seconded by Trustee Matuszak, moved to approve the following business items:
1. Bills dated June 12 — June 25, 2014
2. Motion to accept bid for 2014 Shared Cost Sidewalk Program in an amount not tc
exceed $70,000.
3. Motion to accept bid for 2014 CDBG Sidewalk Program in an amount not to exceec
$70,000.
4. Motion to accept bid for Exterior Painting Services in an amount not to exceec
$39,713.
5. Motion to accept proposal for Public Works HVAC Replacement Design anc
Construction Engineering Services in an amount not to exceed $25,500.
Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers, Zadel
Nays: None
Motion carried.
OLD BUSINESS
A. 2 nd reading of AN ORDINANCE AMENDING CHAPTERS 17, 18 AND 21, AND APPENDIX
A, DIVISIONS II AND III, OF THE VILLAGE CODE OF MOUNT PROSPECT
AMENDMENTS TO Mayor Juracek presented for a second (2nd) reading An Ordinance Amending Chapters 13, 17,
CHAPTERS 13, 17, 18, 21 and Appendix A, Divisions II and III, of the Village Code of Mount Prospect. This
18 AND 21, AND ordinance reflects fee changes discussed at the May 13 and May 27, 2014 Committee of the
APPENDIX, Whole meetings. The first (1 reading of the ordinance was held at the June 17, 2014 Village
DIVISIONS II AND III Board meeting.
OF THE VILLAGE
CODE Based on the discussions held at the COW meetings and the June 17, 2014 Village Board
meeting, there were no additional questions or discussion of the ordinance as presented.
Trustee Hoefert, seconded by Trustee Zadel, moved for approval of Ordinance No. 6146:
AN ORDINANCE AMENDING CHAPTERS 17,18 AND 21, AND APPENDIX A,
DIVISIONS II AND III, OF THE VILLAGE CODE OF MOUNT PROSPECT
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Upon roll call: Ayes:
Nays:
Motion carried,
NEW BUSINESS NEW BUSINESS
None.
Hoefert, Korn, Matuszak, Polit, Rogers, Zadel
None
MANAGER'S MANAGER'S REPORT
REPORT A. Motion to accept bid for 2014 Shared Cost Sidewalk Program in an amount not to exceed
$70,000.
Approved under the Consent Agenda.
B. Motion to accept bid for 2014 CDBG Sidewalk Program in an amount not to exceed
$70,000.
Approved under the Consent Agenda.
C. Motion to accept bid for Exterior Painting Services in an amount not to exceed $39,713.
Approved under the Consent Agenda.
D. Motion to accept proposal for Public Works HVAC Replacement Design and Construction
Engineering Services in an amount not to exceed $25,500.
Approved under the Consent Agenda.
PUBLIC WORKS E. Public Works Uniform Rental and Cleaning Contract
UNIFORM RENTAL 1. Motion to approve request to reject all bids submitted (Aramark and G & K Services)
AND CLEANING for Public Works uniform cleaning and rental contract as non - responsive to the bid
CONTRACT (VBA documents.
32 -14)
2. Motion to approve request to waive the bid process and enter into a three (3) year
agreement with Aramark of Burbank, CA for rental and cleaning of Public Works
uniforms for contract year 2014 in an amount not to exceed $9,778.08.
Public Works Director Sean Dorsey provided background information including the bid process,
bid results, review of bids and staff recommendations.
Mr. Dorsey stated two (2) bids were received; Aramark, the current service provider, submitted
the lowest bid - $9,778.08. The price submitted by Aramark represents an approximate 18%
cost reduction from the current contract. Both bidders, Aramark and G & K Services, submitted
addendum to the bid specifications /contract; addendums included changes to 1) insurance
requirements, hold harmless language and the contract termination language. The Village
Attorney determined the addendums were acceptable but indicated the changes represent a
substantive deviation from the bid. The Village Attorney: 1) recommended rejection of all bids
submitted and 2) agreed that waiving the bid process after rejecting the current bids and
awarding a contract directly to Aramark for the prices in their bid submittal was a legal and
viable solution.
