HomeMy WebLinkAbout06/03/2014 VB Minutes REVISED JUNE 16, 2014
MINUTES OF THE REGULAR MEETING OF
THE MAYOR AND BOARD OF TRUSTEES
OF THE VILLAGE OF MOUNT PROSPECT
June 3, 2014
CALL TO ORDER
Mayor Juracek called the meeting to order at 7:01 p.m.
ROLL CALL
Present: Mayor Arlene Juracek
Trustee Paul Hoefert
Trustee John Korn
Trustee Matuszak
Trustee Steven Polit
Trustee Richard Rogers
Trustee Michael Zadel
PLEDGE
PLEDGE OF ALLEGIANCE
Pledge of Allegiance led by Trustee Polit.
INVOCATION
INVOCATION
Trustee Korn gave the Invocation.
AGENDA MINUTES
Trustee Hoefert, seconded by Trustee Polit, moved to approve the minutes of the regular Village
Board meeting held May 20, 2014.
MINUTES
Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers, Zadel
Nays: None
Motion carried.
APPROVE BILLS
APPROVE BILLS
Mayor Juracek stated the next item on the agenda, “APPROVE BILLS” was noted by an
asterisk and unless there was a request to remove an item(s), all items further listed in that
manner would be considered with one (1) vote as business item "IX. CONSENT AGENDA.”
MAYOR’S REPORT MAYOR’S REPORT
RESOLUTION:
A. ACCOLADES
Resolution:A Resolution Acknowledging the Contributions of Michael Semkiu
ACKNOWLEDGING to the Village of Mount Prospect
THE
CONTRIBUTIONS
Mayor Juracek presented the Resolution to Police Chief Michael Semkiu; his wife Rosann and
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daughter Becky accompanied Chief Semkiu. Mayor Juracek as well as each of the Trustees
MICHAEL SEMKIU
recognized and thanked Chief Semkiu for his dedication, leadership, and thirty-one years of
service (1983 – 2014) that facilitated the exemplary service to the Mount Prospect community.
An exceptional career – leaving the Village in good hands.
Chief Semkiu thanked the Mayor and Village Board for the opportunity to serve the community.
He stated it has been his honor to work with the men and women of the Mount Prospect Police
Department.
Trustee Hoefert, seconded by Trustee Polit, moved for approval of Resolution No. 23-14:
RES NO. 23-14
“A RESOLUTION ACKNOWLEDGING THE CONTRIBUTION OF
MICHAEL SEMKIU TO THE VILLAGE OF MOUNT PROSPECT”
Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers, Zadel, Juracek
Nays: None
Motion carried.
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ACKNOWLEDGING Proclamation: “A Proclamation Acknowledging the Contributions of
THE Sandra M. Clark to the Village of Mount Prospect”
CONTRIBUTIONS
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Mayor Juracek presented the proclamation to Public Works Forestry Grounds Superintendent
SANDRA M. CLARK
Sandy Clark; her daughter Nicky accompanied Ms. Clark. Considered a pioneer in her field, Ms.
Clark is credited with the development of both local and statewide urban forestry management
standards. Mayor Juracek as well as each of the Trustees recognized and thanked Ms. Clark
for her thirty-seven years of exemplary service and professionalism that facilitated the highest
standards of services and programs for the residents of Mount Prospect.
Ms. Clark thanked the Mayor and Village Board for the proclamation and on-going support. She
was pleased to have chosen the Village of Mount Prospect to work; spent 2/3 of her life working
for the Village.
APPOINTMENTS
APPOINTMENTS
None.
COMMUNICATIONS AND PETITIONS – CITIZENS TO BE HEARD
CITIZENS TO BE
None.
HEARD
CONSENT AGENDA
CONSENT AGENDA Trustee Korn, seconded by Trustee Zadel, moved to approve the following business items:
1. Bills dated May 15 – May 28, 2014
APPROVE BILLS
Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers, Zadel
Nays: None
Motion carried.
OLD BUSINESS
OLD BUSINESS
None.
NEW BUSINESS
NEW BUSINESS A. PZ-13-14, 421 North Pine Street, Exterior Side Yard Setback Variation
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1 reading of An Ordinance Granting a Variation (Exterior Side Yard Setback) for Property
PZ-13-14,
Located at 421 North Pine Street.
421 NORTH PINE
st
STREET -
Mayor Juracek presented for a first (1) reading an Ordinance Granting a Variation (Exterior
VARIATION
Side Yard Setback) for property located at 421 North Pine Street. This ordinance grants a
variation to allow a ten and six-tenths (10.6’) foot exterior side yard setback for the construction
of an unenclosed porch. The Planning and Zoning Commission voted to approve the request by
a vote of 5-2.
Community Development Director Bill Cooney provided background information stating the
petitioners plan to remove the one-story portion of the home and the detached garage and
construct a two-story building addition. The proposed improvements also include replacing the
existing wood porch located in the exterior side yard with an unenclosed porch. The proposed
porch would measure twenty six (26’) feet wide by five (5’) feet deep and would be setback ten
and six tenths (10.6’) feet from the exterior side yard property line; twenty (20’) feet is required
by Village Code. Mr. Cooney stated the petitioner’s request does not meet the standards for
hardship; staff recommended denial of the request for variation.
Mr. Cooney provided the following in response to questions from the Village Board:
Stoop allowed in side yard; petitioner did not want.
PZ-13-14 one of the more extensive requests for exterior side yard setback; other cases – 1)
request denied and 2) petitioner modified plans.
Petitioners Drew Klee and Danielle Zimny were in attendance to provide additional information
and respond to questions from the Village Board.
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In response to questions from the Village Board Mr. Klee provided the following:
Proposed addition provides needed interior space; they wanted to find additional outdoor
space to enjoy.
Did look at a few other options – did not find suitable option.
Addition - $140,000 investment. Like home/location wanted to make investment in existing
home in Mount Prospect.
Village Board Comments
Understand difficulties of corner lot.
Support residents request – considerable investment in home.
Concern with reduction in green space – distance to sidewalk.
Many homes in area with similar situation.
Would like to see porch size scaled down.
Concern with 10.6’ setback.
Question is not about value of investment it is about setting precedent. Many other homes that
profile this – close to the lot- line; if approved this request must do for others.
Tenuous hardship – not a true hardship; Village Code standards.
Mayor Juracek stated there were two (2) options for the petitioner’s consideration – 1) waive the
rule requiring two (2) readings of an ordinance and take a vote tonight or 2) hold the ordinance
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for a second (2) reading – allowing the petitioners to consult with staff/architect for alternative
construction for a permissible porch. Mayor Juracek advised the petitioners, if the request was
denied, they would need to wait one (1) year to resubmit request..
Mr. Klee requested the Village Board waive the rule requiring two (2) readings of an ordinance
and take the vote.
Trustee Rogers, seconded by Trustee Matuszak, moved to waive the rule requiring two (2)
readings of an ordinance.
Upon roll call: Ayes: Korn, Matuszak, Polit, Rogers, Zadel
Nays: Hoefert
Motion carried.
Trustee Korn, seconded by Trustee Polit, moved for approval of An Ordinance Granting a
Variation (Exterior Side Yard Setback) for Property Located at 421 North Pine Street.
Upon roll call: Ayes: Korn, Polit, Rogers
Nays: Hoefert, Matuszak, Zadel, Juracek
Motion failed.
MANAGER’S REPORT
A.Motion to approve request for Façade Rebate Reimbursement in the amount of $25,000
for Crave Pizza, 106 West Northwest Highway.
MANAGER’S Community Development Director Bill Cooney provided background information regarding the
REPORT
Village’s Façade Rebate Program in the downtown Tax Increment Financing District. The
program offers matching grants to businesses that make storefront and/or interior buildout
FAÇADE REBATE,
improvements.