Staff recommend: 1) rejection of all bids submitted for the Public Works uniform and cleaning
and rental contract as non - responsive to the bid documents and 2) waive the bid process and
enter into a three (3) year agreement with Aramark of Burbank, CA for cleaning and rental of
Public Works uniforms for $9,788.8 in contract year 2014.
In response to questions from the Village Board, Mr. Dorsey provided the following:
■Both bidders submitted similar contract changes.
■Changes appear consistent with industry standards.
Trustee Zadel, seconded by Trustee Matuszak, moved for approval of motion to reject all bids
submitted (Aramark and G & K Services) for Public Works uniform cleaning and rental contract
as non - responsive to the bid documents.
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Upon roll call: Ayes Hoefert, Korn, Matuszak, Polit, Rogers, Zadel
Nays; None
Motion carried,
Trustee Zadel, seconded by Trustee Rogers, moved for approval of motion to waive the bid
process and enter into a three (3) year agreement with Aramark of Burbank, CA for rental and
cleaning of Public Works uniforms for contract year 2014 in an amount not to exceed $9,778.08.
Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers, Zadel
Nays: None
Motion carried.
F.Status
At the request of Assistant Village Manager Dave Strahl, Mr. Dorsey provided an update on the
June 30, 2014 storm and other related flood control matters.
Mr. Dorsey stated approximately three inches (3") fell in an hour, however, the Village did not
suffer many ill effects due to the storm; minor street flooding, one (1) tree removal and branches
down. The Des Plaines River has crested and was on its way down (Mr. Strahl added
approximately three hundred (300) Mount Prospect homes lost power; power was restored in a
very timely manner.)
In response to questions regarding Des Plaines River flood control, Mr. Dorsey provided the
following:
-Mount Prospect pumps placed on River Road as a precaution; used intermittently.
-Army Corps of Engineers' contractor filled in gap.
-Anticipate completion of flood wall, fall of 2014.
-Village is negotiating with Army Corps regarding undersized /insufficient number of pumps.
Village will need to be proactive with pumps.
Mr. Dorsey also stated IDOT is doing sewer work on Central Road; Public Works: anticipate
completion of the work prior to the 4 th of July.
OTHER BUSINESS OTHER BUSINESS
Trustee Korn stated the 76 Annual Lions Club Festival begins July 2 and ends Sunday July 6 th
Two (2) nights of fireworks; July 2 "d and 4 Information on the fun - filled (rides, food and music)
five (5) day event is on the Village's web site as well as the Mount Prospect Lions Club website.
Trustee Hoefert stated there remain a number of foreclosed /abandoned properties that are
poorly maintained; overgrown grass, structural violations and other stages of disrepair. Even
when bank owned the level of property maintenance efforts is often minimal and unsightly. The
Mount Prospect community, especially neighboring property owners should not have to tolerate
this unacceptable level of property maintenance. Trustee Matuszak, stated he has similar
concerns with properties in his neighborhood
As there was a general consensus for the Village Board to address the issue of
abandoned /foreclosed properties, sooner rather than later, Mayor Juracek stated further
discussion will be scheduled at a Committee of the Whole meeting.
Assistant Village Manager Strahl stated the Village does have a number of regulations in place
to address abandoned /foreclosed properties including the required registration of unoccupied
structures. He stated an important objective of the discussions should be the establishment of
community standards; finding that level of acceptance can be challenging.
Trustee Polit stated the Saturday car shows will resume July 5 the June 28 car show was
cancelled. He added the Farmers' Market is conducted every Sunday from 8 a.m. to 1 p.m. in
the commuter lot and the Lions Club will be holding the annual Pancake Breakfast on July 4 th at
Melas.
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Trustee Hoefert commented on how entertaining the downtown area is on Saturday
nights especially if you like old cars; dinner at any of the downtown restaurants and the
car show are an enjoyable family activity.
ADJOURN ADJOURN
There being no further business to discuss Mayor Juracek asked for a motion to adjourn.
Trustee Zadel, seconded by Trustee Polit, moved to adjourn the meeting.
By unanimous vote the July 1, 2014 Village Board meeting adjourned at 7:49 p.m.
M. Lisa Angell
Village Clerk
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