CRAVE PIZZA, 106
WEST NW
Mr. Cooney stated the applicant, Mr. Rafael Manjarres, is currently expanding the restaurant
HIGHWAY
into an adjacent store front and is requesting reimbursement for costs associated with the
buildout of the restaurant at 106 West Northwest Highway. The total project costs are estimated
at over $150,000. Mr. Manjarres is seeking reimbursement for $25,000 of eligible expenses
related to the project.
Staff support request for $25,000 reimbursement through Façade Rebate Program.
In response to questions from the Village Board Mr. Cooney provided the following:
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Façade and interior buildout programs were merged approximately two (2) years ago.
Crave – primarily doing interior buildout.
Applicant has complied with all requirements.
Mr. Manjarres was in attendance to provide additional information and respond to questions.
Mr. Manjarres stated the only exterior changes would be signage.
Trustee Polit stated he has performed audio contractual work at Crave Pizza; in accordance
with conflict of interest regulations he will abstain from voting.
Trustee Hoefert, seconded by Trustee Korn, moved for approval of request for Façade Rebate
Reimbursement in the amount of $25,000 for Crave Pizza, 106 West Northwest Highway.
Upon roll call: Ayes: Hoefert, Korn, Matuszak, Zadel
Nays: None
Abstain: Polit, Rogers
Motion carried.
Trustee Rogers stated he abstained from voting to remove potential questions related to
conflict of interest standards. Although he did not perform work for Crave Pizza he did provide
professional advice when the restaurant was first designed; did not get the job.
ELECTRIC B. Motion to 1) approve request for electric aggregation contract and rate effective with
AGGREGTION – customer’s August 2014 meter read and 2) authorize staff to execute master power supply
MASTER POWER
agreement upon completion of legal review.
SUPPLY
AGREEMENT
Assistant Village Manager Dave Strahl provided background information including; 1) expiration
of current power supply contract with First Energy and current market conditions, 2) Village
consultant for aggregation bid Northern Illinois Municipal Electronic Collaborative (NIMEC), 3)
review of rate options and terms. Mr. Dave Hoover, NIMEC was in attendance to provide
additional information and respond to questions from the Village Board.
Mr. Strahl stated as anticipated the rates were significantly higher than the rates in the current
contract with First Energy; the current contract ends in August of this year. Of the four
companies bidding – First Energy had the highest rates. Village options include: 1) Com Ed –
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rates fluctuate one (1) to two (2) times a year; 2) Constellation – lowest first (1) year rate –
rebid after one (1) year; 3) Homefield Energy – lowest three (3) year rates. Residents can opt
out of the Village plan or go with either Com Ed or an alternative provider; Com Ed does not
offer a green energy option.
In response to questions from the Village Board Mr. Hoover provided the following:
Rates are fluid – new rate estimate about 25% increase in the average residential bill.
Com Ed rates set annually – reset four (4) months later
Resident pays true-up with Com Ed
Rates affected by economy – economy good- rates go up.
Last two (2) years – saved $325 per home.
Drop in third year rate is federally regulated.
Village Board Comments
Residents will see a substantial increase.
Rates could fluctuate – dependent on a number of variables
New governmental regulations – impact electrical rates.
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Constellation – first (1) year rate more favorable but concerned with what rate could go to in
years two (2) and three (3).
Difficult decision –Village Board objective to save residents as much money as possible.
Opt clause – for those concerned with where energy comes from.
Prefer to have rates set over three (3) year period – concern rates could continue to rise in
response to governmental regulations.
Supports one (1) year rate with Constellation – allow Village the opportunity to see impact of
regulatory changes on rates.
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Supports Homefield Energy – three (3) year rate contract – conservative and flexible.
Homefield Energy is cheapest for green energy.
Public Education is essential – information made available should be very clear. Residents
need to know options including information on opting out and green energy.
Reduce prices as much as we can and then those individuals who want green energy option
can do so.
Village not raising rates – energy companies setting rates; Village trying to get best rates for
residents.
Village receives no revenue from electrical rate agreement or charges.
Mayor Juracek and the Village Board emphasized the importance of notifying residents of the
changes, opt out and alternative provider options including the green energy option.
Assistant Village Manager Strahl stated there will be a direct mailing to residents under the
Village’s current contract with First Energy as well as other forms of communication including;
website and hotline. Staff will also be educated on the changes in order to respond to resident
questions.
As there appeared to be some consensus to secure rates for a three (3) period – certainty of
rates without the risk of an increase for that period, the Village Board concluded their discussion
and Mayor Juracek asked for a vote.
Trustee Zadel, seconded by Trustee Polit, moved to approve request to approve request for
electric aggregation contract with Homefield Energy (year 1 and 2 fixed of 7.935 and year 3
fixed rate of 7.499) rate effective with customer’s August 2014 meter read and 2) authorize staff
to execute master power supply agreement upon completion of legal review.
Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers, Zadel
Nays: None
Motion carried.
C. Status
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Village Manager Janonis stated a number of Trustees would be out of town for the June 10
COW meeting – he recommend cancellation. There was a consensus to cancel the meeting.
Village Manager Janonis announced the following:
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June 10 Committee of the Whole meeting - Cancelled
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Concert on Green – June 6, 6-8 pm
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Coffee with Council – June 14 Village Hall Community Room
OTHER BUSINESS
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Trustee Korn stated the Lions Club Farmers’ Market opens Sunday, June 8. In addition to the
returning vendors there a number of new vendors.
OTHER BUSINESS Trustee Hoefert indicated several years ago staff did research on corner lots. Trustee Hoefert
recommended similar research be conducted on side yards for consideration of regulations to
the Village Code; bring consistency to decision process. Anticipates an increase in the number
of requests for variations to side yard.
Village Manager Janonis stated this should be an item for Committee of Whole discussion;
recommendations would be made to Planning and Zoning Commission.
In response to a request for an update on the Randhurst Village road improvement, Mr. Cooney
stated roadway improvements have been presented. Randhurst is waiting for approval of the
Carrabba restaurant before starting roadway improvements. Thirty (30) to sixty (60) days for
on-site roadway improvements; way finding signage will also be added.
Village Manager Janonis stated the Chase parking lot at Emerson Street/Busse Avenue
has been redone.
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Trustee Polit remind participants and attendees that the Saturday night car shows are
from 6 to 9 pm. Discouraged early of arrival as it impedes use of commuter lot.
Trustee Hoefert noted the benefits of the car show and farmers’ market to other
downtown business establishments.
CLOSED SESSION
Mayor Juracek stated there was a need to reconvene in Closed Session for the
discussion of:
LITIGATION 5 ILCS 120/2 (c) (11) - Litigation, when an action against,
affecting or on behalf of the particular public body has been filed and is
pending before a court or administrative tribunal, or when the public body
finds that an action is probable or imminent, in which case the basis for the
finding shall be recorded and entered into the minutes of the closed meeting.
PERSONNEL 5 ILCS 120/2 (c) (1) - The appointment, employment,
compensation, discipline, performance, or dismissal of specific employees of
the public body, including hearing testimony on a complaint lodged against
an employee to determine its validity.
Trustee Korn, seconded by Trustee Hoefert, moved to approve the Village Board
reconvene in Closed Session.
Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers, Zadel
Nays: None
Motion carried.
The Village Board reconvened in Closed Session at 9:16 pm.
ADJOURN
ADJOURN
Closed Session ended at 10:37 pm; there being no further business for discussion in Open
Session the June 3, 2014 Village Board meeting adjourned at 10:38 p.m.
M. Lisa Angell
Village Clerk
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